Smoke Shop Inspections · 2020. 6. 27. · Smoke Shop Inspections • OAR 333-015-0068(3) To obtain...
Transcript of Smoke Shop Inspections · 2020. 6. 27. · Smoke Shop Inspections • OAR 333-015-0068(3) To obtain...
OREGON PUBLIC HEALTH DIVISION
Health Promotion and Chronic Disease Prevention
Oregon Indoor Clean Air Act
Smoke Shop Inspections
OREGON PUBLIC HEALTH DIVISION
Health Promotion and Chronic Disease Prevention
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Today we’ll talk about…
• Preparing for smoke shop inspections
• Conducting the inspection
• Documenting the inspection
Smoke Shop Inspections
• OAR 333-015-0068(3) To obtain certification as a smoke shop under
any part of this rule, a business must agree to allow the Authority or
LPHA to make unannounced inspections of the business to
determine compliance with the Act.
• Inspections to be conducted by LPHAs for each smoke shop
– As of July 1, 2012, at least one inspection per smoke shop per year
• Certified smoke shops have been notified that unannounced
inspections will be conducted
• Violations may result in revocation of certification and/or civil penalty
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ICAA Complaint Response Process
• Smoke shops are not required to be smokefree
– Standard complaint response process does not apply
• First valid complaint for a smoke shop unannounced site visit (not
IRL)
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Smoke Shop Inspection Flow Chart
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Preparing for the Inspection
• Verify the smoke shop’s status in WEMS
– Exempt certification status (Certified or Revoked)
– Exempt certification type (Smoke Shop A, B, or C)
– Cigarette smoking allowed (Yes, No, or N/A)
• Determine which form to use
– Smoke Shop Complaint Response series – OHA 2604 through 2606
– Smoke Shop Inspections – OHA 2607through 2609
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Preparing for the Inspection (continued)
• Create and process record in WEMS for unannounced inspection
(refer to Smoke Shop Inspections Checklist for instructions)
• Gather supplies for the visit
• Plan date and time of inspection
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Form 1 – Smoke Shop –
Complaint Response
Initial Site Visit and
Remediation Plan (OHA 2604)
• Use Form 1 within 30 days of a
valid complaint if the complaint is
– A first complaint,
– A subsequent complaint and
violations have not been
observed on a previous site visit
or inspection, or
– More than three years have
passed since initiation of a
remediation plan or alternative
resolution of a prior violation
(citation).
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Form 1 – Smoke Shop
Inspection
Site Visit and Remediation
Plan (OHA 2607)
• For unannounced
inspections
• Inspection forms identical
to complaint response
forms, except for:
• Form title
• Form number
• Top sheet color
Form 1 – Smoke Shop Site Visit and
Remediation Plan
• Find smoke shop type in WEMS exempt business list.
• OHA will keep county TPEP programs updated on new applications
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Form 1 – Smoke
Shop Site Visit and
Remediation Plan
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• Refer to Inspection Form Instructions
for guidance on observing violations
• Check for compliance for items under
“All smoke shops” and for the specific
smoke shop category (A, B, or C)
• Check yes or no for each possible
violation
Form 1 – Smoke Shop – Remediation Plan
• Not all violation types will be noted
on remediation plan
• Signs – If applicable, check the box
for the specific signs required for
remediation plan completion
– “No smoking within 10 feet” signs are
not required for smoke shops
• Smoke shops are required to prohibit
smoking, remove ash receptacles,
and post no smoking signs on tables
or outdoor seating within the 10’
setback
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Form 1 – Smoke Shop Forms
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Form 1 – Inspection
Form 1 – Complaint Response
Documenting Inspections
• Record results of visit in WEMS
• Enter detailed observations in WEMS County Comments
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Forwarding Documentation to OHA
• No violations – Email scanned copy of visit form to liaison
• Violations on initial visit, Remediation plan violations only – Email
scanned copy of visit form to liaison
• Other violations observed on initial visit, or any violations observed
on Form 2 or Form 3 visits – Forward hard copy documentation to
OHA
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Determining if the business is in violation
• Refer to Smoke Shop Inspection Form Instructions for guidance for
each violation type
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Questions?
• Questions about ICAA Administrative Rules changes, citations, or
smoke shop/cigar bar certification:
Kim LaCroix, Policy Specialist
Health Promotion and Chronic Disease Prevention
971-673-0606
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