Short Informal Reports Incident Reports Field Trip Reports Occasional Progress Reports Periodic...
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Transcript of Short Informal Reports Incident Reports Field Trip Reports Occasional Progress Reports Periodic...
Short Informal Reports
• Incident Reports
• Field Trip Reports
• Occasional Progress Reports
• Periodic Progress Reports
• Project Completion Reports
• Inspection Reports
• Laboratory Reports
General Format
1. A brief statement describing what the reader most needs to know
2. A short introduction to the problem
3. A discussion of the data, situation, or problem, and what has been done or could be done about it
4. A conclusion that sums up the results and possibly recommends what should be done next
Field Trip Report
Very briefly: What did you set out to do, and what did you achieve?
Who went where, why, and when?
In more detail:
• What did you do? What problems affected your work?
• What did you do about them?
Is the job complete? What still needs to be done?
SUMMARY
BACKGROUND
TRIP DETAILS1. Work done2. Problems
OUTCOME
Incident Report
• Why the message was written.
• What happened.
• What needs to be done.
• Who went where, why, and when?
• Details that describe what happened, what has been, done, and what action needs to be taken.
• The results and effects.
SUMMARY
BACKGROUND
FACTSAND EVENTS
OUTCOME
Progress Report
• A brief description of the overall situation
• Project history
• Work that has been done
• What is being done at present
• What will be done to complete the project
SUMMARY
BACKGROUND
PROGRESS
FUTURE PLANS
SITUATIONNOW