MOUNT MAGNET

MINUTES

SHIRE MOUNT MAGNET ASTRO ROCKS SUB COMMITTEE MEETING

Unconfirmed Minutes of Meeting held on the 3rd of May 2019

In attendance: Community representatives - Liz Tuckey and Stephen Thorpe

Appointed Committee representatives as per attendance sheet - Cr Mcgorman (JM), Cr Williams

(KW), Ms Jade Reed (JR)Shire representatives - Ms Karen Morrissey (KM), CEO Kelvin Matthews (CEO)

Apologies - Cr Jorgen Jensen, Wendy McGorman, Maureen Murat, Felicity Andersen and Debbie

Oliphant

1. Opening of meeting

The meeting opened at 6,07 pm.

2. Attendance recorded

It was agreed that the meeting be chaired by KM and minutes taken by CEO.

3, Minutes of previous meeting - N/A inaugural meeting

4. General Business

4.1 Purpose of Astro Rocks Sub Committee - The CEO provided a brief background in regard to the

intention of the Astro Rocks Festival Sub Committee to include members a sub-committee that can

provide input in regards to planning for the future strategic direction of the Astro Rocks Festival. Councilagreed that the CEO, Works Manager and Finance & Administration Manager be included as part of theAstro Rocks Festival Sub Committee, along with the Tourism Planning, Marketing and Events consultant(Creata Vision) that will provide input to the sub committee's functions.

The matter received - no action required.

4.2 2019 Astro Rocks Fest Report - KM tabled preliminary report for the 2019 Astro Rocks Fest regardingprogress planning for the event to date as attached. Discussion regarding contents of report by

committee members including:

• Itinerary of events planned to date

• Cooperation with Race Club regarding coordination of events

• Accommodation issues such as overflow camping at racecourse north side

Minutes of Astro Rocks Committee Meeting 3rd May 2019 Page 1 of 7

• Complimentary community events to coincide with main events of Astro Rocks and races. For

example prospecting opportunities, movies and possible 2up being relocated from racecourse to

Commercial Hotel.

• Insurance related matters - CEO to research further and advise committee, especially regarding

overflow camping at racecourse.

" Branding and marketing - further advertising and programming to be finalized by next meeting,and

• Invitation of dignitaries - noted consideration of invitation needs to be undertaken as soon as

possible.

That the above matters be received and action noted where required for further discussion at next meeting.

4.3 Expanded sub-committee - attendees at the sub-committee meeting resolved to accept Ms Liz Tuckey

and Mr Stephen Thorpe as members of the Astro Rocks sub-committee.

Moved: KW Seconded: Jr Carried 7/0

6. Closure of Meeting

There being no further business the meeting closed at 7.15 pm.

7. Next meeting

To be 20th of May 2019 commencing at 5.30 pm.

Minutes of Astro Rocks Committee Meeting 3rd May 2019 Page 2 of 7

MOUNT MAGNET

ASTRO ROCKS COMMITTEE ATTENDANCE LIST

Meeting Date: 3/5/2019

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Minutes of Astro Rocks Committee Meeting 3rd May 2019 Page 3 of 7

2019 ASTRO ROCKS FEST

3rd May 2019 REPORT - UPDATE

2019 PROGRAMME DEVELOPMENT

1: A SPECIAL GUEST for 2019 is Winthrop Professor Andy Whiteley, who was introduced by

Professor Lyn Beazley AO after the 2018 Astro Rocks Fest. Professor Whiteley will give a

Presentation on Saturday morning 21 September, about the MicroBlitz Citizen Science Project

analysing microbes in the soil. www.microblitz.com.au

• This will include an introductory talk (30 mins) plus ISmins questions plus a viewing of

approximately 40 minutes of the film "Symphony of the Soil."

• This Presentation is the first time Astro Rocks Fest has extended into soils formed from the

rocks. While rocks represent the Abiotic (devoid of life) aspect, the inclusion of soils

represents progression ofAstro Rocks Festto encompassing the Biotic (living organisms)

aspects, which then leads to Cultural aspects. That is, the ABC of geotourism.

• Extending impact of Astro Rocks Fest further into the community, it is intended that

Microblitz Project Manager will visit Mount Magnet to engage local young citizens, prior to

Astro Rocks Fest. Soil samples taken around Mount Magnet will complete the WA project.

"WHAT IS MICROBLITZ? MicroBlitz is big. It's citizen science on a vast scale. It's a crowd - sourced

science project that spans Western Australia. It is globally significant research that will help us

understand and address the big environmental issues of our time. Climate change. Food security.

Water security. And it all starts with the tiniest of nature's building blocks - microbial DNA."

Quote from UWA brochure Microblitz DIG A LITTLE DISCOVER A LOT

Astro Rocks Fest Co-Ordinator Karen Morrissey met with Prof Andy Whiteley at UWA in March 2019 and

included teleconference with Project Manager Deborah Bowie.

2: WIRNDA BARNA ARTISTS and MEMBERS of WA INSPIRED ART QUILTERS will collaborate

to form the 2019 Astro Rocks Fest art exhibition. The quilts will be displayed along with

Wirnda Barna artwork in the WIRNDA BARNAART CENTRE. All exhibited pieces will be for

sale. The quilters will also bring small, low priced quilted items, plus greeting cards with

images of the larger quilts for sale. The Art Quilters have set up their own website,

showing quilts to be exhibited and sold.

MOUNT MAGNET QUILT PROJECT for Mount Magnet Astro Rocks Fest 2019

"Announcing the Mount Magnet Quilt Project

Stella King, Elizabeth Humphreys and Pat Forster have the amazing opportunity to exhibit

quilts with the Wirnda Barna Artists in Mount Magnet for the Astro Rocks Fest there, in

September this year"

https://mountmagnetquiltproject.wordpress.com/

2019 Astro Rocks Fest - Report and Update 3rd May Karen Morrissey Co - Ordinator

Page 1Minutes of Astro Rocks Committee Meeting 3rd May 2019 Page 4 of 7

Art Exhibition Development; At the GeoparksWA Workshop in November 2018, "Geotourism and

Geoparks: The Cultural Connections" at which (Astro Rocks Fest Co-Ordinator) Karen Morrissey was

presenting, - Pat Forster and Stella King proposed the concept of a quilt exhibition with Indigenous

connections. This in turn developed into a collaborative exhibition with Wirnda Barna artists

following further communication and a meeting in Perth between Pat Forster, quilter colleague,

Wirnda Barna/BLAC CEO Patricia Edwards and Astro Rock Fest Co-Ordinator.

It is envisaged that the quilters will further develop a relationship with the Wirnda Barna

artists and share their quilt art skills.

3: GENERAL PROGRAMMING - with Presenters travelling in to make up the event:

The International Centre Radio Astronomy Research will again oversee the Astrofest

evening. This will include amateur astronomers, Scitech, Fireballs in the Sky, Astronomy

Education Services, Richard Tonello and Astrophotography Exhibition.

ICRAR will manage the Astrophotography Exhibition. [Dr John Goldsmith has stepped

down from his role as Curator of the Exhibition, after ten years.]

ICRAR is working on a new visual presentation, to project astro images onto the squash

court wall facing the oval, with an update of research results coming from SKA and ICRAR.

This will be in place of Moon Viewing, since the moon will be rising later

CHARLIES PIZZA which provided wood fired pizzas for Meeka's Cutback Festival is

available to provide food at Astro Rocks Fest - and will need to know which events/venues

RAMELIUS and BLAC are both willing to provide bus tours to the Mine and Granites

respectively

Richard Tonello will offer a Presentation first thing on Saturday morning after Astrofest.

Fireballs in the Sky - workshop/presentation

Mines Department will support the return of very popular geology expert Michael

Wingate to make a Presentation. Michael Wingate has offered to give a Presentation on

how the age of old rocks are determined and will illustrate this with the age of the

Orbicular Granite.

Michael Wingate will give advice regarding possibility of Mines Department field mapping

geologist who has recently mapped around Mount Magnet - suggesting an interesting

geological locality and lead an excursion to it

Rock Exhibitors: Due to the unsuitability of the rocks being displayed outside (2017) and in

other locations - the Rock Exhibition will return to the ANZAC hall. Feedback from 2018

was to have the Rock Exhibits on display on both Saturday and Sunday.

Professor Ross Dowling has indicated that GeoparksWA will have a stall

There have been other enquiries regarding stalls, however this area (lack of stalls or too

many stalls for the people) remains the weakness of AstroRocks Fest and will require a

process of community (regional) engagement to create attractive, unique saleable items

PCYC have yet to reply regarding the mobile climbing wall.

2019 Astro Rocks Fest - Report and Update 3rd May Karen Morrissey Co - Ordinator

Page 2Minutes of Astro Rocks Committee Meeting 3rd May 2019 Page 5 of 7

4: LOCAL:

Mount Magnet Race Club confirms Saturday 21st September for Race Meeting, requiring a

collaborative approach in programming to ensure success to both. Gates open at 12 noon

with first race at 1pm and final race around 5pm. Followed by music and 2 UP.

Filming of "The Furnace" may be taking place at this time

Yulella have indicated they are wishing to have a food stall

Bidi Bidi in 2018 Feedback indicated being happy with their location in the Park

5: FEEDBACK from 2018 needs to be taken into consideration

6: ADVERTISING SO FAR :

AUSTRALIA'S GOLDEN CUTBACK 2019 Holiday Planner

Without charge: AUSTRALIAN SKY AND TELESCOPE - THE ESSENTIAL MAGAZINE OF ASTRONOMY

FEB/MARCH MAY/JUNE PAGE 74 article in Space celebrations plus 2019 CALENDAR

7: SOCIAL MEDIA: Need for Co-Ordinator to move new incoming information quickly to facebook

page and website. Process cannot continue to wait on timing of Committee Meetings. Propose that

uploads are confirmed in consultation with Shire CEO as required, to enable Astro Rocks Fest social

pages to be more responsive to incoming information and developments.

Some Confirmations:

www.sciart.com.au Ben Beeton Artist in Residence proposed by Professor Brad Pillans

"My art drops a thread through aspects of the ecology, geologv and deep time Nstory of natural

systems"

LOGO - particularly with regard sandwich board and town entry signage

2019 Astro Rocks Fest - Report and Update 3rd May Karen Morrissey Co - Ordinator

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Minutes of Astro Rocks Committee Meeting 3rd May 2019 Page 6 of 7

PRINTED PROGRAMME: Noting Feedback from 2018: Some people found the layout format

difficult to follow.

Proposed: Follow same visual patterning but change background colour.

Increase number of pages to 8 printed both sides (2 x A3 stapled) to enable

• information layout format change (Time, Activity, Activity Information, Venue)

• extra day's (Sunday) programming

• larger Town Map with larger text plus introduce Field Trip Map

MERCHANDISE:

Imprinted with Mount Magnet Astro Rocks Fest logo, Murchison Geo Region, Western Australia

Seek orders from local businesses to sell from their retail and accommodation outlets?

CALICO BAGS REPRINT - imprinted with Mount Magnet Astro Rocks Fest Logo, Murchison Geo

Region, Western Australia

Potential to fill a number of bags with freebies to create an information bag. (Same price but with

Astro Rocks providers info, Murchison regional tourism, geo and astro freebies)

TEE SHIRTS - imprinted with Mount Magnet Astro Rocks Fest Logo, Murchison Geo Region, Western

Australia

[VOLUNTEER/ operators printed tee shirts - different colour - with collars?]

HATS - MAGNETS - PENS - COFFEE MUGS - OTHER?

End of update

NOTE: While this update includes significant details, it won't be inclusive of all aspects

which will need discussion.

2019 Astro Rocks Fest - Report and Update 3rd May Karen Morrissey Co - Ordinator

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Minutes of Astro Rocks Committee Meeting 3rd May 2019 Page 7 of 7