Shortcut Keys by T.A.Siraj

8/14/2019 Shortcut Keys by T.A.Siraj

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Prepared By: S i r a j Fugro ME

Windows Key

Windows Key

On either side of the spacebar, outside the Alt key, is a key with theWindows logo. Holding the Windows key down and pressing another

key will initiate quite a few actions. Some of the more common are

listed in the table below:

Displays the Start Menu.

+ D

Minimizes all windows and shows the Desktop.

+ D

Opens all windows and takes you right back to where you were.

+ E

Opens a new Explorer W indow . Probably one of the hottest

Window s keyboard shortcuts. This one gets a lot of hoorahs!

+ F

Displays the Find all files dialog box.

+ L

Lock your Windows XP computer. Logoff in Windows Pre-XP.

+ M

Minimizes all open windows.

+ Shift + M

Restores all previously open windows to how they were before you

Minimized them.


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+ R

Displays the Run command.

+ F1

Displays the Windows Help menu.

+ Pause/Break

Displays the Systems Properties dialog box.

+ Tab

Cycle through the buttons on the Task Bar

Control Key

Ctrl

Depressing the Ctrl key while clicking allows multiple selections. Holding

the Ctrl key down and pressing other key combinations will initiate quite afew actions. Some of the more common ones are listed below.

Ctrl + A

Select All items

Ctrl + B

Add or remove Bold formatting

Ctrl + C

Copy, places the selected/highlighted copy on the clipboard.

Ctrl + C + C

Opens the clipboard.


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Ctrl + F

Opens the Find what: dialog box. Great for finding references on a webpage while using your favorite web browser.

Ctrl + H

Replace, brings up the Find and Replace dialog box. Great for global find

and replace routines while working in normal and html views in yourfavorite WYSIWYG editors like FrontPage. You can also use this to find

and replace content within your Word Documents, Excel Spreadsheets,

etc...

Ctrl + I

Add or remove Italic formatting.

Ctrl + N

Window, In Internet Explorer, opens a New Window. In Outlook, opens a

New Mail Message. In most publishing programs like Word, opens a New

Document.

Ctrl + O

Open, brings up a browse dialog and allows you to select a file to open.

Ctrl + P

Print

Ctrl + S

Save

Ctrl + U

Add or remove Underline formatting.

Ctrl + V

Paste, inserts the copy on the clipboard into the area where your flashing

cursor is positioned or the area you have selected/highlighted.

Ctrl + W

Close, will close the document currently open.


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Ctrl + X

Cut, removes the selected/highlighted copy and places it on the clipboard.

Ctrl + Y

Redo last command. Many software programs offer multiple Redo's bypressing Ctrl + Y + Y + Y...

Ctrl + Z

Undo last command. Many software programs offer multiple Undo's bypressing Ctrl + Z + Z + Z...

Ctrl + Esc

Open the Start menu (or use the Windows Key if you have one).

Ctrl + =

Spell checker (pre WinXP).

Ctrl

While dragging a file to copy the file.

Ctrl + Shift

While dragging a file to create a shortcut.

Ctrl + Tab

Allows movement (toggle) from one open window to the next in anapplication with more than one open window.

Ctrl + F4

Close a window in an application without closing the application.

Ctrl + F5

In Internet Explorer, Ctrl + F5 will Refresh the web page bypassing cache(all images and external file references will be reloaded).


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Alt Key

Alt

Located on either side of the space bar. Holding the Alt key down and

pressing another key will initiate various actions. Some of the more

common ones are listed below:

Alt + F4

Closes the current active window. If there is no active window this opens

the Shut Down dialog box.

Alt + underlined letter in menu

To carry out the corresponding command on the menu.

Alt + left/right arrows

In a browser moves forward or back through the pages visited in a

window.

Alt + Space Bar

Displays the current window's system menu. This is the same as left

clicking on the application icon at the top left of the window.

Alt + Enter

Displays a selected items properties. This can also be done with Alt +double-click.

Alt + PrtScrn

Captures the top window of the active application.

Alt + Space Bar

Displays the main window's system menu. This is the same as clicking on

the application icon at the left end of the title bar.

Alt + Space Bar + C

After the system menu is displayed (see above), this combination willclose a window. This works the same way as Alt + F4 but requires less

stretch.


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Alt + - (hyphen)

Displays the current window's system menu. This is the same as leftclicking on the application icon at the top left of the window.

Alt + Tab

Displays a list of open application windows. Keeping Alt depressed and

selecting Tab cycles through the list. Releasing selects the highlightedapplication window.

Alt + Ctrl

The Application key has an image of a mouse pointer on a menu (between

the Alt and Ctrl keys ( ) to the right of your Space Bar). Depressing thiskey will display the selected item's shortcut window. This is the menu that

is displayed by right-clicking.

FUNCTION KEYS

Esc

Equivalent to clicking the Cancel button. In PowerPoint the Esc key will

stop a running slide show. On a web page with animations, the Esc key

will stop the animations. On a web page that is loading, the Esc key willstop the page from loading. The keyboard combination Ctrl + Esc will

open the Start Menu.

F1

While working in an application, depressing this key will bring up the

applications help menu. If there is no open application F1 will open

Windows Help.

F2

Choose this key to rename a selected item or object.F3

Depressing this key will display the Find: All Files dialog box.


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F4

Selects the Go To A Different Folder box and moves down the entries in

the box (if the toolbar is active in Windows Explorer)

F5

Refreshes the current window. In Internet Explorer, F5 will Refresh the

web page.

F6

Moves among panes in Windows Explorer.

F7 Check MS WORD Shortcut Keys

F8

F9

F10

Activates menu bar options. Use right and left arrows to select menus anddown arrows to display pull down menus.(Check MS WORD Shortcut Keys)

F11

In Internet Explorer this key will allow you to toggle between full screenviewing mode and normal viewing mode.

F12

Print Screen/SysRq

Usually located at the upper right hand corner of your keyboard next to the

Scroll Lock and Pause/Break keys. Often abbreviated PrtScr, the Print

Screen key is a useful key supported on most PCs. In DOS, pressing the

Print Screen key causes the computer to send whatever images and text

are currently on the display screen to the printer. Some graphics programs

and Windows, use the Print Screen key to obtain Screen Captures.

Tab

This key can be used to move forward through options in a dialog box.

Ctrl + Shift + Tab can be used to move backward through the options.

Ctrl + Tab allows movement from one open window to the next in an

application with more than one open window.


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Alt + Tab displays a list of open application windows. Keeping Altdepressed and selecting Tab cycles through the list. Releasing selects the

highlighted application window.

Caps Lock

Locks the keyboard in "Capitals" mode (only applies to Alpha keys). The

Caps Lock key should be used with caution. Using ALL CAPS is a

usability no-no as many have difficulty scanning text that is ALL CAPS.Also, when sending email in all caps, this could be misconstrued as

shouting at someone.

Shift

The obvious use of this key is to allow selection of capital letters whendepressing the alphabet characters, or selecting the characters above other

non-alpha keys.

Depressing the Shift key while inserting a CD-ROM will bypass auto play.

Shift + Delete to permanently delete a selected item, bypasses the RecycleBin.

Space Bar

Insert a space between words. It is suggested that you utilize Tabs (or other

formatting commands) to put distance between elements. Using the spacebar to insert visual space works but would not be considered a best practice

in page design. Double spaces between sentences are no longer required.

This is a carryover from the days of fixed width fonts on a typewriter suchas Courier, Orator, Prestige Elite, etc.

Pressing the Space Bar while viewing a web page in Internet Explorer will

scroll the page downwards. Shift + Space Bar will scroll the page upwards.

Enter

Creates a new Paragraph

( ) or what is referred to as a HardReturn. In any dialog box a selected button or command can be selectedby depressing this key. Selected buttons can be recognized by their darker

(dotted) borders, or what is referred to as Focus.


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Shift + Enter

Creates a new Line Break
( ) or what is referred to as a SoftReturn.

Shift + Arrow

Shift + Arrow Up, Down, Left or Right. Position your cursor at the

beginning of the area you wish to highlight for copying. Now use the up,

down, left or right arrow keys to select areas of content to be highlighted,copied, pasted, etc.

Backspace

While working with text, use this key to delete characters to the left of theinsertion point.

Insert

Home

Depress and hold the Ctrl key as you select Home to go to the first line of adocument.

Page Up

In a browser window use the Page Up key to move up one full screen on aweb page.

Delete

While working with text, use this key to delete characters to the right of the

insertion point. This key can also be used to delete selected files. If you usethe keyboard combination Shift + Delete the item is permanently deleted,

bypassing the Recycle Bin.

End

Depress and hold the Ctrl key as you select End to go to the last line of adocument.


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Page Down

In a browser window use the Page Down key to move down one fullscreen on a web page.

Up Arrow

Navigate in a document to the line above. Hold the Ctrl key down as youpress this key to move to the beginning of the second line above.

Right Arrow

Navigate in a document one character to the right. Hold the Ctrl key downas you press this key to move one word to the right.

Down Arrow

Navigate in a document to the line below. Hold the Ctrl key down as you

press this key to move to the beginning of the second line below.

Left Arrow -- Navigate in a document one character to the left. Hold the Ctrl key

down as you press this key to move one word to the left.

Keypad Keys

Num Lock

If you want to use the numeric keypad on the right end of the keyboard to

display numbers, the Num Lock key must be selected (usually a lightabove the Num Lock will indicate that it is on). If you want to use thekeypad to navigate within a document, turn off Num Lock by pressing the

key (the light will go off).

* (Asterisk)

In Windows Explorer this expands everything under the current selection.

Caution: do not try this with the C Drive icon selected.

- (Minus Sign)

In Windows Explorer this collapses the current selection.

+ (Plus Sign)

In Windows Explorer this expands the current selection.


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Keyboard shortcuts specific to MS Word

Ctrl+NOpen a new word document

quickly.Ctrl+X

Cut- Removes the selection fromthe active document and places it

on the clipboard.

Ctrl+OOpens a previously saved

document.Ctrl+C

Copies the selection to the

clipboard

Ctrl+WCloses the active window,

but does not Exit Word.Ctrl+V

Paste - Inserts the contents of the

clipboard at the insertion point(cursor) or whatever is selected.

Ctrl+S

Saves the active document

with its current file name,

location and format.Ctrl+A

Selects all text and graphics in the

active window.

Ctrl+P Prints the active file, alsogives the opportunity to

change print optionsCtrl+F

Find - Searches for specified textin the active document

Alt+F4Exit - Closes MicrosoftWord.

Ctrl+B

Bold - Formats selected text;

make text bold, or remove boldformatting

Ctrl+Z

Undo the last action. This

selection can be repeated

several times.Ctrl+I

Italic - Formats selected text;

make text italic or remove italic

Ctrl+Y

Redo - After an action has

been undone, it can bereinstated in the document.

Ctrl+U

Underline - Formats selected text;

make text underlined or removeunderline

Less commonly used keyboard combinations

Increase selected text in increments like

the drop down font menu (Thanks Daniel)

Apply

superscriptformatting

Decrease selected text in increments like

the drop down font menu

Apply

subscript

formatting

Increase selected text one pointCopyformats

Decrease selected text one pointPaste

formats

Change case of the lettersSingle space

lines


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Underline words but not spacesSet 1.5 linespacing

Double underline textDouble

space lines

Center a paragraphDelete oneword to theleft

Justify a paragraph

Delete one

word to the

right

Left align a paragraphRight align aparagraph

Indent a paragraph from the leftInsert a line

break

Create a hanging indentReduce ahanging

indent

If text is already selected and you want to extend the selection area

Extend selection one character to the left

Extend

selection one

character tothe right

Extend selection to the end of a word

Extend

selection tothebeginning of

a word

If you want to move the cursor

One character to the rightOnecharacter to

the left

One word to the rightOne word to

the left

To the end of a documentTo thebeginning of

a document


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USAGE OF FUNCTION KEYS IN MS WORD

Escape - Esc is used to back out of situations. When you find yourself in a place where

you don't want to be, try the Esc key. In PowerPoint this key will stop a running slide

show. The keyboard combination Ctrl + Esc will open the Start menu.

F1

While working in an application, depressing this key will bring up the

applications help menu. If there is no open application F1 will open Windows

Help.

F2

Choose this key to rename a selected item. Alt + Ctrl + F2 to open a new document in MS Word

Ctrl + F2 to open print preview in MS Word

F3

Depressing this key will display the Find: All Files dialog box.

Shift + F3 will change case in MS Word. Continue to press F3 (with the Shiftkey depressed) to toggle through all choices.

F4

Holding down the Alt key while depressing F4 closes the current active window.If there is no active window this opens the Shut Down dialog box.

Repeat an action with F4. For example, if your last action was to format a word as

Bold, you can repeat the procedure by highlighting another word and depressing

F4. This continues to work until your next action.

F5

Select this key to refresh the contents of a dialog box, such as the Save As orOpen dialog boxes, or in a window such as a Windows Explorer window.

Open the Find and Replace dialog box in MS Word

F5 + Ctrl + Shift to insert a bookmark in MS Word

Use this key to start a slide show in MS PowerPoint


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F6

F6 + Ctrl + Shift to move to a previous window in MS Word

F6 + Ctrl + Alt to move to a previous window in MS Word

F7

Perform Spell and Grammar check in MS Word

F7 + Shift when a word is highlighted to access the thesaurus in MS Word

F8

F9

F10

Activates Menu Bar options. Use right and left arrows to select menus and down

arrows to display pull down menus.

F10 + Shift - Depressing this key combination will display the selected item'sshortcut window. This is the menu that is displayed by right-clicking.

F11

In Internet Explorer this key will allow you to toggle back and forth betweenfull screen view (all toolbars compressed into one thin line) and normal view

In Excel this key will make a chart using data that you have highlighted

F12

Open a new document in MS Word

F12 + Ctrl + Shift to print in MS Word

F12 + Shift to Save in MS Word

F12 to open the Save As dialog box in MS Word

Print Screen - Don't look at your printer after pressing this key. This sends a copy ofwhatever is on the screen to the clipboard. One common use of this action is to paste theclipboard into Paint to copy a portion of an image for use in another application. If you

wish to copy only the active window, hold down the Alt key, then tap on the PrintScreen key. It will copy only that window that is active, not the whole desktop.


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Scroll Lock

* (Asterisk)

Ctrl + Shift + * to select the current region around an active cell in MS Excel.This can be quite useful in creating charts.

Hyphen (dash)

Ctrl + - (Hyphen) to bring up the Delete dialog box in MS Excel

[

Ctrl + [ to decrease font size of highlighted text one point at a time (MS Wordand MS PowerPoint)

]

Ctrl + ] to increase font size of highlighted text one point at a time (MS Word and

MS PowerPoint)

P

Ctrl + P to print in many applications

Ctrl + P to bring up the pen if you are in a PowerPoint show

E

E to erase whatever you drew using the pen in a PowerPoint show

A

Ctrl + A to select all in many applications

Ctrl + A to replace the pen with the arrow pointer if you are in a PowerPoint

show


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B

Ctrl + B to make selected text Bold B to make the screen Black if you are in a PowerPoint show

W

Ctrl + W to close a window

W to make the screen White if you are in a PowerPoint show

Z

Ctrl + Z to undo (to Zap an error)

X

Ctrl + X to cut selected text or images

C

Ctrl + C to copy selected text or images

V

Ctrl + V to paste text or images that have been cut or copied

S

Ctrl + S to save a document

D

Ctrl + D to make a favorite in Internet Explorer


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Ctrl - Depressing the Ctrl key while clicking allows multiple selections. Holding the Ctrl

key down and pressing another key will initiate quite a few actions. Some of the more

common are listed in the table below:

Ctrl + A to select all itemsCtrl + C to copy selectedtext or items

Ctrl + V to paste thecontents of the clipboard

Ctrl + P to print Ctrl + Z to undoCtrl + X to cut selectedtext

Ctrl + Esc to open the

Start menuCtrl + = to bring up spell

checker (pre Win XP)

Ctrl + B to add/remove

Bold formatting

Ctrl + I to add/remove

Italic formatting

Ctrl + Shift + *(Asterisk)

to select the current regionaround an active cell in

MS Excel. This can be

quite useful in creating

charts.

Ctrl + W to close theactive window

Ctrl while dragging a fileto copy the file

Ctrl+ Shift whiledragging a file to create a

shortcut

Ctrl + P to display the pen

in a PowerPoint show

Ctrl + A to display the

arrow in a PowerPointshow

Ctrl + B to turn the screen

Black in a PowerPointshow

Ctrl + W to turn the screen

White in a PowerPoint

show

Ctrl + S to save the current

documentCtrl + U to add/remove

Underline formatting

Ctrl + 9 to hide rows inMS Excel (add Shift to thesequence to unhide.)

Ctrl + Tab allows

movement from one openwindow to the next in an

application with more thanone open window.

Ctrl + F4 to close a

window in an applicationwithout closing the

application.

Ctrl + Enter while in Internet Explorer - Enter only the domain name then depressCtrl before striking Enter/Return. IE automatically fills in the complete URL for a

.com address.

Ctrl + - (Hyphen) to bring

up the Delete dialog box inMS Excel

Ctrl + C + C to open the

clipboard.

Ctrl + 0 to hide columns in

MS Excel (add Shift to thesequence to unhide.)

Ctrl + arrow (in Excel) - In a large worksheet this combination allows you to

quickly move left, right, up, or down. Starting from cell A1, depressing Ctrl and

pressing the right arrow moves to the cell in row 1 adjacent to the first empty cell.Ever wonder how many rows are in a worksheet? On a blank worksheet hold down

the Ctrl key and press the down arrow.


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Keyboard shortcuts specific to MS Excel

Ctrl+N Open a new workbookquickly.

Ctrl+X

Cut- Removes the selection

from the active document andplaces it on the clipboard.

Ctrl+OOpens a previously saved

document.Ctrl+C

Copies the selection to the

clipboard

Ctrl+WCloses the active window,

but does not Exit Excel.Ctrl+V

Paste - Inserts the contents ofthe clipboard at the insertion

point (cursor) or whatever is

selected.

Ctrl+S

Saves the active document

with its current file name,location and format. Ctrl+A

Selects all on the active

worksheet.

Ctrl+P

Prints the active file, also

gives the opportunity tochange print options

Ctrl+F

Find - Searches for specifiedtext in the active document

Alt+F4Exit - Closes Microsoft

Excel.Ctrl+B

Bold - Formats selected text;

make text bold, or remove

bold formatting

Ctrl+Z

Undo the last action. This

selection can be repeated

several times.

Ctrl+I

Italic - Formats selected text;

make text italic or remove

italic

Ctrl+Y

Redo - After an action hasbeen undone, it can be

reinstated in the

document.

Ctrl+U

Underline - Formats selectedtext; make text underlined or

remove underline

Less commonly used keyboard combinationsTo use any of these combinations hold down the first key(s) and tap the last key

one time.

Release the held keys when the action is completed

Select the

next sheet

in theworkbook

Select the

previous

sheet in theworkbook

Move to

the

previous

workbookor window


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Completea cell entry

and move

to the rightin the

selection

Complete acell entry

and move

to the left inthe

selection

Move tothe

previous

workbookor window

Move tothe next

workbook

or window

Start a newline in the

same cell

Complete a

cell entryand move

down in

the

selection

Move to

the next

workbook

or window

Start a

formula

Cancel a

cell entry

In print

preview,

move to

the firstpage when

zoomed

out

In print

preview,

move to thelast page

when

zoomed out

In print

preview,

move to

the lastpage when

zoomed

out

In printpreview,

move tothe first

page when

zoomedout

Complete a

cell entry

and moveup in the

selection

Move

between

unlockedcells on a

protectedworksheet

Insert a

new

worksheet

Insert a new

worksheet

Prints the

active file,

also givesthe

opportunity

to change

printoptions

Create a

chart thatusescurrent

range

Select theentire row

Select the

entirecolumn


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Create achart that

uses the

currentrange

Enter the

time

Enter the

date

Insert ahyperlink

Fill downFill to theright

In a cell

with ahyperlink,

this

activatesthe

hyperlink

Apply the

outline

border

Remove

outline

borders

Apply thepercentage

format

Apply thecurrency

format

Select the

currentregion

around the

active cell

Hide rowsHidecolumns

Insert theAuto Sumformula

un hiderows

un hidecolumns

Display the

Format

Cells

dialog box

Completea cell entry

and move

up in theselection

Createnames from

row and

columnlabels

Show, orhide, the

Standard

toolbar

Displays all

formulas in

aworksheet,

repeat to

hide


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If text is already selected and you want to extend the selection area

Extend selection onecharacter to the left in the

formula bar, or one cell to

the left in the worksheet

Extend selection onecharacter to the right in the

formula bar, or one cell to

the right in the worksheet

Extend selection to the lastnon blank cell to the right

or above a selected cell.

Extend selection to the tothe last non blank cell to the

left or below a selected cell

If you want to move the cursor

One character to the right inthe formula bar or one cell

to the right in the worksheet

One character to the left inthe formula bar or one cell

to the left in the worksheetOne word to the right in the

formula bar

One word to the left in the

formula bar

To the end of a documentor to the right edge of the

formula bar

To the beginning of adocument or to the left edge

of the formula bar

Shortcut Keys by T.A.Siraj

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Transcript of Shortcut Keys by T.A.Siraj