SINGLE SOURCE OF TRUTH

Jason Arundel – M-Files, Director of UK sales

CONTENT CHAOS

100%I N C R E A S E O F DATA

E V E RY 1 8 M O N T H S I N T H E AV E R A G E

O R G A N I S AT I O N

25%B A D LY F I L E D

D O C U M E N T S W I L L N E V E R B E F O U N D

17T H E N U M B E R O F

T I M E S T H E AV E R A G E D O C U M E N T E X I S T S

20%O F A K N O W L E D G E

W O R K E R S T I M E S P E N T S E A R C H I N G

F O R C O N T E N T

By the Numbers

F O R R E S T E R A I I MG A RT N E R G A RT N E R

CONTENT CHAOS

70%O F O R G A N I Z AT I O N S

H AV E A P O O R C O N T E N T S T R AT E G Y

( I F A N Y )

52%O F O R G A N I Z AT I O N S

U S E 4 O R M O R E C O N T E N T S Y S T E M S

69%S TO R E A N D M A N A G E D O C U M E N T S U S I N G

E M A I L

62%C O M P L E T E LY R E L I A N T O N

N E T W O R K F I L E S H A R E S

By the Numbers

F O R R E S T E R A I I MM - F I L E S I I M S U R V E Y A I I M

The Paradigm…

THAT SIMPLY NO LONGER WORKS!

• Not unreasonable – we had to start somewhere

• No data controller - Folders rely on everyone saving information to the same location.

• Legacy ECM solution added some control but didn't address the underlying problem.

THE ANSWER!?!

NO RIGHT OR WRONG WAY WITH FOLDERS…

Users saving content to multiple locations

• 17 version of any documentAccess denied

• Hierarchical permissions 20% of our time spent searching

• Average £40k salary = £8,000 Typical approach – Purchase a "better" folder based DMS

SHADOW IT

• Consumer grade applications• Users have access to their own solutions

• Loss of Control • Permissions/access

• Potential regulatory infringement • GDPR• Confidentiality • Contractual obligation

• What do these applications offer that you don't?

The Paradigm shift

Access content theway you want

• Access content anywhere on any device

• Content based on user behavior

• Interoperability with other applications -Alexa, Sonos etc.

• Interact with social groups

• Apps like Spotify, Netflix, Amazon, Instagram have changed user expectations

• Data location is no longer important, we want access to our content on any device, on any platform at any time.

• Our social lives have been enhanced, why are business environments so far behind?

USER DEMANDS ARE CHANGING

Y:

Proposals 2018

Projects

ESTT

Official docs

Website renewal

?

?

?

?

?

?

Proposal

ESTT Corporation

1/30/2018

Website Renewal

MANAGE INFORMATION based onwhat IT is NOT where it's stored

METADATA DRIVEN INFORMATION CONTROL

One single version of the truth

Search for information based

on context, find exactly what

you need when you need it.

Automatically assign workflow

based on what the content is

Dynamically control access

rights and permissions based

on what information relates to

• Easy classification of unstructured content

• Metadata suggestions• Adaptive classification

• Structured content from unstructured

• Metadata-based navigation• Relationships between information

INTELLIGENT INFORMATION MANAGEMENT

SILOED APPROACH NO LONGER AN OPTION

• Users require applications that enable them to perform their specific job role.

• Users want to access and share content with the same ease they experience in their social lives

• Multiple applications need access to the same content

Pointing your applications to a folder structure is like asking it to find Wally!

There's Wally! Metadata

• Male• Red and white stripe

jumper• Red and white bobble hat• Blue trousers• Glasses• Brown hair • Beach • Pirate Ship

Bridging the Gap between Structured and Unstructured data.

Y:

Proposals 2018

Projects

ESTT

Official docs

Website renewal

?

?

?

?

?

?

Proposal

ESTT Corporation

1/30/2018

Website Renewal

Applications access information based onwhat IT is NOT where it's stored

BUILDING THE DIGITAL ENTERPRISE

DATA-DRIVEN• Metadata• Integrations with

business systems

GOVERNANCE• Compliance &

Audits• Regulations• Access Control• Change Control• Digital Signatures• Records

PROCESS• Workflows• Approvals