Smartdoc demo presentation
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Transcript of Smartdoc demo presentation
Tom Pintens 1
Tom Pintens 2
COMINGHISTORY?WHAT? HOW?
WHY?ADDED VALUE?NEXT
Tom Pintens 3
3 questions
What is Docu(ment )Management?Who is SMARTdoc?
Why should you use SMARTdoc for yourDocumanagement?
Tom Pintens 4
What is Docu(ment )Management?
Tom Pintens 5
Who is SMARTdoc?
TIMELINE
1999 2000 2004 2005 2006 2010
Yes, we DID have a life!
+20 YEARSin Document Management
MEGA-doc is bornactive in healthcare
MDMS version 1XML driven framework
Argus Enterprise(ex KODAK)
SMARTdoc version 1
MDMS version 3
SMARTdoc version 2We’re getting SMARTER!
Media Healthcare DocuManagement
Tom Pintens 6
SMARTdoc: What?
Archive
Tom Pintens 7
SMARTdoc: What?
Mailbox
Tom Pintens 8
SMARTdoc: What?
Distribute
Tom Pintens 9
SMARTdoc: What?
Security
Tom Pintens 10
SMARTdoc: What?
Approve
Tom Pintens 11
SMARTdoc: What?
Look Up
Tom Pintens 12
SMARTdoc: What?
How much time does a company spend doing these tasks?
Tom Pintens 13
And...
Connect to your ERP
Tom Pintens 14
And...
Publish Documents
Tom Pintens 15
And...
Connect ContentWith Documents
Tom Pintens 16
And...
Control your business
Tom Pintens 17
And...
Tom Pintens 18
Sounds Complex!
Document Management seem complicatedBut complexity is not a “must”
Tom Pintens 19
Sounds Expensive!
Looking at Document Management,2 things are expensive
1. Doing nothing2. Document Management Software
Document Management seem expensiveBut a high price is not a “must”
Tom Pintens 20
Doing Nothing...• A hardcopy letter arrives at your desk?
– And one that needs different approvals– When you are not in?
• You know if the invoice and the delivery match?– Working from home?– When the secretary is already on her way home?
• You store documents– Eg Insurance, ISO, Maternity Leave, Ecocheques...
• Your accountant needs your invoices– And what if you are looking for a copy– Copy? Scan to folder /invoice/2010/sept?
• How many m² where you planning to sacrifice?– Who is keeping the archive clean & up to date? – How did you make a back-up?
• Looking for all records of one customer– How many maps? Are you sure it is complete?
Tom Pintens
Doing Nothing...
People Involved
Time per Person/Day
Cost per Hour
Cost Per Month
Opening LettersCopying & Printing DocumentsScanning DocumentsDistributing Documents in MailboxesRecollecting & RedistributingAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersArchivingScanning DocumentsLooking for DuplicatesScanning Documents
Totals 6 4 € 5.800
Administrative Tasks
Reception:
Management
Accountancy:
1,0
Administration
2
1
1
2 1,0 € 45 € 1.800
€ 35 € 1.400
1,0 € 80 € 1.600
1,0 € 50 € 1.000
Tom Pintens 22
DocuManagement is Easy!
Or not?
Tom Pintens 23
DEMO-time1. Archiving Documents (from pc, mail and scan)
– Searching Documents (random words)– Manually add indexes– Drag & Drop to a watchfolder
2. Recognizing Documents– How to recognize– Auto-add indexes– Index/timestamp search
3. Securing Documents– Manually/auto add security
4. Add a workflow– Manually/auto add workflow– Simple & Complex workflows
5. Templates– Creating templates– Add a template to SMARTdoc
What’s a template?What’s an index?What’s a workflow?
Tom Pintens
Doing SMARTdoc...People
InvolvedTime per
Person/DayCost per
HourCost Per Month
Opening LettersCopying & Printing DocumentsScanning DocumentsDistributing Documents in MailboxesRecollecting & RedistributingAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersAccepting DocumentsAsking for extra InfoApproving DocumentsControling Invoices/ordersArchivingScanning DocumentsLooking for DuplicatesScanning Documents
Totals 5 4 € 5.100
Your Document Handling Cost is € 5.100 per monthPercentage of time you could save= 50% € 245 SMARTdocRepresenting a Value of € 2.550 per month € 15 extra usersSMARTdoc cost incl Scanner, install, training, all users & warranty € 245 per month
You Win: € 2.305 per monthYou Win: € 27.660 per year
Administrative Tasks
Reception:
Management
Accountancy:
1,0
Administration
1
1
1
2 1,0 € 45 € 1.800
€ 35 € 700
1,0 € 80 € 1.600
1,0 € 50 € 1.000
Tom Pintens 25
HOW WE DO THIS?
Aligned with your documents
Aligned with your security
Aligned with your workflows
XML driven frameworkSMART templates
documanagement
Tom Pintens 26
SMARTDOC IS A FULL FEATURED
DOCUMANAGEMENT SYSTEM
Extracts useful information from documents
Enriches documents with useful information
Inviting and unique user experience
Complete innovative and open ended way of
working with documents and information
DOCUMENT ROADMAP
Tom Pintens 28
ADDED VALUEWHERE? & HOW?
The user interface
The intelligent recognition capabilities
The flexibility in use, automation, security and workflow
Tom Pintens 29
COMPLETE
PAINLESS
AFFORDABLE
Tom Pintens 30
THANK YOUFOR LISTENING
[email protected] Sales Manager +32 470 58 10 30www.smartdoc.be portal.smartdoc.be