SIS – Simplified Interline Settlement Financial Processes San Diego, ACH Annual Meeting 2011...
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Transcript of SIS – Simplified Interline Settlement Financial Processes San Diego, ACH Annual Meeting 2011...
SIS – Simplified Interline SettlementFinancial Processes
San Diego, ACH Annual Meeting 2011
Gianna Monsch, aerwise
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 2
Agenda Settlement: Recap Sheet vs. SIS
IS Calendar & ACH Calendar
IS Dashboard
Late Submissions
Suspension and Re-Instatement
Reports
Settlement: Recap Sheet vs. SIS
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 3
ICH / ACHICH F12
Upload / IS-WEBnon migrated claimsACH
Recap Sheet
ProrateEngine
BilledEntity
BillingEntity
ICH F3 remainsACH Settlement Sheet unchanged
Integrated Settlement
Ove
rall
Proc
esse
s
Billing & Invoicing ProcessesCentralRepository
“DigitalSignature”Company
Ove
rall
Proc
esse
s
Processes at time of SalesNFP
engineARC COMPASS™
IS-WEB
IS-XML
IS-IDEC
Usage File
IS-WEB
IS-XML
IS-IDEC
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 4
Agenda Settlement: Recap Sheet vs. SIS
IS Calendar & ACH Calendar
IS Dashboard
Late Submissions
Suspension and Re-Instatement
Reports
IS Calendar
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 5
Submission Opens a few hours after
previous period Submission Deadline
Output Generationis two days after
Submission Deadline
Submission Opensbefore
Output Generation of previous period
IS & ACH Calendar
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 6
September 2010 01 14 Sep 12:00hrs WAS 14 Sep 15:00 hrs YMQ
September 2010 02 21 Sep 12:00hrs WAS 21 Sep 15:00 hrs YMQ
September 2010 03 28 Sep 12:00hrs WAS 28 Sep 15:00 hrs YMQ
September 2010 04 7 Oct 12:00hrs WAS 7 Oct 15:00 hrs YMQ
Clearance Month
PeriodACH Calendar
Recap Sheet Submission Deadline (ACH)
Recap Sheet Submission Deadline (SIS Claims)
IS Submission Deadlineis linked to
ACH Recap SheetSubmission Deadline
There is enough time to process the files submitted
just prior to the deadline
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 7
Alerts – Missing Expected Submissions
Billing Submission Pattern maintained in IS-Member Profile
SIS validates the Billings received against the Expected Submissions twice on the Billing Period Closure day At 1000 hrs: An email alert is generated and sent to the ACH Member in case a
Billing has not been received At 1200 hrs post ACH Billing Period Closure, a summary email is sent to ACH
listing all cases of missing Expected Submissions
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 8
Agenda Settlement: Recap Sheet vs. SIS
IS Calendar & ACH Calendar
IS Dashboard
Late Submissions
Suspension and Re-Instatement
Reports
IS Dashboard Designed for Directors, Managers, etc Includes Pax, Cargo, Miscellaneous and UATP Consolidated and detailed view
Gives billing carrier a great overview on files and invoices; and also shows the status of each invoice
Shaped to your needsFilter Criteria allow great report flexibility Billing Member (in case of sponsored / aggregated members) Billed Members Billing Category Settlement Method (ICH, ACH, Bilateral, etc) Invoice Status
DownloadableReport can be downloaded in Excel / csv format (the colored dots are converted into codes)
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 9
IS Dashboard – When to use it 1/2) Multiple submissions by billing carrier
SIS allows multiple submissions per billing category and dayfrom your head office, decentralized teams, outsourced providers etc IS Dashboard gives you an overview as well as details in order to keep track and control the files / invoices submitted
Invoices or File failed validationThe alert for the validation failure might be sent to the expert in charge.However the Director, Manager, etc. would like/need to know this as well (without receiving an email alert) IS Dashboard allows Directors, Managers, etc. to see this information at their discretion (without receiving a “failed validation” email alert)
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 10
IS Dashboard – When to use it 2/2) Late Submissions
If your file (IS-IDEC or IS-XML) is late (after the IS-Submission Deadline), then you would like to tell SIS, that a specific file / invoice has to be handled as “Late Submission” IS Dashboard is the place to mark files / invoices as as “Late Submissions”
Increase Period within current billing monthYou have submitted a file after the IS-submission deadline. It failed validation, but you do not want to go through “Late Submission”. IS Dashboard allows you to increase the billing Period within the billing month; the invoices / file is then processed.
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 11
February 2011SIS P3 – ACH Annual Meeting - Financial Processes
12
Invoice or File Status
Invoice Details(when received, when
processed, etc.)
Search / View Criteria(e.g. Validation failed)
Download(csv)
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 13
Agenda Settlement: Recap Sheet vs. SIS
IS Calendar & ACH Calendar
IS Dashboard
Late Submissions
Suspension and Re-Instatement
Reports
Late Submissions
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 14
BilledEntity
Integrated Settlement
BillingEntity
IS-WEB
IS-XML
IS-IDEC
IS-WEB
IS-XML
IS-IDEC
ICH / ACH
2
Create invoice & flag
Submit invoice
Submit invoice flag on dashboard3
4
Alert
5
Accept- Passes validation- Normal process
Decline- Fails validation
6
7
AlertInform
CH
1
Late Submissions – Solution (1/2)Billing Carrier Contacts ICH or ACH Operations as today IS-WEB: flags the invoice directly IS-IDEC & IS-XML: submits the file
“Processing Dashboard”: flags the file or invoice(s)
SIS: Based on flag alert to ICH or ACH Operation IS-Validation will be completed
ICH or ACH Operation Based on alert: accepts or declines “Late Submission”
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 15
Late Submissions – Solution (2/2)SIS: ICH or ACH Operation – accepted
Invoice(s) go through whole IS process Settlement File to ICH or ACH
ICH or ACH Operation – declined Invoice(s) remain on Validation Failure
ICH or ACH Operations Alert to billed carrier
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 16
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 17
Agenda Settlement: Recap Sheet vs. SIS
IS Calendar & ACH Calendar
IS Dashboard
Late Submissions
Suspension and Re-Instatement
Reports
Suspension & Re-Instatement
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 18
BillingEntity
IS-WEB
IS-XML
IS-IDEC
ICH / ACH
Member Profile1
Set suspension flag
4 Remark Screen & Report
ICH: flagged invoices for information
3
5Remove flag
Resubmission Screen & Report
6
2 Flag invoices- Already processed- New submissions
Alert
Suspended Members 1/2
1. Suspension Flag in Member ProfileICH or ACH Operations set suspension flag in Member Profile& defines number of periods to be flagged retroactively
2. Flag transaction in SIS SIS flags already processed invoices (retroactive flag) SIS flags all new submissions Optional alert to billing carrier
3. ICH (only) SIS submits suspended invoices to ICH for information only (no settlement) Shown in ICH on an F3 suspended member report Excluded from the normal ICH F3 settlement report
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 19
Suspended Members 2/24. Remark screen and suspension reports
Billing carrier can enter remarks to invoices which will be shown in all future reports
Suspension reports shows all suspended invoices
Normal process as today until “re-instatement” of member
5. Suspension Flag removed in Member Profile ICH or ACH Operations remove suspension flag in Member Profile
6. Re-submission of processed invoices for settlement Carrier can re-submit already processed invoices to ICH and ACH Suspension report will be updated automatically
Note: “Bilateral” invoices are not impacted
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 20
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 21
Agenda Settlement: Recap Sheet vs. SIS
IS Calendar & ACH Calendar
IS Dashboard
Late Submissions
Suspension and Re-Instatement
Reports
Reports OverviewA variety of reports are available in SIS
All reports are displayed immediately on the screen and can be downloaded in PDF or csv
Payable invoice report Analysis Reports Processing Reports Operational Reports Member / Contact Reports SIS Usage Report
February 2011SIS P3 – ACH Annual Meeting - Financial Processes 22
Questions?
We’d be glad to address all your questions through the SIS Forums, register for an account at:
www.iata.org/SISForum
23
Thank you.
February 2011SIS P3 – ACH Annual Meeting - Financial Processes