Simple Project Management
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Project Management
ThinkingSimple, Agile.
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About me.
•Sault Ste Marie, ON
•Assoc. Director VeloCity
•2 kids (boy/girl)
•BA, Msc
•Co-founder
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About you?
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Observations
•Project Management: designed by engineers for engineers
•Software is designed to support specific types of projects and people
•Project Management is a people process
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A Project is… “a temporary endeavor undertaken to create a unique product, service, or result”
– PMBOK Guide (2004)
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Typical project•Building a few web pages for a
department.
•Developing a simple web application that collects student information.
•Using Twitter/Facebook/Ning for whatever specific reason*
•Recruiting cycle for students.
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A Project is… “ongoing, with many false starts and chronic scope creep. Governed by committee(s), success is not often tangible.”
– Higher Ed.
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The Chaos•Conflicting expectations
•Isolated or independent departments
•“This is my ‘third hat’ I am wearing”
•Committees.
•Never ending change requests.
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Essential tool #1 – Text editor.
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Project definition
•First meeting needs a “memorandum of agreement”
•Define the goals, objectives, and/or outcomes
•Sign it.
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Triple Constraint
•Scope
•Time
•Cost
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Triple Constraint
•What am I trying to build/deliver?
•How long will it take?
•How much will it cost (time = money, etc)?
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Follow a process, deliver a product.
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# S: (adj) agile, nimble, quick, spry (moving quickly and lightly) "sleek and agile as a gymnast"; "as nimble as a deer"; "nimble fingers"; "quick of foot"; "the old dog was so spry it was halfway up the stairs before we could stop it"
- http://wordnetweb.princeton.edu/perl/webwn?s=agile
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Image from http://www.flickr.com/photos/18091975@N00/
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From http://www.flickr.com/photos/orcmid/3879384912/
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What about software?
•Web based or not?
•How many people are using it with me?
•Privacy implications?
•Cost.
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There are three choices.
•Microsoft Project (larger teams)
•OmniPlan (for the mac users)
•Basecamp*
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Microsoft Project is bad
•Forces you into a resource driven process
•Assumes people will do the task assigned
•Full time job to use the tool efficiently
•Expertise is required
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Gantt charts
•Allow you to break down the task list to chunks
•You can assign resources
•You can management from a central hub
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Hosted solutions•Good: Allow for more flexibility on
access
•Good: Monthly costs, do not go for per user model
•Bad: Does not connect with your directory service (ADS, LDAP, etc)
•Bad: You don’t know where you data is unless you install something yourself*
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Ground rules
•Question the use of gantt charts
•Organize into short iterations
•Requirement-based approach
•Schedule tasks involving external groups
http://bit.ly/psweb_agile
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Track the project.
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Use a process that works for you and don’t let software dictate how you do it.
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Contact me.Jesse Rodgers
Associate Director, VeloCity -- University of Waterloo
Blog: http://whoyoucallingajesse.com
Twitter: http://twitter.com/jrodgers
Email: [email protected]