Significant School Situation Tabletop Exercise Inject ... · Significant School Situation Tabletop...

Significant School Situation Tabletop Exercise Inject Responses – May 13 2016

Disaster Resistant Communities Group LLC www.drc-group.com

Inject Response Report

Significant School Situation – An Active Shooter Consequence Management Tabletop Exercise

May 13, 2016

Taylor County School District



This report contains the inject responses from the Significant School Situation Tabletop Exercise. These responses are unedited and are directly exported from the information typed into the ONX System during the exercise. The purpose of this report is to provide documentation for your organization’s records of exact responses captured during the exercise.

www.drc-group.com – [email protected]



Significant School Situation - # 001

Group # 3 - Chris Olson

Part 1

Approximately 60 minutes ago an individual entered Taylor County High School (school) armed with a pump action shotgun and two hand guns and began shooting.

Law enforcement quickly responded and cornered the shooter in one of the school’s bathrooms. As law enforcement officers negotiated with the gunman a single shot was heard coming from the bathroom. Believing the shooter had taken his own life law enforcement conducted a forced entry into the bathroom.

Upon entering the bathroom the lifeless body of a teenager was found on the floor.

Day 1 Monday 2:14PM

As law enforcement officers continue to sweep the school they begin to evacuate students, teachers, staff and administrators from the school’s buildings.

Describe in detail the process for moving students, teachers, staff and administrators away from the school campus to an area of safety.

Part 2

Avoid the school parking lot. Out the front door. down the road and to the school stadium. Students are contained there. Law enforcement set up Security around the route and the stadium. Establish a place where each school gathers prior to transport to the reunification site. Law enforcement will clear the entire school. TCHS - stadium TCES - fenced soccer area Perry Primary - TTI- Forest Capital Hall Special needs kids to be considered - transport, support equipment Is there a plan in place to notify bus drivers to immediately get to the bus shed

Part 3 Have school / school district administrators pre-identified and secured the use of safe areas that will be used in the event students and others need to be evacuated to an off campus location?

Part 4 Yes

Part 5 If the above answer is yes. – Identify the locations that have been pre-identified as safe areas.

Part 6 First Baptist

Part 7 If the above answer is no. – Explain why such evacuation locations have not been identified and develop a simple plan as to how off campus evacuation



locations will be identified and secured.

Part 8

Group # 2 - Jodi Tillman

Part 1




Day 1 Monday 2:14PM



Part 2 Once the location has been cleared by law enforcement. Funnel everyone to the bus loop in order to move them to secure location. In this situation the location will be First Baptist Church.


Part 4 Yes


Part 6 First Baptist Church

Part 7 If the above answer is no. – Explain why such evacuation locations have not been identified and develop a simple plan as to how off campus evacuation locations will be identified and secured.

Part 8



Group # 1 - Kiki Puhl

Part 1




Day 1 Monday 2:14PM



Part 2

Law enforcement will make sure there is no active shooter still on campus. All students need to report to a safe classroom. Once all is clear, Evacuate the building to your safe zone. As directed by law enforcement. Contact bus garage and make sure we have busses. Busses will load at the normal pick up area. Each class will exit as directed.


Part 4 Yes


Part 6 First Baptist Church

Part 7 If the above answer is no. – Explain why such evacuation locations have not been identified and develop a simple plan as to how off campus evacuation locations will be identified and secured.

Part 8





Part 1

Day 1 Monday 2:32PM

Within minutes of the shooting, news of the event begins to spread throughout the community via television and radio as well as Twitter, Facebook and other Social Media networks.

Worried family members of students, teachers and administrators are calling and arriving at the school demanding information about family members as well as what is happening.

Briefly explain how the school / school district will handle the surge of incoming phone calls.

Part 2

Every secretary will have a message that has been typed and formed to share with each person on the phone, social media. We will share and coordinate an ed connect call and to all parents. The message should state where the safe zone is and the procedures to pick up children. There is a teacher who is responsible for placing this message on school website.

Part 3 Briefly explain how the school / school district will handle the worried family members as they arrive at the school.

Part 4 Parents will be told to go straight to First Baptist Church, which is the safe zone. Law enforcement will be required to be in front of school to help with the message


Part 1

Day 1 Monday 2:32PM






Part 2 Update the website to inform the public about what is going on and where they can find their family members for reunification. Change the outgoing voicemail message to provide information to callers.


Part 4 Designate a person/persons to be stationed at the school to provide information.


Part 1

Day 1 Monday 2:32PM




Part 2

District admin will activate Blackboard Connect to notify parents of the incident and where to go to reunite with your child/family member - message to include: do not go to the school site - go to the reunification site. Will reach 50% of parents. Facebook and Twitter accounts will include the same information focusing on DO NOT GO TO THE SCHOOL - GO TO THE SECURE REUNIFICATION SITE - radio station as well ALL SCHOOLS ARE ON LOCKDOWN. DO NOT GO TO ANY SCHOOL TO PICK UP YOUR CHILD. THEY WILL NOT BE RELEASED TO YOU AT THIS TIME. We need to develop a pre-written script that has blanks for insertion of the school name and reunification site location. Superintendent will serve as communications office to coordinate this with district admin serving as backups. Michael Thompson - Director of Student Services Jan Walker Dan Anderson etc. Need a script for all schools that are not involved so we are giving the same message. This is the process for dismissal. The buses will be arriving late. etc. Will need a modified bus schedule.


Part 4 Law enforcement will maintain security at each school site and refer parents to the reunification site. If a school was not involved and is no longer on lock down



then we can release children to parents. Each school will need to have their own plan to release students quickly to the correct parents, etc.



Part 1

Day 1 Monday 3:04PM

Will the school / school district activate its Emergency Operations Plan (EOP) to manage the actions that will need to take place in the hours, days and weeks to come?

Part 2 Yes

Part 3 If the above answer is yes. – Briefly describe the various components of the EOP that will be activated.

Part 4

see previous Review our plans with our staff - review a piece each meeting to keep it fresh - Components: Communication families media community Reunification Transportation Security of each site Primary site of event: school site commander will coordinate with law enforcement command

Part 5 If the above answer is no. – Explain why the EOP will not be activated.

Part 6


Part 1

Day 1 Monday 3:04PM


Part 2 Yes


Part 4 Active shooter plan, parent student reunification plan, media contact, grief counseling plan, continuity of education plan, resource management plan.


Part 6




Part 1

Day 1 Monday 3:04PM


Part 2 Yes


Part 4

1. Will we have school after the incident? 2. if So, will we have councilors available? 3. Attendance sheets gathered and make sure all students have been accounted for. Guidance/ Deans office 4. Will there be extra security in the next few days. 5. Reunification for the staff/ how are they are going to address the students and the shock of each of the staff members. 6. Everybody needs to be on the same page with messages and knowing the correct story to tell. 7. Command staff needs to meet and identify the immediate need of the school. Do we know our role.


Part 6



Part 1

Day 1 Monday 3:19PM

Sadly, one staff member, two teachers and eight students have been killed while another eight students have been injured.

Once the school’s buildings are secured by law enforcement, EMS is able to triage and transport the injured individuals to the hospital.

Identify the primary agency(s) and / organization(s) that will be responsible for notifying the families of those killed and injured during the shooting spree.

Part 2 Law enforcement will notify the families but will need help from the school in who to contact.

Part 3 Will the school / school district have a role in supporting the notification of next



of kin?

(Note: Access an example of Death Notification Procedures.)

Part 4 Yes

Part 5 If the above answer is yes. – Explain the role(s) which the school / school district will have in next of kin notification.

Part 6 The school would need to help identify the victims and their families members, who to contact.

Part 7 If the above answer is no. – Briefly explain why the school / school district will not be involved with next of kin notification.

Part 8

Part 9 (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Death Notification. This video is too long to view during today’s exercise. Death Notification) – OPTIONAL


Part 1

Day 1 Monday 3:19PM




Part 2 Assistant Principal, Dean of Students, Guidance Counselors, and Principal will try to visit the homes and if they are not home we will try to locate the families.

Part 3

Will the school / school district have a role in supporting the notification of next of kin?


Part 4 Yes


Part 6 Law enforcement will support us in notifying the families or next of kin.




Part 8



Part 1

Day 1 Monday 3:19PM




Part 2

Local law enforcement will have primary responsibility to notify with support from school dean, administrator and risk manager. Risk manager is working to make sure school district does the correct thing. Mitigate losses to district. Coordinate donations. Have correct contact information for parents so they can reach out to provide the support as intended. Risk manager would request support from insurers who can assist with paying hospital bills. What will it take to mitigate loss from law suits. Identification of victims has to be verified. One school staff member will be designated in this role. Most often this will be the dean, someone who knows the majority of the students and staff on site. Could have all of the parents gathered/called to one location. Make notification there with grief counselors already there to assist. We need to identify who our grief counselors are and who we call. We need to send out a request to parents for updated contact info, addresses. etc. at least quarterly.

Part 3

Will the school / school district have a role in supporting the notification of next of kin?


Part 4 Yes


Part 6 support and accompany law enforcement




Part 8




Part 1

Day 1 Monday 3:28PM

Students and others have been safely evacuated from the school’s campus.

Does the school / school district have a written Student / Family Reunification Plan?

Part 2 No

Part 3

(Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Student / Family Reunification. This video is too long to view during today’s exercise. Student / Family Reunification) – OPTIONAL

If the above answer is yes. – Describe in detail how the plan will be implemented based on current information.

Part 4

Part 5 If the above answer is no. – Briefly explain why there is not a written plan and prepare a timeline for developing a written Student / Family Reunification Plan.

Part 6 We are not familiar with the written plan. Timeline should be by the beginning of 16-17 school year.


Part 1

Day 1 Monday 3:28PM


Does the school / school district have a written Student / Family Reunification



Plan?

Part 2 Yes

Part 3



Part 4

We currently are unfamiliar with the plan. There should be a form that is signed as a student is being picked up for documentation purposes. Develop specialized reunification teams, that know the process no matter what school they are at.


Part 6


Part 1

Day 1 Monday 3:28PM


Does the school / school district have a written Student / Family Reunification Plan?

Part 2 Yes

Part 3



Part 4

All based on communication plan. Every avenue carrying the same message - not to come to school, where to go to reunify. Bring your ID. School district member who has access to post on each school's Facebook page to ensure the same message goes out from every school agency. Make sure each school has a crisis kit and crisis plan- make sure it has a weekly updated student and staff roster. Computers may not be accessible. 1. Message is communicated 2.



Students are transported to the site. 3. Parents go to reunification site with photo id 4. Students are released in orderly fashion. 5. School staff should be wearing easily identifiable vest/id so parents know where and who to go to. 6. Use FOCUS to run an advanced report of student and staff names, contact information, emergency contacts, etc. -run the report each month at a minimum, print it and add it to your emergency kit 7. school needs to have someone responsible to text list of subs/teachers each morning to school administrators


Part 6



Part 1

Day 1 Monday 3:47PM

Emergency response agencies (law enforcement, fire, EMS, etc.) have implemented a Unified Command and established a Command Post in the school’s parking lot.

In the immediate aftermath of the shooting it will be important for the school / school district to interface with numerous agencies and organizations. Identify the individuals by name and title that will be responsible for interfacing with the following agencies:

(Example: Law Enforcement: John Wilson – School District Safety & Security Director)

Law Enforcement

Part 2 Dan Anderson

Part 3 Hospital

Part 4 School Nurse at the school- Rachel Padgett

Part 5 Emergency Management

Part 6 Audie Ash-School Principal

Part 7 Identify all other agencies and / or organizations which the school / school district will need to interface in the hours, days and weeks to come and the reason for interfacing with each identified agency and / or organization.



Part 8 Media- Audie Ash/ Alicia Beshears - Principal/ Assist Principal/ Superintendent Parents- Audie Ash/ Alicia Beshears- Guidance Counselors Mental Health- Guidance Counselors Volunteers- Courtney Bethea- Dean


Part 1

Day 1 Monday 3:47PM




Law Enforcement

Part 2 Michael Thompson-Director Student Services

Part 3 Hospital

Part 4 Rachel LaValle- School Nurse


Part 6 Robert Dice- Dan's #2 Assistant Maintenance Supervisor


Part 8 FLDOE, Prison (buses), Big Bend Transit, other surrounding counties, faith/community based organizations, Apalachee Mental Health, PAEC


Part 1

Day 1 Monday 3:47PM






Law Enforcement

Part 2 Superintendent

Part 3 Hospital

Part 4 Human Resource Director


Part 6 Director of Maintenance and Facilities


Part 8 Law Enforcement - FDLE Red Cross Mental Health Providers Insurance Companies Attorney



Part 1

Day 1 Monday 4:34PM

From CNN to MS-NBC, news of the school shooting is rapidly spreading across the globe.

Will the school / school district establish a Joint Information Center (JIC) and / or Joint Information System (JIS) for coordinating the flow of information to the news media?

(Note: Access information on the concepts of a Joint Information Center and Joint Information System.)

Part 2 Yes

Part 3 (Note: For future reference you may want to access the Just In Time Disaster



Training Library for additional information on Joint Information Centers and Joint Information Systems. These videos are too long to view during today’s exercise. Joint Information Center / Joint Information System) – OPTIONAL

If the above answer is yes. – Describe in detail how the JIC and / or JIS will be established and managed.

Part 4 Paul Dyal, Superintend will be in charge of this. He will be in contact with school administration, Sheriffs Office, Chief of Police, Emergency Management Team

Part 5 If the above answer is no. – Explain why a JIC and / or JIS will not be used.

Part 6

Part 7 Will Social Media (Twitter, Facebook, etc.) be utilized as part of the JIC and / or JIS process?

Part 8 Yes

Part 9 If the above answer is yes. – Identify the Social Media networks that will be used and briefly describe how each network will be utilized by the school / school district.

Part 10

Facebook- a general message will be displayed by the person in charge of the Facebook Page. Direction from Superintendent. School Websites -a general message will be displayed by the person in charge of the facebook Page. Direction from Superintendent. -

Part 11 If the above answer is no. – Explain why Social Media will not be used.

Part 12


Part 1

Day 1 Monday 4:34PM




Part 2 Yes



Part 3

(Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Joint Information Centers and Joint Information Systems. These videos are too long to view during today’s exercise. Joint Information Center / Joint Information System) – OPTIONAL


Part 4 Superintendent and or designate need to make decision on when information can be released and how.


Part 6


Part 8 No


Part 10


Part 12 We do not have district social media accounts.


Part 1

Day 1 Monday 4:34PM




Part 2 Yes

Part 3 (Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Joint Information Centers and



Joint Information Systems. These videos are too long to view during today’s exercise. Joint Information Center / Joint Information System) – OPTIONAL


Part 4 The Superintendent Office will coordinate all information to be sent to all agencies with his designated support staff. School website and social media site will contain the information that all schools will replicate.


Part 6


Part 8 Yes


Part 10 see above


Part 12



Part 1

Day 1 Monday 4:59PM

As the full magnitude of this terrible act continues to unfold, school / school district administrators will need to work as a unified team in addressing the numerous issues that will unfold in the hours, days and weeks to come.

Will the school / school district shift its management of the response to the Incident Command System?

(Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on the Incident Command System. These videos are too long to view during today’s exercise. Incident Command System) – OPTIONAL



Part 2 Yes

Part 3

If the above answer is yes. – Identify by title the individuals that will be responsible for filling each of the ICS positions and briefly describe the position’s responsibilities.

(Example: Public Information Officer: School District’s Public Relations Specialist – Will serve as the point of contact for all media inquiries, prepare appropriate media advisories and press releases as well as monitor news outlets including Social Media.)

Part 4 Incident Command - Superintendent Public Information Officer - HR Director - will drive the message, scriots, messages, School Board Attorney support

Part 5 If the above answer is no. – Identify the management structure to be used by the school / school district and describe in detail how it will be utilized to effectively and efficiently manage this incident.

Part 6


Part 1

Day 1 Monday 4:59PM




Part 2 Yes

Part 3





Part 4

Audie Ash- Principal- : Operations - Assistant Principal : Logistics- Dan Anderson: Planning- Dean of students: Finance and Accounting- Book Keeper - Ashley Valentine, Janet Joshtono, Lyndi Brock; Safety- Head Custodian of the school


Part 6


Part 1

Day 1 Monday 4:59PM




Part 2 Yes

Part 3



Part 4 Operations; Jan Walker, Planning and Logistics; Dan Anderson, Incident Management; TBD (principal from another school or another administrator within the district).


Part 6





Part 1

Does the school / school district have a mass notification system in place that will be utilized to notify the parents of students and other appropriate individuals with instructions as to what actions to take in the aftermath of the shooting?

Part 2 Yes

Part 3 If the above answer is yes. – Identity the names and titles of the individuals responsible for activating the system.

Part 4 Director of Student Services Blackboard Connect District website District Facebook

Part 5 Briefly describe how the system will be used in the hours, days and weeks following the shooting.

Part 6 Scripted notification for reunification updates on resources available to victims - counseling, etc. school system updates for schedules, etc.

Part 7 Prepare the message that will be transmitted via the mass communications system within the first hour following the shooting.

Part 8

Public Info Officer - Director of Human Resources, and school board attorney An incident has occurred at TCHS. The situation has been contained. Law enforcement is on site. All other schools are currently on lockdown. Please do not go to any Taylor County school at this time. Students will not be released at this time. Once the lockdown has been lifted, non-affected schools will be released following regular dismissal procedures. We will provide updates as they are available. Students will be transported home The bus schedule has been delayed.

Part 9 If the above answer is no. – Briefly explain why the school / school district does not have such a system and describe how emergency information will be shared with parents and other appropriate individuals.

Part 10


Part 1




Part 2 Yes


Part 4 Ed-Connect / Blackboard- Alicia Beshears- Assistant Principal


Part 6

1. immediately a factual message will be sent inform all parents of current situation and where to go for Safety Zone. 2. AS details develop, we will send updates to parents and community 3. Continue to use throughout the day, days and weeks following incident.


Part 8 To all who is receiving this message, we have had an active shooter on campus at TCHS. Law Enforcement is on the scence. Students are being evacuated to First Baptist Church of Perry Fl. at


Part 10


Part 1


Part 2 Yes


Part 4

The MIS can send out the message district wide. Principals have access to send it out to their schools. The superintendent, director of personnel or director of student services will be the person who crafts the message and gives the order to send it out.


Part 6 Send out updated information of support and services available.




Part 8

This message is intended to provide information in regards to the incident that occurred today on the campus of Taylor County High School. At approximately 1:14 this afternoon, an armed gunman entered the school and opened fire. There have been casualties as well as injuries. All students have been transported to First Baptist Church. If you are a parent or guardian of a high school student, this is where you should report to receive further information about your student. We will continue to provide updates and additional details as information becomes available to us.


Part 10



Part 1

Day 1 Monday 6:07PM

For the past couple of hours the nation’s media outlets have been descending upon the school. Reporters along with their equipment, including satellite trucks, are all striving to cover the story as well as find a location to set up.

Briefly explain the logistical support that will be provided by the school / school district to the media outlets regarding setting up their equipment including the positioning of their satellite trucks.

Part 2 Media Outlets will be directed to set up at TTI with access to TTI for electricity, restrooms, etc.


Part 1

Day 1 Monday 6:07PM


Briefly explain the logistical support that will be provided by the school / school



district to the media outlets regarding setting up their equipment including the positioning of their satellite trucks.

Part 2 Incident Command Decision- but more than likely they need to be set up at football stadium.


Part 1

Day 1 Monday 6:07PM


Briefly explain the logistical support that will be provided by the school / school district to the media outlets regarding setting up their equipment including the positioning of their satellite trucks.

Part 2 The satellite trucks can be allowed to park near the football stadium and the old city pool, it is far enough away from the high school to still see the school but out of the way.



Part 1

Day 1 Monday 8:03PM

It has been almost seven hours since the gun shots were first heard echoing down the school’s hallways. During these seven hours first responders, teachers and school administrators have worked tirelessly to coordinate a unified response to the shooting.

While there have been many challenges since the shooting the important facts are that parents have been reunited with their children, an Incident Management Team has been established and news of the shooting is being coordinated through a Joint Information Center (JIC).

Based on current information and the school / school district’s EOP develop a prioritized check list, known as an Incident Action Plan (IAP) that focuses on the activities that will need to be effectively managed over the next several days.

In preparing the IAP list the objectives; identify all resources that will be needed to accomplish each listed objective; and list the expected timeline to complete



each identified objective.

(Example: Objective: Repair the damage caused to the school during the shooting. / Required Resource: School Maintenance Staff. / Timeline: 1 Day.)

Part 2

Continue to keep the community updated to what is going on. School clean up. Staying in constant contact with those who were injured. Start a list of volunteers and those in the community who have offered help in order to have thank you later. Equipment replacement. Providing mass care support. Have law enforcement present at the other schools.


Part 1

Day 1 Monday 8:03PM




In preparing the IAP list the objectives; identify all resources that will be needed to accomplish each listed objective; and list the expected timeline to complete each identified objective.


Part 2

List of Objectives- 1. Access cleanup and organize- Need all custodial staff available- Day 1 2. Hire Hazmat professional to clean up blood borne pathogens. Objective 2 - Repairs to School- District Maintenance- Contractors will be contacted for this- Hopefully by Day 5 Objective 3 - Counselors Need to be Available- All counselors in the district- and ones that we have a local network with. Day 2 and ongoing




Part 1

Day 1 Monday 8:03PM






Part 2

1. Hazmat cleanup 2. Repair the damage to the school caused by the incident: Director of Facilities, maintenance staff- secure contractors, order materials (School cancelled for minimum time) 3. Relocation of students from affected school ( another location, another part of the same campus) ? 4. Hire new staff members/ substitutes 5. Provide Ongoing counseling for students and staff 6. Memorial area coordinated and identified - school guidance counselor/dean/assistant principal 7. District level coordinator for donations and support services - Director of Student Services 8. Assign a district/school staff member to each family that has suffered a fatality or serious injury 9.



Part 1

Day 2 Tuesday 9:17AM

The school remains closed.

The crime scene investigators have indicated that it may be several days before



access to the school can be released back to the school / school district.

It will be important to maintain continuity of education following the shooting. Briefly explain the actions that the school / school district will take based on the fact that one of its school’s will be unavailable for several days.

Part 2

Blackboard message will be sent out, local media will be contacted to get school closure information out, message on the district website and social media. Also there will need to be a plan as to what the students, faculty and staff will be doing while the school is closed and before an alternate location is found.


Part 1



The crime scene investigators have indicated that it may be several days before access to the school can be released back to the school / school district.


Part 2 TCHS will have to remain closed for the students and staff. The recommendation is for all schools to remain closed until further notice. .


Part 1



The crime scene investigators have indicated that it may be several days before access to the school can be released back to the school / school district.


Part 2 Depends on severity of situation Possible alternative locations: Keep on same campus as much as possible Senior center Steinhatchee School Creative scheduling - split sessions?





Part 1


Offers from individuals, organizations, churches and other schools wanting to volunteer to help with everything from mental health counseling to coordinating a memorial service continue to be received by the school / school district.

It will be important for the school / school district to properly manage these offers of help.

Briefly explain the procedures that the school / school district will utilize to effectively manage the numerous volunteers wanting to help.

(Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Volunteer Reception Center (VRC) Operations. These videos are too long to view during today’s exercise. Volunteer Reception Center (VRC) Operations) – OPTIONAL

Part 2 The district / and school administrators will handle most of this. District administration will meet and coordinate with Emergency Management Team.


Part 1






Part 2 Jan Walker will be the Volunteer coordinator. Volunteer Leon, Taylor County Emergency Management




Part 1






Part 2

Director of Student Services - coordinator Steve Spradley - Director of Taylor County Emergency management to access and coordinate resources Supported by: Director of Finance to follow up financial donations and issues, Human Resources Director to coordinate with Volunteer Leon to vet volunteers, Volunteer Leon Organization: set up a Volunteer reception center at TTI Commons - Forest Capital United Way of the Big Bend Salvation Army - feed volunteers Red Cross ICS - Unified Command in place - location with designated people with specific roles School Board and PDR rooms?



Part 1

Day 2 Tuesday 1:17PM

As the community continues to rally its support for the individual shooting victims and their families will the school / school district be involved in coordinating a community wide memorial service?

Part 2 Yes

Part 3 If the above answer is yes. – Briefly describe the role of the school / school district in planning for such an event and identify the resources which the school / school district will make available.



Part 4 The school district will make arrangements and coordinate the community memorial service. Other roles will be to assist district in informing community of service. District will secure the facility and coordinate with EMS

Part 5 If the above answer is no. – Briefly explain why the university will not be involved in the memorial service.

Part 6


Part 1



Part 2 No


Part 4

Part 5 If the above answer is no. – Briefly explain why the university will not be involved in the memorial service.

Part 6 We would faith based organization to take care of the memorial services.


Part 1



Part 2 Yes


Part 4 Offer a site at a school or at Forest Capital Hall or Dorsett Stadium Allow local churches to coordinate as the primary coordinator of the memorial service

Part 5 If the above answer is no. – Briefly explain why the university will not be



involved in the memorial service.

Part 6



Part 1


With the continued news coverage of the shooting mournful individuals from across the county feel the need to help the victims of the shooting and begin to mail everything from teddy bears to cash to the school / school district.

As with effectively coordinating individuals and organizations wanting to volunteer it will be extremely important for the school / school district to properly manage the donations that have already begun to arrive at the school.

Describe in detail how the school / school district will manage financial donations to ensure that the intent of the donor is adhered to.

Part 2 Finance will set up there on Project code for this fund and will speak with Admin on the purpose of this fund. .

Part 3 Describe in detail how the school / school district will manage teddy bears and other gifts in-kind (stuff) to ensure that they are properly distributed to appropriate individuals.

Part 4 Turn the Teddy Bears over to the volunteers and let them check for safety and distribute appropriately.

Part 5

(Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Donations Management Operations. These videos are too long to view during today’s exercise. Donations Management Operations) – OPTIONAL


Part 1



As with effectively coordinating individuals and organizations wanting to



volunteer it will be extremely important for the school / school district to properly manage the donations that have already begun to arrive at the school.


Part 2 Finance Director, Ashley Valentine will be in charge of donations.


Part 4

Part 5



Part 1



As with effectively coordinating individuals and organizations wanting to volunteer it will be extremely important for the school / school district to properly manage the donations that have already begun to arrive at the school.


Part 2

Bring in an outside agency to coordinate and disseminate donations to ensure law and donor intent is followed. United Way of the Big Bend would be able to handle this for us. Set up a separate bank account to manage funds. Director of Finance will coordinate from the school district. Will need a steering committee to provide guidance. Could hire someone with some of the donated funds without designated intent attached to them.


Part 4 Utilize agencies: United Way Goodwill will take donations, attach a dollar amount and issue vouchers to give to people to use to purchase things they



need

Part 5




Part 1

Day 3 Wednesday 9:33AM

During the gunman’s rampage it is estimated that he fired 30 to 40 rounds.

Crime scene investigators have indicated that they are ready to turn access to the school back over to school administrators.

Before the school is used will the school / school district conduct an assessment to determine the level of damage to the buildings?

Part 2 Yes

Part 3

(Note: If Damage Assessment Forms are not currently a part of the school / school district’s EOP access the following examples Building – Contents.)

If the above answer is yes. – Briefly describe how this will be accomplished.

Part 4 Dan Anderson- Admin of Operations and Facilities will access the damage and hire people to come in and access the damage. They will estimate repair time and that will guide the school as to when they can open again.


Part 1





Part 2 Yes



Part 3



Part 4 Dan Anderson, Facilities and Maintenance Coordinator will be responsible for assessing damages and planning the repairs before students return.


Part 1





Part 2 Yes

Part 3



Part 4 see previous



Part 1

Day 3 Wednesday 4:19PM

By the end of day 3 many of the school / school district’s teachers, staff and administrators are displaying signs of fatigue and stress.

Will the school / school district provide Critical Incident Stress Management (CISM) for its employees?

Part 2 Yes

Part 3 If the above answer is yes. – Briefly explain how CISM will be provided to school / school district personnel.



Part 4 CMT will help us with trained counselors and stress management counseling. .

Part 5 Will CISM be made available to the school / school districts students?

Part 6 Yes

Part 7 If the above answer is yes. – Describe how this will be coordinated and conducted.

Part 8 Coordinated and conducted through he school district and EMS.

Part 9 If the above answer is no. – Explain why the school / school district will not provide this service.

Part 10

Part 11

(Note: For future reference you may want to access the Just In Time Disaster Training Library for additional information on Behavioral Health Care Operations. These videos are too long to view during today’s exercise. Behavioral Health Care Operations) – OPTIONAL


Part 1




Part 2 Yes


Part 4 Will coordinate with District Social Worker and TC Emergency Management to contact licensed mental health providers.


Part 6 Yes


Part 8 Same as above, provide time available for students to meet with counselors.

Part 9 If the above answer is no. – Explain why the school / school district will not



provide this service.

Part 10

Part 11



Part 1




Part 2 Yes


Part 4 Apalachee Mental Heath and other outside agencies would be called in to ask for donated counseling time. United Way 211 Local hospital EAP plan in Taylor County provides a list of providers


Part 6 Yes


Part 8 Outside agencies would provide but paid for by district or donations

Part 9 If the above answer is no. – Explain why the school / school district will not provide this service.

Part 10

Part 11






Part 1

Day 8 Monday 12:47PM

It is mid-day as the school / school district continues to work through the challenges associated with last Monday’s shooting. The stress level is way down and the news coverage of the incident has greatly diminished.

However, the school / school district will need to remain steadfast in dealing with current and new challenges as it continues working through its recovery from the shooting.

Based on current information and the school / school district’s EOP develop a prioritized check list known as an Incident Action Plan (IAP) that focuses on activities associated with RETURNING TO NORMAL OPERATIONS.


(Example: Objective: Up-date the community on the school / school district’s recovery from the incident. / Required Resources: Mass Notification System. / Timeline: 3 Hours.)

Part 2

1. Access the facilities- Maintenance and local contractors- 5 Days 2. Orientation or Gathering of School Students to meet and become comfortable with their surroundings. 3. Counseling program and Schedule set up 4. Prepare Staff for the start up of school again. 5. Have monitors available to make sure staff is ready for the start up.


Part 1




Based on current information and the school / school district’s EOP develop a prioritized check list known as an Incident Action Plan (IAP) that focuses on



activities associated with RETURNING TO NORMAL OPERATIONS.



Part 2

Refer back to the check list in our emergency plan. Ensure that ongoing services are provided as needed. Continuously update the community as to what is going on, when schools will open and what is going on. Prevention plans for future incidents.


Part 1




Based on current information and the school / school district’s EOP develop a prioritized check list known as an Incident Action Plan (IAP) that focuses on activities associated with RETURNING TO NORMAL OPERATIONS.



Part 2

Re-opening the affected school site Updating the community on the school district's plan and progress Ongoing counseling and support for students and staff Blackboard Connect: We are now ready for your child to come back to school. Please bring your child on ____day to get a fresh start.....

Significant School Situation Tabletop Exercise Inject ... · Significant School Situation Tabletop...

Documents

Transcript of Significant School Situation Tabletop Exercise Inject ... · Significant School Situation Tabletop...