Project Initiation & Project Initiation & PlanningPlanning

Farrokh Alemi, Ph.D. Farrokh Alemi, Ph.D.

Narrated by Lee BalitonNarrated by Lee Baliton

Course on Project Management

Project PhasesProject Phases

1.1. InitiationInitiation

2.2. PlanningPlanning

3.3. ExecutionExecution

4.4. ControllingControlling

5.5. ClosingClosing

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Frequent, periodic emails, video clips and other communications to the

sponsors is a minimum set of communications

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Frequent, periodic emails, video clips and other communications to the project team is a minimum set of

communications

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

A project manager should think of himself as a director of a movie. He

should regularly prepare and distribute media about the project

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

A project manager should think of himself as a director of a movie. He

should regularly prepare and distribute media about the project

I want you to remember me

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

More on these

activit

ies later

Course on Project Management

Planning PhasePlanning Phase

Communication planCommunication plan Scope management planScope management plan Approval of plansApproval of plans Gap analysisGap analysis Request for Proposal (RFP)Request for Proposal (RFP)

Vendor selectionVendor selection Work breakdown & ScheduleWork breakdown & Schedule Budget and Resource assessmentBudget and Resource assessment Identify critical pathIdentify critical path Kickoff end of planKickoff end of plan

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team SelectionSelection DescriptionDescription

2.2. Work planWork plan3.3. Time and cost of activitiesTime and cost of activities4.4. Project risksProject risks5.5. Communication planCommunication plan6.6. Other management plansOther management plans

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team SelectionSelection DescriptionDescription

2.2. Work planWork plan3.3. Time and cost of activitiesTime and cost of activities4.4. Project risksProject risks5.5. Communication planCommunication plan6.6. Other management plansOther management plans

What you say matters

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team2.2. Work planWork plan

High level tasks listedHigh level tasks listed Ask for lower level tasksAsk for lower level tasks

3.3. Time and cost of activitiesTime and cost of activities4.4. Project risksProject risks5.5. Communication planCommunication plan6.6. Other management plansOther management plans

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team2.2. Work planWork plan3.3. Time and cost of activitiesTime and cost of activities

Project scheduleProject schedule Project budgetProject budget

4.4. Project risksProject risks5.5. Communication planCommunication plan6.6. Other management plansOther management plans

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team2.2. Work planWork plan3.3. Time and cost of activitiesTime and cost of activities

Project scheduleProject schedule Project budgetProject budget

4.4. Project risksProject risks5.5. Communication planCommunication plan6.6. Other management plansOther management plans

Plan in moderation

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team2.2. Work planWork plan3.3. Time and cost of activitiesTime and cost of activities4.4. Project risksProject risks

Plans to reduce riskPlans to reduce risk Plans for disasters Plans for disasters

5.5. Communication planCommunication plan6.6. Other management plansOther management plans

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team2.2. Work planWork plan3.3. Time and cost of activitiesTime and cost of activities4.4. Project risksProject risks

Plans to reduce riskPlans to reduce risk Plans for disasters Plans for disasters

5.5. Communication planCommunication plan6.6. Other management plansOther management plans

Can’t you do anything right

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team

2.2. Work planWork plan

3.3. Time and cost of activitiesTime and cost of activities

4.4. Project risksProject risks

5.5. Communication planCommunication plan Recipient, mode, frequency, Recipient, mode, frequency,

responsibilityresponsibility

6.6. Other management plansOther management plans

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team

2.2. Work planWork plan

3.3. Time and cost of activitiesTime and cost of activities

4.4. Project risksProject risks

5.5. Communication planCommunication plan Recipient, mode, frequency, Recipient, mode, frequency,

responsibilityresponsibility

6.6. Other management plansOther management plans

Recipient What Frequency Mode Responsibility

Medical executive committee

Project status Monthly Verbal report Sponsor

SponsorsProject status Weekly

Written report Project manager

Project managerActivity status

At start and weekly Email Project team member

Course on Project Management

Elements of a Detailed PlanElements of a Detailed Plan

1.1. Project teamProject team

2.2. Work planWork plan

3.3. Time and cost of activitiesTime and cost of activities

4.4. Project risksProject risks

5.5. Communication planCommunication plan

6.6. Other management plansOther management plans Scope managementScope management Resource managementResource management Quality managementQuality management

Take Home LessonTake Home Lesson

Planning has many parts. Media Planning has many parts. Media plays an important role in themplays an important role in them