Slide: 1 Website: DG ECHO HUMANITARIAN AID AND CIVIL PROTECTION Finance, Legal Affairs and Partner.

Slide: 1

Website: http://ec.europa.eu/echo/civil_protection/civil/index.htm

DG ECHO HUMANITARIAN AID AND CIVIL PROTECTION

Finance, Legal Affairs and Partner Support unit-C3

CALLS FOR PROPOSALS & GRANT AGREEMENT

ADMINISTRATIVE AND FINANCIAL ISSUES

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Overview of the presentation

Eligible actionsCall for proposalsWho can participate?Principles of grantRole and obligations of the beneficiariesProject budgetEligible costsPayment modalitiesReporting requirements

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Eligible Actions for Grants

Civil protection Mechanisms Exercises: EUR 2 100 000

Preparedness projects: EUR 2 000 000

Prevention projects: EUR 2 000 000

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Call for proposals

Content- Objectives pursued- Eligibility, selection and award criteria- EU funding- A planningPublicationGrant application guide+ Forms

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Publication of Call for proposal on ECHO website => reference to Application Guide + Forms

Application forms consist of 3 parts- Administrative- Technical- Financial The completed forms will be part of grant agreement (ANNEX I AND ANNEX II)

Application reflects EU legal provisions governing grant agreement (Financial Regulation/ Implementing Rules)

Grant Application Guide and Forms

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Who can participate?

Legal entities Compliance with legal/contractual

obligations => (e.g. not bankrupt; not convicted for professional misconduct/ fraud / corruption etc.; compliance with tax/ social security obligations)

Financial soundness => concerns mainly private applicants: e.g. sufficient financial resources; balance sheet + profit & loss account

Completeness of proposal

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Principles of GRANTS

Partnership

Co-financing principle- Exercise project: up to 85% of the total eligible

costs with a maximum of EUR 1 000 000 per proposal

- PREV/PREPA project: up to 75% of the total eligible costs with a maximum of EUR 500 000 per proposal

Reimbursement of eligible costs actually incurred

No profit rule

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Coordinating beneficiary (CB)= full responsibility for the

implementation of the action single point of contact for the

Commissionthe only one to report to the

Commission on project progressreceive and distribute the financial

contribution to the co-beneficiaries

Mandate signed between CB and associated beneficiaries

Role and obligations of the beneficiaries

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Project budget => Breakdown of activities in estimated costs

One budget for entire project => estimated costs of CB and all AB(s)

Costs and Income (funding) must be balanced

Funding rate and requested EU-contribution according to original budget proposal cannot be increased later on

Estimate should be as realistic as possible => avoid over-/ under-estimate; use past experience and evidence

Breakdown into individual cost items as detailed as possible

Use Financial forms

Project budget

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– Eligible Actual/reasonable/ necessary incurred during the duration of projectrecorded in the accounts of beneficiary and

in accordance with its usual accounting and management principles

– Non-eligible: costs not foreseen in the estimated budget, debts, identifiable indirect taxes including VAT…)

ELIGIBLE COSTS

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– One pre-financing (upon entry into force) for the whole duration: between 40 and 60% EU contribution within 45 days of the date of the entry into force of the grant

– Final payment: balance paid within 45 days following approval of the final reports

PAYMENT MODALITIES

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Periodic reports to be submitted by the beneficiary at mid-term:

overview of progress of the workA detailed statement of the eligible costs incurredFinancial Statement

Final reports to be submitted by the beneficiary 3 months after end of project:

A final narrative,A final financial statement of the eligible costs.

Reporting

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Contact persons

Financial desk officer: Mrs. Anna Szymanek, Mr.Pascal Barbe

Legal desk officer: Mrs. Cecile Yvan

Electronic address:

[email protected]

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Thank you for

your attention

and

GOOD LUCK!

Slide: 1 Website: DG ECHO HUMANITARIAN AID AND CIVIL PROTECTION Finance, Legal Affairs and Partner.

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