ShipNet Technical Management Solution OPERATION ACCOUNTING Scenario Cargo Ship COA TC / Voyage...

ShipNet Technical

Management Solution

28th May 2014

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Today’s agenda

•Introduction

•ShipNet overview

•End to end system for Shipping Company

•Eye-Share solution

•ShipNet System demonstration

•Q&A

One System for Shipping Success

ShipNet Overview

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Company Highlights

• Largest provider of maritime ERP solutions and services• Over 300 industrial shipping customers in 45 countries• The only provider of a full maritime ERP solution

• 20 years of dedicated maritime software experience• Leading-edge technology with marine industry experience• Extended by Integrated third party partner solutions

• Owned and backed by the worlds largest provider of maritime services, Inchcape Shipping Services• Financial stability and backing to achieve our strategic goals• Integration opportunities with ISS global Port agency business

• Global presence• Proven global delivery and support capabilities• Presence in 8 countries in a network of 300 group offices

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Global Presence

• Oslo• Piraeus• London• New York• Dubai• Chennai• Singapore• Tokyo

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Some of our Customers

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MAERSK TANKERS


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ShipNet Offers

Maritime ERP

Software Systems

Implementation and Training

Services

Data and Outsourcing

Services

Technical Support

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ShipNet Maritime ERP

Four Interconnected Capabilities

A comprehensive, integrated modular shipping management system

TechnicalManagement

Safe

CommercialManagementConnected

ProcurementManagement

Smart

FinancialManagementIntegrated

One System


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Commercial Management• Voyage Estimation• Chartering and Scheduling• TC Management• Cargo and COA Management• Operations• Disbursement Management• Invoicing

Technical Management• Planned Maintenance• Inventory and Equipment• Safety Management• Occurrence Management• Document & Forms Management• Crewing• Dry Docking (Refman)

Procurement Management • Purchase to Pay Processes• Requisitioning Management • RFQ/RFI Management• Supplier MarketPlace (ShipServ)• Contract Managment• Supplier Management• Electronic Invoice workflow (OCR)

Financial Management• Cash Flow Management• Budgeting and Forecasting• Asset Management• Electronic Invoice management• Strong Reporting Capabilities• Multi Company and Currency• Full audit trail• Business Intelligence Reporting

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ShipNet Maritime ERP

Overview of functionality

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ACCOUNTINGOPERATIONCHARTERING

ScenarioCargoShipCOA

TC / Voyage Calculation

Fixture Note

Voyage Account

Position Book

Invoicing

Accounting

DA

SAFETY PMS PROCUREMENT

Occurence

Forms & Manuals

Risk Ass.

Maint. Inventory. Req. PO

SHIP - VRS Agent

Integrated End to End Processes


Eye-Share solution

for invoice

12One System for Shipping Success

streamline your invoice handling!


MOL Tankship Management UK Ltd.

• Operates 30 chemical- and oil

tankers

• 55 staff in London, UK

• Receive 18 000 invoices annually,

70 per day

Results with Eye-share:

• Completely paperless process

• Approx 70 % is automatched

and sent to Accounting as

suggestions for payment (49

invoices)

• Tech dept only has to focus on

21 invoices instead of 70

• 96% of all the invoices are now

paid on time

• Able to track where invoices

are at any given time of the

approval process

Eye-Share Invoice


Easier & faster processing by

Rule based processing / automated matching


Approval workflow


Approval by tablet and smart phone

System

demonstration


Planned Maintenance

• Complete overview of• fleet equipment, and

• maintenance schedule

• Centralized data and reporting Dashboards of full fleet performance

• Work orders• Assign work orders to crew, and

• track completion

• Demonstrate compliance to class surveyors• ShipNet PMS - is DNV and NKK class certified

• Optimise usage and ordering of spare parts


Work To Be Done


Running Hours

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Open Work Order List

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Types of Reports

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Integration to other systems

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• Maintain Minimum and Maximum Inventory levels

• Management of Critical Spares

• Location Explorer to manage shipboard storage

• Stores and Consumable Catalogues

• Integrated Procurement for ordering of

• Spares

• Consumables

• Service

• Landing ashore

• Material Receipts

Inventory & Requisitioning

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Vessel line item data includes an average of 50 – 55 characters excluding dynamic data such as delivery port, date and priority.

This means that a manual process includes of more than 1.2 million individual characters to be typed in each year fleet wide.

With ShipNet ERP: 0

In a manual process where the Purchaser send out a Request for Quotation to 3 suppliers for each one of the Requisitions

received from the ship adds up to over 72.000 individual figures to be typed in manually.

With ShipNet ERP: 0

(Regardless of how many suppliers)

Procurement Scenario

A typical shipping company which operates 16 vessels receives about 150 Purchase Orders with an average of 10 line items from each ship annually:


ShipNet Procurement

• Stay on top of all processes

• Stay on top of cost and cost vs budgets

• Comprehensive, yet easy to use

• Any kind of procurement scenarios

• Fully workflow driven

• Automates daily tasks

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ShipNet Procurement

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• Fully integrated process

Ship – Shore – Supplierso Integrated with ShipNet PMS

and Safety systems

o Integrated with ShipNet

Financials

o Integrated with suppliers

through eProcurement

o Integrated with other PMS

Systems i.e. SpecTec, Star,

Tero Marine


ACCOUNTING

(on Shore)TECHNICAL & PURCHASING

(on Shore)

VESSEL

Integrated Process

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RFQ

Quote

PO(s)

Estimates

Actual

FiguresDelivery /

Part

Delivery

Logistics

/ Warehouse

Payment

Release

Purchasing

Invoice

Requisition(Manual /

System)

Material

Receipt

Review & Approval Process

Suppliers

Accounting


Single View of Process

• One overview screen whith all procurement processes

• Structure and drill down helps you find what you are looking for – Ship

– Suppliers

– Type (Requisition, Inquiry, Purchase Order

– Status (where is it in the process)

– Order Type (Spares, Consumables, Services, etc.)

• Combination of Priority and Colour settings highlights important processes

• Full audit trail and event log per PO records who did what for all stages in the process

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Staying on top of Cost

• Historical prices

• Compare various suppliers quotes in one screen– System suggests the cheapest option

• Budget controls and warning during the buying process

• Supplier evaluations and QA control

• Contract and Price list management

• Quotes in local currencies automatically converted to company base currency for easier comparisons and understanding

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eProcurement

• Enables full communication with suppliers directly from the procurement system– Inquiries and POs are sent to the supplier from the procurement

system – no manual mails / ordering required

– Spend your time evaluating and deciding rather than re-keying• Quotes are received directly in the purchasing system – no manual

typing required

• eProcurement done via– ShipNet Supplier Web

– Procurement Portals• ShipServ

• Marinelink

• Open standard enables integration to any other portals

– Excel

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ACCOUNTINGOPERATIONCHARTERING

ScenarioCargoShipCOA

TC / Voyage Calculation

Fixture Note

Voyage Account

Position Book

Invoicing

Accounting

DA

SAFETY PMS PROCUREMENT

Occurence

Forms & Manuals

Risk Ass.

Maint. Inventory. Req. PO

SHIP - VRS Agent

Integrated End to End Processes



Questions

Your Questions

ShipNet Technical Management Solution OPERATION ACCOUNTING Scenario Cargo Ship COA TC / Voyage...

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