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Transcript of Slide 1 © 2010, SYOGOC. All Rights Reserved. Restricted Slide 1 © 2009, SYOGOC. All Rights...
Slide 1 © 2010, SYOGOC. All Rights Reserved. Restricted Slide 1 © 2009, SYOGOC. All Rights Reserved. Restricted
Singapore 2010 Youth Olympic Games
Doreen Tan, Head (Knowledge Management)Singapore Youth Olympic Games Organising Committee (SYOGOC)
16 Sep 2010
Slide 1 © 2010, SYOGOC. All Rights Reserved. Restricted
BLAZING THE TRAILBLAZING THE TRAIL
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Singapore 2010 Youth Olympic Games
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First Olympic-level Eventin Singapore
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Background
“This is a historic moment. Some of us are having our exams tomorrow, including me, but this is more important. I wanted to let everyone see that
Singapore deserves to host the games”
– Cindy Chin, 20 years old, Singapore Management University student at the bid announcement on 21 Feb 2008
Jul 07: IOC announces the creation of the Youth Olympic Games (YOG)
Aug 07: Announcement of Singapore’s bid for YOG
Oct 07: Bid submission to IOC
Nov 07: Singapore becomes short-listed with Athens, Bangkok, Moscow and Turin
21 Feb 08: Singapore won the bid to host inaugural YOG
Apr 08: SYOGOC formed as part of MCYS
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First Brand New Olympic-Level Event in Singapore
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• Co-Construction with IOC
Use of existing venues
13 existing facilities upgraded
5 new construction moved forward for the Games
Different service levels
Pooled transport services
Shared spaces and facilities
Give-Way” Youth Olympic Lane
Focus on the Olympic values
Culture & Education Progamme
World Junior Championship standard
A New Olympic Product
Slide 7 © 2010, SYOGOC. All Rights Reserved. Restricted
First Brand New Olympic-Level Event in Singapore
to be Completed in 2.5 years
Slide 8 © 2010, SYOGOC. All Rights Reserved. Restricted
Facts and Figures
A Games for Everyone…
14 to 26 August 2010
3,600 youth athletes, 1,700 officials, 204 NOCs
26 Olympic sports, 201 events, 18 competition venues
5 Culture and Education Programme Themes, 7 Formats, 50 Activities
3,000 Olympic Family Members
1,900 Media
20,000 Volunteers
370,000 Tickets
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SHOWCASE SINGAPORE INTERNATIONALLY
One-Off Opportunity
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ESTABLISH AS A MULTI-SPORT EVENT HOST
One-Off Opportunity
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LEARN AND RETAIN MAJOR GAMES KNOW-HOW
One-Off Opportunity
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Clear Business Objectives for KM
Resulting in …
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Learn-As-You-Go K Capture & Transfer
Objectives
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Learn-As-You-Go Principle
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5 Planning Phases
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KM Activities - Foundation
• Shared drive and folder structure– SSC taxonomy– Division to functional area to venue– IOC OGKM (Olympic Games KM extranet) and orientation materials
• Filenaming convention
• Registry procedures and databases– File structure mirror taxonomy– Digitization of records– Document and media
• Forms and templates
• Staff induction
Slide 17 © 2010, SYOGOC. All Rights Reserved. Restricted
KM Activities - Recurrent
• KM workshops– Process mapping– After-Action Reviews
• Senior mgt interviews
• SYOGOC-wide sharing sessions– 6 months ahead
• Study trips– Contact reports
– Sharing sessions
• Catalyst for other review and sharing sessions
Slide 18 © 2010, SYOGOC. All Rights Reserved. Restricted
KM Activities - Deliberate
• Venue planning activities– Venue planning toolkit
– Venue planning retrospect
– Venue ops manuals
• Terms and abbreviations
• Venue operating plan and policy review
• Games-Time During-Action-Reviews– 45 volunteers deployed to >20 venues
Slide 19 © 2010, SYOGOC. All Rights Reserved. Restricted
KM Activities – Transfer
• IOC transfer-of-knowledge materials
• Observers Programme and Visitors Programme
• Debrief to IOC, Nanjing and other parties
• Post-Games reports
• Senior management learning videos
• Collaboration with CSC for cross-government sharing
• Transfer of document and records to SSC and National Archives
Slide 20 © 2010, SYOGOC. All Rights Reserved. Restricted
Key Lessons Learnt
• Balanced KM framework
• Pulse of the organisation
• Senior management support and will
• Support from KM coordinators
• KM systems need not be sophisticated
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Q&A
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Last Page:Distribution of this material or derivative of this material in any form is strictly prohibited without the express written permission from the Singapore Youth Olympic Games Organising Committee (SYOGOC).
Slide 22 © 2009, SYOGOC. All Rights Reserved. Restricted