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Tender for Design, Manufacture, Supply, Erection, Testing & Commissioning, Operating & Maintaining aFixed Grip Jig Back Type Passenger Ropeway of Capacity of 200 PPH ON TURNKEY BASIS.

ARULMIGU RATHINAGIRISWARAR THIRUKOIL, AYYARMALAI

SIVAYAM, KULITHALAI TALUK, KARUR DISTRICT,

TAMILNADU, INDIA

NAME OF THE PROJECT: Design, Manufacture, Supply, Erection, Testing &

Commissioning, Operating & Maintaining a Fixed

Grip Jig Back type Passenger Ropeway of capacity of

200PPH at Arulmigu Rathinagiriswarar Thirukoil,

Ayyarmalai, Sivayam, Kulithalai Taluk, Karur District

ON TURNKEY BASIS.DUE DATE FOR

SUBMISSION: ON OR BEFORE 12.09.2014 at 15.00 Hours

TO BE SUBMITTED TO: The Executive officer,

Arulmigu Rathinagiriswarar Thirukoil, Ayyarmalai,

Sivayam, Kulithalai Taluk, Karur District,

Tamil Nadu.TENDER SUBMITTED BY: M/s.___________________________

Address________________________

Arulmigu Rathinagiriswarar Thirukoil, Ayyarmalai- 639 120, Karur District Page


PRE- QUALIFICATION APPLICATION AND PRICE TENDER – TWO

COVER SYSTEM

Name of Work Design, Manufacture, Supply, Erection, Testing

& Commissioning, Operating & Maintaining a

Fixed Grip Jig Back type Passenger Ropeway of

capacity of 200 PPH on Turnkey Basis.

EMD Rs.3,00,000/- (Rupees Three Lakhs Only)

Date of Tender 12.09.2014

Issued to

Executive Officer, Arulmigu Rathinagiriswarar Thirukoil,

Ayyarmalai- 639 120, Sivayam,Kulithalai Taluk, Karur District.

Table of Contents

Sl.N Description Page No



oTENDER DATA SHEET 11Section-A

I Qualification Tender & Price Tender Application 13II Qualification Tender & Price Tender Notice 151 Invitation 152 For Special Attention 153 Purchase of Documents 154 Description of Project 165 Period of Completion 166 Earnest Money Deposit 177 Security Deposit 188 Language of Two Cover Tender System 199 Validity of Price Tender 2010 Submission of Price Tender 2011 Opening of Tenders 2112 Negotiation 2113 Whom to Contact 21

Section BI For Special Attention 22II Minimum Criteria for Qualification 22III Instruction to Bidder 321.1 General Instruction to the Bidder 321.2 Language of Bids 331.3 Bid Currency 331.4 Letter of Authorization 331.5 Clarification and Amendments 331.6 Contacting Tender inviting Authority 341.7 Force Majeure 341.8 Settlement of Disputes and Arbitration 362 Bid Preparation and Submission 37

2.1 Techno Commercial Bid 382.1.1 Details to be furnished in Techno Commercial bid 382.1.2 Signing of Techno Commercial Bid 402.1.3 Sealing of Techno Commercial bid 40

2.2 Price Bid 402.2.1 Details to be furnished in Price bid 402.2.2 Signing of Price Bid 412.2.3 Sealing of Price Bid 41

2.3 Outer Cover 412.4 Mode of Submission 422.5 Modification and withdrawal of Bids 42



3 Pre Bid Meeting 424 Bid Opening 43

4.1 Techno Commercial Bid Opening 434.2 Tender Validity 444.3 Initial Scrutiny 444.4 Clarifications by ARGT 454.5 Price Bid Opening 455 Tender Evaluation and Selection 45

5.1 Techno Commercial Bid Evaluation 455.2 Evaluation of Bid 465.3 Suppression facts and misleading information 465.4 Post Bid Conference 475.5 Price Bid Evaluation 476 Execution of Work 48

6.1 Acceptance of Tender 486.2 Letter of Acceptance 496.3 Execution of Agreement 496.4 Release of Firm Work Order 496.5 Release of EMD 506.6 Installation and Completion Schedule 507 Termination of Contract 51

7.1 Termination by Default 517.2 Termination for Insolvency 527.3 Corrupt Practice 527.4 Termination for Convenience 537.5 Consequences 538 Supply, Installation and Commissioning 55

8.1 8.1 Scope of Work 558.1.1 Bidder scope of work 558.1.2 Testing, Trail run, Performance run and Commissioning

59

8.1.3 Preliminary Certificate of Completion of Work 608.1.4 Defects liability Period 618.1.5 Final Certificate of Acceptance of Completion of Work

61

8.1.6 Property 618.1.7As Build Drawings & Manuals 62

8.2 Insurance 628.3 Sub Contract 648.4 Liquated Damages 658.5 Purchaser’s Scope of work 669 Payment terms 66



9.1 Tax Deduction 679.2 Interest 679.3 Payment 6710 Operation and Comprehensive Maintenance for 5 years 7011 Technical Specifications 73

Design Parameters for Passenger Ropeway 73

General Specifications 74

Cabin 74

Rope 74

Structural works 74

Painting 75

Line Equipments 75

Rescue system 77

Civil Works for Passenger Ropeway 77

Electrical Works 78

Standards to be Adopted for civil works 81

Section - C

Price Bid Schedule 83

Section - D

Proforma – A : Letter of Submission of tender 85Proforma- B : Format for Power of Attorney 88

Schedule – A : Structure and Organisation 90

Schedule – B : Financial Capability 92

Schedule – C : List of Ropeways Completed in last 5 Years 95

Schedule –D : Similar Ropeways costing more than Rs.300 Lakhs 96

Schedule – E : Details of works already committed 97

Schedule – F : Information regarding current Litigation 98

Schedule – G : Affidavit 99

Schedule – H : Undertaking 101

Schedule - I : Details of Technical Personals 102



Profile Drawing and Topographical Details

SHORT TITLES USED IN THE TENDER DOCUMENT

1 TURN KEY

CONTRACT

Turnkey contract under which the tenderer is required to

undertake the entire responsibility for detailed investigation,

planning, design, construction and commissioning of the total

Project within the framework specified by the Procuring

Entity.

2 PLANT Shall mean and include all plants, equipments and materials

to be supplied and work to be done by the bidder under this

turnkey contract.

3 SITE Shall mean the site of the proposed ropeway facility at

Ayyarmalai.



4 PURCHASER/

OWNER

Shall mean the ARGT/Ayyarmalai for whom the procurement

is made through this tender.

5 ARGT Shall mean Arulmigu Rathinagiriswarar Thirukoilat

Ayyarmalai.

6 E.O Shall mean the Executive Officer who is the procurement

agency on behalf of ARGT/Ayyarmalai.

7 BIDDER Means the party who makes a formal offer in pursuance of

the Tender floated.

8 SUCCESSFUL

BIDDER

Successful bidder means the bidder who becomes successful

through the Tender process.

9 CONTRACTOR Means the persons/firm/company/undertaking the contract

works.

10 END USER End user means the authorized persons of ARGT /

Ayyarmalai in which the Project is installed.

11 PRE-

QUALIFYING BID

Intended to seek the information or data and vital statistics

like corporate structure, experience, etc. about the contractor.

12 TECHNICAL &

COMMERCIAL

BID

Means contractors offer on project formulation the technical

know-how, Master Plans and designs preliminary drawings

supply &erection of machinery, trial run and other technical

data.

13 PRICE BID Means contractors offer on price quotations which will

clearly indicate the base cost, taxes and duties separately.

14 PRE-BID Conference held prior to calling and opening of tender.



CONFERENCE

15 ‘POST BID’

CONFERENCE

Means conference held after the receipt and opening of tender

for technical and commercial bids for finalizing the technical

and commercial conditions with the contractor’s so as to

incorporate the same in the price bid by the contractors.

16 DAY A day means a calendar day.

17 COSTCost means total cost incurred towards Design, Manufacture,

Supply, Erection, Testing & Commissioning, Operating &

Maintaining a Fixed Grip Jig Back type Passenger Ropeway

of capacity 200PPH.for five years

18 ‘TESTS ON

COMPLETION’

Shall mean such tests as are prescribed by the relevant codes

before the plant is taken over by the purchaser / Purchaser.

19 COMMISSIONINGShall mean carrying out no load trials of each part of the plant

separately or in conjunction with other parts of the plant and

also the plant as a whole.

20 ‘NO LOAD

TRIALS’

Shall mean trial of the plant without any pay load.

21 ‘PERFORMANCE

TEST’

Shall mean test or tests carried out after no load trials as per

the agreed procedures.

22 ‘EXPERT

COMMITTIEE’

Shall mean the committee constituted by the Government of

Tamil Nadu vides G.O. No: 384 Tamil Development Religion

Endowments & Information (RE5-1) Dept. dated 19.11.2012

and its subsequent amendments.

23 ‘PROJECT IN-

CHARGE’

Shall mean the functionary of ARGT/Ayyarmalai notified as

such by the Executive Officer to the bidder for the purpose of

this contract. The Project in-charge shall have the power to

delegate any or all of his powers in respect of this agreement



to any other functionary working under him.

24 ‘COMMERCIAL

USE’

Shall mean that use of the work which the contract

contemplates or of which it is to be commercially capable of.

Applicability of Tamil Nadu Transparency in Tender Act 1998

This Tender process will be governed by the Tamil Nadu Transparency in

Tenders Act 1998 and the Tamil Nadu Transparency in Tender Rules, 2000 as

amended from time to time.

Check List for Enclosures

# Bid Enclosures YESorNO

1. Whether the Tender is submitted in Two covers Technical Bid and

PriceBid?

2. Whether Two covers along with EMD cover is put into an outer

cover?

3. Whether Technical Bid (Envelope-A) contains the following

3.1 Bidder’s undertaking covering letter in the Letter Head shall be

signed by the authority, stamped and submitted.

3.2 Signed and stamped Letter of Authorization or Power of Attorney for

signing the Tender document shall be submitted.

3.4 All pages of the blank Tender document in full shall be signed by the

authority, stamped and submitted

3.5 Earnest Money Deposit (EMD) amount as specified in the Tender

shall be submitted

3.6 Filled up Technical Bid shall be signed by the authority, stamped and

submitted3.7 All supporting documents for proving the Pre- Qualification Criteria

shall be signed by the authority and stamped in all Pages

4. Whether Price Bid(Envelope-B) contains the following



a)Filled Price Bid with signature and stamp in all pages shall be

submittedb) Whether corrections or overwriting if any is attested?

Bidder must ensure that they submit all the required documents indicated

in the tender document without fail. Bids received without supporting documents

for the various requirements mentioned in the tender document or test certificate

are liable to be rejected at the initial stage itself. The data sheet for the critical

components should be submitted by bidder for the scrutiny.

TENDER DATA SHEET

1 Tender Inviting Authority,

designation and Address

Executive Officer, Arulmigu Rathinagiriswarar

Thirukoil, Ayyarmalai- 639 120, Karur District,

Tamilnadu.2 a) Name of Work Design, Manufacture, Supply, Erection, Testing &

Commissioning, Operating & Maintaining a Fixed

Grip Jig Back type Passenger Ropeway of capacity of

200 PPH on Turnkey Basis.b) Tender Reference 45/2014 Dated 24.7.2014c) Place of Execution Executive Officer, Arulmigu Rathinagiriswarar

Thirukoil, Ayyarmalai- 639 120, Sivayam, Karur

District, Tamilnadu.3 a) Tender Documents

Available place and due date

for obtaining tender

on all working days between 10.00 A.M. and 5.00

P.M. IST from 01.08.2014 to 11.09.2014 from the

address mentioned in column (1) above by paying

tender documents cost as mentioned in column

3(b),or downloaded from authorized websites in

column no.8 at free of costb) Cost of Tender

Document

Rs. 15,000/- Plus VAT-5%(VAT to be remitted to the

Tamil Nadu Government Treasury in the Head of

Account 0040-00102-AE-0104)4 EMD Rs.3,00,000/- (Rupees Three Lakhs Only)5 Due date, time and place of

submission of tender

upto 12.09.2014 at 3.00 P.M. at the address

mentioned in column (1) above

Arulmigu Rathinagiriswarar Thirukoil, Ayyarmalai- 639 120, Karur District


6 Date and place of tender

opening

on 12.09.2014 at 4.00 P.M. at the address mentioned

in column (1) above7 Date, time and place of

opening of price bids

Will be intimated only to the bidders qualified in

Technical bid8 Authorized Websites www.tenders.tn.gov.in, www.tnhrce.org

FOR THE SPECIAL ATTENTION OF THE APPLICANTS

1. Issuance of documents under two covers system i.e. Qualification schedule

and price tender schedule (Techno Commercial tender) to the Bidders will be

purely based on the basic Documents and information furnished along with

the requisition and cost of tender documents. Bidder will not confer any right

on the Bid for automatic Qualification for price tender for the work.

2. Approval or otherwise of the Qualification tender will be strictly based on the

detailed evaluation done on the basis of the Documents / Records /

Evidences / Certificates produced by the Bidder in the Qualification

Application.

3. Qualification tender (Cover 1) will be opened as per Notice Inviting Tender

and after detailed evaluation, the date and time of opening of price tender will

be intimated to the qualified Bidder.

Executive Officer,


http://www.tnhrce.org/

http://www.tenders.tn.gov.in/


Arulmigu Rathinagiriswarer Thirukoil,

Ayyarmalai,-639 120 , Sivayam,

Kulithalai Taluk, Karur District

TWO COVER SYSTEM

QUALIFICATION TENDER & PRICE TENDER APPLICATION

From TO

Executive Officer,

Arulmigu Rathinagiriswarar Thirukoil, Ayyarmalai,-639120

Karur District, Tamil Nadu

Sir,

Sub : Two Cover Tender system for the work of Design, Manufacture,

Supply, Erection, Testing & Commissioning, Operating &

Maintaining a Fixed Grip Jig Back Type Passenger Ropeway of

Capacity of 200PPH ON TURNKEY BASIS -Reg.

Ref : Qualification & price tender Notice No.45/2014 Dt. 24.07.2014.

* * *

1. Having examined the two cover system documents in respect of

Qualification schedule & price tender schedule including scope of work,

Time Frame for construction and the criteria stipulated for Qualification. I /



We hereby submit all necessary information and relevant documents for

qualifying me/us, to offer my/our tender for the above mentioned work.

2. The Application is made by me / us on behalf of (Partnership firm / Private

limited company / Public Limited Company) in the capacity of _ _ __ _ __ _

__ _ __ _ _ duly Authorised to submit the tender.

3. Necessary evidence admissible in law in respect of authority assigned to

me / us on behalf of the Partnership Firm / Private Limited Company / Public

Limited Company, for applying for qualification is attached herewith.

4. I / We present my / our documents herewith taking into consideration all

the instructions in the Qualification schedule supplied to me / us including

special instructions to Bidders / Criteria for Qualification schedule /

Information and Instructions in the detailed two cover tender notice etc.

5. The EMD amount is enclosed in the shape as notified in the Qualification

tender

I.

II.

III.

6. I / We understand that the Executive Officer, Arulmigu Rathinagiriswarar

Thirukoil, Ayyarmalai,-639120 Karur District, Tamil Nadu reserves the right

to reject any or all the tenders without assigning any reason thereof or to

drop the proposal altogether.

Date:

Signature of the Bidder including

Title Capacity in which Bid is made



Name :

(IN BLOCK LETTERS)

Encl : 1. Qualification schedule and price tender schedule (Two cover system)

2.

QUALIFICATION & PRICE TENDER NOTICE

FORM OF CONTRACT : LUMPSUM AGREEMENT

TWO COVER SYSTEM

1. INVITATION:

Tender under sealed two cover tender system i.e. Qualification schedule &

price tender schedule are invited by the Executive Officer, Arulmigu

Rathinagiriswarar Thirukoil, Ayyarmalai-639120, Karur District, TamilNadu.

One Cover contains EMD and Qualification conditions and other details and

the second Cover containing price tender schedule.

2. FOR SPECIAL ATTENTION:

(i) The Applicants should have been in the same name and style in the

Ropeway Construction field atleast for the past FIVE years.

(ii) The Bidder should have Designed, Manufactured, Supplied, Erected,

Operated & Maintained satisfactorily completed atleast Two Fixed Grip

Jig Back type Passenger Ropeways with a capacity of 200 PPH and above

with value not less than Rs.300.00 lakhs (Rupees Three hundred lakhs

only) under a single agreement in any one of the preceding “FIVE” years.



(iii) Annual turnover of the Applicant should not be less than Rs.560.00lakhs

(Rupees Five hundred and Sixty lakhs only) in any three years of their

career.

3. PURCHASE OF DOCUMENTS:a. The documents under two cover system Qualification schedule & price

tender schedule will be available for sale at a cost of Rs.15,000/- plus

Rs.750/- VAT in the office of the Executive Officer, Arulmigu

Rathinagiriswarar Thirukoil, , Ayyarmalai-639120 During office hours

from 1.08.2014 to 11.09.2014.b. The qualification schedule and price tender schedule will also be sent by

Post to any prospective tenderer who makes a request for the documents

on payment of specified in para 3 an amount as (a) along with postal

charges of Rs.500/- (Rupees five hundred only) separately in the shape of

Demand Draft drawn in favour of the “Executive Officer, Arulmigu

Rathinagiriswarar Thirukoil, , Ayyarmalai-639120” obtained from any

Nationalised Bank / Scheduled Bank and documentary evidences. This

office is not responsible for any Postal delay or loss in transits.c. Price tender schedule will also be issued along with Qualification

schedule documents.d. The Tender documents cost may be paid by cash in the ARGT office at

Ayyarmalai.e. The tender documents shall be downloaded from the following websites

at free of cost

www.tenders.tn.gov.in,

www.tnhrce.org

4. DESCRIPTION OF PROJECT:


http://www.tnhrce.org/

http://www.tenders.tn.gov.in/


“Design, Manufacture, Supply, install, Testing, Commissioning, a Fixed

Grip Jig back type Passenger Ropeway of 200 PPH capacity and Operating &

Maintaining for five years on TURNKEY BASIS.”

5. PERIOD OF COMPLETION

The period of completion shall be 18 Calendar months, which is

inclusive of monsoon period from the date of handing over of the site to the

contractor or issue of ‘Firm work order whichever is earlier.

6. EARNEST MONEY DEPOSIT

6.1. Earnest money deposit of Rs.3,00,000/- (Rupees Three lakhs only) must

accompany the qualification Tender for this work.

6.2. The Earnest money deposit may be produced in any one of the following

forms.

(i) Demand Draft issued by Nationalised or Scheduled Banks drawn in favour

of “Executive Officer, Arulmigu Rathinagiriswarar Thirukoil, Ayyarmalai-

639120”

(ii) Small savings scripts /Postal Deposits / Accounts and Kisan Vikas Patras

duly pledged in favour of the “Executive Officer, Arulmigu

Rathinagiriswarar Thirukoil,Ayyarmalai-639120”

(iii) Indira Vikas patras [at 100 % of the Initial sale value or 50% of the

maturity (face value ) Value

(iv) EMD in the shape of irrevocable Bank Guarantee issued in a Prescribed

Form by the Nationalized bank will also be accepted.

6.3. Qualification schedule not accompanied with Earnest money deposit will

be rejected as ‘Non-responsive' tender.



6.4. If the tenderer withdraws his tender after the acceptance of tender or fails

to pay the requisite security deposit amount within the specified period of

time, the Earnest money deposit paid with the tender will be forfeited.

6.5. Communication to the unsuccessful tenderers will be sent in 7 (seven)

days time from the date of communication sent to the successful tenderer.

Within 15 (fifteen) days from the date of receipt of refund vouchers duly

stamped and signed from the unsuccessful tender, refund of Earnest money

deposit will be made.

7. SECURITY DEPOSIT:

7.1 The successful tenderer shall furnish a Security Deposit for an amount

equivalent to 2% of the contract value, which includes the earnest money

deposit already paid within 15 days (Fifteen days) from the date of receipt

of work order. If the successful tenderer fails to execute the contract (i.e.

sign the agreement) within the aforesaid 15 days time, the Earnest Money

Deposit amount remitted with the Qualification Tender will be forfeited.

7.2 The Security Deposit in the shape of irrevocable Bank guarantee valid till

completion of O&M Period will also be accepted.

7.3 In addition to the aforesaid security deposit, the A.C/E.O shall deduct from

the running account bills, a sum equivalent to 5% (Five Percent) of the total

value of each bill as Retention money. Irrevocable Bank Guarantee shall be

accepted towards Security Deposit, Retention money also.

(G.O.Ms.No.283 /PW (G2) Dept, dt.21.05.1999).

7.4 The Retention Money of 2 ½ % (TWO AND A HALF PERCENT) shall be

refunded to the Contractor on issue of Preliminary Acceptance Certificate

by the Expert Committee.



7.5 The Retention money of 2 ½% (Two and a Half Percent) after deducting any

amount due to the ARGT, shall be refunded to the contractor after issue of

Final Acceptance Certificate by the Expert Committee subject to the

following conditions

i. The Executive Officer, concerned should certify that no liability is due

from the contractor.

ii. The contractor should execute and produce an indemnity bond for a

further period of “THREE” years indemnifying the ARGT against any

loss or expenditure, incurred to rectify any defects noticed due to faulty

workmanship by the contractor or Sub – Standard materials used by

the contractor, during the period of “THREE” years.

7.6 The amounts retained by the Purchaser shall not bear any Interest.

7.7 The Security Deposit for an amount equivalent to 2% of the contract value

will be security for the due fulfillment of the Operation and Maintenance

Contract.

7.8 The 2% Security Deposit will be refunded to the Contractor only after

completion of 5 year comprehensive maintenance period. The Security

Deposit held by ARGT till it is refunded to the Contractor will not earn any

interest thereof.

7.9 The Security Deposit will be forfeited if the Successful Bidder(s)

withdraw(s) the Bid during the period of Bid validity specified in the

Tender or if the Bidder fails to sign the contract.

8 LANGUAGE OF TWO COVER TENDER SYSTEM:

Tenders shall be offered only in the prescribed forms in “ENGLISH” only.



9 VALIDITY OF PRICE TENDER:

The price tender shall be valid for a period of 180 days (One Hundred and

Eighty Days) from the date, notified for opening of qualification Tender.

10 SUBMISSION OF PRICE TENDER BY TWO COVER SYSTEM

10.1 Tenderers should quote their rates both in figures and in words for each item

per unit and amount for each item of work for full quantity. Grand total of

the whole contract should be furnished without fail in the last page of

schedule of Price tender.

10.2 The two covers (i.e. Qualification Tender and Price tender) must be

submitted separately in a wax sealed envelope. The Cover No.1 containing

the Qualification Tender & documents and Cover No.2 containing the Price

tender (Called as inner envelopes) must be superscribed as mentioned below

and addressed to the tender calling authority.

SHOULD BE SUPERSCRIBED AS FOLLOWS

QUALIFICATION TENDER COVER

NO.1

a. NAME OF WORK

b. TENDER NOTICE NO.

c. DUE DATE FOR OPENING

OF TENDER

E.M.D. Rs.3,00,000/- (Rupees Three

lakhs only) (To be furnished with the

qualification Tender)

d. NAME OF CONTRACTOR AND ADDRESS

PRICE TENDER COVER

NO.2

a. NAME OF

WORK

b. TENDER

NOTICE NO.

c. NAME OF

CONTRACTOR AND

ADDRESS



10.3 If the cover is not sealed and superscribed as instructed, no responsibility

will be assumed for any misplacement of tender or premature opening of the

envelope or parcel.

10.4 Tenders received late on any account or any reasons whatsoever will not be

opened or considered and will be returned to the tenderer unopened.

10.5Telegraphic tenders will not be accepted.

11 OPENING OF TENDERS :

The Qualification Tender will be opened by the Executive Officer,

Arulmigu Rathinagiriswarar Thirukoil, Ayyarmalai at 16.00 Hours, on the

notified date in the presence of the tenderers or their authorized representatives

who choose to be present; after detailed evaluation of qualification Tender, price

Tender (Cover –II) will be opened only of the qualified contractors those who are

satisfy the eligible criteria. The date and time of opening of price Tender will be

informed to the qualified tenderers by the Executive Officer, Arulmigu

Rathinagiriswarar Thirukoil, Ayyarmalai later.

12 NEGOTIATION :

Negotiation of rates will be made only with the lowest tenderer for

reducing the quoted rates.

13. WHOM TO CONTACT:

Executive Officer, Arulmigu Rathinagiriswarar Thirukoil, , Ayyarmalai-

639120, Karur District may be contacted for further information in the matter.



Dated signature of the Applicant with seal

Executive Officer, Arulmigu Rathinagiriswarar Thirukoil, ,

Ayyarmalai-639120, Sivayam, Kulithalai Taluk, Karur District

INFORMATION AND INSTRUCTIONS FOR TENDERERS UNDER

TWO COVER SYSTEMI. FOR SPECIAL ATTENTION :

Qualification Tender hereunder is invited in accordance with the

PWD Procedure for Qualification of Tenderers.

II MINIMUM CRITERIA FOR QUALIFICATION:

I.1 The Applicant in the same “NAME” and “STYLE” should have been in

the Ropeway Construction field atleast for the past “FIVE” years.

EVIDENCE TO BE PRODUCED:

i. Audited Balance sheet with Chartered Accountant’s Certificate for the past

“FIVE” years in the case of individual Contractors, Partnership Firms,

Private / Public Limited Companies.

ii. Registered Partnership deed in the case of Partnership Firms.

iii. Articles of Association and memorandum of Association registered with

Registrar of Companies as per company act in the case of Private Limited

Companies and Public Limited Companies.



iv. Resources available for designing, manufacturing and installing the

proposed ropeway system with necessary documentary evidence in

complete shape;

1.2 The Applicant shall be solvent to a tune of at least Rs.50.00 Lakhs (Rupees

Fifty Lakhs only)


i. Current Revenue Solvency Certificate for not less than Rs.50.00 Lakhs

(Rupees Fifty Lakhs only) issued by Tahsildar shall not be prior by 6

Months from the date of Submission of Tender.

ii. Encumbrance Certificate issued by the Registration Department on the

properties listed out in the Solvency Certificate issued by Revenue

Authority for the period from the date of issue of solvency upto

01.09.2014. (Without any break)

(OR)

i. Current Solvency Certificate for not less than Rs.50.00 Lakhs (Rupees

Fifty Lakhs only) issued by appropriate authority shall not be prior by 6

Months from the date of Submission of Tender.

1.3 The Applicant should produce Income Tax Clearance valid for the current

period & ‘TIN’ Number, ‘VAT’ Verification Certificate valid for the

current period.


i. “SARAL” form supported by Auditor statement submitted to the Income

Tax Department valid for the current period, duly attested.



ii. The Income Tax claimed and paid during the past "FIVE" years and the

total contract amount received in the past "FIVE" years should have been

indicated in the Income Tax Clearance Certificate.

iii. Attested Copy of Registration Certificate showing the ‘TIN’ Number

assigned by the Commercial Tax Department issued by the Competent

State / Central Commercial Tax Department officials.

iv. Attested Photocopy of the ‘VAT’ verification certificate issued by

competent State / Central Commercial Tax Department officials.

1.4 The Applicant should furnish the details of major Passenger Ropeway

works completed during the past “FIVE” years.


List of major Ropeway Works completed in the past Five years with full

complete details such as

a. Name of work

b. Location of the work – (Town / Taluk / State)-

c. Name / Designation of the Employer / Owner

d. Value of work – (As per Agreement)

e. Agreement Number

f. Stipulated period of contract as per agreement

g. Date of commencement of work

h. Date of actual completion of work

i. Reasons for delay in completing the work, if any

k. Type of the Ropeway, Year of Construction and final cost.

Details furnished without supporting certificates will not be considered.



2.1 The Bidder should have Designed, Manufactured, Supplied, Erected,

Operated & Maintained satisfactorily completed atleast Two Fixed Grip Jig

Back type Passenger Ropeways with a capacity of 200 PPH and above with

value not less than Rs.300.00 lakhs (Rupees Three hundred lakhs only)

under a single agreement in any one of the preceding “FIVE” years.


i. Certificate issued by Concerned Authority of the work clearly showing the

following details with necessary supporting Documents.

a. Name of work

b. Location of the work – (Town / Taluk / State)-

c. Name / Designation of the Employer / Owner

d. Value of work – (As per Agreement)

e. Agreement Number

f. Stipulated period of contract as per agreement

g. Date of commencement of work

h. Date of actual completion of work

i. Reasons for delay in completing the work, if any

k. Type of the Ropeway, Year of Construction and final cost.

2.2 Bidder should have a minimum 5000 hours of Operation and Maintenance

experience of not less than 200PPH Passenger Ropeway.


i. Certificate issued by Concerned Authority of the work clearly showing

the following details with necessary supporting Documents.

a. Name of work

b. Location of the work – (Town / Taluk / State)



c. Capacity of the Ropeway

d. Number of hours operated per day

e. Cumulative hours operated till date

f. Average volume of passengers per year

g. Peak volume of passengers transported per day

3. Annual turnover of the applicant shall be not less than Rs.560.00 lakhs

(Rupees Five hundred and sixty lakhs only) in any three years of his / her /

their total career.

EVIDENCE TO BE PRODUCED

i. Audited Balance sheet, Profit and loss Account etc., duly certified by

the Chartered Accountant for the preceding “FIVE “years.

ii. The total contract amount received as shown in the Balance Sheets

should have been reflected in the Income Tax Clearance Certificate also.

In case if there is difference in the contract amount received as depicted in

the Balance sheets and as furnished in the Income Tax Clearance

Certificate, lesser among the two figures alone will be taken for

consideration.

4. The applicant should have a minimum issued and called up Share capital plus

capital reserves equal to at least 20% of the value of work which qualification

tenders & price tender have been called for –(In this case 20% value of the

work is Rs.112.00 lakhs (Rupees One hundred and Tweleve lakhs only)


i. Audited Balance Sheet for the preceding five years duly certified by the

Chartered Accountant.

ii. The amount indicated in the Audited Balance Sheets as



a. Paid up Share Capital In the Case of Private /

b. Called up and subscribed share capital Public Limited Company

c. Partner’s Capital Account in the case of Partnership firm.

d. Individual Capital Account in the case of individual Contractors.

AND

e. Reserves and Surplus Available in Capital account alone will be taken as

amount available as paid up share capital / called up share capital.

5. The applicant shall have working capital available atleast sufficient to finance

one – month current activity on the assumption that this work is awarded to

the applicant, on being qualified.

Definition:

a. Working capital means the amount available in the Bank Accounts of the

applicant on the date of submission of application plus the unutilised

amount of overdraft / credit facility extended to the applicant by the

Nationalised / Scheduled Banks.

b. One month current activity means, sum total of the value of the unfinished

portion of works already committed by the applicant and being executed by

the applicant–(out standing value)-divided by the balance period available

for completion of each of the committed works under execution plus the

value of the work for which the qualification Tender & price tender is called

for divided by the number of months stipulated for its completion.

c Outstanding value of committed works means the total value of each project

under execution minus the value of work completed as on the date of

submission of qualification schedule.



Evidences / Documents to be produced:

a) Details of ropeway projects currently on hand with details such as work

orders, value of each project, date of commencement and completion

period etc.,

b) Certificate–(for each of the committed works)- issued by the Engineer-in-

charge–(Not below the rank of Executive Engineer / Project Engineer)- of

the work, being executed by the applicant with the following details.

1. Name of work

2. Name / designation of the Owner / Employer

3. Agreement Number

4. Total value of the work

5. Period of completion stipulated in the agreement

6. Date of commencement of the work

7. Balance period available for completing the work

8. Value of work so far completed.

9. Value of Balance items of work to be completed.

10.Physical Progress or stage of work

11.Remarks

c. Certificate issued by Bank / Banks / showing the amount

available (on the date of submission of application) in the current

Account / Savings Bank Account of the applicant.



d. Certificate issued by the Bank / Banks showing the limit up to

which overdraft / credit facilities is extended to applicant and the overdraft

/ Credit facility availed by the applicant up to date and the unutilised

overdraft / credit facility available.

NOTE :

Fixed Deposit in the name of the “Applicant” will also be considered for the

purpose of working capital, on production of “Certificate” issued by the

Respective Banks, clearly stating that the Fixed Deposits are available in the

Name of the “Applicant” and the same are “Encumbrance Free” and can be

readily “Encashable”.

6. The applicant should not have any of his contract terminated / rescinded due to

breach of contract on the part of the applicant during the past "FIVE" years by

any agency.

Evidence to be Produced:

(i). Sworn in affidavit duly certified by Notary Public, is to be produced

(Specimen appended) – In twenty rupee Non-Judicial Stamp Paper.

7. The Bidder shall have a Project Manager together with Site Engineers with

minimum field experience, noted against each, available as given below,

exclusively for this work.

S.No Qty Designation Qualification Experience Requirement1 1No. Project

ManagerGraduate in Mechanical Engg

Minimum 5 years in Project management of ropeway or infrastructure work

Throughout the execution of work at site



2 1No. CivilEngineer

Graduate in Civil Engg

Minimum 3 Years

During Execution of Civil Workor Diploma in

Civil EnggMinimum 5 years

3 1No. MechanicalEngineer

Diploma in Mechanical Engg.

Minimum 3 years in Erection & Commissioning.Operation & Maintenance of Ropeways

During Installation of Equipment and Erection & Commissioning

41No. Civil work

supervisorcumSurveyor

Diploma in Civil Engg.

Minimum 3 years in Civil Construction works

During Execution of Civil Work and erection

5 1No. Electrician WCC certificate

3 years in electrical panel work


6 2Nos MechanicalFitter

ITI fitter trade Certificate

3 years in Installation / fitting of Mechanical Equipments


DOCUMENTS TO BE PRODUCED:

i. List of Technically Qualified personnel under permanent / Regular

employment available with the Applicant with details such as (a).Name

(b). Qualification (c). Total Experience (d). Under regular

Employment with the applicant since ----- (e). Emoluments paid etc.,



ii. List of Technical Personnel to be deployed for this work along with

their willingness & attested Xerox copy of the testimonials in support

of the qualification of the personnel to be deployed.

iii. If required numbers of Technical Personnel are not under Regular

Employment of the applicant, Names, Qualification, Experience etc., of

the Technical Personnel to be employed for this work along with their

willingness and Xerox copy of the testimonials in support of the

qualification of the Technical Personnel proposed to be employed

exclusively for this work should be furnished.

NOTE

A. If any of the information furnished by the applicant is found to be

concealed or false at a later date, the contract will be terminated forthwith

without prejudice to the rights thereon, consequent on termination and the

contractor will be banned from business dealings.

B. All the documentary evidences should be stitched neatly (Spiral Binding

should be avoided) and the pages should be serially numbered. Index of

the Documents produced should be prepared and reference to page number

of the documents produced should be furnished in the index.

C. The Qualification Tender evaluation shall be done on a PASS or FAIL

basis against each of the above Criteria.

D. The evaluation will be done only based on the information, evidence,

documents, Records, particulars furnished by the applicant and hence the

applicants are advised to furnish adequate and relevant information along

with requisite documentary evidences without any omission.



E. As far as possible, details shall be furnished in the schedules appended to

this Application. If the space left is found insufficient, additional sheets

may be attached to the schedules.

F. Photograph of the Ropeway works completed by the applicants may be

pasted in thick white paper and produced along with the documents.

G. Brochures, Pamphlets etc, shall also be stitched along with the documents

volume.

H. All applicants are cautioned that the Qualification Tender application

containing any deviation from the contractual terms and conditions,

specifications or other requirements will be rejected as Non-Responsive

and low performance reliability.

III INSTRUCTION TO THE BIDDER1.1 General Instructions to the Bidders

a) It will be imperative for each Bidder(s) to familiarize himself /

themselves with the Prevailing legal situations for the execution of

contract. ARGT shall not entertain any request for clarification from

the Bidder regarding such legal aspects of submission of the Bids.

b) It will be the responsibility of the Bidder that all factors have been

investigated and considered while submitting the Bids and no claim

whatsoever including those of financial adjustments to the contract

awarded under this tender will be entertained by ARGT. Neither any

time schedule nor financial adjustments arising thereof shall be

permitted on account of failure by the Bidder to apprise themselves.



c) The Bidder shall be deemed to have satisfied him/herself fully before

Bidding as to the correctness and sufficiency of its Bids for the contract

and price quoted in the Bid to cover all obligations under this Tender.

d) It must be clearly understood that the Terms and Conditions and

specifications are in tender to be strictly enforced. No escalation of cost

in the Tender by the Bidder will be permitted throughout the period of

Agreement or throughout the period of completion of contract whichever

is later on account of any reasons whatsoever.

e) The Bidder shall make all arrangements a s part of the contract for

Supply, Installation, Commissioning, Testing and 5years operating and

Comprehensive Maintenance of 200PPH Ropeway system and train the

purchaser’s personnel at their own cost.

f) The Bidder should be fully and completely responsible to ARGT and

State Government for all the deliveries and deliverables. The bidder shall

be responsible for the proper functioning of the finally erected systems.

1.2 Language of the Bids.

The bid prepared by the Bidder as well as all correspondence and

documents relating to the bid shall be in English only. The supporting

documents and printed literature furnished by the Bidder may be in any another

language provided they are accompanied by an accurate translation in English

duly notarized, in which case, for all purposes of the Bid, the translation shall

govern. Bids received without such translation copy will be rejected.

1.3 Bid Currency

Price should be quoted in Indian Rupees (INR) only and payment shall be

made in Indian Rupees (INR) only. Price quoted in any currency other than INR

will be rejected.



1.4 Letter of Authorization

A letter of Authorization from the Board of Directors or Managing

Director of Bidder organization authorizing the Tender submitting authority

should be submitted in the Technical Bid. The Bids received without the

Letter of Authorization or Power of Attorney will be summarily rejected.

1.5 Clarification and amendments

a) A prospective bidder requiring any clarification in tender may address to

E.O ARGT by Registered post or by personal delivery under

acknowledgement. No clarifications will be offered by E.O, ARGT

within 48hrs prior to the time of opening of the Tender.

b) Before the closing date of the Tender, clarifications and amendments, if

any, will be notified in the Government authorized websites, mentioned

in the Tender Datasheet. The Bidders should periodically check for the

amendments or corrigendum or information in the websites till the

closing date of this Tender. E.O, ARGT will make individual

communication by e-mail to only those bidders who have purchased the

tender document from the office of E.O,ARGT. E.O, ARGT will not

make any individual communication to others and will in no way be

responsible for any ignorance pleaded by Bidders.

c) E.O, ARGT is not responsible for any misinterpretation of the provisions

of this tender document on account of the Bidders failure to update the

Bid documents based on changes announced through individual

communication/website as the case may be.

1.6 Contacting Tender inviting authority



I. Bidder shall not take attempts to establish unsolicited and unauthorized

contact with Tender Inviting Authority or Tender Scrutiny Committee or

Tender Accepting Authority after the opening of the Tender and prior to

the notifications of the Award and any attempt by any bidder to bring to

bear extraneous pressures on the Tender Inviting / Scrutiny / Accepting

Authority may lead to disqualification of the Bidder.

II. Now withstanding any mentioned above, the Tender Inviting / Scrutiny /

Accepting Authority may seek bona-fide clarifications from Bidders

relating to the tenders submitted by them during the evaluation of tenders.

1.7 Force Majeure:

Neither ARGT nor the Successful Bidder shall be liable to the other for

any delay or failure in the performance of the irrespective obligations due to

causes or contingencies beyond their reasonable control such as:

• Natural phenomena including but not limited to earthquakes, flood sand

epidemics.

• Acts of God, any Government authority, domestic or foreign including

but not limited to war declared or undeclared, priorities a n d quarantine

restrictions.

• Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment.

If at any time during the continuance of this Contract the performance by

either party under this Contract of any of its obligations is rendered impossible

by reasons of Force Majeure then, provided written notice of the happening of

the event of Force Majeure is given by the affected party to the other within 15

days, of the occurrence thereof and provided that such event of Force Majeure



has not resulted from the negligence or failure of the affected party to perform its

obligations, the affected party shall not be liable for fulfillment of any of its

obligations pursuant to this Contract during the continuance of the event of Force

Majeure.

So soon as practicable, upon the cessation of the Force Majeure conditions, the

affected party shall continue performance of its obligations under the Contract.

The affected party shall take steps to remedy and mitigate the effects of the

Force Majeure event on its ability to perform its obligations under the Contract.

Time for performance of the relative obligation suspended by the Force

Majeure shall then stand extended by the period for which such cause lasts. If the

Contract shall be terminated under the provision of the above clause, the Bidder

shall with all reasonable diligence remove from the Site all the Bidder’s

equipments.

Any extension of time granted by the Purchaser in terms of above clause,

shall neither entitle the Bidder to any claim for increase in prices nor shall it

release him from any of the obligations under the Contract. If the performance

of the Contract as a whole is delayed by reason of the Force Majeure conditions

continuing to persist for a continuous period exceeding 30 Working days, the

purchaser will grant due extension of Time for the time lost.

The Purchaser shall not be held responsible or be called upon to make

good any losses / costs incurred by the Bidder consequent to the happening of

any of the event under clause above.

1.8 SETTLEMENT OF DISPUTES AND ARBITRATION:

Procedure for Disputes



1.8.1All disputes and differences of any kind whatsoever arising out of or in

connection with the Contract, whether during the progress of the works or

during the Defect Liability Period shall be referred by the Contractor to the

Executive Officer and the Executive Officer shall within a reasonable time

after their presentation make and notify decisions thereon in writing. The

decisions, directions, clarifications, measurements, drawings and

certificates of the Executive Officer shall be final and binding upon the

Contractor during the progress of the works and shall not be set aside on

account of non observance of any formality, any omission, delay or error

in proceeding in or about the same or on any other ground or for any

reason.

1.8.2If the Contractor is dissatisfied with the decisions of the Executive Officer

or if the Executive Officer fails to make a decision on any reference within

a reasonable time, then and if in any such case, the Contractor may after

90 days of the reference to the Executive officer refer the matters to

Arbitration. The reference to arbitration shall specify the matters which are

in question, dispute or differences and only such dispute or differences of

which the demand has been made shall be referred to Arbitration.

Notwithstanding the reference to Arbitration, the Contractor shall continue

to duly perform his obligations under the Contract.

ARBITRATION

1.8.3 The Arbitration shall be conducted in accordance with the provisions of the

Arbitration and Conciliation Act, 1996. Each party shall appoint an

Arbitrator and the Arbitrators so appointed shall appoint a presiding

arbitrator. The language of the Proceedings shall be in English. The

governing law shall be the laws in the State of Tamilnadu and of India, as

applicable. The venue of the arbitration shall be at Chennai”



1.8.4 LEGAL JURISDICTION:

Only the courts at Chennai (India) shall have jurisdiction for any suit or

Proceedings regarding the matter arising in any respect under this contract,

even though any part of the cause of action may arise outside Tamilnadu.

2. Bid Preparation and Submission

Bidders should examine all Instructions, Terms and Conditions and

Technical specifications as given in the Tender documents. Failure to

furnish information required by the Bid or submission of Bids not

substantially responsive or viable in every respect will be at the Bidders’ risk

and may result in rejection of Bids. Bidders should strictly submit the Bid as

specified in the Tender, failing which the bids will be held as non-responsive

and will be rejected.

The Bids should be submitted separately in two parts namely viz. (1)

Techno Commercial Bid and (2) Price Bid. The Techno commercial Bid

and Price Bid shall be submitted in two separate covers.

2.1 Techno Commercial Bid (Envelope–A)

a) The Techno commercial Bid enables ARGT to evaluate whether

the Bidder is techno commercially competent and capable of executing the

order. Only those Bids which qualify in the Techno commercial stage will

be eligible for the Price bid opening. The Price Bid of Bidders who failed in

the Techno commercial stage will not be opened.

b) The Techno commercial Bid format as given in the Tender shall be filled,

signed and stamped in all pages. E . O , ARGT will not be responsible for

the errors committed in the Bids by the Bidders.



c) The Techno commercial Bid should strictly not contain any Price

indications or otherwise the Bids will be summarily rejected.

2.1.1 Details to be furnished in the Techno Commercial Bid

a) The EMD amount should be submitted in the prescribed form.

b) Authorization letter from the Board of Directors / Managing Director to

sign the Tender documents should be submitted. The Tenders received

without Authorization letter or Power of Attorney will not be considered

for further processing.

c) The blank Tender document in full should be printed, signed by the

authorized person and stamped in all pages and should be submitted as a

token of accepting the conditions.

d) The Techno Commercial Bid should be duly filled, signed bythe

authorized person and stamped in all the pages and should be submitted.

e) The supporting documents to prove Bidder’s eligibility should be duly

attested and should be submitted.

f) The published Annual Report should be signed by the authorized person

and stamped in all pages and should be submitted.

g) The bidder should indicate the manufacturing plant addresses.

h) All the required documents insisted in the Tender should be enclosed in

the Techno Commercial Bid. No document would be allowed to be

supplemented / exchanged after opening of the bids.

i) The documentary evidence shall establish Bidder’s qualifications to the

satisfaction of ARGT.



The Techno Commercial Bid shall comprise of Project Formulation,

Master Plans & Designs, preliminary Drawings, Supply & erection of

Machineries, Trail Run and other Technical data.

The bidders shall furnish the following as part of their Technical Bid:

a. Project Appreciation:

The bidders shall furnish a detailed description of the system along with

the specifications of the main items and the control systems specified in the

Tender Documents.

b. Concept Plan:

The concept plan shall contain details such as the proposed alignment,

proposed layout including stations arrangements integrating the existing

infrastructure and the development details including all the sub-components at

both the terminals, method of implementation, phasing and time schedule and

the strategy for Operation and Maintenance.

2.1.2 Signing the Techno Commercial Bid:

a) The Bids shall be typed and shall be signed by the Authorized official of

Bidder. All pages of the bids shall be signed and stamped by the

authorized person.

b) Any alterations, deletions or overwriting will be treated as valid only if

they are attested by the full signature by the authorized person.

2.1.3 Sealing the Techno Commercial Bid

The Techno Commercial bid shall be placed in a separate cover



(Envelope-A) and sealed appropriately. The Techno Commercial bid cover

shall be super scribed with “Techno Commercial Bid (Envelope A) – Design,

Manufacture, Supply, Erection, Testing & Commissioning, Operating &

Maintaining a Fixed Grip Jig Back Type Passenger Ropeway of Capacity of

200 PPH Tender Ref.:45/2014/Dated:-24.07.2014 due on 12.09.2014 The

“FROM” address and “TO” address shall be written without fail otherwise

the Techno Commercial bid is liable for rejection.

2.2 Price Bid (Envelope-B)

The Price Bid shall comprise the Price Quotation which clearly indicates

overall cost of the project including O&M period for five years including all

applicable Taxes &duties.

2.2.1 Details to be furnished in Price Bid

a) All the Price items as asked in the Tender should be filled in the Price

Bid format as given in the Tender. The prices quoted shall be in

INDIAN RUPEES (INR) only. The Tender is liable for rejection if

Price Bid contains conditional offers or partial offers and if quoted in any

currency other than INR.

b) The cost quoted by the Bidder shall include the breakup cost of the

components of Ropeway plant.

c) The cost quoted by the Bidder shall be kept firm for a period specified in

the Tender from the date of opening of the Tender. The Bidder should

keep the Price firm during the period of Contract including the period of

extension of time if any. The Bidders should particularly take note of this

factor before submitting the Bids.

2.2.2 Signing the Price Bids



a) The Bid shall be typed and shall be signed by the Bidder or a person or

persons duly authorized to bind the Bidder to the Contract. All pages of

the bid document including the supporting documents shall be signed

and stamped by the authorized person.b) Any alterations, deletions or overwriting shall be treated valid only if they

are attested by full signature by the authorized person.

2.2.3 Sealing the Price Bid

The Price Bids shall be placed in a separate cover (Envelope-B) and

sealed appropriately. The Price Bid cover shall be superscribed with “PriceBid

(EnvelopeB)– Design, Manufacture, Supply, Erection, Testing &

Commissioning, Operating & Maintaining a Fixed Grip Jig Back Type

Passenger Ropeway of Capacity of 200 PPH Tender Ref.: 45/2014/Dated:-

24.07.2014 due on 12.09.2014 The “FROM” address and “TO” address shall

be written without fail otherwise the Price Bid is liable for rejection.

2.3 Outer Cover

The EMD cover, Techno Commercial Bid cover (Envelope-A) and Price

Bid cover (Envelope- B)shall then be put in a single outer cover and sealed.

The outer cover shall be superscribed Design, Manufacture, Supply,

Erection, Testing & Commissioning, Operating & Maintaining a Fixed Grip

Jig Back Type Passenger Ropeway of Capacity of 200 PPH Tender Ref.:

45/2014/Dated:-24.07.2014 due on 12.09.2014 ” The “FROM” address and

“TO” address shall be written without fail otherwise the Bid is liable for

rejection.

2.4 Mode of Submission of Bids

a) The Bids should be dropped in the Tender box kept at ARGT O ff i c e ,

Ayyarmalai-639120 Tamil Nadu, India, on or before the due date and



time. The Bids will not be received personally.

b) Alternatively, if the Bidder prefers to submit the Bid by post, the Bidders

should ensure that the Bids reach ARGT on or before the due date and

time. ARGT will not be liable or responsible for any postal delay or any

other delay whatsoever.

c) The Bids received after Due Date and Time or Unsealed or in incomplete

shape or submitted by Facsimiles (FAX) will be summarily rejected.

2.5 Modification and withdrawal of Bids:The Bids once submitted cannot be modified or amended or withdrawn.

3. Pre-Bid MeetingA Pre-bid meeting shall be held at the office of the Executive Officer,

ARGT/Ayyarmalai, on 01.09.2014 at 11.00hrs. For clarification of doubt/s, if

any, regarding the scope of the works, conditions of contract or any other

matter relating to the Project. For this reason, queries, if any, must be sent to

the Executive Officer, ARGT/Ayyarmalai, at least three days prior to the

scheduled date for the Pre-bid meeting.

The bidders may seek clarifications, if any, by way of queries and or

propose deviations to the project requirements and the terms and conditions

of the agreement, prior to the pre-bid meeting. Executive officer,

ARGT/Ayyarmalai may, at any time prior to the due date for the receipt of the

bid documents, for any reason, whether at his own initiative or in response to

clarifications sought for by the bidders which are considered acceptable to

him, shall modify and amend the bid document at his sole discretion.

Attendance at the Pre-bid meeting is not mandatory. Executive

officer, ARGT/Ayyarmalai may not respond to the queries from any bidder

which is not received before the Pre-bid meeting. No interpretation, revision

or other communication from Executive officer, ARGT/Ayyarmalai is valid



unless the same is given in writing. Executive officer, ARGT/ Ayyarmalai,

may choose to send the clarifications to bidder’s queries including the details

of the query but without identifying the source of the query.

The Proceedings or Minutes of the Pre-bid meeting shall be documented

and will become part of Bid documents and should be enclosed along with the

Bid submitted.

4. Bid Opening

4.1 Techno Commercial Bid Opening

The Techno commercial Bid cover, only on satisfying EMD conditions,

will be opened at ARGT on the date and time as specified in the Tender Data

sheet or any other date published in the website specified. The Tender will be

opened in the presence of the Bidders who choose to be present. The

representative(s) of the Bidder who chooses to attend Tender opening shall

bring an authorization letter from the Bidder. A maximum of two

representatives’ for each Bidder would be allowed to attend the Tender opening.

4.2 Tender Validity

a) The price tender shall be valid for a period of 180 days (One Hundred and

Eighty Days) from the date, notified for opening of qualification Tender.

b) In exceptional circumstances, ARGT may solicit the Bidders to extend the

validity. The Bidder should extend price validity and Bid security validity.

4.3 Initial Scrutiny

Initial Bid scrutiny will be held and Tenders as given below will be

treated as non-responsive.

Tender not submitted in two parts as specified in the Tender and signing



and stamping in all pages of the Bid.

Tender received without the Letter of Authorization as specified in

theTender.

Tender received without EMD amount.

Tender found with suppression off acts/details

Tender with incomplete information, subjective, conditional offers and

partial offers.

Tender submitted without supporting documents to prove Eligibility

criteria and Evaluation.

Tender not complying with any of the clauses stipulated in the Tender.

Tender with lesser validity period

All responsive Bids will be considered for further evaluation. The

decision of Executive Officer, Arulmigu Ranthinagiriswarar Thirukoil,

Ayyarmalai will be final in this regard.

4.4 Clarifications by ARGT

When deemed necessary, E.O,ARGT may seek bona-fide clarifications

on any aspect from the Bidder. However, that would not entitle the Bidder to

change or cause any change in the substance of the Bid or price quoted. During

the course of Techno commercial Bid evaluation, E.O, ARGT may seek

additional information or historical documents for verification to facilitate

decision making. In case the Bidder failed to comply with the requirements of

ARGT as stated above, such Bids at the discretion of E.O shall be rejected as

technically non- responsive.



4.5 Price Bid Opening

Bidders who are qualified in Techno commercial Bid (Envelope-A) only

will be called for Price Bid opening. The Price Bids will be opened in the

presence of the Bidders at ARGT. The Bidders or their authorized

representatives (maximum two) will be allowed to take part in the Price Bid

opening.

5. Tender Evaluation and Selection

5.1 Techno Commercial Bid Evaluation:

a) The Bidders who have duly complied with the Eligibility Criteria will be

eligible for further processing.

b) The Tenders, which do not conform to the Technical Specifications or

Tender conditions or Tenders from Bidders without adequate capabilities

for supply & installation, will be rejected. The Eligible Bidders alone will

be considered for further evaluation.

5.2 Evaluation of Bid

On the date of opening the tender, the Expert Committee or its

authorized nominee shall open Envelope-A of the tender, that is the techno

commercial bids and compare the commercial and technical parts

separately in a tabulated form. After a detailed study and scrutiny of the

bids, Expert Committee shall arrive at a set of common conditions

regarding the commercial part and detailed technical parameters

identifying the various units in the systems. More specifically Models /

Systems which are unacceptable will be rejected at the Technical bid itself.

The bids which do not follow the instructions will be rejected and returned

to such bidders – unopened.5.3 Suppression of facts and misleading information



a) During the Bid evaluation, if any suppression or misrepresentation of

information is brought to the notice of E.O,ARGT, E.O shall have the

right to reject the Bid and if after selection, E . O , ARGT would terminate

the contract as the case may be, will be without any compensation to the

Bidder and the EMD / Security Deposit as the case maybe, shall be

forfeited.

b) Bidders should not that any figures in the proof documents submitted by

the Bidders for proving their eligibility is found suppressed or erased,

E.O, ARGT shall have the right to seek the correct facts and figures or

reject such Bids.

c) The Tender calls for full copies of documents to prove the Bidder’s

experience, capacity and other requirements to undertake the project.

5.4 Post Bid Conference:

On the basis of these revised commercial conditions and technical

parameters, the Expert Committee or an authorized member of the committee

shall hold a Post-bid conference with the Bidders, and clarify the various issues

raised by the Bidders, seek their views on the various aspects of the bid and

finalize draft common conditions and technical specifications. The post bids

conference may be used by the Purchaser as a tool and strategy to obtain the best

offers and as a venue for cross fortification of ideas and suggestions emanating

from the Bidders and to iron out all anomalies, discrepancies, differences in the

tenders offered. The price bids should not be opened during the above

deliberations. After bringing all the technical and commercial conditions to a

common and comparable basis, the Bidder shall be requested to adjust the



originally quoted price and give it in a separate sealed cover or given an entirely

new price for the total work based on the revised commercial conditions. Thus

after bringing the technical and commercial conditions on par, the Price bid are

opened only in those cases where the first part of the bid (covering commercial

and technical aspects of the tender) are technically acceptable and commercially

viable. Thereafter on the basis of lowest effective prices the work shall be

awarded.

5.5 Price Bid Evaluation

1) Bidders who are qualified in Techno commercial Bid (Envelope-A) only

will be called for Price Bid opening. The Price Bids will be opened in the

presence of the Bidders at ARGT. The Bidders or their authorized

representatives (maximum two) will be allowed to take part in the Price

Bid opening.

2) The Price Bid evaluation will be conducted as stipulated in the

TamilNadu Transparency in Tenders Act 1998 and TamilNadu

Transparency in Tenders Rules 2000. The Price evaluation will include all

Duties and Taxes as given below.

a) In cases of discrepancy between the cost quoted in Words and in Figures,

the lower of the two will be considered.

b) In evaluation of the price of articles which are subject to excise duty,the

price will be determined inclusive of such excise duty;

c) In a tender where all the tenderers are from within the State of TamilNadu,

or where all the tenderers are from outside the State of TamilNadu, the

salestax/TNVAT shall be included for the evaluation of the price; and

d) In a tender where the tenderers are both from the State of TamilNadu as

well as from outside the State of TamilNadu, TNVAT shall be excluded for

the evaluation of the price”.



3) The lowest cost per category as per the above evaluation will be adjudged

as L1. ARGT will not be responsible for any erroneous calculation of tax

rates or any subsequent changes in rates or structure of applicable taxes.

All differences arising out as above shall be fully borne by the Successful

Bidder.

4) ARGT will negotiate with the Lowest Cost offered Bidder (L1) for further

reduction of the price.

6. Execution of Work

6.1 Acceptance of the Tender

The final acceptance of the Tender is entirely vested with E.O, ARGT

who reserves the right to accept or reject any or all of the Tenders in full or in

part. The Tender accepting authority may also reject any Tender for reasons

such as changes in the new technologies, court orders, accidents or calamities

and other unforeseen circumstances. After acceptance of the Tender by E.O,

ARGT, the Bidder shall have no right to withdraw their Tender or claim higher

price.

6.2 Letter of Acceptance (LOA)

After acceptance of the Tender by ARGT, a Letter of Acceptance (LOA)

will be issued only to the Successful Bidder(s).

6.3 Execution of Agreement

a) The Successful Bidder shall execute a Contract in the INR 100 non-

judicial stamp paper bought in TamilNadu only in the name of the Bidder,

within10 days from the date of Letter of Acceptance issued by ARGT.

b) The Successful Bidder shall not assign or make over the contract, the



benefit or burden thereof to any other person or persons or body corporate

for the execution of the contractor any part thereof without the prior

written consent of E.O, ARGT. E.O reserves his right to cancel the work

order either in part or full, if this condition is violated.

c) In case of the successful bidder fails to execute necessary agreements as

prescribed, within the stipulated period, then his EMD shall be forfeited

and his tender held as non responsive.

6.4 Release of Firm Work Order

After execution of the Contract and payment of Security Deposit, “Firm Work

Order” f o r D e s i g n , Manufacture, Supply, Erection, Testing &

Commissioning, Operating & Maintaining a Fixed Grip Jig Back type Passenger

Ropeway of capacity of 200PPH ON TURNKEY BASIS will be issued to the

Successful Bidder by ARGT.

6.5 Release of EMD

The EMD amount paid by the successful Bidder(s) will be adjusted

towards security deposit payable by them. If the successful Bidder submits

Security deposit for the stipulated value in full by way of bank Guarantee, the

EMD will be refunded; the EMD amount of the Unsuccessful bidder will be

refunded after finalization and signing of agreement with the successful

bidder.

6.6 Installation & Completion Schedule

The entire work involving Design, Manufacture, Supply, Erection, Testing

& Commissioning, Operating & Maintaining a Fixed Grip Jig Back type

Passenger Ropeway of capacity of 200PPH should be completed with the



schedule as given below

Sl.

No

Period Quantity to be installed

1 18 Months from the date of

handing over of the site or issue of

Firm work order whichever is

earlier

100% work should be completed

2 5 years After 100% work completion of the

system, operation and

comprehensive maintenance of the

same for 5 years

PERT / MicroPlan Schedule for over all execution of the project shall be

submitted before commencement of work based on important milestones and get

them duly approved by E.O.

Should there be delay in completion of the work at each milestone in

accordance with the PERT/Micro Plan schedule submitted and approved, then

the Contractor is liable to pay to the Purchaser liquidated damages (not as

penalty)for non- achievement of milestone as mentioned in the Tender document.

7. Termination of Contract

7.1 Termination by Default

a) ARGT may without prejudice to any other remedy for breach of contract,

by written notice of default with a notice period of 7days, sent to the

Successful Bidder, terminate the contract in whole or part,

(i) if the Successful Bidder fails to Design, Manufacture, Supply,

Erection, Testing & Commissioning,Operating & Maintaining a Fixed



Grip Jig Back type Passenger Ropeway of capacity of 200PPH within

the time period(s) specified in the Contract, or fails to fulfill the

requirements as per the Delivery Schedule or within any extension

thereof granted by ARGT; or

(ii) if the Successful Bidder fails to perform any of the obligation(s)

under the contract; or

(iii) if the Successful Bidder, in the judgment of ARGT, has engaged in

fraudulent and corrupt practices in competing for or in executing the

Contract.

b) In the event ARGT terminates the Contract in whole or in part, ARGT may

opt up on terms and in such manner as it deems appropriate, the services

of the other bidders However, the Successful Bidder shall continue the

performance of the contract to the extent not terminated.

7.2 Termination for Insolvency

In the event of the Bidder

I. Becoming bankrupt or insolvent, or

II. Making a composition or arrangement with or assignment in favour of his

creditors, or

III. Agreeing to carry out the Contract under a committee of inspection of his

creditors, or

IV. Being a company, having a winding up order made or (except for purposes or

reconstruction), a resolution for voluntary winding up passed, or a receiver or

manager of his business or undertaking duly appointed or possession taken by

or on behalf of the holders of any debentures secured by a floating charge, of



any property comprised in or subject to the floating charge, the employment of

the Contractor under this Contract shall be forthwith automatically determined

but the said employment may be reinstated and continued if the Purchaser and

the Contractor, his trustee in bankruptcy, liquidator, receiver or manager as the

case may be shall so agree.

ARGT may at any time terminate the Contract by giving written notice

with a notice period of 7 days to the Successful Bidder, if the Successful Bidder

becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the Successful Bidder, provided that such termination

will not prejudice or affect any right of action or remedy that has accrued or will

accrue thereafter to ARGT.

7.3 Corrupt Practice

The Purchaser shall be entitled to terminate the employment of the Bidder

under this Contract

If the Bidder shall have offered or given or agreed to give to any person

any gift or consideration of any kind as an inducement or reward for doing or

forbearing to do or for having done or forborne to do any action in relation to the

obtaining or execution of this Contract with the Purchaser, or For showing or

forbearing to show favour or disfavor to any person in relation to this Contract,

or any other Contract with the Purchaser Or if the like acts shall have been done

by any person employed by the Bidder or acting on his behalf (whether with or

without the knowledge of the Bidder) or if in relation to this Contract or any

other Contract with the Purchaser the Bidder or any person employed by him or

acting on his behalf shall have committed any offence under the prevention of

corruption act, or shall have given any fee or reward the receipt of which is an

offence under the Local Government Act



7.4 Termination for Convenience

ARGT may by written notice, with a notice period of seven days sent to

the Successful Bidder, may terminate the Contract, in whole or in part, at any

time for its convenience. The notice of termination shall specify that

termination for ARGT’s convenience, the extent t o which performance of

work under the Contract is terminated, and the date up on which such

termination becomes effective. On termination, the successful Bidder is not

entitled to any compensation whatsoever

7.5 Consequences

In the event of the employment of the Bidder being terminated as aforesaid

and so long as it has not been reinstated and continued, the following shall be the

respective rights and duties of the Purchaser and Bidder.

The Retention money & Performance money shall stand forfeited in favour

of the Purchaser.

The Contractor shall deliver to the Expert committee all drawings and other

documents made by or for the Bidder in connection with the Works.

The Purchaser may employ and pay other persons to carry out and

complete the works and he or they may enter upon the Works and use all

temporary buildings, plant, machinery, appliances, goods and materials intended

for, delivered to and placed on or adjacent to the works and may purchase all

materials and goods necessary for the carrying out the completion of the Works.

The Contractor shall if so required by the Purchaser / Expert committee

within 14 days of the date of termination assign to the Purchaser without

payment the benefit of any Agreement for the supply of materials or goods

and/or for the execution of any works for the purposes of this Contract but on the



terms that a supplier or Sub-Bidder shall be entitled to make any reasonable

objection to any further assignment thereof by the Purchaser. In any case the

Purchaser may pay any supplier or Sub- Contractor for any materials or goods

delivered or Works executed for the purpose of the Contract (whether before or

after the date of determination), in so far as the price thereof has not already been

paid by the Contractor. Payments made under this paragraph may be deducted

from any sum due or to become due to the Bidder.

The Contractor shall as and when required in writing by the Purchaser /

Expert committee so to do (but not before) remove from the works any

temporary buildings, plant, tool, equipments, goods and materials belonging to or

hired by him. If within a reasonable time after any such requirements has been

made the Contractor, has not complied therewith then the Purchaser may (but

without being responsible for any loss or damage) remove and sell any such

property of the Contractor, holding the proceeds less all costs incurred to the

credit of the Bidder.

The Contractor shall not be released from any of his obligations or liabilities

under the Contract prior to the date of termination.

The Contractor shall allow or pay to the Purchaser in the manner hereinafter

appearing the amount of any direct loss and/or damage caused to the Purchaser

by the termination. Until after completion of the works under this Clause the

Purchaser shall not be bound by any provisions of this Contract to make any

further payment to the Contractor , but upon such completion and the verification

within a reasonable time of the accounts thereof the Expert committee shall

certify the amount of expense properly incurred by the Purchaser and the amount

of any direct loss and/or damage caused to the Purchaser by the determination

and if such amounts when added to the monies paid to the Contractor before the

date of determination exceed the total amount which would have been payable



on due completion in accordance with this Contract, the difference shall be a

debit payable to the Purchaser by the Contractor and if the said amounts, when

added to the said monies be less than the said total amount, the difference shall

be a debit payable by the Purchaser to the Contractor.

8. Supply, Installation and Commissioning

8.1 Scope of Work

8.1.1 Bidder Scope of Work

a) The works shall be carried out on TURNKEY BASIS b) All works shall be executed in strict conformity with the Indian /

International standards applicable for this type of installation and with

highest quality of workmen ship Energy Efficient Methods should be

adopted in the installation along with Energy star labeled products wherever

possible. i. Design wind velocity and wind direction for the ropeway system at

Ayyarmalai hill Thirukoil shall be compatible with the maximum

prevailing wind velocity and direction at the proposed site.ii. Regular, preventive and predictive maintenance check lists for the

whole plant shall be provided (and the system should be maintained

accordingly).c) Design, engineering, manufacturing, inspection, testing at works, packing,

forwarding, loading, transporting, unloading, storing at site, handling at site,

intra-site transportation, erection, painting, trial testing, commissioning,

performance testing etc, of a Fixed Grip Jig back ropeway facility of 200

PPH capacity to the Arulmigu Rathinagiriswarar Thirukoil, at Ayyarmalai.

The scope of works shall also include site clearance, detailed survey of the

project area including Geo-Technical investigations, staking the final

alignment and marking the terminal station points on ground, design and

construction of all the electro- mechanical, civil and structural works

required for the technological structures including the architectural designs.



d) The Design and Good For Construction drawings (GFC)for all Civil and

Electro-Mechanical works(such as liners, drive, carriages, hangers, gear

boxes, brakes, main motor, towers and mount beams, design of LTS, UTS,

workshop and other accessory rooms etc.) shall be submitted by the bidder as

per the agreed Micro Plan schedule for Proof checking by the third

party(competent authority) nominated by the Purchaser. However,

responsibility for satisfactory functioning and safety of the entire system

shall lie with the Bidder only. The necessary charges for Proof Checking the

design and Good for Construction drawings (GFC) for all Civil and Electro-

mechanical works will be borne by the Bidder only. The Proof-Checked

documents will be communicated for the successful bidder for

implementation.e) Supplying and stocking of all workshop equipments, special tools and tackles

required for the Operation and Maintenance of the systems and provide an

Acoustic Proof Gen-set back up system. f) The Gen-set shall be operated & maintained properly with all spares

excluding diesel, for uninterrupted operation of ropeway system g) The bidder shall provide and maintain an office at the site with modern

communication like telephone, fax, E-mail etc at their cost for his Engineer

and staff and such office shall be open at all reasonable hours to receive

instructions, notices or other communicationsh) Watch and Ward at the project site up to the commissioning of the project. i) All statutory approvals from the competent authorities and test certificate for

the all critical components for the ropeway system shall be obtained by the

bidder from the central/state/International approved agencies. j) All electrical wires, cables, switchgears, control gears, equipments, & panels

should be compliant with relevant BIS / IEC/ BS specification. Further the

Central Electricity Authority (Measures relating to Safety & Electric Supply)

Regulations, 2010 and relevant BIS/ IEC code of practices should be strictly

followed in the electrical installation works. It is the responsibility of the

bidder to employ an Electrical Contractor holding valid EA license for



electrical installation works, and to get the electrical drawing approval, test

certificates approval and safety certificate from the Chief Electrical Inspector

to Govt.ofTamilnadu before commissioning of the installation at their own

cost & risk including liaison work.k) Water and Power:

1. The rate quoted by the Bidder shall include expenditure for providing all

the water required for the construction work and the Bidder shall make his

own arrangements for the supply of good quality water, including

obtaining Municipal Water connection for their labour as well as for

construction purpose, and all charges for water shall be borne by him. If

Municipal water is not readily available and should it become necessary

for the Bidder to bring acceptable quality water from outside by tankers,

the Purchaser shall not be liable to pay any charges in connection

therewith including periodic testing of the water of such sources for its

suitability before use on works. 2. The rate quoted in the tender shall also include expenditure for providing

for power required for the construction work and the Bidder shall have to

make his own arrangements to obtain power connections and maintain at

his own expense an efficient service of electric light and power and shall

pay for the electricity consumed. The Purchaser shall give all possible

assistance to the Bidder to obtain the requisite permission from the various

Authorities, but the responsibility for obtaining the same shall be that of

the Bidder. Any shortfall in quantum of electric power from Electricity

Board’s supply shall be made up by necessary captive generators at site,

which the Bidder shall install at site. All charges connected with installing,

running and maintaining of the generators, including all statutory

approvals shall be borne by the Bidder. If no such facility is available at

the site of work, or, if available and found inadequate, it shall be the

responsibility of the Bidder to make his own arrangement for obtaining

water and power at his cost.



3. All temporary electrical installations on the site shall comply with the

TNGEDCO’S and CEIG’s Regulation for Electrical Installations. All fees

& incidental expenses, incurred for the purpose of obtaining temporary

power for the works, shall be borne by the Bidder & his tendered contract

sum shall be inclusive of all such expenditures. No extra claims on this

account shall be payable to the Bidder.l) The Ropeway shall be installed and commissioned in full as per the technical

specification. Any deviation will not be accepted under any circumstance. m) Insuring the goods in transit as well as commissioned systems during 5 year

comprehensive maintenance period is the responsibility of bidders.n) The successful bidder shall under take to supply spares free of cost for the

maintenance of the offered items during the warranty period. The successful

bidder should keep all the spares available for sale atleast for a period of 25

years after completion of the warranty period.o) If the operation or use of the Ropeway proves to be unsatisfactory during the

Defects Liability Period , the successful bidder shall replace the faulty ones or

carry out necessary repairs as per the warranty terms and conditions agreed

upon with A.C/E.O ARGT.p) In case successful bidder fails to carry out the warranty regulations, E.O

ARGT temple would engage any other agency and carry out the service /

replacement and deduct the amounts from the warranty amount retained by

E.O ARGT as per the payment terms or form their pending bills or any money

due or payable to them.

8.1.2 Testing, Trial run, Performance run & Commissioning:

(i) The Bidder should test against defect, deficiency and abnormality whatsoever

of the entire system for at least 16 hours/day for one working week –

continuous running with designed load / capacity / performance

characteristics and to the full satisfaction of the Engineer-in-charge. After

testing the system, the contractor shall commission and trail run the whole



system with passengers at no extra cost to the Purchaser for atleast one

month. The Power supply during the trail run will be provided by the

Purchaser at free of cost. Any defects found in design, workmanship or in any

of the equipment shall be rectified by the Bidder at his own cost within a

reasonable time to be decided by the Engineer-in charge and beyond this

period suitable penalty as decided by the Executive Officer/Engineer in-

charge shall be leived and the system shall be tested again for faultless

running to the entire satisfaction of the Engineer-in-charge.

(ii) During Trial runs, the contractor should satisfy the owner in all respects

regarding satisfactory quality of the works, finished product, quality of

materials, equipment and workmanship used in the project. Only after

satisfying himself regarding the above points, will the Purchaser take over the

project by written communications and such date of taking over shall be

deemed to be the date of successful commissioning.

(iii) Necessary instruments, skilled and unskilled labour, supervisory engineering

personnel, lubricants and initial fill of oil to all equipments and machinery,

etc., should be provided by contractor at his own cost for conducting the tests,

trial runs and commissioning. The preliminary trial runs, final adjustment of

mechanical and electrical and electronic equipment and performance test of

the plant should be carried out by the contractor during contract period of

completion. The contractor should furnish an operation manual of the plant

before testing and commissioning and handing over the plant to the Purchaser

at no extra cost.

8.1.3. Preliminary certificate of completion of work:

Within one month of successful and satisfactory commissioning of the project

as mentioned above and on a written request from the contractor, the preliminary

acceptance certificate should be issued by the Expert committee. The documents



required for issue of preliminary acceptance certificate of completion of work

will be, technical documents including ‘as built’ drawings both construction and

erection according to which the work was carried out, certificate of tests

performed for various works, plant, equipment and machineries, instruction and

operating manuals, break down and preventive/predictive maintenance schedules

for all machineries, equipment and plant installed in the project, etc.

8.1.4 Defects liability period:

a) The contractor shall guarantee all engineering constructions, civil, mechanical,

electrical etc., and all machinery, plant and equipment erected and set up and

commissioned in the project and all other infrastructural facilities executed

under the terms of contract for a period of 24 months from the date of issue of

preliminary acceptance certificate of completion of work or as soon after the

expiration of such date as all defects shall have been made good according to

the true intent and meaning hereof whichever shall last happen.

b) All damages or defects that may arise or lie undiscovered at the time of issue

of preliminary acceptance certificate connected in any way with the

equipment or materials supplied or in construction including defective /

deficient designs shall be amended and made good by the contractor at his

own expense, as deemed necessary by the Engineer-in-charge. If the

contractor fails to rectify the defects, they will be made good by the Purchaser

at contractor’s risk and the cost recovered from the contractor from the

Security deposit.

8.1.5. Final certificate of acceptance of completion of work:

On expiry of the defects liability period and on fulfillment of all the

conditions, responsibilities and conditions warranting for the successful contract

performance of the project executed by the contractor on turnkey basis during the



defects liability period, the Expert Committee shall issue final certificate of

acceptance of completion of the project.

8.1.6 PROPERTY:

All materials on the Site, Plant, Equipment, Temporary Works and Works are

deemed to be the property of the purchaser, if the Contract is terminated because

of a Bidder’s default.

8.1.7 AS BUILT DRAWINGS & MANUALS:

a) Providing O&M manuals of project and that of individual equipment like

motors, gear boxes, ropes etc.

b) Providing three sets of as built drawings in hard copy & further Three PDF

format copied on to CDs shall be issued by Bidders to purchasers upon

completion of the contract.

c) All Electro mechanical equipment and components as well as Cabins shall be

procured from international standards /BIS certified manufacturing

Companies / manufactures and source of origin from India/ USA / Japan /

European countries approved by the purchaser.

d) Fatigue life of these components along with the necessary certification shall

be provided.

e) BIDDER shall arrange for the clearance of imported equipment, and

transportation of the same from Port of disembarkation to SITE.

8.2 Insurance

Transportation of components to the installation site and insuring the goods in

transit is the responsibility of the Contractor. The goods installed under the

contract should be covered for comprehensive Insurance by the Successful



Bidder against loss (or) damage incidental to transportation, storage at site and

delivery to site during the erection period.

a) The Contractor shall insure the plant and machineries for their full value

against all risk by fire, burglary, strikes, riots and civil commotion and natural

calamities like floods, earthquake, explosion etc. before commencing the works

and keep the policy alive till the ‘take over‘ of the plant by the purchaser

/Purchaser after the Operation and Maintenance period. The policies shall be in

the name of the purchaser. The Value of the CONTRACTOR’S ALL RISK

POLICY (CAR) shall be that of the total value of works.

b) The Contractor shall take suitable insurance policy value to meet all

Personal /Public/ labour liabilities and claims during the construction period as

well as the Operation and Maintenance period.

c) The Contractor will be responsible for the premium in connection with

extending the period(s) of insurance covers in the event that the Contractor fails

to complete the works within the stipulated time.

d) The Contractor shall be responsible for all injury or damage to persons,

animals or things and for all damage to property which may arise from any act or

omission on the part of the Bidder.

e) The liability under this clause shall cover also, inter alia, any damage to

structures, whether immediately adjacent to the works or otherwise, any damage

to roads, streets, footpaths, bridges as well as damage caused to the buildings and

other structures and works forming the subject matter of this Contract. The

Contractor shall also be responsible for any damage caused to the buildings and

other structures and works forming the subject matter of this Contract due to

rain, wind, frost or other inclemency of weather.



f) The Contractor shall indemnify and keep indemnified the purchaser and

hold him harmless in respect of all and any loss and expenses arising from any

such injury or damage to persons or property as aforesaid and also against any

claim made in respect of injury or damage, whether under any statute or

otherwise and also in respect of any award or compensation or damage

consequent upon such claim.

g) The Contractor shall reinstate all damage of every sort mentioned in this

clause so as to deliver up the whole of the works complete and perfect in every

respect and so as to make good or otherwise satisfy all claims for damage to

property of third parties including neighboring buildings etc.

h) The purchaser shall also be protected against all claims in respect of

damages to third parties including the purchaser’s staff, visitors, neighbors and

other passers-by which may be made against the Purchaser by any person in

respect of anything which may arise in respect of the works or in consequence

thereof or due to accidents on account of the incidental risks which may occur

during the execution of works/operation& Maintenance and the Bidder shall, at

his own expense, effect and maintain, until the virtual completion of the O&M

Contract, with an Insurance Company approved by the Purchaser a policy of

Insurance in the name of the Purchaser against such risks and deposit such

policy or policies before commencement of the works.

i) The Contractor shall also indemnify the Purchaser against all claims made

upon the Purchaser, whether under the Workmen’s Compensation Act or any

other statute in force during the currency of this Contract or at Common Law in

respect of any employee of the Bidder or of any Sub-Bidder and shall at his own

expense effect and maintain until the completion of the O&M Contract, with an

insurance company, approved by the Purchaser, a Policy of Insurance against



such risks and deposit such policy or policies with the Purchaser from time to

time during the currency of this Contract.

8.3 Sub Contract:

(i) Bidders intending to sub-contract any or part of the component work

shall indicate the desire to do so and such sub-contractor shall be on the

approved list maintained by the Purchaser or acceptable to the Purchaser. Sub

contract shall not be permitted without the consent in writing of the Purchaser.

However, the contractor shall be solely responsible for the quality and proper

and expeditious execution of the works. The Purchaser shall have the right to

remove the sub-contractor from the site, if the executes work not in accordance

with the terms and conditions of contract documents.

(ii) The bidding can have lead bidder& subcontractor, no other form of

bidding as Joint Venture, Consortium etc., will be acceptable.

8.4 Liquidated Damages

1. This is a time bound project. Any delay will make the project fruitless. If

the bidder fails in the due performance of the contract within the contract

period or any extension thereof, the bidder shall pay liquidated damages as

indicated below.

(i) Two completed weeks from schedule date : 0.5% of the contract price.

(ii) Four completed weeks from schedule date : 1% of the contract price.

(iii) Six completed weeks from schedule date : 2% of the contract price.

(iv) Eight completed weeks from schedule date : 3% of the contract price.

(v) Ten and above completed weeks from : 5% of the contract price.



schedule date

2) The Liquidated Damages amount will be automatically deducted from the

Bills submitted by the Successful Bidder. Even if the installation is not

completed, ARGT will make alternate arrangements and the cost incurred

by ARGT for doing the same will be recovered from the Successful Bidder.

8.5 PURCHASER’S SCOPE OF WORK:i) Provide land required for the entire stretch of the alignment and the

terminal stations free of cost and free from all encumbrances.ii) The Proof checked and approved documents will be communicated to the

successful bidder within forty five days from the date of receipt of

documents with all required data for evaluation.iii) Non-technical services like ticketing, security, traffic control,

housekeeping during the operation and maintenance period of five years. iv) Water, Electricity, and diesel (for running the Gen-set only) for the

ropeway operation and maintenance, at free of cost during the operation

and maintenance period of five years.

9. Payment Terms:

a) All payments shall be made in Indian currency

b) Payment shall be made progressively only

c) Billing shall be done in mutually agreed formats and as per the detailed

billing schedules in the contract. The bills shall be supported with

inspection certificates, invoices, delivery notes / documents etc., The bills

so submitted shall be certified after necessary verification by the project



in-charge for payments as per contract terms and shall be due for payments

and payable by the Purchaser.

d) Detailed billing schedule will be required for making payment at each part.

The billing schedule for the quoted price for each part of the work should

be submitted along with the bid. The payment shall be regulated as per

agreed break-up billing schedule

e) No interest will be paid for the payment due for the bills submitted.

9.1 TAX DEDUCTIONS:

Income Tax, Sales Tax and other applicable taxes, will be deducted at

source as per existing government regulations, from the amount payable to the

contractor and a certificate issued to that effect by the purchaser.

9.2 INTEREST:

The purchaser shall not be liable to pay any interest to bidder on his deposits

with purchaser or any deferred payments.

9.3 PAYMENT:

The Bidders should be required to quote their contract price as a lump sum for

the project as a whole in two main parts as detailed hereunder:

Part I:

Design, detailed engineering, preparation of the lay-out and General

Arrangement Drawings, detailed drawings for manufacturing, fabrication,

erection, installation of the ropeway system, preparation of “As Built” drawings

and the Operation and Maintenance Manuals etc.

80% - on receipt and Proof Checking of drawings / documents by the Purchaser



10% - on successful testing and commissioning of project and on issue of

preliminary acceptance certificate to the whole project;

10% - after issue of Preliminary Acceptance Certificate, on submission of

irrevocable unconditional Bank guarantee for an equal amount (10%) valid up to

the Defect Liability period .The bank guarantee shall be released on issue of final

acceptance certificate.

Part II:

Construction of works contemplated in the contract involving multi-disciplines

of engineering including supplying, erecting and installing plants, Machinery and

equipments and conducting trial runs and commissioning.

a) Civil works: Design and construction of all civil works such as

construction of the lower and upper terminal stations with suitable

interconnections with existing structures and passages, workshop, stores,

control panel room Gen-set room, operator cabin room and necessary toilet

facilities for the O&M personnel etc with all electrical fixtures, furniture,

sanitary fittings, drainage, and approaches etc.

80% - of the cost (maximum Three Stages) based on the progress of work

certified by the Engineer-in-charge.

10% - on successful testing and commissioning of the project and on issue of


10% - after issue of preliminary acceptance certificate, on submission of






b) Manufacture and Supply of all Electro- Mechanical equipments and

technological structures, control and safety related equipments, workshop

equipments, special tools and tackles.

80% - on receipt at work site in good and satisfactory working condition and

furnishing of test certificate by the Bidder on equipment or part thereof and

approval by the Purchaser;

10% - on successful testing and commissioning of the project and on issue of


10% after issue of preliminary acceptance certificate, on submission of




c) Erection, testing, commissioning of all plant and machineries and other

utilities for the completion of the project.

80% of the amount based on progressive erections bills certified by the

Engineer-in-charge;

10% on successful testing and commissioning and on issue of Preliminary

acceptance certificate to the whole project;

10% after issue of preliminary acceptance certificate, on submission of


the Defect Liability period. The bank guarantee shall be released on issue of final


Part-III



Operation and maintenance of the passenger ropeway system including

supply of all emergency and operating spares, ropes, equipments etc., as

required and as directed by the Ropeway Expert/Safety Committee of

ARGT including structures maintenance at both terminal stations for five

years including training the staff.

On Pro-rata basis monthly payment shall be made based on quoted price for

each year separately.

In addition to the security deposit, the A.C/E.O shall deduct from the

running account bills, a sum equivalent to 5% (Five Percent) of the total value of

each bill as Retention money.

Both Security Deposit and Retention Money will be released on payment

of final bill for Operation and Comprehensive Maintenance Contract.

10.Operation & Comprehensive Maintenance for 5 Years:

1. Operation and Comprehensive Maintenance of the systems is for a period of

five years as per timings required by ARGT. On a normal day, about 8 hours

operation is expected and on 30 festival days, 16 hours (two shifts) of

operation may be required for the passenger ropeway. Supply of all spares

(both for operating and emergency) for the safe, efficient & smooth operation

of the systems during the entire O&M period.

2. The following minimum qualified, experienced and fit personnel are to be

appointed in addition to the required cabin Attenders/ Labour as fixed by

Expert committee / E.O ARGT Ayyarmalai for the O&M of the passenger

ropeway.

i) Site in-charge 1 No (Degree in Mechanical / Electrical Engineer

with minimum ten years relevant experience)ii) Shift Engineer 1 No (Degree/ Diploma Mechanical / Electrical



per shift Engineer with minimum five years relevant

experience)iii) Fitter per shift 1 No (ITI Qualified with 5 years relevant

experience) iv)

Electrician per

shift

1 No. (ITI Qualified with 5 years relevant

experience) 3. In case the Contractor fails to employ equivalent substitute for the O&M staff

within twenty four hours a penalty of Rs.900/- (Rupees nine hundred only)for

each person/ day of default in the case of Engineers and Rs. 700/ -(Rupees

seven hundred only) for each Person/day of default in the case of Technician

and Rs.200/(Rupees Two hundred only) for each Cabin Attender/day and

Labour/day of default shall be levied &deducted from the payments due to the

bidder.

4. i) The Contractor shall under take to supply all spares free of cost for the

maintenance of the offered items during the Comprehensive Maintenance

period.

ii) All essential spares should be listed and kept ready for immediate

replacement. The operation of the ropeway system should not be suspended

for any type of break down for more than 48 Hours due to the

negligence/deficiencies on the part of the contractor except for regular

scheduled maintenance. Otherwise an amount equivalent to daily average

collection of previous month for the first year and daily average collection of

that month of previous year plus 10% for the subsequent year, for every 24

hours and part thereof, will be deducted as liquidated damages from the

monthly O&M charges.

iii) If the stoppage is more than 48 hours due to major break down, the

contractor has to take expeditious action to rectify the defects and bring back



the system for safe operation within the mutually agreed time period.

Otherwise the liquidated damages as above shall be deducted.

iv). The Contractor should keep all the spares available for sale atleast for a

period of 25 years after the completion of the Operation and Maintenance

Contract

5. Insurance

The bidder shall also take suitable all risk insurance policies from insurance

companies approved by IRA as detailed below and indemnify the Temple

authority from any claim on account of any loss / disability / death etc.,

i) Public liability - For any one accident Rs. 2.00 crores

- For any one year Rs. 4.00 crores

ii) Personal accident - For one person Rs. 5.00 Lakhs

iii) Medical reimbursement - For one person Rs. 2.00 Lakhs

6. The Contractor shall be entirely responsible for any loss or damage to the

public, passengers, operators, plants and machineries due to any deficiency /

negligence on the part of the bidder during the O&M until the plant is taken

over (i.e.) after the O&M period of five years.

(i) The Contractor shall test against defect, deficiency and abnormality

whatsoever of the entire system for at least16 hours/day for one working week –

continuous running with designed load / capacity / performance characteristics

and to the full satisfaction of the Engineer-in-charge. The Power supply during

the test run will be provided by the Purchaser at free of cost.

(ii) During Test runs, the contractor should satisfy the owner in all respects

regarding satisfactory quality of the works, finished product, quality of materials,

equipment and workmanship used in the project. Only after satisfying himself

regarding the above points, will the Purchaser take over the project by written



communications and such date of taking over shall be deemed to be the date of

successful commissioning/commencement of O&M Contract.

(iii) Necessary instruments, skilled and unskilled labour, supervisory

engineering personnel, lubricants and initial fill of oil to all equipments and

machinery, etc., should be provided by contractor at his own cost for conducting

the tests, trial runs and commissioning. The contractor should furnish O&M

manuals of the plant before testing and commissioning and handing over the

plant to the Purchaser at no extra cost.

11.TECHNICAL SPECIFICATIONS

1. DESIGN PARAMETERS FOR THE PASSENGER ROPEWAY

System : FIXED Grip Jig Back type

Inclined Length of Travel : 475-500 m approximately

Level Difference : 215 m approximately

Speed : As per design

Ropeway Capacity : 200 PPH

Cabin Capacity : As per design

No. of Cabins : As per Design

No. Spare Cabins : 2

Main Motor : As per design

Inspection Drive motor : As per design for 0.6 m/sec speed

D.G Set : 125 kVA (make-As per annexure-III,

(This rating of DG is minimum

requirement)



Transformer : 250 kVA (make as per Annexure III)

Factor of Safety : As per national / international codes

Location of tension gear : Upper Terminal Station

Location of drive gear : Lower Terminal Station

Main drive motor : Adequate capacity AC Induction Motor

with VVVF drive of reputed make like

ABB / Siemens / L&T

Emergency / Rescue Engine drive : Adequate capacity diesel engine of

reputed make with integrated clutch

arrangement for speed of 0.6m/sec

Line Rescue System : Vertical Rescue System

Standards : Relevant National/ International codes

2. General Specifications:

a) Drive system shall provide for a smooth acceleration and deceleration of

the rope while starting and stopping. b) In addition to the main drive the following additional drives also shall be

provided. c) Suitable capacity electrical and diesel engine drives to run the system with

slow speed of 0.6m/sec for rescue / inspection purposes, bypassing the

main motor and gear box.d) Manual system for moving the rope in case of failure of all other systems

3. Cabin(s): Elegantly designed semi enclosed type Cabin (s) of suitable

capacity with Solar PV lighting as approved by the client.

4. Rope(s): (Indigenous/Imported)

i) Shall be procured only from ISO certified manufacturers



ii) The rope shall have a minimum guaranteed life of at least

10,000 hrs of operation with full designed load.

5. Structural Works

a) All structural steel materials used in system shall conform to the IS 2062

and procured from reputed ISO certified firms only. All fabrication shall

be done in accordance with IS 800-2007, IS 9595-1996, IS 7215-1974 or

other equivalent / better international standards. b) Holes on structural steel members shall always be drilled. c) All bolts used in the structures and trestles shall be from ISO certified

companies. All the spindles, shafts, pins shall be made from tested

materials and necessary certificate/s to that effect shall be furnished before

they are incorporated in the works. d) No blasting should be done for any type of worke) All welding shall confirm to IS 816-1969,IS 9595-1996 as applicable

6. Painting:

All Steel surfaces shall be cleaned and painted with one coat of approved

make of zinc chromate primer and two coats finish paint. These works shall be

carried out as per current applicable IS codes (IS 1477)

7. Line Equipments: (As per applicable National / International codes)

7.1 Towers: Towers if any shall be provided with ladder / platform with

Protective hand railing to access to the top and line sheaves for safe

inspection& maintenances purposes.

7.2 Mount beams: Each articulated portion of the beam is to be fitted with

phosphor bronze bushes.

7.3 Sheaves: All sheaves should be fitted with renewable liners with sufficient

shore hardness. All sheave bearings shall be sealed on each side,pre-

packed with grease during assembly and with provision for greasing.



7.4 LINERS: Liner must be made of rubber elastomers. All liners required for

line sheaves, deflection sheaves, bull wheels & carriage wheel must

have relevant shore hardness as per code.

7.5 Drive / Return Sheave

This shall have required diameter sheave which shall be manufactured out

of fabricated structural steel. Stress relieving of the fabrication to be done before

undertaking machining. Double “V” is required for Butt weld between rim and

arm channel.

7.6 Carriages:

Carriages shall be well proven positive gripping type with maximum

safety and complete absence of slip on the rope. Each grip shall be capable of

supporting the cabin without slip. Provision to be made for the adjustment of jaw

opening to suit wear of the rope and jaw faces.

7.5 Hanger(s):

The cabin is suspended from the carriage through a hanger

Important requirements of Cabin, Carriage and Hanger are desired as:

For all components constituting the Cabin, Carriage, Hanger & Ropes the safety

factor shall be as per International codes.

7.8 Gear Boxes:

Gear boxes shall be procured from reputed international manufacturers.

7.9 Brakes :

i. Brakes shall be provided for input gear box and drive sheave.ii. The drive sheave has a braking track (fabricated). An independent hydraulic

brake with an electrically operated pump will apply the braking force. This

comes in operation automatically when:



a. Normal stop/Emergency stop push button is

pressed. In case of normal stop, the brake is actuated after some time

delay.

b. In case of power failure.

c. The tripping of drive motor due to actuation

of security devices (limit switches) located at line, stations, tension

trolley and tension weight.

d. The wind speed exceeding set operating

speed of anemometer.

e. The ropeway speed exceeds 10% of designed

speed

7.10 SAFETY PROVISIONS

Safety provisions will follow the Euro / BIS standard. In the event of

main supply power failure, full capacity D.G. set provided to supply power to

run main drive motors &for lighting of drive station as mentioned in technical

specifications.

8. RESCUE SYSTEM

Latest system for easy and quick emergency rescue of passengers in

sufficient quantity. The chosen rescue equipment shall be such that the rescue

operation can be carried out in a perfect manner even at the most critical points

of the route over rugged terrain, high elevation above ground, etc.

9. CIVIL WORKS FOR PASSENGER ROPEWAY

(i) Lower Terminal Station (vernacular type)

a) Operational area minimum of 200 Sq.m of RCC framed structure for

lower station which includes workshop, store, LT Panel room cum

operator cabin ,DG set room and space for boarding and deboarding



b) Walls shall be of brick masonry finished with boss profile tiles (8 mm

thick) up to a height of 1.5 m. Rest of the walls to be painted with two

coats approved quality emulsion paint with primer coat.c) Flooring – flamed granite of 40mm thick approved by the client. d) Aluminum glazed windows and doors to be used. e) The loading on the floors shall be assumed approximately taking into

account maximum crowd loading during the peak season.

(ii) Workshop cum store building

The space meant for the workshop cum store shall not be less than 50sq.m

a) Flooring – industrial type concrete flooring b) Wall – brick masonry finished with two coats approved quality emulsion

paint with primer coat.c) Steel doors, windows and ‘N’ type ventilators with glazed shutters with

painting.

(iii) LT Panel room cum operator cabin & Gen set room.

a) Separate LT Panel room cum operator cabin & Gen set room of required

area with cable trench provisions.b) Suitable capacity Split type Air conditioner for the LT Panel room cum

operator roomc) Aluminum anodized glazed windows and doors.d) Flooring - Vinyl flooring except for Gen-set room.

(iv) Upper Terminal Station

a) Operational area of 350 sqm. Of steel supporting structure.

b) Steel – concrete composite floor and Galvanized pre-engineered sheets for

the roofing and side cladding with protective handrails.

c) Counter weights at the UTS shall be designed appropriately.

d) The loading on the concrete composite floors shall be assumed

approximately taking into account maximum crowd during peak season.

e) All the steel structural components shall be painted with epoxy coating.

f) Blasting of rock is not permitted for any type of work.



10. ELECTRICAL WORKS:

(Before starting electrical works, necessary GA & schematic drawings shall

be prepared and got approved by concerned Electrical Inspectorate)

(i) Supply and erection of required LT panel board with necessary incoming/

outgoing switches for providing supply to station lighting &ropeway

system with necessary armored cables as per CEIG’s Specifications and IE

rules.(ii) Supply and erection of 125kVA Generator-set (Kirloskar / Caterpillar /

Cummins/ Stamford) with AMF panel with suitable capacity incoming

and outgoing breakers of reputed make like L&T /Siemens or

equivalent .Earth fault relay protection, Energy Meter, Multi-function

Meter etc., The DG set shall be housed in a acoustic enclosure as per the

Pollution Control Laws.(iii) Internal Electrification of Lower & Upper station buildings, workshop,

operator’s cabin & LT panel room. External Electrification of Lower

&Upper station buildings and ropeway alignment area from LTS to UTS.(iv) CCTV with 16 nos. IP cameras (Sony/Hikvision/ equivalent make) and two

LED (42”) Television with enclosures (one at each station), one number of

16 channels DVR (Sony/Hikvision/equivalent make) of approved make

with continuous recording capacity of about 500 hrs. With all necessary

accessories like co- axial cables, wireless modem, switcher etc., to monitor

and record at the Lower Terminal Station (cameras, monitors and DVR are

to be approved by the client before their installation)(v) Wireless system with four mobile sets (handheld sets) including necessary

frequency allotment from the Department of Communication, Govt. of

India.(vi) Public Address System consisting of four numbers column speakers and 4

nos. Horns with 2 nos. 250W amplifiers and 2 nos microphones of reputed

make like Philips / Ahuja suitable for making announcement to the

passengers waiting / traveling in the ropeway system.



(vii) Programmable Logic Control System integrated with VVVF Drive for the

smooth step less acceleration/deceleration of ropeway system with bypass

arrangement for manual operation(viii)Suitable electronically operated revolving gates (five numbers) integrated

with electronic ticketing machine as required by the client(ix) Necessary UG cable / OH lines with supporting poles and insulators are to be

run between the stations for control system / PA system.(x) The lightning risks at the ropeway system including terminal stations should

be analyzed and suitable passive lightning protection as per IS : 2309 or

IEC 62305 should be provided to protect against direct stroke lightning.(xi) Anemometer for wind speed indication & integrated with safety system for

automatic switching off the ropeway system if the wind speed exceeds the

set value.(xii) LOGIC CONTROL SYSTEM: a) Visual display unit system indicating the faults and procedure for detection

of faults shall be provided. The bidder shall provide details in the bid. There

will be smooth controlled start and stop of the ropeway. Different sensors,

safety devices feedback element and annunciation will be provided. b) Necessary safety devices and emergency stop push button at both stations to

make the system complete safe. The safety will not be only ensured at

Lower stations but will also be ensured at Upper stations and Line. c) The main drive motors will be tripped automatically and safely in case of

any safety fault occurred at Line or at stations.d) Control relays and interlocks should be provided for rescue engine,

emergency motor and brake operation.e) Control desk with visual display unit showing location of faults and

procedure for rectification of faults shall be provided.f) Latest(state-of-art) safety devices/system to be incorporated (xiii) Main Motor with VVVF Drive:

Drive should be provided with forward reverse operation, speed variation

(auto and manual) and inching facilities.



(xiv) Battery & Battery Charger: Battery & Battery charger is to be provided

to ensure that the security circuit could be maintained when the auxiliary

engine is in use during say, a power failure.

12. STANDARDS TO BE ADOPTED FOR CIVIL & MECHANICAL

WORKS:

The materials and workmanship of all civil works shall confirm to the latest

Bureau of Indian standards, National Building Code, TN Building Practice, and

the CPWD / TN-PWD codes / specifications as applicable. Important among

them are:

a) IS 269-1989 - Ordinary and low heat Portland cement

b) IS 456-2000 - Code of Practice for Design and Construction of Plain

and Reinforced Concrete

c) IS 875-1987 - Code of Practice for Structural buildings- Loading

Standards

d) IS 1786-2008- Cold worked steel high strength deformed bars for

concrete reinforcement

e) IS 1888 – 1982 - Method of Load Tests on Soils.

f) IS 1893-1984&2002- Criteria for earthquake resistant design of

structures

g) IS 1904 -1986 - Code of Practice For Structural Safety of Buildings-

Shallow Foundation

h) IS 800-2007-code of practice for General construction in steel

i) IS 3973 – 1934 : Code of Practice for the Selection, Installation and

Maintenance of Wire Ropes

j) IS 5230 – 2003(Under Revision) Continuous To And Fro Movement

Bicable Ropeways Intended For Transportation Of Passengers Code Of

Practice For Construction.k) IS 5228-2003-Fixed grip monocable ropewayl) IS-5229-1998- monocable automatic grip (detachable) ropeways



m) IS-7403-1974 – selection of standard Worm & helical gear boxes.

The above list is not exhaustive. Reference shall be made to other relevant

codes whenever necessary and wherever applicable.

11. For items of building and structure works envisaged in this contract,

relevant specifications and codes of the Tamil Nadu Building Practice and

National Building Code, as amended from time to time shall apply. It shall

not be necessary to append and specify such standards and codes with the

bid documents and they shall be deemed to be an inseparable part of the

bid document and agreement to be entered into. When the codes or

specifications are silent on certain aspects, the construction shall conform

to sound engineering practice. In case of any dispute arising out of the

interpretation of the above, the decision of the client shall be final and

binding on the bidder. These shall be bound to this document and become

part and parcel of the agreement.


Tender for Design, Manufacture, Supply, Erection, Testing & Commissioning, Operating & Maintaining a Fixed Grip Jig Back Type Passenger Ropeway ofCapacity of 200 PPH ON TURNKEY BASIS.

PRICE-BID

Name of Work: Design, Manufacture, Supply, install, Testing, Commissioning, Operating & Maintaining a Fixed Grip Jig backpassenger ropeway of 200 PPH capacity for five years to Arulmigu RathinaGiriswarar Thirukoil at Ayyarmalai, Karur District,Tamilnadu, on TURNKEY BASIS.

Item No Description of work Amount in figures (Rs.) Amount in words (Rs.)

Part-I

Design, detailed engineering, preparation of the lay-out and General Arrangement Drawings, detailed drawings for manufacturing, fabrication, erection, installation of the ropeway system, preparation of “As Built” drawings and the Operation andMaintenance Manuals etc.

Part-II(a)

Civil works: Design and construction of all civil works such asconstruction of the lower and upper terminal stations with suitableinterconnections with existing structures and passages, workshop,stores, control panel room Gen-set room, operator cabin room andnecessary toilet facilities for the O&M personnel etc with allelectrical fixtures, furniture, sanitary fittings, drainage, andapproaches etc.

Part-II(b)

Manufacture and Supply of all Electro Mechanical equipments andtechnological structures, control and safety related equipment andworkshop equipments special tools and tackles.



Item No Description of work Amount in figures (Rs.) Amount in words (Rs.)

Part-II(c)

Erection, testing, commissioning of all plant and machineries and other utilities for the completion of the project.

Sub – Total (Part-I+Part II(a)+ II(b)+ II(c))

Part-II(d)

Operation and maintenance of the passenger ropeway systemincluding supply of all emergency and operating spares, ropes,equipments etc., as required and as directed by the RopewayExpert/Committee of ARGT including structures maintenance atboth terminal stations for five years including training the staff.For First year

For Second year

For Third year

For Fourth year

For Fifth year

Total

Lump-sum price for the turnkey job in its totality including the O&M for five years

(Part-I+Part II(a)+ II(b)+ II(c)+ Part III)


Tender for Design, Manufacture, Supply, Erection, Testing & Commissioning, Operating & Maintaininga Fixed Grip Jig Back Type Passenger Ropeway of Capacity of 200 PPH ON TURNKEY BASIS.

PROFORMA - A

LETTER OF SUBMISSION OF TENDER

(To be typed by Bidder on his letter head)

From :

To :

The Executive Officer,

Arulmigu Rathinagiriswarar Thirukoil,

Ayyarmalai – 639124.

Karur District, Tamil Nadu.

Name of the work: --------------------------------------------------

Ref : Tender No.-----------------------------------------------------

Dear Sirs,

1. Having examined the Drawings, Conditions of Contract, Specifications,

incorporated in the tender document for the execution of the above named works,

and having visited and examined the site of the said works, I/We the

undersigned, offer to execute, complete and maintain the whole of the said works

in conformity with the said drawings, conditions of contract, specifications, Bill

of Quantities/Price bid etc. for the sum as indicated in the Bill of Quantities/Price

bid or such other sum as may be ascertained in accordance with the said

conditions.



2. Should this tender be accepted I/we undertake to commence the work within

7 (Seven) days of issue of the Letter of Acceptance for the work and further

undertake to complete and deliver the whole of the works comprised in the

contract within 18 (Eighteen) months from the date of handing over of site.

3. I/We agree to abide by this tender for a period of 6 months from the date of

opening of the bid/or such extended period as may be mutually agreed as

prescribed in clause 21 of the Instruction to Bidders and it shall remain binding

upon us and may be accepted at any time before the expiration of that period.

4. A sum of Rs......………. towards earnest money in the form of.....……….. in

terms of clause 20 of the Instructions to bidders, is enclosed herewith.

5. Unless and until an agreement is prepared and executed, this tender together

with your written acceptance thereof, shall constitute a binding Contract between

us.6. We understand that you are not bound to accept the lowest or any tender you

may receive.

7. Name of the partners of the firm authorized to sign

-----------------------------------------

----------------------------------------

----------------------------------------

Or

Name of person having power of attorney to sign the contract

(Certified true copy of the Power of Attorney should be attached)

8. Correspondence address of Bidder:-



(The bidder should write his address and other details below at which the

correspondence shall be made regarding this tender. In case of any change in the

address provided below bidder has to inform Client/Consultant immediately).

a) Correspondence Address: _________________________

b) Telephone No (along with STD Code) : __________________________

c) Fax: __________________________

d) Name of Contact Person: __________________________

All the correspondence shall be made by ARGT at the above provided

address/phone/Fax numbers only.

Yours faithfully,

SIGNATURE(S) OF THE BIDDER(S)

Permanent address..............

Local address..............

Note:

1 The Bidder is to fill up the blanks in the above form before signing and

submitting the tender.

2 The signature of the person signing this paper should be attested by the bidder

if bidder is not signing the papers

3 The Power of Attorney should be submitted in favor of signatory of the tender

(as per Proforma –B).

PROFORMA – B



FORMAT FOR POWER OF ATTORNEY TO AUTHORISED

SIGNATORY

POWER OF ATTORNEY

(To be executed on non-judicial stamp paper of the appropriate value in

accordance with relevant Stamp Act. The stamp paper to be in the name of the

firm/company who is issuing the Power of Attorney).

We, M/s___________ (name of the firm/company with address of

the registered office) hereby constitute, appoint and authorize

Mr/Ms………………………………………. (name and residential address) who

is presently employed with us and holding the position of…………….as our

attorney, to do in our name and on our behalf all or any of the acts, deeds or

things necessary or incidental to our bid for the work _________ (name of work)

including signing and submission of applicable proposals, participating in the

meetings, responding to queries, submission of information / documents and

generally to represent us in all the dealings with ARGT or any other

Government/Agency or any person, in connection with the works until

culmination of the process of bidding till the Contract Agreement is entered into

with ARGT and thereafter till the expiry of the Contract Agreement.

We hereby agree to ratify all acts, deeds and things lawfully done by

our said attorney pursuant to this Power of Attorney and that all acts, deeds and

things done by our aforesaid attorney shall and shall always be deemed to have

been done by us.

Dated this the Day of________2014

-------------------------------------------

(Signature and name of authorized signatory)



---------------------------------------------

Signature of the Power of Attorney Holder

Witness 1: Witness 2:

Name Name:

Address Address:

Occupation: Occupation:

Note:

1. The mode of execution of the Power of Attorney should be in accordance with

the procedure, if any laid down by the applicable law and the charter documents

of the executants(s) and when it is so required the same should be under common

seal affixed in accordance with the required procedure.

Schedule "A"



STRUCTURE AND ORGANISATION

1 Name of the Applicant :

2 Status :

Individual contractorSole proprietary Firm

Firm in Partnership

Private Limited company

Public Limited Company

:

::::

3 Head office/Registered office address with phone/ Telex / Fax Number.

:

4 Regional office address with phone / Telex / Fax Number. / Mobile Number.

:

5 Local office (if any ) address with phone / Telex /Fax Number / Mobile Number.

:

6 Field of activity of the Applicant as per deed ofPartnership / Memorandum of Association/Articles of association (Civil) EngineeringContractor / General Engineering contractor /Electrical Engineering contractor etc., should bespecified).

:

7 Country and year of incorporation. :

8 Main line of Business :

9 Name, position, status. capacity etc., of the Keypersonnel / Directors of the company. (Attachorganization chart showing the structure of the

:



company/firm)

10 Name, capacity and address of the signatory whohas signed the Qualification Application.Attested copy of authorization issued (either bypower of attorney or as per articles of PartnershipDeed / Memorandum of Association) in favour ofthe signatory to sign the QualificationApplication Price Tender/ Agreement, should beappended.

:

Dated Signature of Applicant with Seal

SCHEDULE "B"

FINANCIAL CAPABILITY



1 Name and address of the Applicant :

2 Income Tax Permanent account

No.

:

3 ‘TIN’ Number :

4 Annual turn over as per Income Tax returns filed for the past five years

: TAX year

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

5 Annual turn over as per auditedstatement of account duly certifiedby the Chartered Accountantduring the Preceding Five years(Attach attested copy of balancesheets.)

: TAX year

2009-2010

2010-2011

2011-2012

2012-2013

2013-2014

6 Financial Position

i. Cash in hand.

ii Cash in Bank / Banks.

iii Current Assets.

:

:

:



iv Current Liabilities.

v Working capital.

vi Net worth.

:

:

:

7 Outstanding value of worksalready committed and in progressand time leftfor completion.(Details for each work to befurnished separately).

8 Amount available in capital Account:

(i) Paid up share capital of (Partners or share holders)

(ii) Called up and subscribed share capital

(iii) Reserves under capital account.

(iv) Surplus under capital account.

9 Net profit before tax during the preceding five years.

TAX year

2009-2010

2010-2011

2011-2012

2012-2013



2013-2014

10 Applicant's Financial arrangements.

(a) Own resources.

(b) Bank credits / Over Draft.

(c) Other source (Specify thesource)

Dated Signature of Applicant with Seal



SCHEDULE "C"

WORK EXPERIENCE

LIST OF ROPEWAY WORKS COMPLETED IN THE PRECEDING FIVE YEARS

NAME OF APPLICANT:

Sl.

No.

Nam

e of

wor

k

Loc

atio

n o

f th

e W

ork

(Tow

n /

Sta

te)

Nam

e of

th

e E

mp

loye

r

Val

ue

of t

he

wor

kR

s.

Agr

eem

ent

num

ber

Per

iod

of

com

ple

tion

stip

ula

ted

in t

he

agre

emen

t

Dat

e of

Com

men

cem

ent

ofW

ork

Tim

e ac

tual

ly t

aken

to

com

plet

e th

e w

ork

Rea

son

s fo

r d

elay

(if

any)

Typ

e of

Rop

eway

, Yea

r of

Con

st. A

nd F

inal

cos

t

Rem

arks

Note:- a) Details of original construction works alone should be furnished.



a) Repairs / Improvements to existing structures should not be included.

Dated Signature of the applicant with Seal.

SCHEDULE "D"

A) DETAILS OF SIMILAR ROPEWAY WORKS COSTING MORE THAN RS.300.00 LAKHS UNDER

SINGLE AGREEMENT COMPLETED IN THE PRECEDING FIVE YEARS.

NAME OF APPLICANT:

Sl.

No.

Nam

e of

wor

k

Loc

atio

n o

f th

e W

ork

(T

own

/S

tate

)

Nam

e of

th

e E

mp

loye

r

Val

ue

of t

he

wor

kR

s.

Agr

eem

ent

nu

mb

er

Per

iod

of

com

ple

tion

sti

pu

late

d in

the

agre

emen

t

Dat

e of

Com

men

cem

ent

of W

ork

Tim

e ac

tual

ly t

aken

to

com

ple

teth

e w

ork

Rea

son

s fo

r d

elay

(if

an

y)

Typ

e of

Rop

eway

, Yea

r of

Con

st.

& F

inal

cos

t

Rem

arks



Note:-a) Certificate issued by the Engineer - in - charge (not below the rank of Executive Engineer / Project Engineer) of each of the work is to be appended.


SCHEDULE "E"

DETAILS OF WORKS ALREADY COMMITTED BY THE APPLICANT AND ARE IN PROGRESS

NAME OF APPLICANT:



Sl.

No.

Nam

e of

wor

k

Loc

atio

n o

f th

e W

ork

(T

own

/ S

tate

)

Nam

e of

th

e E

mp

loye

r

Val

ue

of t

he

wor

kR

s.

Agr

eem

ent

num

ber

Per

iod

of

com

ple

tion

sti

pu

late

d in

th

eag

reem

ent

Dat

e of

Com

men

cem

ent

of W

ork

Tim

e ac

tual

ly t

aken

to

com

ple

te t

he

wor

k

Rea

son

s fo

r d

elay

(if

an

y)

Typ

e of

Rop

eway

, Yea

r of

Con

st.

Rem

arks

Note: - Certificate for each of the committed works in Progress issued by the Engineer-in-charge (Not below the Rank of Executive Engineer / Project Engineer.) With all the above details should be appended.




SCHEDULE “F”

INFORMATION REGARDING CURRENT LITIGATION/ DEBARRING/EXPELLING OF APPLICANT OR ABANDONMENT OF WORK BY

THE APPLICANT

1. (a)Is the Applicant currently involved in any Arbitration/ litigation relating to the contract works. Yes/ No

(b) If Yes, Details thereon

2. (a) Has the Applicant or any of it’s constituent partners been Yes/No

Debarred/ Expelled by any agency during the last “Five” Years

(b). If Yes, Details thereon

3. (a) Has the Applicant or any of it’s constituent Partners Yes/No

failed to complete, any contract work during the past “Five” years.

(b). If yes, give details thereon.

Dated signature of Applicant with seal.

Note: If any information in this schedule is found to be incorrect orconcealed, the Qualification Application will be summarily rejected & pricetender will not be opened.



SCHEDULE “G”

AFFIDAVIT

(To be furnished in a Twenty Rupees Non-Judicial stamp paper dulycertified by Notary Public)

1. I /We the undersigned solemnly declare that all the statements made in the

documents, records etc., attached with this application are true and correct to

the best of my knowledge.

2. I /We the undersigned do hereby certify that neither my/our firm/company nor

any of it’s constituent partners have abandoned any work/works of similar

nature and magnitude in India, during the Last “Five” years.

3. I /We the undersigned do hereby certify that any of the contract awarded to

me/us has not been terminated rescinded, due to breach of contract on my/our

part, during the last “Five” years.

4. I / we the undersigned authorize (s) and request (s) any bank/person/firm /

corporation / Government Departments to furnish pertinent information

deemed necessary and requested by the E.O, Arulmigu Rathinagiriswarer

Thirukoil, Ayyarmalai to verify the statement made by me/ us or to assess my/

our competence and general reputation.

5. I / we the undersigned, understand(s) that further qualifying information /

clarifications on the statement made by me/us may be requested by the E.O,

Arulmigu Rathinagiriswarer Thirukoil, Ayyarmalai and agree(s) to furnish such

information/ clarification within “SEVEN” Days from the date of receipt of

such request from the E.O, Arulmigu Rathinagiriswarer Thirukoil, Ayyarmalai.

Dated Signature of Applicant with seal:



To be signed by the officer authorized by the Firm / company to sign on behalf of

the Firm/ company with company’s seal)

Note:- In case of sole proprietary concern, affidavit should be signed only by the

sole proprietor.

(Title of the Officer)

(Title of the firm/company)

(Date)

The above named deponent has understood the contents well and solemnly and

sincerely declared and affirmed by the deponent in my presence

at……………………………………..and signed before me on this day

of……………………………

(Seal) (Signature of the Notary Public)



SCHEDULE “H”

UNDER TAKING

Under taking should be furnished in a Twenty Rupees Non-Judicial stamppaper with the Qualification Application and certified by the Notary public.

I/We

the applicant do hereby

undertake that I/ we will abide by the terms and conditions if any modified by

the Government in the contract conditions subsequent to submission of

Qualification Tender / Price tender or subsequent to execution of the agreement.

Place:

Date: Signature of the applicant with Seal

The above named deponent has understood the contents well and solemnly

and sincerely declared and affirmed by the deponent in my presence

at..........................................................and signed before

me........................... ....................................on this day

of............................................

Place:



Date: Signature of the Notary Public with Seal.



SCHEDULE "I"

Details of Technical Personnel Under regular employment of the applicant who can be made available exclusively forthis work

Name of Applicant:

Sl.No.

Designation NameEducational

Qualification

Underregular

employmentwith

Applicantsince

Total spanof

experience

Salarybeingpaid

Remarks

Dated Signature of applicant with Seal

Arulmigu Rathinagiriswarar Thirukoil, Ayyarmalai- 639124, Karur District

SIVAYAM, KULITHALAI TALUK, KARUR DISTRICT, TAMILNADU, … pdf(1).pdf · 2019-09-20 · SIVAYAM,...

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