Shortcut Keys for Word - Excel

8/8/2019 Shortcut Keys for Word - Excel

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SHORTCUT KEYS FOR MICROSOFT WORD

Keys Windows Name Description

Alt Shift + M MailMergeToPrinter

Sends the results of the mail merge toprinter

Alt + _ OutlineCollapse Collapses an Outline in Outline View by one

level

Alt + + OutlineExpand Expands an Outline in Outline View by one

level

Alt + click Or(Alt + drag to

select several)

TableSelectColumn Selects the current column in a table

Alt + Ctrl + 1 ApplyHeading1 Applies Heading 1 style to the selected text



Alt + Ctrl + D InsertEndnoteNow Inserts an endnote reference at the insertion

point without displaying the dialog


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Alt + Ctrl + F InsertFootnoteNow Inserts a footnote reference at the insertionpoint without displaying the dialog

Alt + Ctrl + F1 MicrosoftSystemInf

o

Execute the Microsoft System Info

application

Alt+Ctrl +

Home

BrowseSel Select the next/prev browse object

Alt + Ctrl + K FormatAutoFormat Automatically formats a document (orsometimes, automatically screws it up)

Alt + Ctrl + L InsertListNumField Inserts a ListNum Field

Alt + Ctrl + M

(or Alt I, M)

InsertAnnotation Inserts a comment

Alt + Ctrl +

PgDn

EndOfWindow Moves the insertion point to the end of the

last visible line on the screen

Alt + Ctrl + S DocSplit Splits the active window horizontally and

then adjusts the split


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Alt + Ctrl + U TableUpdateAutoFormat

Updates the table formatting to match theapplied Table Autoformat settings

Alt + double-

click

TableSelectTable Selects an entire table

Alt + down

arrow

NextObject Moves to the next object on the page

Alt + F10 AppMaximize Enlarges the application window to full sizeAlt + F11 ViewVBCode Shows the VB editing environment (Tools +

Macro + Visual Basic Editor)

Alt + F3 CreateAutoText Adds an AutoText entry to the active

template


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Alt + F4 () File Close Or Exit Closes the current document, or if nodocuments are open, quits Word. Horrible

command, as it makes it a long winded

business to quit Word. But theres a simple

solution assign Alt+F4 to File Exit instead.

Alt + F4 (Word

97)

File Exit Quits Microsoft Word and prompts to save

the documents (does intercept the menuitem, but not the keyboard shortcut, or the x

button. An Auto Exit macro is usually a

better way of intercepting this).

Alt + F5 App Restore Restores the application window to normal

size

Alt + F7 Next Misspelling Find next spelling errorAlt + F8 Tools Macro Runs, creates, deletes, or revises a macro


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Alt + left arrow WebGoBack Backward hyperlink (useful if you clickedon a page number hyperlink in the table of

contents and then want to return to the

TOC)

Alt + PageDn

(to select to end

of column, useAlt + Shift +

PgDn)

EndOfColumn Moves to the last cell in the current table

column

Alt + PgUp StartOfColumn Moves to the first cell in the current column

Alt + rt arrow WebGoForward Forward hyperlink

Alt + Shift + A ShowAllHeadings Displays all of the heading levels and the

body text in Outline ViewAlt + Shift +

Backspace

EditRedo Redoes the last action that was undone


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Alt + Shift + C ClosePane Closes the active window pane (if you are inNormal View and have, for example, the

Footnote pane open)

Alt + Shift + D InsertDateField Inserts a date field

Alt + Shift + F InsertMergeField Brings up a dialog to insert a mail merge

field at the insertion point. (It does not

intercept the button on the Mail merge.toolbar)

Alt + Shift +

F11

MicrosoftScriptEdit

or

Starts or switches to Microsoft Development

Environment application, allowing you to

view the HTML/XML source code that

would be behind the document if it were

in .htm format (or that is behind it if italready is in .htm format).

Alt + Shift + F9 DoFieldClick Executes the action associated with

macrobutton fields


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Alt + Shift + I MarkCitation Marks the text you want to include in thetable of authorities

Alt + Shift + K MailMergeCheck Checks for errors in a mail merge

Alt + Shift + L OutlineShowFirstLi

ne

Toggles between showing the first line of

each paragraph only or showing all of the

body text in the outline

Alt + Shift + N MailMergeToDoc Collects results of mail merge in a documentAlt + Shift + O MarkTableOfConte

ntsEntry

Inserts a TC field (but it is far better to use

Heading Styles to generate your Table of

Contents instead)

Alt + Shift + P InsertPageField Inserts a page number field

Alt + Shift + R FormatHeaderFoot

erLink

Links the current header/footer to the

previous section (but does not intercept thebutton on the Header Footer toolbar)

Alt + Shift + T InsertTimeField Inserts a time field


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Alt + Shift + X MarkIndexEntry Marks the text you want to include in theindex

Alt + up arrow PrevObject Moves to the previous object on the page

Alt A, F TableAutoFormat Applies a set of formatting to a table

Alt A, H TableHeadings Toggles table headings attribute on and off

Alt E, K EditLinks Allows links to be viewed, updated, opened,

or removed

Alt E, S EditPasteSpecial Inserts the Clipboard contents as a linked

object, embedded object, or other format

Alt F, A (or

F12)

FileSaveAs Saves a copy of the document in a separate

file (brings up the dialog)

Alt F, I FileProperties Shows the properties of the active document

Alt F, U FilePageSetup Changes the page setup of the selected

sections


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Alt I, B InsertBreak Ends a page /column / section at insertionpoint

Alt I, C InsertCaption Inserts caption above / below a selected

object

Alt I, D InsertIndexAndTab

les

Inserts an index or a table of contents,

figures, or authorities into the document

Alt I, F InsertField Inserts a field in the active documentAlt I, L InsertFile Inserts the text of another file into the active

document

Alt I, N InsertFootnote Inserts a footnote or endnote reference at

the insertion point

Alt O, B FormatBordersAnd

Shading

Changes the borders and shading of the

selected paragraphs, table cells, and pictures

Alt O, C FormatColumns Changes the column format of the selected

sections (brings up the dialog)


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Alt O, D FormatDropCap Formats the first character of currentparagraph as a dropped capital (must select

it first)

Alt O, E FormatChangeCase Changes the case of the letters in the

selection

Alt O, P FormatParagraph Brings up the Format Paragraph dialog

Alt O, S FormatStyle Applies, creates, or modifies stylesAlt O, T FormatTabs Brings up the Format Tabs dialog

Alt or F10 MenuMode Makes the menu bar active

Alt R, G DrawGroup Groups the selected drawing objects

Alt R, I DrawSnapToGrid Sets up a grid for aligning drawing objects

Alt R, U DrawUngroup Ungroups the selected group of drawingobjects


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Alt T, C ToolsCustomize Allows you to customizes the Word userinterface (menus, keyboard and toolbars)

and store the customizations in a template

(defaults to Normal.dot, so be careful!)

Alt V, F ViewFootnotes If in Normal View, opens a pane for viewing

and editing footnotes and endnotes (toggle).

If in Page/Print Layout View, switches from

the body text to the footnotes/endnotes or

vice versa.

Alt V, H ViewHeader Displays header in page layout view

Alt V, N Or

( Alt + Ctrl + N)

ViewNormal Changes the editing view to normal view

Alt V, O Or(or Alt + Ctrl +

O)

ViewOutline Displays a document's outline


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Alt V, P Or(Alt + Ctrl + P)

ViewPage Displays the page more-or-less as it will beprinted, and allows editing (In Word 2000

the menu item is called Print Layout, but

fortunately the command hasnt changed.

Alt W, A WindowArrangeAll Arranges windows as non-overlapping tiles

Alt+Ctrl+PgUp Start Of Window Moves the insertion point to the beginning of

the first visible line on the screenAlt+Drag (or

press Ctrl +

Shift + F8 and

drag, but Alt +

Drag is far

easier!)

Column Select Selects a columnar block of text

Alt+End EndOfRow Moves to the last cell in the current row

Alt+Home StartOfRow Moves to the first cell in the current row


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Alt+Shift+downarrow

OutlineMoveDown Moves the selection below the next item inthe outline

Alt+Shift+E MailMergeEditDat

aSource

Lets you edit a mail merge data source

Alt+Shift+left

arrow

OutlinePromote Promotes the selected paragraphs one

heading level

Alt+Shift+rtarrow

OutlineDemote Demotes the selected paragraphs oneheading level

Alt+Shift+up

arrow

OutlineMoveUp Moves the selection above the previous item

in the outline

At + F9 ViewFieldCodes Shows the field codes or results for all fields

(toggle)

Click in leftmargin

TableSelectRow Selects the current row in a table

Click on it HyperlinkOpen Connect to a hyperlinks address


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Ctrl + Shift + E ToolsRevisionMarksToggle Toggles track changes for the activedocument

Ctrl + * ShowAll Shows/hides all nonprinting characters

Ctrl + [ ShrinkFontOnePoi

nt

Decreases the font size of the selection by

one point

Ctrl + ] GrowFontOnePoint Increases the font size of the selection by one

pointCtrl + + Superscript Makes the selection superscript (toggle)

Ctrl + < ShrinkFont Decreases the font size of the selection

Ctrl + = Subscript Makes the selection subscript (toggle)

Ctrl + > GrowFont Increases the font size of the selection

Ctrl + 0 OpenOrCloseUpPara Sets or removes extra spacing above theselected paragraph

Ctrl + 1 SpacePara1 Sets the line spacing to single space


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Ctrl + 2 SpacePara2 Sets the line spacing to double spaceCtrl + 5 SpacePara15 Sets the line spacing to one-and-one-half

space

Ctrl + Del DeleteWord Deletes the next word without putting it on

the Clipboard

Ctrl + down

arrow

ParaDown Moves the insertion point to the beginning of

the next paragraphCtrl + F10 DocMaximize Enlarges the active window to full size

Ctrl + F11 LockFields Locks the selected fields to prevent updating

Ctrl + F3 Spike Deletes the selection and adds it to the

Spike AutoText entry (which allows you

to move text and graphics from nonadjacent

locations)

Ctrl + F5 DocRestore Restores the window to normal size


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Ctrl + F6 NextWindow Switches to the next documelnt window,equivalent to selecting a document from the

Window menu.

Ctrl + F7 DocMove Changes the position of the active window

Ctrl + F8 DocSize Changes the size of the active window

Ctrl + I Italic Makes the selection italic (toggle)

Ctrl + J JustifyPara Aligns the paragraph at both the left and theright indent

Ctrl + K InsertHyperlink Insert Hyperlink

Ctrl + L LeftPara Aligns the paragraph at the left indent

Ctrl + left

arrow

WordLeft Moves the insertion point to the left one

word

Ctrl + M (or

drag the ruler)

Indent Moves the left indent to the next tab stop


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Ctrl + P FilePrint Prints active document (brings up thedialog)

Ctrl + PgDn BrowseNext Jump to the next browse object

Ctrl + PgUp BrowsePrev Jump to the previous browse object

Ctrl + Return InsertPageBreak Inserts a page break at the insertion point

Ctrl + rt arrow WordRight Moves the insertion point to the right one

word

Ctrl + Shift + A AllCaps Makes the selection all capitals (toggle)

Ctrl + Shift + D DoubleUnderline Double underlines the selection (toggle)

Ctrl+ Shift +

F11

UnlockFields Unlocks the selected fields for updating

Ctrl + Shift +F3 InsertSpike Empties the spike AutoText entry andinserts all of its contents into the document


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Ctrl + Shift +F6 PrevWindow Switches back to previous document window

Ctrl + Shift + H HIDDEN Makes the selection hidden text (toggle)

Ctrl + Shift + K SmallCaps Makes the selection small capitals (toggle)

Ctrl + Shift + M

Or

(drag the ruler)

UnIndent Moves the left indent to the previous tab

stop

Ctrl + Shift + Q SymbolFont Applies the Symbol font to the selection

Ctrl + Shift +

Return

InsertColumnBreak Inserts a column break at the insertion point

Ctrl + Shift + T

Or

(drag the ruler)

UnHang Decreases the hanging indent

Ctrl + Shift + W WordUnderline Underlines the words but not the spaces in

the selection (toggle)


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Ctrl + Shift+ L ApplyListBullet Applies List Bullet style to the selected textCtrl + Shift +

F7

UpdateSource Copies the modified text of a linked file back

to its source file

Ctrl + T

(drag the ruler)

HangingIndent Increases the hanging indent

Ctrl + up arrow ParaUp Moves the insertion point to the beginning of

the previous paragraphCtrl +Home StartOfDocument Moves the insertion point to the beginning of

the first line of the document

Ctrl +R RightPara Aligns the paragraph at the right indent

Ctrl +Shift+C CopyFormat Copies the formatting of the selection

Ctrl+

Backspace

DeleteBackWord Deletes the previous word without putting it

on the Clipboard

Ctrl+A EditSelectAll Selects the entire document


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Ctrl+B Bold Makes the selection bold (toggle)Ctrl+C EditCopy Copies the selection and puts it on the

Clipboard

Ctrl+D FormatFont Brings up the Format + Font dialog

Ctrl+E CenterPara Centers the paragraph between the indents

Ctrl+End EndOfDocument Moves the insertion point to the end of the

last line of the document

Ctrl+F EditFind Finds the specified text or the specified

formatting

Ctrl+F2 FilePrintPreview Displays full pages as they will be printed

Ctrl+F9 InsertFieldChars Inserts an empty field with the enclosing

field characters

Ctrl+H EditReplace Finds the specified text or the specified

formatting and replaces it


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Ctrl+N FileNewDefault Creates a new document based on theNormal template.

Ctrl+N FileNew Creates a new document or template (brings

up the dialog). Note that: Word pretends

that Ctrl+N is assigned to FileNew but it

isnt, its assigned to FileNewDefault You

can fix this in Word 2000 by assigning

Ctrl+N to the FileNewDialog command. In

Word 97 the only way to fix it is to create a

macro called FileNew (to do this, press Alt +

F8, type "FileNew" without the quotes and

Click "Create". The macro will

automatically contain the code needed to

make it work).Ctrl+O FileOpen Opens an existing document or template


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Ctrl+Q ResetPara Makes the selection the default paragraphformat of the applied style

Ctrl+S FileSave FileSave

Ctrl+Shift+End EndOfDocExtend Extends the selection to the end of the last

line of the document

Ctrl+Shift+F Font Activates the Fonts listbox on the formatting

toolbarCtrl+Shift+F5

(Or: Alt I, K)

EditBookmark Brings up the bookmark dialog

Ctrl+Shift+F9 UnlinkFields Permanently replaces the field codes with

the results

Ctrl+Shift+Ho

me

StartOfDocExtend Extends the selection to the beginning of the

first line of the document

Ctrl+Shift+N NormalStyle Applies the Normal style


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Ctrl+Shift+P FontSizeSelect Activates the Font Size drop-down on theformatting toolbar

Ctrl+Shift+V PasteFormat Applies the previously copied formatting to

selection

Ctrl+Spacebar ResetChar Makes the selection the default character

format of the applied style

Ctrl+U Underline Formats the selection with a continuousunderline (toggle)

Ctrl+V EditPaste Inserts the Clipboard contents at the

insertion point

Ctrl+W,

Ctrl+F4

DocClose Prompts to save the document and then

closes the active window. (But doesnt

intercept the menu command)Ctrl+X EditCut Cuts the selection and puts it on the

Clipboard


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Ctrl+Z EditUndo Reverses the last actionDbl-click the

endnote

reference

ViewEndnoteArea If in Normal View, opens a pane for viewing

and editing the endnote (toggle). If in

Page/Print Layout View, switches from the

body text to the endnote or vice versa

Dbl-click the

footnotereference

ViewFootnoteArea If in Normal View, opens a pane for viewing

and editing the footnote (toggle). If inPage/Print Layout View, switches from the

body text to the footnote or vice versa.

Del EditClear Performs a forward delete or removes the

selection without putting it on the Clipboard

Down arrow LineDown Moves the insertion point down one line

End EndOfLine Moves the insertion point to the end of thecurrent line

Esc Cancel Terminates an action


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F1 Help Microsoft Word HelpF11 NextField Moves to the next field

F2 MoveText Moves the selection to a specified location

without using the clipboard (press Return to

execute the more)

F3 InsertAutoText Replaces the name of the AutoText entry

with its contentsF4 EditRedo Or

Repeat

Repeats the last command, or redoes the last

action that was undone (unfortunately,

doesnt work for as many commands in

Word 2000 as in Word 97 and below, but

this is still one of Words most useful

shortcuts, if not the most useful)F5, Ctrl+G EditGoTo Jumps to a specified place in the active

document


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F6 OtherPane Switches to another window pane in NormalView (for instance, if you have if you have a

Footnotes pane open in Normal view and

want to switch to the main document and

back without closing the pane).

F7 ToolsProofing Checks the spelling and grammar in the

active document

F8 (press Esc to

turn off)

ExtendSelection Turns on extend selection mode and then

expands the selection with the direction keys

F9 UpdateFields Updates and displays the results of the

selected fields

Home StartOfLine Moves the insertion point to the beginning of

the current lineHover over

comment

ViewAnnotations Show or hide the comment pane


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Ins Overtype Toggles the typing mode between replacingand inserting

Left arrow Char Left Moves the insertion point to the left one

character

PgDn Page Down Moves the insertion point and document

display to the next screen of text

PgUp Page Up Moves the insertion point and documentdisplay to the previous screen of text

Right arrow Char Right Moves the insertion point to the right one

character

Shift+F4 Repeat Find Repeats Go To or Find to find the next

occurrence

Shift + Alt +Ctrl + PgDn

End Of WindowExtend

Extends the selection to the end of the lastvisible line on the screen


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Shift + Ctrl +down arrow ParaDownExtend Extends the selection to the beginning of thenext paragraph

Shift + Ctrl +

left arrow

WordLeftExtend Extends the selection to the left one word

Shift + Ctrl + rt

arrow

WordRightExtend Extends the selection to the right one word

Shift + Ctrl +up arrow

ParaUpExtend Extends the selection to the beginning of theprevious paragraph

Shift + down

arrow

LineDownExtend Extends the selection down one line

Shift + F1 HelpTool Gets help on a command / screen region.

Shift + F2 CopyText Makes a copy of the selection without using

the clipboard (press Return to paste)


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Shift + F5 GoBack Returns to the previous insertion point (goesback to up to 3 points, then returns to where

you started; this is one of the most useful

shortcuts of them all. Also useful when

opening a document, if you want to g

straight to where you were last editing it)

Shift + F7 ToolsThesaurus Finds a synonym for the selected word

Shift + F9 (Alt +

F9 toggles all

field codes on or

off)

ToggleFieldDisplay Shows the field codes or the results for the

selection (toggle)

Shift + F11 PrevField Moves to the previous field

Shift+Leftarrow CharLeftExtend Extends the selection to the left onecharacter


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Shift + PgUp PageUpExtend Extends the selection and changes thedocument display to the previous screen of

text

Shift + Rightt

arrow

CharRightExtend Extends the selection to the right one

character

Shift + Tab PrevCell Moves to the previous table cell

Shift + uparrow

LineUpExtend Extends the selection up one line

Shift+

Alt+Ctrl+PgUp

StartOfWindowExt

end

Extends the selection to the beginning of the

first visible line on the screen

Shift+ PgDn PageDownExtend Extends the selection and changes the

document display to the next screen of text

Shift+End EndOfLineExtend Extends the selection to end of the currentline


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Shift+F3 ChangeCase Changes the case of the letters in theselection

Shift+Home StartOfLineExtend Extends the selection to the beginning of the

current line

Strl + Shift + S Style Activates the Style drop-down on the

Formatting toolbar

Tab NextCell Moves to the next table cellUp arrow LineUp Moves the insertion point up one line


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Excel Tips & Shortcut Keys

Keys for moving and scrolling in a worksheet or workbook

Arrow keys Move one cell up, down, left, or right

CTRL + arrow key Move to the edge of the current data region

HOME Move to the beginning of the row

CTRL+HOME Move to the beginning of the worksheet

CTRL+END Move to the last cell on the worksheet, which is thecell at the intersection of the rightmost used column

and the bottom-most used row (in the lower-right

corner), or the cell opposite the home cell, which is

typically A1

PAGE DOWN Move down one screenPAGE UP Move up one screen

ALT+PAGE DOWN Move one screen to the right


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ALT+PAGE UP Move one screen to the left

CTRL+PAGE DOWN Move to the next sheet in the workbookCTRL+PAGE UP Move to the previous sheet in the workbook

CTRL+F6 or CTRL+TAB Move to the next workbook or window

CTRL+SHIFT+F6

or CTRL+SHIFT+TAB

Move to the previous workbook or window

F6 Move to the next pane in a workbook that has been

split

SHIFT+F6 Move to the previous pane in a workbook that has

been split

CTRL+BACKSPACE Scroll to display the active cell

F5 Display the Go To dialog box

SHIFT+F5 Display the Find dialog boxSHIFT+F4 Repeat the last Find action (same as Find Next)


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TAB Move between unlocked cells on a protected

worksheet

Keys for moving in a worksheet with End mode on

END Turn End mode on or off

END, arrow key Move by one block of data within a row or column

END, HOME Move to the last cell on the worksheet, which is the

cell at the intersection of the rightmost used column

and the bottom-most used row (in the lower-rightcorner), or the cell opposite the home cell, which is

typically A1

END, ENTER Move to the last cell to the right in the current row

that is not blank; unavailable if you have selected the

Transition navigation keys check box on the

Transition tab (Tools menu, Options command)Keys for moving in a worksheet with SCROLL LOCK on

SCROLL LOCK Turn SCROLL LOCK on or off


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HOME Move to the cell in the upper-left corner of the

window

END Move to the cell in the lower-right corner of the

window

UP ARROW

or DOWN ARROW

Scroll one row up or down

LEFT ARROW

or RIGHT ARROW

Scroll one column left or right

Tip When you use scrolling keys (such as PAGE UP and

PAGE DOWN) with SCROLL LOCK turned off,

your selection moves the distance you scroll. If you

want to preserve your selection while you scroll

through the worksheet, turn on SCROLL LOCK

first.

Keys for previewing and printing a document


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CTRL+P or

CTRL+SHIFT+F12

Display the Print dialog box

Work in print preview

Arrow keys Move around the page when zoomed in

PAGE UP or PAGE DOWN Move by one page when zoomed out

CTRL+UP ARROW or

CTRL+LEFT ARROW

Move to the first page when zoomed out

CTRL+DOWN ARROW orCTRL+RIGHT ARROW

Move to the last page when zoomed out

Keys for working with worksheets, charts, and macros

SHIFT+F11 or

ALT+SHIFT+F1

Insert a new worksheet

F11 or ALT+F1 Create a chart that uses the current range

ALT+F8 Display the Macro dialog box

ALT+F11 Display the Visual Basic Editor


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CTRL+F11 Insert a Microsoft Excel 4.0 macro sheet

CTRL+PAGE DOWN Move to the next sheet in the workbookCTRL+PAGE UP Move to the previous sheet in the workbook

SHIFT+CTRL+PAGE DOWN Select the current and next sheet in the workbook

SHIFT+CTRL+PAGE UP Select the current and previous sheet in the

workbook

Keys for entering data on a worksheet

ENTER Complete a cell entry and move down in the selection

ALT+ENTER Start a new line in the same cell

CTRL+ENTER Fill the selected cell range with the current entry

SHIFT+ENTER Complete a cell entry and move up in the selection

TAB Complete a cell entry and move to the right in the

selectionSHIFT+TAB Complete a cell entry and move to the left in the

selection


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ESC Cancel a cell entry

BACKSPACE Delete the character to the left of the insertion point,or delete the selection

DELETE Delete the character to the right of the insertion

point, or delete the selection

CTRL+DELETE Delete text to the end of the line

Arrow keys Move one character up, down, left, or right

HOME Move to the beginning of the line

F4 or CTRL+Y Repeat the last action

SHIFT+F2 Edit a cell comment

CTRL+SHIFT+F3 Create names from row and column labels

CTRL+D Fill down

CTRL+R Fill to the rightCTRL+F3 Define a name

Keys for working in cells or the formula bar


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BACKSPACE Edit the active cell and then clear it, or delete the

preceding character in the active cell as you edit cell

contents

ENTER Complete a cell entry

CTRL+SHIFT+ ENTER Enter a formula as an array formula

ESC Cancel an entry in the cell or formula bar

CTRL+A Display the Formula Palette after you type a

function name in a formulaCTRL+SHIFT+A Insert the argument names and parentheses for a

function after you type a function name in a formula

CTRL+K Insert a hyperlink

ENTER (in a cell with a

hyperlink)

Activate a hyperlink

F2 Edit the active cell and position the insertion point at

the end of the line

F3 Paste a defined name into a formula


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SHIFT+F3 Paste a function into a formula

F9 Calculate all sheets in all open workbooksCTRL+ALT+F9 Calculate all sheets in the active workbook

SHIFT+F9 Calculate the active worksheet

= (equal sign) Start a formula

ALT+= (equal sign) Insert the AutoSum formula

CTRL+; (semicolon) Enter the date

CTRL+SHIFT+: (colon) Enter the time

CTRL+SHIFT+" (quotation

mark)

Copy the value from the cell above the active cell

into the cell or the formula bar

CTRL+` (single left quotation

mark)

Alternate between displaying cell values and

displaying cell formulas

CTRL+' (apostrophe) Copy a formula from the cell above the active cellinto the cell or the formula bar

ALT+DOWN ARROW Display the AutoComplete list


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Keys for formatting data

ALT+' (apostrophe) Display the Style dialog boxCTRL+1 Display the Format Cells dialog box

CTRL+SHIFT+~ Apply the General number format

CTRL+SHIFT+$ Apply the Currency format with two decimal places

(negative numbers appear in parentheses)

CTRL+SHIFT+% Apply the Percentage format with no decimal places

CTRL+SHIFT+^ Apply the Exponential number format with twodecimal places

CTRL+SHIFT+# Apply the Date format with the day, month, and year

CTRL+SHIFT+@ Apply the Time format with the hour and minute,

and indicate A.M. or P.M.

CTRL+SHIFT+! Apply the Number format with two decimal places,

thousands separator, and minus sign () for negative

values


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CTRL+V Paste the selection

DELETE Clear the contents of the selectionCTRL+HYPHEN Delete the selection

CTRL+Z Undo the last action

CTRL+SHIFT+ PLUS SIGN Insert blank cells

Keys for moving within a selection

ENTER Move from top to bottom within the selection

(down), or move in the direction that is selected onthe Edit tab (Tools menu, Options command)

SHIFT+ENTER Move from bottom to top within the selection (up),

or move opposite to the direction that is selected on

the Edit tab (Tools menu, Options command)

TAB Move from left to right within the selection, or move

down one cell if only one column is selected

SHIFT+TAB Move from right to left within the selection, or move

up one cell if only one column is selected


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CTRL+PERIOD Move clockwise to the next corner of the selection

CTRL+ALT+RIGHT ARROW Move to the right between nonadjacentselections

CTRL+ALT+LEFT ARROW Move to the left between nonadjacent selections

Keys for selecting cells, columns, or rows

CTRL+SHIFT+ * (asterisk) Select the current region around the active cell (the

current region is a data area enclosed by blank rows

and blank columns)SHIFT+arrow key Extend the selection by one cell

CTRL+SHIFT+arrow key Extend the selection to the last nonblank cell in the

same column or row as the active cell

SHIFT+HOME Extend the selection to the beginning of the row

CTRL+SHIFT+HOME Extend the selection to the beginning of the

worksheet


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CTRL+SHIFT+END Extend the selection to the last used cell on the

worksheet (lower-right corner)

CTRL+SPACEBAR Select the entire column

SHIFT+SPACEBAR Select the entire row

CTRL+A Select the entire worksheet

SHIFT+BACKSPACE Select only the active cell when multiple cells are

selected

SHIFT+PAGE DOWN Extend the selection down one screenSHIFT+PAGE UP Extend the selection up one screen

CTRL+SHIFT+ SPACEBAR With an object selected, select all objects on a sheet

CTRL+6 Alternate between hiding objects, displaying objects,

and displaying placeholders for objects

CTRL+7 Show or hide the Standard toolbar

F8 Turn on extending a selection by using the arrow

keys


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SHIFT+F8 Add another range of cells to the selection; or use the

arrow keys to move to the start of the range you

want to add, and then press F8 and the arrow keys to

select the next range

SCROLL LOCK,

SHIFT+HOME

Extend the selection to the cell in the upper-left

corner of the window

SCROLL LOCK, SHIFT+END Extend the selection to the cell in the lower-right

corner of the window

Tip : When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with

SCROLL LOCK turned off, your selection moves the distance you scroll. If you want

to keep the same selection as you scroll, turn on SCROLL LOCK first.

Keys for extending the selection with End mode on

END Turn End mode on or off END, SHIFT+arrow key Extend the selection to the last nonblank cell in the

same column or row as the active cell


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END, SHIFT+HOME Extend the selection to the last cell used on the

worksheet (lower-right corner)

END, SHIFT+ENTER Extend the selection to the last cell in the current

row. This keystroke is unavailable if you selected the

Transition navigation keys check box on the

Transition tab (Tools menu, Options command).

Keys for selecting cells that have special characteristics

CTRL+SHIFT+*(asterisk) Select the current region around the active cell (thecurrent region is a data area enclosed by blank rows

and blank columns)

CTRL+/ Select the current array, which is the array that the

active cell belongs to

CTRL+SHIFT+O

(the letter O)

Select all cells with comments


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CTRL+\ Select cells in a row that don't match the value in the

active cell in that row. You must select the row

starting with the active cell.

CTRL+SHIFT+| Select cells in a column that don't match the value in

the active cell in that column. You must select the

column starting with the active cell.

CTRL+[ (opening bracket) Select only cells that are directly referred to by

formulas in the selection

CTRL+SHIFT+{

(opening brace)

Select all cells that are directly or indirectly referred

to by formulas in the selection

CTRL+]

(closing bracket)

Select only cells with formulas that refer directly to

the active cell

CTRL+SHIFT+}

(closing brace)

Select all cells with formulas that refer directly or

indirectly to the active cellALT+; (semicolon) Select only visible cells in the current selection

Keys for selecting a chart sheet


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CTRL+PAGE DOWN Select the next sheet in the workbook, until the chart

sheet you want is selected

CTRL+PAGE UP Select the previous sheet in the workbook, until the

chart sheet you want is selected


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Keys for selecting an embedded chart

Note The Drawing toolbar must already be displayed.

1. Press F10 to make the menu bar active.2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the Drawing toolbar.

3. Press the RIGHT ARROW key to select the Select Objects button on the

Drawing toolbar.

4. Press CTRL+ENTER to select the first object.

5. Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through

the objects until sizing handles appear on the embedded chart you want to select.

6. Press CTRL+ENTER to make the chart active.

Keys for selecting chart items

DOWN ARROW Select the previous group of items

UP ARROW Select the next group of items

RIGHT ARROW Select the next item within the group

LEFT ARROW Select the previous item within the group


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Keys for working with a data form

ALT+key, where key is the

underlined letter in the field or

command name

Select a field or a command button

DOWN ARROW Move to the same field in the next record

UP ARROW Move to the same field in the previous record

TAB Move to the next field you can edit in the record

SHIFT+TAB Move to the previous field you can edit in the

recordENTER Move to the first field in the next record

SHIFT+ENTER Move to the first field in the previous record

PAGE DOWN Move to the same field 10 records forward

CTRL+PAGE DOWN Move to a new record

PAGE UP Move to the same field 10 records back

CTRL+PAGE UP Move to the first record

HOME or END Move to the beginning or end of a field


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SHIFT+END Extend a selection to the end of a field

SHIFT+HOME Extend a selection to the beginning of a field

LEFT ARROW or RIGHT

ARROW

Move one character left or right within a field

SHIFT+LEFT ARROW Select the character to the left

SHIFT+RIGHT ARROW Select the character to the right

Keys for using AutoFilter

ALT+DOWN ARROW :

Arrow keys to select the cellthat contains the column label

Display the AutoFilter list for the current column

DOWN ARROW Select the next item in the AutoFilter list

UP ARROW Select the previous item in the AutoFilter list

ALT+UP ARROW Close the AutoFilter list for the current column

HOME Select the first item (All) in the AutoFilter list

END Select the last item in the AutoFilter list


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ENTER Filter the list by using the selected item in the

AutoFilter list

Keys for outlining data

ALT+SHIFT+RIGHT

ARROW

Group rows or columns

ALT+SHIFT+LEFT ARROW Ungroup rows or columns

CTRL+8 Display or hide outline symbols

CTRL+9 Hide selected rows

CTRL+SHIFT+((opening parenthesis)

Unhide selected rows

CTRL+0 (zero) Hide selected columns

CTRL+SHIFT+)

(closing parenthesis)

Unhide selected columns

Keys for the PivotTable and PivotChart Wizard

UP ARROW or DOWNARROW

Select the previous or next field button in the list


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LEFT ARROW or RIGHT

ARROW

Select the field button to the left or right in a

multicolumn field button list

ALT+C Move the selected field into the Column area

ALT+D Move the selected field into the Data area

ALT+L Display the PivotTable Field dialog box

ALT+P Move the selected field into the Page area

ALT+R Move the selected field into the Row area

Keys for page fields in a PivotTable or PivotChart report

CTRL+SHIFT+ * (asterisk) Select the entire PivotTable reportArrow keys to select the cell

that contains the field, and

then ALT+DOWN ARROW

Display the list for the current field in a PivotTable

report

Arrow keys to select the page

field in a PivotChart report,

and then ALT+DOWNARROW

Display the list for the current page field in a

PivotChart report

UP ARROW Select the previous item in the list


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DOWN ARROW Select the next item in the list

HOME Select the first visible item in the list

END Select the last visible item in the list

ENTER Display the selected item

SPACEBAR Select or clear a check box in the list

Keys for laying out a PivotTable or PivotChart report

1. Press F10 to make the menu bar active.

2. Press CTRL+TAB or CTRL+SHIFT+TAB to select the PivotTable toolbar.

3. Press the LEFT ARROW or RIGHT ARROW key to select the menu to the leftor right or, when a submenu is visible, to switch between the main menu and

submenu.

4. Press ENTER (on a field button) and the DOWN ARROW and UP ARROW keys

to select the area you want to move the selected field to.

Note To scroll to the top or bottom of the field list, press ENTER on the More

Fields or button.

Keys for grouping and ungrouping PivotTable items


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ALT+SHIFT+RIGHT

ARROW

Group selected PivotTable items

ALT+SHIFT+LEFT ARROW Ungroup selected PivotTable items

Keys to use with the OLAP Cube Wizard


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Use these keys to complete Step 2 in the OLAP Cube Wizard.

To move a field from the Source fields list to the Dimensions box

1. Press the TAB key to select the Source fields list.2. Press the UP ARROW or DOWN ARROW key to select the field you want to

move. Because you cannot change the order of a field after you move it, select first

the field you want to appear at the top of the Dimensions box.

3. Press the TAB key to select the > button, and then press ENTER.

4. To move other fields, repeat steps 1 through 3.

To move a field to a lower or higher level in the Dimensions box

1. Press the TAB key to select the Dimensions box.

2. Press the UP ARROW or DOWN ARROW key to select the field you want to

move.

3. Press CTRL+X.

4. Press UP ARROW / DOWN ARROW key to select where you want to move thefield.

5. Press CTRL+V.


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Shortcut Keys for Word - Excel

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