SKEGNESS TOWN COUNCIL€¦ · SKEGNESS TOWN COUNCIL Notice of Meetings on Wednesday, 11th January...

SKEGNESS TOWN COUNCIL

Notice of Meetings on

Wednesday, 11th January 2017

at the Town Hall, Skegness, Lincolnshire

7.00 pm – Public Meeting of Skegness Residents

NOTICE IS HEREBY GIVEN of a public meeting to enable Residents of Skegness to discuss issues about the Town with Town Councillors.

Councillors will be available for individual discussions from approximately 6.45 pm. The meeting will end just before the start of the following Council Meeting.

7.15 pm – Skegness Town Council Meeting

NOTICE IS HEREBY GIVEN of the above meeting. The business to be dealt with at the meeting is listed in the Agenda set out below.

AGENDA

1. MINUTES OF LAST MEETING - attached.

To receive, consider and adopt (or otherwise) the Minutes of the Meeting of the Councilheld on Wednesday, 7th December 2016.

2. APOLOGIES

3. DECLARATIONS OF INTEREST

4. PUBLIC PARTICIPATION

Residents of Skegness are invited to speak on or ask questions about any item on thepublished agenda. A maximum of 3 minutes is allowed for any one speaker withnot more than 15 minutes in total.

5. THE TOWN MAYOR’S ANNOUNCEMENTS & CORRESPONDENCEDetails are available on the Council website, Facebook and twitter site

6. SCHEDULE OF PAYMENTS FOR APPROVAL – attached.

7. QUESTIONS TO/COMMENTS FROM THE LINCOLNSHIRE POLICEREPRESENTATIVE

None received.

8. REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE BODIES

None received.

9. REPORTS BY DISTRICT AND COUNTY COUNCILLORS

None received.

10. PLANNING & PLANNING POLICY COMMITTEE MEETING MINUTES - attached

To note the Minutes of the Planning & Planning Policy Committee Meeting held onTuesday, 29th November 2016 approved by the Planning & Planning Policy Committeeon Tuesday 20th December 2016.

To receive, consider and adopt (or otherwise) the Minutes of the Planning & PlanningPolicy Committee Meeting held on Tuesday, 20th December 2016.

11. LCC WITHDRAWAL OF AMENITY GRASS CUTTING – report attached

12. BUDGET, PRECEPT & FEES FOR 2017/18 – report attached

13. POLICE FUNDING – letter attached

14. PROPERTY RE-NAMING - attached

15. LOCAL PLAN FINAL PHASE OF CONSULTATION - attachedThe Local Plan and all associated documentation can be found by visiting the ELDCwebsite - http://www.e-lindsey.gov.uk/localplan

16. DEPUTY TOWN CLERK DELEGATIONS – report attached

17. NEIGHBOURHOOD DEVELOPMENT PLAN – report attached

18. TRANSFER OF INVESTMENT FUNDS – verbal reportTo authorise the Town Clerk to transfer funds into the new Nationwide account.

19. PROPOSAL TO GO INTO PRIVATE SESSION FOR THE NEXT TWO ITEMS – Underthe Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature ofbusiness relating to commercial confidentiality)

20. RATE RELIEF REQUEST – to follow

21. TOWER PAVILION – to follow

Update

Approval of Capital Submission

Steve Larner – Town Clerk 4th January 2017

http://www.e-lindsey.gov.uk/localplan

112


Minutes of the Council Meeting

Held at 7.15pm on Wednesday, 7th December 2016

PRESENT: Councillor D R Edginton (Town Mayor) in the Chair.

Councillors M C Anderson, Mrs S Blackburn D Brookes (Deputy Town Mayor), J Brookes, J Byford, D Cargill, J Carpenter, N Cooper, S A Dennis, G O Ellis, Miss E Freeman, M Gabbitas, Mrs M Gray, R Hall, D Kirk and S Kirk.

Officers: Town Clerk, Deputy Town Clerk.

Six members of the public and one press member were present.

C 147. MINUTES OF LAST MEETING (Agenda Item 1)

It was proposed, seconded and

RESOLVED: That the minutes of the Special Council meeting held on Wednesday 30th November 2016 and confidential appendix, be confirmed as a correct record of the meeting.

C 148. APOLOGIES (Agenda Item 2)

Apologies for absence were received from Councillors D Blackburn, T Burnham, M Dannatt, and C Macey.

C 149. DECLARATIONS OF INTEREST (Agenda Item 3)

There were no declarations of interest.

C 150. PUBLIC PARTICIPATION (Agenda item 4)

No issues raised or questions asked on items in the published agenda.

C 151. THE TOWN MAYOR’S ANNOUNCEMENTS & CORRESPONDENCE (Agenda Item 5)

The Town Mayor informed Council that a list of Mayoral events has been posted on the Council website, Facebook and Twitter.


RESOLVED: That the report be noted.

1.

113

C 152. THE SCHEDULE OF PAYMENTS (Agenda Item 6) The Town Clerk reported on a schedule of payments made between 27th October 2016 and 25th November 2016 as shown in Appendix A to these minutes.


RESOLVED: That the schedule be approved.

C 153. QUESTIONS TO AND COMMENTS FROM LINCOLNSHIRE POLICE (Agenda Item 7) There were no pre-submitted questions. Inspector Colin Haigh had sent his apologies for the meeting and no other Police representation was sent.

C 154. REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE BODIES (Agenda Item 8) a) Cllr C Macey submitted the minutes from the Visit East Lincolnshire meeting on 8th November 2016.


RESOLVED: That the minutes be noted. b) Cllr M Gabbitas presented a report from the Environment Agency Saltfleet to Gibraltar Point Strategy meeting.


RESOLVED: That:- a) the report be noted. b) Cllr Gabbitas be congratulated on his informative report and that

the report be typed up and made public.

C 155. REPORTS by DISTRICT AND COUNTY COUNCILLORS (Agenda Item 9) No reports received. Cllr Byford raised the issue that agenda item 9 is not working, a discussion around communication from District and County Councillors took place.

C 156.

THE PLANNING AND PLANNING POLICY COMMITTEE MEETING (Agenda Item 10) The Council considered the minutes of the Planning and Planning Policy Committee meeting held on Tuesday, 8th November 2016 and approved by Council on Wednesday, 30th November 2016.

114

RESOLVED: That the minutes of the Planning and Planning Policy Committee meeting held on Tuesday 8th November 2016, be noted and the resolutions and recommendations contained therein adopted.

C157. HR COMMITTEE MEETING MINUTES (Agenda Item 11) The Council considered the minutes of the Direction & Strategy Committee meeting held on Wednesday, 5th October 2016. The recommendations in confidential appendix to these minutes were adopted by Council through a report on Wednesday 2nd November 2016.


RESOLVED: That the minutes of the HR Committee meeting held on Wednesday, 5th October 2016 be approved, the resolutions and recommendations contained therein adopted.

C 158. POLICE FUNDING

(Agenda Item 12) Cllr M Anderson spoke on Police Funding in Lincolnshire and his concern regarding further reductions to funding and the impact this may have on Skegness as a growing Town, a discussion took place.


RESOLVED: That Skegness Town Council write to the Home Office expressing their concerns at the lack of funding for Lincolnshire Police and strongly objecting to the government reducing the Police funding by 2% each year.

C 159. TRADING COMPANY (Agenda Item 13) The Town Clerk explained that up to 9 people could be appointed as Directors of Skegness Trading Company Limited and that an inaugural meeting in the new year is needed.


RESOLVED: That:-

a) Councillors M Anderson, D Brookes, D Cargill, S Dennis, R Hall and S Kirk be appointed as Directors of Skegness Trading Company Ltd.

b) The Town Clerk email some suggested dates for the inaugural meeting of Skegness Trading Company Limited.

115

C 160. LCC CONSULTATION ON PROPOSED WAITING RESTRICTIONS CHURCHILL AVENUE/BURGH ROAD (Agenda Item 14) The proposed waiting restrictions and provision of a bus stop clearway on Churchill Avenue/Burgh Road were presented to Council.


RESOLVED: That the LCC proposals for a No Waiting at Any Time and Bus Stop Clearway be supported.

C 161. BT PROPOSALS TO REMOVE PAYPHONES (Agenda Item 15) The consultation on the BT proposals to remove payphones in the East Lindsey area was presented to Council. A discussion took place.


RESOLVED: That the BT proposals to remove payphones from Skegness be supported.

C 162. TOWER PAVILION (Agenda Item 16) The Town Clerk gave an update on the Tower Pavilion project informing Council that the Stage 2 application had been submitted on time.


RESOLVED: That the report be noted.

C 163. DECLARATION OF EMPLOYER CONTRIBUTION RATES 2017/18 TO 2019/20 (Agenda Item 17) The Town Clerk presented the Local Government Pension Scheme Declaration of Employer Contribution rates 2017/18 to 2019/20.


RESOLVED: That the Declaration of Employed Contribution Rates 2017/18 to 2019/20 be approved.

The meeting closed at 8:12pm

116

Date Payee Ref Amount Detail

27/10/16 Opus Energy Ltd BGC67 - 217.42 Refund Elec Unit 1A

27/10/16 Skegness Live & Learn 005140 900.00 Community Grant

27/10/16 Community Live Music 005141 750.00 Community Grant

27/10/16 Skegness Carnival 005142 600.00 Community Grant

27/10/16 Skegness Partnership 005143 450.00 Skegness Partnership Sponsorship

27/10/16 East Lindsey District Council BGC69 - 3,810.48 Refund Accomodation Costs

27/10/16 Anglian Water DD 21.00 Water Rates Unit 1A

27/10/16 Anglian Water DD 36.00 Water Rates Unit 1B

28/10/16 Lloyds Bank 71 17.93 Service charges

01/11/16 TalkTalk EB113 40.67 Business Broadband

01/11/16 The Storehouse EB113 234.00 Refreshments - Mayors Civic

01/11/16 Eastern Shires Purchasing Org EB113 115.89 Stationery & Cleaning material

01/11/16 Lincolnshire County Council EB113 3,107.72 Pension contributions month 7

01/11/16 HM Customs & Excise EB113 2,375.36 Month 7 PAYE contributions

01/11/16 Viking Direct EB113 27.92 Office Stationery

08/11/16 Daisy Communications EB114 19.07 Office telephone

08/11/16 Sid Dennis EB114 197.23 Cemetery bins

08/11/16 P and R Decorators EB114 28.12 Paint

08/11/16 East Lindsey District Council EB114 593.83 Office Rent November

08/11/16 Skegness Crime Prevention Pane EB114 103.00 Community Grant

08/11/16 Travis Perkins EB114 995.85 Public Property materials

08/11/16 Charles H Hill Ltd EB114 140.48 Lawnmower repairs

12/11/16 Opus Energy Ltd DD 5.42 Electricty Unit 1A & 1B

14/11/16 FuelGenie DD 110.14 Petrol & Diesel

18/11/16 O2 DD 24.56 Mobile phone

18/11/16 TalkTalk EB115 25.84 Office Broadband

18/11/16 Viking Direct EB115 98.31 Office Stationery

18/11/16 East Lindsey District Council EB115 416.67 Units Rent - November

18/11/16 Charles H Hill Ltd EB115 284.58 Mower repairs

18/11/16 Skegness & Winthorpe PCC EB115 35.00 Organist fee civic service

18/11/16 Scarborough Nixon Associates L EB115 513.00 Bat survey at Tower Pavilion


22/11/16 Anglian Water DD 23.00 Water Rates Unit 1B

25/11/16 Staff Salaries EB116 10,017.77 Month 8 staff salaries

25/11/16 Cllr Dick Edginton EB116 160.00 Month 8 Mayor Allowance

Total Payments 18,456.46

Skegness Town Council

Current Account

List of Payments made between 27/10/2016 and 25/11/2016

Appendix A


25/11/16 County Care Independent 005145 8.00 Printing order of service

25/11/16 Burdetts Garage 005146 607.50 Fiat van repairs

25/11/16 Royal British Legion Poppy Appeal 005147 20.00 Poppy wreath

28/11/16 Lloyds Bank PAYMT 14.45 Service Charges

29/11/16 Burdetts Garage 005148 72.00 Fiat Van Repairs

05/12/16 EP Consulting EB118 720.00 Technical proposal Pavilion

05/12/16 EKM Limited EB118 690.36 Sunshine park repairs

06/12/16 Anglian Water EB117 95.14 Allotments Water Rates

06/12/16 Lumalite EB117 7,227.00 Xmas Lights 2of3 yr 2of3

06/12/16 Society of Local Council Clerk EB117 250.00 SLCC Membership

06/12/16 Lincolnshire County Council EB117 3,209.82 Mth 8 Pension Contributions

06/12/16 HM Customs & Excise EB117 2,537.81 Month 8 PAYE contributions

06/12/16 Elysian Associates EB117 2,250.00 VAT Advice re Pavilion

07/12/16 Nationwide Business Savings Ac EB117 5,000.00 Initial deposit into new accou

12/12/16 Opus Energy DD 6.41 Electricity - Industrial Units

12/12/16 FuelGenie DD 158.34 Petrol & Diesel

14/12/16 Daisy Communications EB119 25.28 Office telephone

14/12/16 East Lindsey District Council EB119 593.83 Office Rent

14/12/16 Sid Dennis EB119 235.39 St Mary's Bins

14/12/16 Woodthorpe Hall Garden Centre EB119 574.4 Winter Plants

14/12/16 Travis Perkins EB119 6,057.81 Fencing Materials & General

14/12/16 Charles H Hill Ltd EB119 237.18 Mower repairs

14/12/16 Jewson Builders EB119 47.93 Calor Gas refills

14/12/16 Staff Salaries EB120 9,798.88 Staff Salaries - month 9

18/12/16 O2 DD 24.31 Mobile phone


22/12/16 Anglian Water DD 23.00 Unit 1 B Water Rates

24/12/16 TalkTalk DD 36.84 Business Broadband

31/12/16 Cllr C Macey EB121 96.60 Councillor Allowance 3rd 1/4

31/12/16 Cllr D Brookes EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr D Edginton EB121 340.00 Councillor & Mayor Allowance

31/12/16 Cllr J Carpenter EB121 100.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr M Anderson EB121 100.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr N Cooper EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr S Dennis EB121 100.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr G O Ellis EB121 100.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr E Freeman EB121 100.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr D Blackburn EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr D Cargill EB121 100.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr D Kirk EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr J Brookes EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr J Byford EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr M Dannatt EB121 100.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr M Gabbitas EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr T Burnham EB121 100.00 Councillor Allowance 3rd 1/4


Current Account


6.



Current Account


31/12/16 Cllr M Gray EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr S Blackburn EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr S R Kirk EB121 125.00 Councillor Allowance 3rd 1/4

31/12/16 Cllr R Hall EB121 43.55 Councillor Allowance 3rd 1/4

Total Payments 43,067.83

DRAFT

– 36 –


Minutes of the Planning & Planning Policy

Committee Meeting

Held at 7.00 pm on Tuesday, 20th December 2016

PRESENT: Councillor D Kirk in the Chair.

Councillors D Blackburn, T Burnham, D Brookes, J Carpenter, D Edginton (Mayor), G O Ellis, Miss E Freeman, M Gabbitas and Mrs M Gray.

Officers: Deputy Town Clerk.

No members of the public were present.

P134. MINUTES OF LAST MEETING (Agenda Item 1)


RESOLVED: That the minutes of the Planning & Planning Policy Committee

meeting held on Tuesday, 29th November 2016 be approved as a true record of

the meeting.

P135. APOLOGIES (Agenda Item 2)

Apologies for absence were received from Councillors D Cargill and C Macey.

P136. DECLARATIONS OF INTEREST (Agenda Item 3)

There were no Declarations of Interest.

P137. APPLICATION S/153/02310/16 – Mr. A. Parker – Plots 67-75, Saxon Fields,

Skegness (Agenda Item 4.1)

Proposal: Planning Permission - Erection of boundary fencing to a maximum height of 3.0 metres (works already commenced).


RESOLVED: That the Skegness Town Council Objects on the grounds that the fence is overbearing and loss of light on neighbouring properties.

P138. APPLICATION S/153/02242/16 – Domino’s Pizza UK & Ireland Ltd – 25

Burgh Road, Skegness, PE25 2RA (Agenda Item 4.2)

Proposal: Consent to Display 1no. internally illuminated fascia sign (sign 1) and 1no. internally illuminated double sided projecting sign (sign 2), in accordance

10.

DRAFT Planning & Planning Policy Committee 20 December 2016

– 37 –

with amended plan received by the Local Planning Authority on 2nd December 2016.


RESOLVED: That the application be supported.

P139. APPLICATION S/153/02357/16 – Mr. J. Biddall – Vine Hotel, Vine Road,

Skegness, PE25 3DB (Agenda Item 4.3)

Proposal: Planning Permission - Extension to existing hotel car park.



P140. APPLICATION S/153/02374/16 – Ms. A. Grzyb, Asa Hand Car Wash, Old

Wainfleet Road, Skegness, PE25 3RU (Agenda Item 4.4)

Proposal: Planning Permission - Construction of a vehicular access.



P141. APPLICATION S/153/02365/16 – Greggs, 76 Lumley Road, Skegness, PE25

3NG (Agenda Item 4.5)

Proposal: Consent to Display a) 1no. internally illuminated fascia sign, b) 1no. internally illuminated double sided projecting sign and c) 2no. non-illuminated internal posters.



P142. APPLICATION S/153/02242/16 – The Body Shop – Grantham Drive,

Skegness, PE25 3RN (Agenda Item 4.6)

Proposal: Planning Permission - Erection of an external extraction flue to the maximum height of 3 metres and erection of steel sheeting to the maximum height of 3 metres.



P143. APPLICATION S/153/02419/16 – Highlife Property Ltd. – 31-33 Rutland

Road, PE25 3AY (Agenda Item 4.7)

Proposal: Application to vary condition No. 3 (window details) as imposed on planning permission ref. no. S/153/1612/16.



DRAFT Planning & Planning Policy Committee 20 December 2016

– 38 –

P144. APPLICATION S/153/02446/16 – Mr. A. Dales & Mr. S. Hall – 1 St Matthews

Close, Skegness, PE25 2LF (Agenda Item 4.8)

Proposal: Planning Permission - Single storey extension and alterations to existing dwelling on the site of an existing conservatory which is to be removed.



P145. RICHMOND DRIVE BUSINESS PARK REDEVELOPMENT (Agenda Item 5)


RESOLVED: That the correspondence regarding Richmond Drive Business

Park Redevelopment be noted.

P146. LOCAL PLAN FINAL CONSULTATION (Agenda Item 6)

The Deputy Town Clerk informed the Committee that the final consultation on the

Local Plan was underway and that ELDC were inviting any formal representations

on the legal compliance and soundness of the plan. Any representations are to

be brought to the next Council meeting to be agreed.


RESOLVED: That the Local Plan Final Consultation be noted.

The meeting closed at 7.40 pm.

– 33 –


Minutes of the Planning & Planning Policy

Committee Meeting

Held at 7.00 pm on Tuesday, 29th November 2016

PRESENT: Councillor D Kirk in the Chair.

Councillors D Blackburn, D Cargill, D Edginton (Mayor), J Carpenter, M Gabbitas, Mrs M Gray and S Dennis (Substitute).

Officers: Town Clerk and Deputy Town Clerk.

Three members of the public were present.

P123. MINUTES OF LAST MEETING (Agenda Item 1)


RESOLVED: That the minutes of the Planning & Planning Policy Committee

meeting held on Tuesday, 8th November 2016 be approved as a true record of

the meeting.

P124. APOLOGIES (Agenda Item 2)

Apologies for absence were received from Councillors D Brookes (Deputy Mayor), T Burnham, G Ellis, Miss E Freeman and C Macey.

P125. DECLARATIONS OF INTEREST (Agenda Item 3)

There were no Declarations of Interest.

P126. APPLICATION S/153/01875/16 – Miss. J. Bradbury – Recreation Ground,

Church Lane, Skegness (Agenda Item 4.1)

Proposal: Planning Permission - Erection of 2no. football goals, extension to existing skate ramp and provision of grind rail, manual pad and associated hardstanding.



P127. APPLICATION S/153/02158/16 – Mr. A. Corssen – 77 St Andrews Drive,

Skegness, PE25 1DL (Agenda Item 4.2)

Proposal: Planning Permission - Extension to existing house to provide an integral double garage, enlarged kitchen/dining area with first floor enlarged bedroom, ensuite and dressing area over on the site of existing garage which is to be demolished.

– 34 –



P128. APPLICATION S/153/01650/16 – Miss. W. J. Allenby – 11 Edward Crescent,

Skegness, PE25 3SA (Agenda Item 4.3)

Proposal: Planning Permission - Change of use of part of domestic curtilage to a cattery and to include the erection of a building comprising of 3no. double cat pens and the erection of a shed.


RESOLVED: That Skegness Town Council objects, due to the adverse

effect on the residential amenity of neighbours by reason of noise

disturbance, odour and concerns over commercial use in a residential area

and the associated access and parking arrangements.

P129. APPLICATION S/153/02202/16 – Ms. E. Ruston, Fake Tattoo & Hair Braids

Stall, Bottons Pleasure Beach, Grand Parade, Skegness, PE25 2UG (Agenda

Item 4.4)

Proposal: Consent to Display - 2 no. non-illuminated fascia signs.



P130. APPLICATION S/153/02216/16 – Mr. P. Remblance, Big Kidz Karting, Tower

Esplanade, Skegness, PE25 3HH (Agenda Item 4.5)

Proposal: Planning Permission - Provision of a parasol to cover existing outdoor seating area.



P131. APPLICATION S/153/02242/16 – Domino’s Pizza UK & Ireland Limited, 25

Burgh Road, Skegness, PE25 2RA (Agenda Item 4.6)

Proposal: Consent to Display 1no. internally illuminated fascia sign (sign 1) and 1no. internally illuminated double sided projecting sign (sign 2).


RESOLVED: That Skegness Town Council objects on the grounds of light

pollution to the neighbouring property. This could be overcome if the sign

was moved to the other side of the building.

P132. APPLICATION S/153/02254/16 – L. Lyall – Sundail Farm, Warth Lane,

Skegness, PE25 2JT (Agenda Item 4.7)

– 35 –

Proposal: Planning Permission - Extension and alterations to existing dwelling to provide a ground floor porch, hallway, kitchen/breakfast bar, study and W.C with 2no. first floor bedrooms with ensuite over on site of part of the existing dwelling which is to be demolished, erection of a detached double garage and installation of a sewerage package treatment plant.



P133. APPLICATION S/153/02186/16 – Mrs. N. Gaunt – Tower Mini Market, 1-2

Sandbeck Arcade Skegness, PE25 3DY (Agenda Item 4.8)

Proposal: Planning Permission - Installation of an Automated Teller Machine (ATM) on existing building (which has already been installed).



The meeting closed at 7.25 pm.

AGENDA ITEM NO.

11 SKEGNESS TOWN COUNCIL

REPORT TO: COUNCIL 11TH JANUARY 2017 BY: TOWN CLERK SUBJECT: Amenity Grass Cutting

PURPOSE: To advise Council of the withdrawal of amenity grass cutting by Lincolnshire County Council (LCC) and determine any action the Council wish to take.

1 INTRODUCTION AND BACKGROUND

1.1. In October 2016, the contractor working for Lincolnshire County Council informed me that their contract was being terminated.

1.2. On 15th December 2016, LCC wrote to all Town and Parish Councils to inform them, that verge cutting (where no pavement exists) was being reduced from 3 to 2 cuts per annum and that amenity grass cutting was being withdrawn (see appendix).

1.3. Amenity grass cutting tackles the grassed areas on pavements often between kerbs and pavement and includes other green areas. Skegness has a considerable amount of such grassed areas including on all the main routes into Skegness and on many residential streets. Copies of plans are circulating which show those areas which will no longer be cut.

1.4. The withdrawal of this service will have a significant impact on both residents and tourism.

1.5. LCC have confirmed that the contract to undertake grass cutting has been cancelled from 1st January 2017.

2. COMMUNICATION

2.1 Communication and consultation until recently has been non-existent. TheLCC approach seems to be that Towns and Parishes have the power toundertake this work and it is suspected that in future complainants raisingconcerns about the lack of maintenance will be directed to the TownCouncil as a Council who can tackle this.

2.2 Given the general lack of awareness from the public about who delivers services, the Council will need to carefully manage the situation to avoid reputational damage caused by a decision taken by LCC.

3.0 OPTIONS

3.1 Do nothing.

3.1.1 The result will likely be a shabby neglected town. There will be a considerable number of complaints a proportion of which will be directed at the Town Council.

3.1.2 This option gives the Town Council the opportunity to lay the responsibility firmly at the door of LCC, but some residents will not understand this.

3.1.3 However, once the grassed areas are out of control, significant work will be required to bring them back to order.

3.2 Contract out the service with existing provider in 2017/18 and prepare a more permanent solution beyond this date.

3.2.1 The approximate proportion of the existing contract is £37,600 which seems low. However, no contract terms, extras and inflation costs have been seen at this stage. Judging the extent of the areas to be cut, additional costs should be expected and budgeted (suggest £50,000). There will almost certainly be provision for inflationary elements such as the National Living Wage, pension costs and fuel.

3.2.2 Other unknown additional costs/overheads will include the costs and time in establishing a legal agreement, supervising the contract and dealing with complaints.

3.2.3 Consideration would need to be given to whether the existing contract provides the level of service required. There have been numerous complaints in the past about the standard including some raised by Town Councillors.

3.2.4 Council should also consider public perception. If the service is inadequate or if the Council wish to reduce the level of service in the future as costs increase, then the Council would directly receive the reputational damage.

3.2.5 The contract would be required to be formally tendered next year. Although awarding a contract in this way does not strictly comply with the public contracts regulations 2015, a one year untendered contract could possibly be argued due to the urgent need to have something in place by April 2017. However, Council should be aware that all contracts over £25,000 awarded whether they are tendered or not, must be published on the Government Contracts website. This could potentially draw questions and

scrutiny from the External Auditors in relation to transparency and fairness and also raise questions and concerns from contractors who feel that they have not been permitted to compete.

3.3 Full tender process.

3.3.1 The work would need to be specified but existing plans could be used. This is likely to be a full EU tender process. This would involve costs of all the issues raised in 3.2.2 above plus additional procurement costs.

3.3.2 It is unlikely that such a contract could be in place by April/May 2017 and consequently it is likely that additional costs would be incurred to bring the grassed areas back to a reasonable standard.

3.3.3 Depending on the specification level (i.e. if Council wanted a higher standard than current) then costs would likely be significantly higher than set out in 3.2.1.

3.4 In House

3.4.1 Council would still need to consider and determine the level and specification of the cutting. If a similar standard to that provided in the cemetery was required, it is likely that costs will be much higher than the costs indicated in 3.2.1.

3.4.2 Establishment of an additional in-house resource would likely go beyond the summer with the same consequences as set out in 3.3.2

3.4.3 The in-house option would offer the Council more flexibility in how and when the service was delivered, but the Council would need to consider the employment of seasonal labour unless other out of season work was available (e.g. if Council was maintaining other areas where winter work is required).

3.5 Volunteer Services

3.5.1 Unlikely to provide a consistent service and may result in a patchwork of good to no cuts.

3.5.2 If organised by the Council then training, H&S, equipment and public liability would all remain the Council’s responsibility.

3.5.3 It may be possible to supplement an in-house approach with volunteers but the management and supervision required should not be underestimated.

4.0 RECOMMENDATIONS

4.1 Council are recommended to

a) Consider either option 3.1 at no cost or 3.2 at an estimated cost of£50,000 for 2017/18 subject to agreeing the precept and budget lateron this agenda.

b) If option 3.2 is chosen the Council will be required to waive StandingOrders and Financial Regulations relating to contract procedures andrecognise the yet unknown impact and costs of contract supervision,establishing contracts and handling additional public enquiries andcomplaints. The Council will also need to accept the risks set out in3.2.5.

c) Consider either option 3.1, 3.3, 3.4 or 3.5 for future years beyond2017/18 and the process for bringing these about.

FOR DECISION

For information relating to this report please contact The Town Clerk, Town Hall Skegness or email [email protected]

Background papers – None

mailto:[email protected]

11.Appendix

AGENDA ITEM NO.


REPORT TO: COUNCIL 11TH JANUARY 2017 BY: TOWN CLERK SUBJECT: Budget and Precept

PURPOSE: To confirm the budget and to set the precept for 2017/18.


1.1. Council reviewed the budget in November and agreed the position so that the CCF stage 2 submission could be made. The final precept figures could not be calculated at that time, as the Council Tax Support Grant and Tax Base had not been confirmed.

1.2. Since then, LCC, as set out earlier on this agenda, has confirmed that the amenity grass cutting service for Skegness has been withdrawn. If Council wish to undertake any part of this service, then this will have cost implications that will need to be reviewed here.

1.3. No capping will apply to this Council in 2017/18 as a result of robust responses from the Town and Parish sector. However, a stern threat has been made by DCLG to the sector that restrictions through referendum principles will be kept under review.

1.4. The budget spreadsheet set out in Appendix A, contains the summarised budget heads for 2017/18 plus 3 future years as previously approved. Income is based on the already agreed fees and charges set at the November meeting of Council.

2. GRANT AND TAX BASE

2.1 Council Tax Benefit is now to be funded locally by both the CollectionAuthority and Precepting Authorities. In Skegness, the Council Tax basehas been increased slightly this year to 5334 band D equivalents.

3.0 TOWN CLERK COMMENTS

3.1 The spreadsheet shows the summary budget heads based on the details reviewed and approved by Council in November 2016. This contains the costs of the Council’s Business Plan including Tower Gardens project.

3.2 As it stands the budget agreed in November 2016, would equate to a gross precept of £403,837 which represents a charge of £75.71 for a Band D equivalent an increase of 31 pence per week.

3.3 If £50,000 of additional funding was raised in respect of Amenity Grass Cutting then this would increase the gross precept to £453,837 or a charge of £85.08 for a Band D property, an increase from 2016/17 of 49 pence per week.

3.4 At present it is not known what the extent of any ELDC cuts will be as they will not be finalising their budget until February.

4.0 RECOMMENDATIONS

4.1 Council are recommended to

a) Confirm the gross budget for 2017/18 agreed in November oralternatively increase this to reflect Amenity Grass cutting taking intoaccount the Town Clerk’s comments.

b) Note that the tax base for 2015/16 Band D equivalents is 5334.c) Set the precept payable for 2017/18 at a rate appropriate to deliver the

agreed budget in (a).

FOR DECISION

For information relating to this report please contact The Town Clerk, Town Hall Skegness or email [email protected]



BUDGET 2016-17 2017-18 2018-19 2019-20 2020-21

Actual Budget Actual Budget Difference Forecast Forecast Forecast

Total Employee £174,113 £229,702 £55,589 £237,816 £246,406 £252,288

Total Town Hall £13,184 £13,298 £114 £13,511 £0 £0

Total Supplies and Services £18,057 £16,275 -£1,782 £17,116 £17,169 £17,631

Total Professional Fees £3,800 £3,600 -£200 £3,672 £3,745 £3,820

Total Grants £11,600 £5,100 -£6,500 £5,100 £5,100 £5,100

Total Democratic & Civic £20,580 £20,580 £0 £20,600 £20,620 £20,641

Total Publicity £22,150 £25,200 £3,050 £25,704 £26,218 £26,742

Total Industrial Unit £8,365 £8,141 -£224 £8,304 £0 £0

Total Garden and Basket £2,800 £2,800 £0 £2,856 £2,913 £2,971

Total Sunshine Play Area £4,690 £1,790 -£2,900 £1,826 £4,862 £4,900

Total Burial Grounds and Cemeteries £7,400 £2,600 -£4,800 £2,648 £7,697 £7,747

Total Public Property £65,130 £32,130 -£33,000 £32,303 £35,479 £35,658

Net Business Plan £0 £137,000 £137,000 £170,500 £291,322 £151,662

Total Budgeted Expenditure £352,670 £499,015 £146,345 £542,771 £662,365 £530,010

Precept Precept needed £317,770 £403,837 £86,067 £430,193 £453,920 £480,681

Grant £0 £0 £0 £0 £0 £0

Precept payable £317,770 £403,837 £86,067 £430,193 £453,920 £480,681

Band D Tax Base 5,332 5,334 5,334 5,334 5,334

Cost per Band D £59.60 £75.71 £80.65 £85.10 £90.12

Increase £11.38 £16.11 £4.94 £4.45 £5.02

Increased cost per week £0.22 £0.31 £0.10 £0.09 £0.10

Percentage Increase 23.62 27.04 6.53 5.52 5.90

General Income Interest Received £1,200 £650 -£550 £1,200 £1,200 £1,200

Grave Fees (Exclusive Rights) £15,000 £15,000 £0 £15,300 £15,606 £15,918

Interment and Grave Digging Fees £14,200 £15,312 £1,112 £15,618 £15,931 £16,249

Memorial Applications £5,000 £7,500 £2,500 £7,650 £7,803 £7,959

Allotment Rents £2,940 £2,940 £0 £2,940 £2,940 £2,940

Churchyard Service Charges £4,460 £4,676 £216 £4,770 £4,865 £4,962

Miscellaneous Income £100 £100 £0 £100 £100 £100

Transfer into general reserves -£8,000 £0 £8,000 £0 £0 £0

Transfer from general reserves £0 £49,000 £49,000 £65,000 £160,000 £0

12.Appendix

Total Total Excluding Precept £34,900 £95,178 £60,278 £112,578 £208,445 £49,329

Total Income £352,670 £499,015 £542,771 £662,365 £530,010Est 2016/17 Est 2017/18 Proposed 2017/18

RESERVES Balances B/F 1/4/16

Earmarked Reserves:

Burial Ground Extension £175,000 £180,000 £10,000 £10,000 £10,000 £10,000

Sunshine Play Area £37,000 £40,000 £10,000 £10,000 £10,000 £10,000

Town Plan (Community Led Plan) £4,000 £4,000 £4,000 £4,000 £4,000 £4,000

Legal Fee £9,000 £9,000 £9,000 £9,000 £9,000 £9,000

ICT and Office Reserve £3,500 £4,000 £4,000 £4,000 £4,000 £4,000

Public Property Reserve £16,000 £24,000 £24,000 £24,000 £24,000 £24,000

Cemetery Team Reserve £23,000 £23,000 £23,000 £23,000 £23,000 £23,000

Bus Plan, Community,Heritage and Event Hub £239,000 £262,000 £102,000 £102,000

General Reserve (balancing item) £71,500 £85,000 £85,000 £85,000 £85,000 £85,000

Total Reserves at year start £339,000 £369,000 £408,000 £431,000 £271,000 £271,000

Home Office Direct Communications Unit 2 Marsham Street London SW1P 4DF

4th January 2016

Funding for Lincolnshire Police

Dear Sir/Madam,

At a recent meeting of Skegness Town Council, concerns were raised regarding further reductions to funding and the impact this may have on Skegness as a growing Town. The income Lincolnshire Police received from the Home Office in 2015/16 was £65.9m. The provisional figure for 2016/17 is £65.5m. This is a reduction of around £400,000.

As the Home Affairs Select Committee has said, and Lincolnshire Police have been saying for many months, the new funding arrangements need to incentivise less efficient forces into action. It must also ensure those Forces such as Lincolnshire that have a history of delivering efficiencies are not penalised but rewarded in the future. Skegness Town Council fully supports this view and strongly objects to any government reductions in funding to Lincolnshire Police which it believes are unsustainable.

Yours faithfully

Steve Larner Town Clerk

SKEGNESS TOWN COUNCIL The Town Hall, North Parade, SKEGNESS, PE25 1DA

[email protected]

Office Open Monday to Friday 9 am to 4 pm

Tel (01754) 766113

Town Clerk: S Larner

13.

AGENDA ITEM NO.

16SKEGNESS TOWN COUNCIL

REPORT TO: COUNCIL 11TH JANUARY 2017 BY: TOWN CLERK SUBJECT: Deputy Town Clerk Delegations

PURPOSE: To clarify the delegated authority granted to the Deputy Town Clerk and add the Deputy Town Clerk as a bank signatory and electronic banking administration.


1.1. Following some recent issues, it has become apparent that there are some gaps in procedure and authorisation that prevent the Deputy Town Clerk undertaking certain duties when the Town Clerk is absent. Although some elements have been captured in delegations, this report sets out the required changes and authorisation to enabled the envisaged level of Business Continuity to be in place.

2. PROPOSED CHANGES

2.1 The following to be delegated to the Deputy Town Clerk in the absence ofthe Town Clerk:-i) All duties and authority granted to the role of the Proper Officerii) All duties and authority granted to the role of the Responsible

Finance Officeriii) Delegated authority given to the Town Clerk by Counciliv) Any other responsibility held by the Town Clerk and specifically

delegated to the Deputy Town Clerk

2.2 That the Deputy Town Clerk become a full banking signatory.

2.3 That the Deputy Town Clerk be authorised to be an Electronic Banking Administrator in the absence of the Town Clerk or when otherwise authorised by the Town Clerk to do so.

4.0 RECOMMENDATIONS

4.1 Council are recommended to approve the changes set out in 2 above.

FOR DECISION For information relating to this report please contact The Town Clerk, Town Hall Skegness or email [email protected]



AGENDA ITEM NO.


REPORT TO: COUNCIL 11TH JANUARY 2017 BY: TOWN CLERK SUBJECT: Neighbourhood Development Plan (NDP)

PURPOSE: To give an update on the current position and to tender for support.


1.1. The NDP area has been approved by East Lindsey District Council and the Council can now move forward with the development of the NDP. This will require a high level of input from Councillors and additionally support and expertise.

1.2. Grants are available to the Council to develop the NDP ranging to a maximum of £15,000. Additionally, the Council has £4000 remaining in a earmarked reserve account.

2. PROFESSIONAL SUPPORT

2.1 Support will be required for community consultation, analysis of communityresponses and for Planning Policy.

2.2 An initial approach has been made to Community Lincs who have assistedwith both the Community Led Plan and the Pavilion Project. From this ithas been ascertained that the costs may reach a level where the £25,000procurement threshold comes into play if the process is extended orunexpected issues arise.

2.3 It is therefore proposed that the support work be tendered, but thatdecision gateways are built in to enable the Council to consider at pre-designated points whether good value is being achieved, whether fundingis in place (e.g. grants) and therefore whether to continue.

2.4 It is expected that the first stage of any contract will be met from the £4000earmarked reserve and would be to increase the understanding within theCouncil and any partners of what needs to be done and the level ofinternal resource and commitment required. This stage would also lay thefoundation for the grant application process.

3.0 RECOMMENDATIONS 3.1 Council are recommended to:-

a) Note the report b) Authorise the Town Clerk to proceed with tendering the support

package in conjunction with the Chairman of the NDP Group c) Request the NDP Group and Chairman report back progress in due

course.

FOR DECISION For information relating to this report please contact The Town Clerk, Town Hall Skegness or email [email protected] Background papers – None


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