SHIPPING INSTRUCTIONS

Exhibition date,

Amsterdam RAI

DB SCHENKER INTERNATIONAL B.V. C/O AMSTERDAM RAI

Europaplein 2 – 22 / P9 NL- 1079 GZ Amsterdam

Phone: +31 (0)20 549 279 0

Mail: fairs.amsterdam@dbschenker.com

Version: September 2011

Shipping Instructions

Amsterdam RAI

Seite 2 von 9

Agenda

Page

1. SCHEDULE FOR AIR AND SEA FREIGHT ......................................... 3

2. ADDRESSING REGULATIONS ....................................................... 3

3. LABELLING / PACKAGING ............................................................ 3

4. DOCUMENTATION ....................................................................... 4

5. CUSTOMS AND IMPORT REGULATIONS ......................................... 5

6. HANDLING OF EMPTY PACKING MATERIAL, INTERMEDIATE TRANSPORTS AND RETURN TRANSPORTS ...................................... 5

7. LIABILITY AND INSURANCE ......................................................... 6

8. TERMS OF PAYMENT ................................................................... 6

9. YOUR SCHENKER TEAM AT AMSTERDAM FAIRGROUND ................... 6

10. HALL PLAN ................................................................................. 8

Shipping Instructions

Amsterdam RAI

Seite 3 von 9

1. Schedule for air and sea freight To guarantee in time delivery of your exhibition goods to the booth on the fairgrounds

below deadlines have to be met:

Sea freight (LCL) = at the latest 14 days prior to the exhibition opening at the

Port of Rotterdam

Sea freight (FCL) = at the latest 14 days prior to the exhibition opening at the

Port of Rotterdam

Air freight = at the latest 10 days prior to the exhibition opening at

Amsterdam Schiphol airport

Notification

Please send us by fax or e-mail all dates of the transport (i.e.: AWB, B/L, Consignment)

in advance before shipping.

2. Addressing regulations

Please address your exhibition goods as follows:

Consignee: DB Schenker International B.V.

c/o Amsterdam RAI

Europaplein 2 – 22 / P9

NL- 1079 GZ Amsterdam

Notify: Name of exhibitor

c/o Name of exhibition

hall / booth

Commodity Description: fairs and exhibition goods for name of exhibition, Amsterdam

3. Labelling / Packaging Please label your exhibition goods with below address:

name of exhibition Amsterdam

c/o DB Schenker International B.V.

Name of the exhibitor

Hall / booth number

Number of packages: etc. 1 / 4

Dimensions

Gross / net weight

We recommend not using cartons for packaging but stabile, waterproof and re-closable

packing material. These materials should also resist the storage of empties as well as

return or further transport.

All packing must be equipped with skids for handling by forklift- and pallet truck.

Wood packing requirements apply in the European Community.

Shipping Instructions

Amsterdam RAI

Seite 4 von 9

Fumigation must be arranged for all wooden packing materials in the country of origin

before shipping to Amsterdam - exception for packing made entirely of plywood / wood

chip board.

To verify that the wooden packing has undergone heat treatment or Methyl Bromide

treatment the following data should be marked / stamped onto the outside of the wooden

packing clearly visible.

• IPPC Logo

• ISO country code (= xx)

• unique number assigned to the company that has carried out the fumigation,

namely a national plant protection organization (= OOO)

• method of fumigation (=YY) - HT: heat treatment / MB: Methyl Bromide

4. Documentation

Each shipment has to be accompanied by a full set of documents, as following:

Sea freight

2 original and 3 copies of Bill of lading

3 copies of commercial / proforma invoice

3 copies of packing list (if available)

1 copy of insurance policy (if available)

1 original of certificate of origin / preferences (if applicable*)

Airfreight

2 copies of air waybill (AWB)

3 copies of commercial / proforma invoice

3 copies of packing list (if available)

1 original of certificate of origin / preferences (if applicable*)

Road freight

In order to avoid any problems with customs authorities, please present all necessary

customs documents such as T-form, Carnet ATA etc., certificate of origin / preference (if

applicable*) to our office upon arrival at Amsterdam.

*(G.S.P. FORM-A, EUR.1, ATR.1)

Commercial invoice / packing list

As aforementioned, commercial / proforma invoices are required. These should contain at

least the following information:

• full address of the exhibitor, hall and booth number (as consignee or notify)

• detailed description of the goods (incl. model and serial number/s)

• value of every single item as well as total (CIF)-value

• country of origin or manufacture

It is also possible to use a combined commercial invoice/packing list. This form should

contain the above mentioned details as well as number of pieces, weight and dimensions.

It will be of assistance to categorize the goods as follows:

• exhibits

• display stand materials

• brochures, gifts and other give away items

Shipping Instructions

Amsterdam RAI

Seite 5 von 9

5. Customs and import regulations

On entry / importation non-community goods, which are imported from third countries

must undergo a customs procedure.

Definite import

The release for free circulation either takes place upon entering the European Community

or following transit procedures. When importing third country goods customs duty and

import turnover taxes have to be paid. In addition, for certain commodity groups such as

coffee, tobacco, spirits and sparkling wine excise taxes have to be paid (detailed informa-

tion bellow).

Temporary import

By placing a transit procedure a security equal to the import duties has to be deposited

at the customs office of departure. After the proper execution of the transit procedure

the security will be reimbursed by the customs office of departure.

The customs clearance can be either handled by us or a customs agent.

6. Handling of empty packing material, intermediate transports and return transports

Sale of exhibition goods

Goods may be sold during the exhibition, but they must under no circumstances be removed from the fairgrounds before duty/tax has been paid, permanent customs import procedures have been completed and the exhibition is over.

Empty packing material

We pick up empty crates, boxes and packing material directly at the booth at the end of

the installation period. At the end of the exhibition we will deliver the stored empties

automatically to the booth.

Intermediate transports

If transports are necessary during the exhibition period from a depot to the booth please

do not hesitate to contact our staff at our exhibition office on-site which is located be-

tween hall 1 and 5 (see attached hall plan).

Re-packaging

At the end of the exhibition we will automatically deliver your empties to the booth. Surly

we can assist with the re-packing if you require this additional service.

A supervisor has to attend the packing who will afterwards confirm the proper packing.

Specifically, we would like to acknowledge you that all Schenker performed packing ser-

vices are only executed on behalf of you and at your own risk.

Return transport

Our staff will make contact during the exhibition to all exhibitors to collect instructions

regarding the forwarding and return instructions as well as to inform about necessary

formalities.

Shipping Instructions

Amsterdam RAI

Seite 6 von 9

7. Liability and insurance

Our liability ends upon delivery of the exhibition goods to the booth and only resumes

again with the acceptance of the goods at the booth. We do not assume liability for any

goods left in the empty crates, boxes or packing material.

Possible damages etc. have to be acknowledged immediately and in writing to our on-site

exhibition office between hall 5 and 7 or to your responsible Schenker branch office.

The goods are not insured by DB Schenker International B.V., unless written on the order,

services are always at the risk of the customer. All transactions are subject to the Dutch

Forwarding Conditions, including arbitration clause, in the latest version deposited by

FENEX at the Registry of the District Court at Amsterdam, Arnhem, Breda and Rotterdam.

The general conditions are at all times available for inspections, can be consulted via

www.fenex.nl and will be sent to you upon request free of charge. Our liability starts and

ends with pick up at your address and the delivery at the booth, even without presence

of the exhibitor. Waiting times according the rules of the fair organisation are not our

responsibility.

We recommend signing a global fairs and exhibition insurance agreement to ensure you

against any losses or damages of transportation as well as during the exhibition. Surely,

we can arrange such an insurance if required.

If you renounce this comprehensive insurance protection we would like to acknowledge

you that in this case the continuous liability on the basis of the German Freight For-

warder’s Standard Terms and Conditions (ADSp) will be effective.

8. Terms of payment Our invoices are raised to the forwarding agent charges according to our tariff and are

calculated on a net basis. They are due for payment straight after receipt.

If your shipment is not handled by us, we have to ask you for payment of ex-

tra/additional charges on site.

Major credit-cards are welcome.

9. Your SCHENKER team at Amsterdam fairground

Name Function Phone Mail

Mr. Lars Pohlmann General Man-

ager

+31 651 191

994

Lars.pohlmann@dbschenker.com

Mrs. Cora Kuehner Assistant +31 613 949

397

Cora.Kuehner@dbschenker.com

Mr. Sander van

Bohemen

Sales and busi-

ness develop-

ment

+31 653 678

698

Sander.vanBohemen@dbschenker.com

Mr. Jan Wegner Operations +31 654 272

104

Jan.wegner@dbschenker.com

Mr. Michael Noor Operations +31 625 085

589

michael..noor@dbschenker.com

Shipping Instructions

Amsterdam RAI

Seite 7 von 9

SCHENKER wishes you every success at the exhibition, year and a pleas-

ant stay in Amsterdam.

If you have any questions, need assistance for special arrangements or if you require further information, please contact us anytime.

Shipping Instructions

Amsterdam RAI

Seite 8 von 9

10. Hall plan

Schenker’s main on-site office is located between hall 1 and 5 on the upper level. You will

find our service desks announced in the halls as well where you can place orders and

request additional information and services.

Shipping Instructions

Amsterdam RAI

Seite 9 von 9