Site Evaluation Questionnaire Training

Site Evaluation Site Evaluation Questionnaire TrainingQuestionnaire Training

July 15th, 2013July 15th, 2013Crowne PlazaCrowne PlazaRosemont, ILRosemont, IL

IntroductionsIntroductions

NameName TitleTitle School School Level of Experience with Level of Experience with

QuestionnairesQuestionnaires

What are we covering today?What are we covering today?

Site Evaluation QuestionnaireSite Evaluation Questionnaire Textual QuestionsTextual Questions Data EntryData Entry Reports and AttachmentsReports and Attachments

Updates or ChangesUpdates or Changes Preparing and Sending the MaterialsPreparing and Sending the Materials Annual Questionnaire for 2013 – 2014Annual Questionnaire for 2013 – 2014 Q&AQ&A

Site Evaluation QuestionnaireSite Evaluation Questionnaire

Only completed by schools that are Only completed by schools that are scheduled for a sabbatical site visit, schools scheduled for a sabbatical site visit, schools applying for provisional status, or applying for provisional status, or provisionally approved schools on specific provisionally approved schools on specific years (Years 2, 4, and 5)years (Years 2, 4, and 5)

Provisionally approved schools will complete Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in the Limited Site Evaluation Questionnaire in Years 1 and 3Years 1 and 3

Combination of data pulled from up to 3 Combination of data pulled from up to 3 years of Annual Questionnaires, and data years of Annual Questionnaires, and data entered directly into the SEQ and responses entered directly into the SEQ and responses to textual questions.to textual questions.

Site Evaluation QuestionnaireSite Evaluation Questionnaire

Made up of Made up of 3 parts3 parts Textual QuestionsTextual Questions Data EntryData Entry Reports and AttachmentsReports and Attachments

Completed and printed using Completed and printed using standard word processingstandard word processing

A Word Version can be downloaded A Word Version can be downloaded from the Questionnaire Websitefrom the Questionnaire Website

Site Evaluation Questionnaire Site Evaluation Questionnaire Textual QuestionsTextual Questions

Made up of 10 different sections:Made up of 10 different sections:1.1. History of the Law School and UniversityHistory of the Law School and University

2.2. Self StudySelf Study

3.3. Program of Legal EducationProgram of Legal Education

4.4. FacultyFaculty

5.5. StudentsStudents

6.6. AdministrationAdministration

7.7. Information Resources – Law LibraryInformation Resources – Law Library

8.8. Computer Technology and Information DeliveryComputer Technology and Information Delivery

9.9. Law School Finances and University SupportLaw School Finances and University Support

10.10. FacilitiesFacilities


The majority of textual The majority of textual questions are tied directly to questions are tied directly to a Standard or an a Standard or an InterpretationInterpretation For those questions not tied For those questions not tied

directly to a Standard or an directly to a Standard or an Interpretation, the information Interpretation, the information gathered is vital to the site teamgathered is vital to the site team


New and modified questions. New and modified questions. NOTE: Some questions will NOTE: Some questions will

not apply to your school. It is not apply to your school. It is ok to answer N/A.ok to answer N/A.

Site Evaluation Questionnaire Site Evaluation Questionnaire Data EntryData Entry

Additional information to supplement data Additional information to supplement data from the Annual Questionnairesfrom the Annual Questionnaires

Feeds a number of reports needed by the Site Feeds a number of reports needed by the Site Visit teamVisit team

MUST be filled out using the ABAQuest MUST be filled out using the ABAQuest websitewebsite ABAQuest will be updated for 2013 in early ABAQuest will be updated for 2013 in early

JanuaryJanuary There is a link on the Questionnaire webpage for There is a link on the Questionnaire webpage for

ABAQuestABAQuest www.abaquestionnaire.orgwww.abaquestionnaire.org


Logging into ABAQuestLogging into ABAQuest Each school has an Administrator IDEach school has an Administrator ID

Can set up other ids and levels of accessCan set up other ids and levels of access Only ID that can do final submission of Only ID that can do final submission of

Annual QuestionnaireAnnual Questionnaire Ids can haveIds can have

Full Read/Write access to all sections of the Full Read/Write access to all sections of the AQ and the SEQ (default setting)AQ and the SEQ (default setting)

Read/Write access to specific sections of the Read/Write access to specific sections of the AQ and the SEQAQ and the SEQ


Made up of 6 SectionsMade up of 6 Sections

1.1. CoursesCourses

2.2. StudentsStudents

3.3. StaffStaff

4.4. FiscalFiscal

5.5. University Income and ExpenseUniversity Income and Expense

6.6. Bar PassageBar Passage


CoursesCourses Calendar Year (Spring, Summer, Fall)Calendar Year (Spring, Summer, Fall) Screen will list all full-time and part-time Screen will list all full-time and part-time

teaching resources that have been teaching resources that have been entered into the Profiles section of the entered into the Profiles section of the Annual QuestionnaireAnnual Questionnaire


To add a course for a teaching resourceTo add a course for a teaching resource Select a faculty member nameSelect a faculty member name Click on “ADD COURSE”Click on “ADD COURSE” Enter at least required data (fields Enter at least required data (fields

indicated with “*”)indicated with “*”) Course TitleCourse Title TermTerm Credit HoursCredit Hours StudentsStudents

Click “SUBMIT”Click “SUBMIT”


To edit an existing courseTo edit an existing course Select a faculty member nameSelect a faculty member name Select a course from drop down boxSelect a course from drop down box Make change to course detailsMake change to course details Click “SUBMIT”Click “SUBMIT”

To delete an existing courseTo delete an existing course Select a faculty member nameSelect a faculty member name Select a course from drop down boxSelect a course from drop down box Click “DELETE”Click “DELETE” Confirm DeleteConfirm Delete


StudentsStudents Three type of students entered using this screenThree type of students entered using this screen

Entering Students (JD1s)Entering Students (JD1s) Transfer StudentsTransfer Students Readmitted StudentsReadmitted Students

All students entering, transferring, or readmitted All students entering, transferring, or readmitted during the current and prior academic year during the current and prior academic year need to be includedneed to be included

An unique student number is required for each An unique student number is required for each entryentry

Doesn’t have to be SSNDoesn’t have to be SSN


Additional required fields for transfer Additional required fields for transfer studentsstudents Transfer Law School GPATransfer Law School GPA Transfer Credit HoursTransfer Credit Hours Transfer Law SchoolTransfer Law School

Additional required fields for readmitted Additional required fields for readmitted studentsstudents Readmitted Law School GPAReadmitted Law School GPA

First and Last Name are optional, but First and Last Name are optional, but EXTREMELY helpfulEXTREMELY helpful


Faculty QualificationsFaculty Qualifications Screen will list all staff that have been Screen will list all staff that have been

entered into the Profiles section of the entered into the Profiles section of the current Annual Questionnairecurrent Annual Questionnaire

Teaching Faculty, Administrators, and Teaching Faculty, Administrators, and Librarians and Staff Holding Faculty Librarians and Staff Holding Faculty RankRank

- Information to be entered- Information to be entered Law Degree School and YearLaw Degree School and Year Years of Full Time TeachingYears of Full Time Teaching Years of Full Time PracticeYears of Full Time Practice Additional Graduate Degrees, Schools, and Additional Graduate Degrees, Schools, and

YearsYears


To add or edit staff informationTo add or edit staff information Select a staff name from the list Select a staff name from the list Enter data or change existing dataEnter data or change existing data Click “SUBMIT”Click “SUBMIT”


Fiscal (Current Budgeted Fiscal (Current Budgeted Year)Year) These are the same questions These are the same questions

as the Fiscal Section (Part 6) of as the Fiscal Section (Part 6) of the Annual Questionnairethe Annual Questionnaire


University Income and University Income and ExpenseExpense Current Budget Year and Last 2 Current Budget Year and Last 2

Completed Fiscal YearsCompleted Fiscal YearsNot as detailed as the Fiscal Not as detailed as the Fiscal Section, but extensiveSection, but extensive

Independent law schools do not Independent law schools do not have to complete this sectionhave to complete this section


Bar PassageBar Passage Have to enter first-time bar Have to enter first-time bar passage data for 2012, 2011, passage data for 2012, 2011, 2010, 2009, and 20082010, 2009, and 2008Based on Interpretation 301-6Based on Interpretation 301-6Data entry fields are the same Data entry fields are the same as the current Annual as the current Annual QuestionnaireQuestionnaire

Site Evaluation Questionnaire Site Evaluation Questionnaire Reports and AttachmentsReports and Attachments

Reports are related and receive data Reports are related and receive data from:from: The completed Annual Questionnaires The completed Annual Questionnaires

for the current year and the 2 prior yearsfor the current year and the 2 prior years The data entry section of the Site The data entry section of the Site

Evaluation QuestionnaireEvaluation Questionnaire Data is automatically pulled from Data is automatically pulled from

multiple sources to complete the multiple sources to complete the reportsreports


Attachments are related to the textual Attachments are related to the textual questions found in the Site Evaluation questions found in the Site Evaluation QuestionnaireQuestionnaire

There are 3 types of attachments:There are 3 types of attachments: General – sent to all site visit members and General – sent to all site visit members and

the ABAthe ABA Supplementary – sent to site visit chair, Supplementary – sent to site visit chair,

specific member(s) of the team, and the ABAspecific member(s) of the team, and the ABA On-site – made available for team members On-site – made available for team members

during the visit. Copies are sent to the ABA.during the visit. Copies are sent to the ABA.

Site Evaluation Questionnaire Site Evaluation Questionnaire Preparing the MaterialsPreparing the Materials

Textual Questions should go togetherTextual Questions should go together Put each of the 10 sections of the Put each of the 10 sections of the

textual questions within their own tab textual questions within their own tab with a table of contents at the beginning with a table of contents at the beginning of the materialsof the materials

All reports and attachments should All reports and attachments should go together by sectiongo together by section

3-ring binders are a good thing3-ring binders are a good thing

Site Evaluation Questionnaire Site Evaluation Questionnaire Sending the MaterialsSending the Materials

All the materials are due 4-6 weeks All the materials are due 4-6 weeks before the site visitbefore the site visit

Hard CopiesHard Copies 1 full set mailed to the ABA in Chicago1 full set mailed to the ABA in Chicago 1 copy on DVD or flash drive1 copy on DVD or flash drive 1 set to each Site Team member1 set to each Site Team member 2 full sets to AALS (if applicable)2 full sets to AALS (if applicable) At least 1 full set on-site for the Site Team’s useAt least 1 full set on-site for the Site Team’s use

Electronic CopiesElectronic Copies There is no online data submission; however Site There is no online data submission; however Site

Team members might request an electronic copy of Team members might request an electronic copy of the Textual questionsthe Textual questions

Site Evaluation Questionnaire Site Evaluation Questionnaire Sending the MaterialsSending the Materials

Mailing Address for the Office of the Mailing Address for the Office of the Consultant on Legal Education and Consultant on Legal Education and Admissions to the BarAdmissions to the Bar

American Bar AssociationAmerican Bar Association

Section of Legal Education and Admissions to Section of Legal Education and Admissions to the Barthe Bar

Attn: Site Visit AdministrationsAttn: Site Visit Administrations

321 North Clark Street321 North Clark Street

Chicago, IL 60654Chicago, IL 60654

Annual Questionnaire for Annual Questionnaire for 2013 – 20142013 – 2014

The Annual Questionnaire is due October 31, 2013The Annual Questionnaire is due October 31, 2013 If you have a Fall 2013 visit, you are required to If you have a Fall 2013 visit, you are required to

complete all of the Annual Questionnaire except complete all of the Annual Questionnaire except for the October 6th enrollment prior to mailing the for the October 6th enrollment prior to mailing the materials to the Site Teammaterials to the Site Team

If the visit takes place after October 6th, the If the visit takes place after October 6th, the enrollment figures from October 6th should be enrollment figures from October 6th should be made available to the Site Team members during made available to the Site Team members during the visitthe visit

If the visit takes place before October 1, an If the visit takes place before October 1, an enrollment “as of date” should be agreed upon by enrollment “as of date” should be agreed upon by the school and the team chair and should be made the school and the team chair and should be made available to the Site Team members.available to the Site Team members.

Where can I get help?Where can I get help?

ABAQuestionnaire ListserveABAQuestionnaire Listserve www.americanbar.org/legaled and and

click on Questionnaire linkclick on Questionnaire link Contact Ken Williams at Contact Ken Williams at

[email protected] or 312.988.6739or 312.988.6739

Contact Bojan Stankovic at Contact Bojan Stankovic at [email protected] or or 312/988-5303312/988-5303

Site Evaluation Questionnaire Training

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Transcript of Site Evaluation Questionnaire Training