Simplify your work INDUSTRY DAY ENTERPRISE SERVICES CENTER (ESC) Federal Shared Financial Service...

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INDUSTRY DAY

ENTERPRISE SERVICES CENTER (ESC)

Federal Shared Financial Service Provider

Teaming Partner ServicesJune 16, 2009

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Agenda

WelcomeTeam IntroductionsAdministrative AnnouncementsConference Ground Rules and Advisory

NotesPresentationsFollow-Up Questions and AnswersClosing CommentsCollection of Questions

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Team Introductions

Marshal Gimpel - Director, Enterprise Services Center

Bob Stevens-Program Director, Office of

Customer Services

Teresa Ryser - Business Development Analyst

Gayle Sienicki - Customer Account Rep

Jimmie Biggs - Manager, Contract Award Branch

Shelly Looke - Contract Specialist

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Conference Ground Rules & Advisory Notes

• No cell phone use in the meeting room• No unescorted access to DOT Building • No private audiences• All contact/communication subsequent to

the conference is permitted ONLY with a designated POC

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Designated POCs:

Shelly Looke — Primary POCContract Specialist, AMQ-210Phone: (405) [email protected]

Jimmie Biggs — Alternate POCManager, Contract Award Branch, AMQ-210NAS, Automation & Facilities Acquisition Div.,

AMQ-200Phone: (405) [email protected]

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Conference Ground Rules &Advisory Notes

• Presentations are informational ONLY(Screening Information Requests are “Official”)

• Presentations as well as all questions and answers will be posted on:

– FedBizOpps www.fedbizopps.gov

– FAA Contract Opportunities (FAACO) http://faaco.faa.gov/

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• Subsequent questions may be submitted:

– via E-mail to Shelly Looke, Primary POC, by the end of the day on Friday, June 19th, 2009.

– by completing the “Question” form provided. An ESC representative will collect them today.

Conference Ground Rules &Advisory Notes

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Presentations

Shared Service Provider (SSP)– Bob Stevens

Required Technical Services– Teresa Ryser

Acquisition Approach– Jimmie Biggs

Questions and Answers– Jimmie Biggs

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Shared Service Provider (SSP) Bob Stevens

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Shared Service Provider (SSP)

• The ESC has 20+ years of experience in providing enterprise systems and applications, data centers, accounting, HR/payroll, custom programming, and training services.

• The DOT ERP implementation is based on the Oracle Federal Financials, and several other integrated products. System is called Delphi.

• DOT is the first cabinet agency to implement all of its agencies on a modern, COTS-based financial management system on a single production instance.


Shared Service Provider – Continued

• ESC managed the development and implementation; and continues to manage the O&M of Delphi.

• ESC named as one of four federal SSP’s for Financial Management in 2005

• As an SSP, the ESC is committed to provide financial systems, services, and support to other government agencies.


Customers Implemented ByAll 14 DOT OAs ESC/OracleTSA ESCNEA ESCIMLS ESCCFTC ESCGAO ESC / SRA

Shared Service Provider – Continued


OBJECTIVEPartner with the ESC on business opportunities for implementation of ESC solutions of federal financials, procurement software, and other administrative systems

– Provide bid proposal recommendations, documentation, and support staff required to complement the ESC for a winning solution.

– Perform demonstrations, oral presentations, and provide software as needed to deliver the winning solution for bid proposals with ESC as the prime

Shared Service Provider - Continued


Required Technical Services Teresa Ryser


Required Technical Services

EXPECTATIONS:• Marketing with ESC as a Shared Service

Provider to future customers• Supporting and producing bids and

proposals• Providing certified project managers• EVM tools and processes• Full implementation services end to end

support during all phases of implementation process with skilled resources

• Business transformation assistance • Change Management


Required Technical Services – Continued

INTEGRATION SERVICES:

• Gap Analysis between prospective customer requirements and ESC’s Global Build approach

• Business Process Reengineering assistance with prospective customer change management and reengineering steps by providing experienced staff to support effective change management

• Customer Driven O&M


Acquisition Approach Jimmie Biggs


Acquisition Approach

Will involve the use of streamlined acquisition procedures employing best practices for competitive negotiated procurements as authorized by the Federal Aviation Administration Acquisition Management System (AMS) of 1997.


Acquisition Approach-Continued

• Multiple Awards to be made on the Basis of “Best Value to the FAA”– Minimum of three awards – Maximum of five awards


Acquisition Approach – Continued

ADDRESS ESC MULTIPLE INDUSTRY PARTNER NEEDS

• Create a pool of implementation service providers

• Enhance responsiveness and competitiveness in vying for various agency requirements

CONTRACT TYPE SELECTION• Indefinite-Delivery/Modified Requirements


Acquisition Approach - Continued

PRICING ARRANGEMENTS• Multiple Pricing Arrangement Requirements

– Fixed-Price– Time-and-Materials– Labor-Hour– Cost-Reimbursement


Acquisition Approach - Continued

TEAMING/SUBCONTRACTING ARRANGEMENTSTeaming/Subcontracting Arrangements Among Multiple Awardees:

– Not Required– Not Discouraged– Likely

NOTE: Large Businesses—Ref. AMS Clause 3.6.1-4, titled “Small, Small Disadvantaged and Women-Owned Small Business Subcontracting Plan”


SELECTION PROCESS:• Initial Multiple Awards• Issuance of Task/Delivery Orders

Selection Process


INITIAL MULTIPLE AWARD CONSIDERATIONS

• Technical Capabilities, Expertise and Approach

• Present/Past Performance and Experience• Cost/Price (COE Customer Analysis Scenario

—Implementation Effort Estimate)

Selection Process


ISSUANCE TASK / DELIVERY ORDERSCONSIDERATIONS

• Technical Capabilities, Expertise and Approach

• Experience• Timeliness/Responsiveness • Pricing Arrangement

Selection Process


Acquisition Approach

Screening Information Request/Request For Offer

(SIR/RFO)

To be issued on/about August 3, 2009


Questions & Answers Jimmie Biggs


Questions and AnswersQuestion 1:Assuming that the ESC will enter into a subcontract with the teaming partner contractor to support them in marketing and delivering financial management implementation services to Federal agencies, will the ESC pay the teaming partner for such marketing services?

Answer 1:No. The teaming partner, as with ESC, receives reimbursement based solely on being selected by an agency for its implementation effort.


Questions and Answers

Question 2:Referring to Section 4 (Treatment of Proprietary Information) of the “Draft” Teaming Agreement, will ESC provide individual Non-Disclosure Agreements (NDAs) after award for individuals to sign?

Answer 2:Yes, as appropriate.



Question 3:Referring to Section 13 (Exclusivity) of the “Draft” Teaming Agreement, is it correct that contractor employees who are not involved with and are “firewalled off” from ESC efforts are free to participate in the contractor firm’s efforts to pursue business that ESC may also be pursuing?

Answer 3:Yes. The “Draft” Teaming Agreement (Attachment 2) has since been amended to delete reference to “Exclusivity.”



Question 4:

Is the selected contractor eliminated from consideration for any other future work within DOT, FAA, ESC due to conflict of interest reasons? If a selected partner already has contractual work or established plans with another federal entity in the FM LOB area, what restrictions are imposed by this Teaming agreement?



Answer 4:The policy of DOT/FAA is to avoid contracting with contractors who have unacceptable Organizational Conflicts of Interest (OCIs). It is not the intention of DOT/FAA to foreclose a vendor from a competitive acquisition due to a perceived OCI. The Contracting Officer will evaluate each potential OCI scenario based upon the applicable facts and circumstances. In certain instances, a mitigation plan may resolve some potential or perceived OCIs



Question 5:

What are the specific requirements associated with hosting the Delphi system? Will each agency provide their own hardware? If not, will DOT supply all necessary hardware and software?

Answer 5:ESC will provide hardware hosting. The customer buys application software.



Additional Questions?


Be Sure To Check For Postings On:

FedBizOpps

www.fedbizopps.gov

&

FAA Contract Opportunities (FAACO)http://faaco.faa.gov/

REMEMBER!


Closing Comments and Collection of Questions


Thank You For Your Interest!

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