Signature Preparatory Charter School

Minutes of a meeting of the Signature Preparatory Board

4/11/19 - 4pm PST

A meeting of Signature Preparatory’s Board (the “Board”), was held on April 11, 2019 at 4pm PST at Signature Preparatory, 428 So Boulder Hwy, Henderson, NV 8915.

Board Members Present:Michael Olsen, Jessie Phee, Christiana Posner (All in person)

Members of the public present:Executive Director Gabe Shirey, Principal Dr. Carey Roybal-Benson, Charter One Director of Finance Rodney Richins, Charter One CFO Robert Plowman

4:09 - Chair Olsen called the meeting to orderChair Michael Olsen called the meeting to order at 4:09pm PST and took roll call. Three members being present, secretary Christiana Posner notified the Board that a quorum was formed and the meeting, having been duly convened, was ready to proceed with business.4:10 - Chair Olsen asked for everyone to keep Treasurer Frost in their prayers through an extremely turbulent time in his life.4:12 - Chair Olsen moved to Agenda Item #2 and opened it up to public comment limiting the time to any members of the public to 3 minutes. No members of the public commented. 4:13 - Chair Olsen moved to Agenda Item #3, review and approval of last meetings minutes on 2/21/19. He verified that everyone had received the minutes and asked the Board for any comments.4:14 - Chair Olsen motioned to approve the 2/21/18 board meeting minutes. 4:14 - Vice Chair Phee seconded the motion4:14 - Secretary Posner stated that the motion passed unanimously4:15 - Chair Olsen moved to Agenda Item #4 and mentioned the upcoming board meeting dates which can be found at www.SignaturePrep.org. Some changes were proposed by Chair Olsen in order to meet some deadlines pertinent to the opening of the school.4:16 - Vice Chair Phee and Secretary Posner concurred with proposed changes4:17 - New dates and times were restated and Chair Olsen made a motion to approve the proposed dates and times for all upcoming board meetings in 2019. 4:18 - Secretary Posner seconded the motion and after the vote stated that the motion passed unanimously 4:19 - Chair Olsen moved to Agenda Item #5 and stated that the board should consider vote on the appointment of Gabe Shirey as the Executive Director of Signature Preparatory. Gabe is an employee of our current EMO, Charter One, LLC. This is not a change. Gabe has been serving in this role and as an employee of Charter One since the beginning. Chair Olsen added his sentiment and noted that pursuant to NAC 388A.5804, the governing body of the charter school shall approve the appointment of those directly employee by an EMO at a meeting performed by the governing body. 4:19 - Chair Olsen made a motion to approve Gabe Shirey as an employee of Charter One and Executive Director of Signature Preparatory.4:19 - Vice Chair Phee seconded the motion

4:19 - Secretary Posner stated that the motion passed unanimously4:20 - Chair Olsen moved to Agenda Item #6, consideration of the inventory control policy. Chair Olsen verified that all board members had received a copy. He also mentioned it is important to note that Gabe Shirey and Carey Roybal-Benson shall be responsible for the maintenance of property and equipment records, including inventory, and shall notify the DOE of such designation. This would put Signature Preparatory in compliance with NAC Sec 387.770.4:20 - Chair Olsen asked member of the public, Robert Plowman, if Charter One had any current policies in place to assist in the record keeping and inventories of such assets.4:20 - Charter One CFO Robert Plowman recited various policies and procedures that will not only help facilitate accurate and easy tracking but will cut down on the labor or record keep through automation. 4:22 - Chair Olsen made a motion to approve the Inventory Control Policy 4:22 - Secretary Posner seconded the motion and after the board voted, Secretary Posner stated that the motion passed unanimously4:23 - Chair Olsen moved to Agenda Item #7, consideration of the 2nd Amendment to the contract between our EMO, Charter One and Signature Preparatory. Chair Olsen then read the recitals to the board and in laymen terms spelled out that Signature Preparatory is responsible for its own debts and will not hold the SPCSA responsible.4:23 - Chair Olsen made a motion to approve the 2nd Amendment.4:23 - Vice Chair Phee seconded the motion4:23 - After a vote had taken place, Secretary Posner stated that the motion passed unanimously4:24 - Chair Olsen moved to Agenda Item #8. He reminded the board that they have all received a copy of the charter from the SPCSA. He expressed his gratitude to the SPCSA for the charter and thanked them for authorizing us and helping us arrive to this point. 4:24 - Vice Chair Phee asked the board a few questions pertaining to the finalization of the charter.4:25 - A discussion regarding the last remaining check points ensued. 4:30 - Secretary Posner motions to approve the consideration of the charter school contract between Signature Preparatory and the SPCSA4:30 - Vice Chair Phee seconded the motion.4:30 - After a vote had taken place, Secretary Posner stated that the motion passed unanimously4:31 - Chair Olsen moved to Agenda Item #9. Board Resolution #1, which states that the board comply with open meeting and public meeting law. Chair Olsen stated the purpose of our meetings, which is for the public, and the importance of advising them. He pointed out that this procedure has been followed with all prior board meetings and today’s meeting as well. NAC 241.0202.D4:32 - Vice Chair Phee made a motion to approve Board Resolution #1, which has been reviewed and puts us in compliance with NRS 241.0202D4:33 - Secretary Posner seconds the motion and after a vote had taken place, Secretary Posner stated that the motion passed unanimously4:33 - Chair Olsen moved to Agenda Item #10. Chair Olsen introduced two members of the public, Charter One’s Director of Finance and CFO, Rodney Richins and Robert Plowman to further explain, clarify, answer questions and present the fiscal and 5-year budget forecasts for Signature Preparatory. 4:34 - Rodney Richins is presenting the budget for review so that the board can have its final approval by its SPCSA submission deadline of June 9th. Rodney explained each major revenue and expenditure and how it effects the bottom line. 4:36 - Vice Chair Phee asked questions pertaining to enrollment and revenue4:37 - Rodney drilled down further into each cell to further explain the proposed bottom line.

4:37 - Robert Plowman further explained how enrollment effects bottom line and how various programs are funded and where the revenues originate.4:38 - Vice Chair Phee and Robert Plowman had a discussion regarding the EMO contract and how the board can hold Charter One accountable and who and how one can hold the other accountable. 4:40 - Chair Olsen asked to review the enrollment numbers to further understand the projections.4:42 - Chair Olsen asked Executive Director Shirey to give a report on some grass root and marketing efforts. 4:42 - Mr Shirey gave a snap shot of the marketing efforts for the weeks to come including radio, television and several booked cottage meetings. 4:44 - Secretary Posner asked where on the budget will the before and after school care be demonstrated.4:46 - Robert Plowman explained the preferred way to manage those programs and resources profitably.4:50 - Chair Olsen asked for a motion. 4:50 - Vice Chair Phee made a motion to approve the fiscal and 5-year tentative budget and to explore all options and avenues to ensure a close to break even by our next board meeting.4:51 - Secretary Posner seconds the motion and after a vote had taken place, Secretary Posner stated that the motion passed unanimously4:52 - Chair Olsen moved to Agenda Item #11 and made favorable comment regarding member Clearwater and the valuable contribution she has brought to the board over the last 3 years. Due to her out of state relocation, member Clearwater asked to graduate from the Signature Preparatory board. Chair Olsen made a motion to retire Sue Clearwater from the board. 4:53 - Secretary Posner seconds the motion and after a vote had taken place, Secretary Posner stated that the motion passed unanimously4:54 - Chair Olsen reminded the board that each of them have received an email with board member candidate Bryan Dittebrandt’s Resume and opened it up to the board for questions or thoughts. He also commented on his professionalism and the fact that Bryan is a parent of one of the students at our school, he can provide unique insight. Plus the state does require us, as a board, to have a member that fulfills the role of a parent of a child that attends Signature Preparatory.4:54 - Vice Chair Phee loved that Bryan is a resident of Henderson, will have a child at the school, and has been supportive of getting involved and us opening in his community for months. 4:56 - Chair Olsen made motion to add Bryan Dittedbrant as a member of the Signature Preparatory board.4:57 - Vice Chair Phee seconded the motion. After a vote had taken place, Secretary Posner stated that the motion passed unanimously4:59 - Chair Olsen moved to Agenda Item #12 and opened it up to public comment limiting the time to any members of the public to 3 minutes. No members of the public commented.5:01 - Executive Director Shirey updated the board on a conversation between us and some before and after school care entities, RFP’s pertaining to NSLP, enrollment and current parental involvement. 5:02 - Chair Olsen gave thanks to those who have attended and declared the meeting adjourned.