Shelving party power point
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Shelving Party
How items are organized at The West Linn Public Library
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The Dewey Decimal System
The basic thing to remember is this: File digit by digit—not by whole number.
451.042GRA
451.1THO
451.042 comes before 451.1 because 0 is smaller than 1.
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What
is a
call
numb
er?
Like a mailman delivering mail to the right house, when we
shelve books, it’s important that all
items make it to the correct “address” on
the shelf.
Every book in the library is given a call number to serve as an address for locating the book on the shelf. Each call number is made up of the Dewey Decimal Classification and the Cutter letters.
451.1THO
Dewey Decimal Classification
Cutter Letters
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The Dewey system has ten main classes, as shown: 000 Generalities100 Philosophy and Psychology 200 Religion 300 Social Science 400 Language 500 Natural Science and Mathematics 600 Technology (Applied Sciences) 700 Arts 800 Literature 900 Geography and History
Each of these classes has ten divisions. For example, the 800’s (Literature).800 Literature & rhetoric 810 American literature in English 820 English & Old English literatures 830 Literatures of Germanic languages 840 Literatures of Romance languages 850 Italian, Romanian, Rhaeto-Romanic 860 Spanish & Portuguese literatures 870 Italic literatures Latin 880 Hellenic literatures Classical Greek 890 Literatures of other languages
Each division is divided again into even more specific categories. For Example, the 820’s English and Old English literatures:
820 English & Old English literatures 821 English poetry 822 English drama 823 English fiction 824 English essays 825 English speeches 826 English letters 827 English satire & humor 828 English miscellaneous writings 829 Old English (Anglo-Saxon)
Remember: The more numbers, the more specific the subject!
Dewey Divisions
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Cutter Letters
Four our library, the cutter letters for a book are usually the first three letters
of the author’s last name
636.73 BEA
Beauchamp, Richard G. Rottweilers for dummies
636.73 BOY
Boyd, Lee. Canaan dog: a complete and reliable handbook
636.73BRA
Brace, Andrew H. Dog owner's guide to the boxer
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Ann Rule, for example, writes true crime books and has several under the call number 364.1523
RUL
In this case, you would file the books under their titles within the call number
364.1523 RUL:364.1523 RUL Rule, Ann
Everything She Ever Wanted364.1523 RUL Rule, Ann
If You Really Loved Me364.1523 RUL Rule, Ann
Last Dance, Last Chance
What if there are several works with the same call number by the same author?
Call Number Author Title
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Shelving RulesNon-FictionDewey NumberAuthor, Last NameAuthor, First NameTitleEdition/Year?Volume
FictionAuthor, Last NameAuthor, First NameTitle
BiographiesSubject, Last NameSubject, First NameTitleEdition/YearVolume
E Picture BooksAuthor, Last NameAuthor, First Name
Juvenile Fiction/Teen FictionAuthor, Last NameAuthor, First NameTitle
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Articles
Ignore the initial article (A, An, The) when it’s the first word in the title.
Do not ignore the article when it comes after the first word.
Example:The Complete Guide to BakingComplex CarbohydratesComplexities in SpringtimeComplexities in the Garden
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Nothing Comes Before Something
A space is considered a stopping point in your alphabetizing. This rule is meant to
simulate computer filing. A space is referred to as “nothing.”
Word by Word -YES Letter by Letter -NOBook Book Book collecting Bookbinding Book of English essays Book collecting Book of famous ships Bookish Bookbinding Book of English essays
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Order of CharactersSpaces, dashes, hyphens,
slashes, and periods all count as “nothing” so you apply our
“Nothing Comes Before Something Rule”. Example:
34 Ways to Cook Asparagus50/50 Gambling Statistics60 Irish Short StoriesA-5 RocketApples and Bananas
All titles beginning with numbers are to be shelved before titles beginning with letters.
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Abbreviations
Abbreviations are filed exactly as written.
Example: ...et ce fut la guerre Et cetera; a collector's scrapbook Et in Arcadia ego Etc. Etch proofs
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Initials and Acronyms
Initials and acronyms separated by spaces, dashes, hyphens, diagonal slashes, or periods are regarded as
separate words. If the initials and acronyms are separated by other marks or symbols or are not
separated at all, then they are regarded as single words.
Example: I.R.E. P.G.C.S. IAMPA Symposium on Long-term... I***B IBM UFO Sightings Around the World
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Names and
Prefixes
A prefix part of the name of a person or place in a title is treated as a separate word, unless it is joined to the rest of the name directly, or by an apostrophe without a space. This rule applies to titles only, not an author’s last name.
Example: Le Guin would be filed as if the space was not there or LeGuin.
Sir George Reginald von Herringbone VI, esq.
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Shelving Areas
Adult Fiction has 6 shelving
areas:Mystery
General
Science Fiction
Fantasy
RomanceWestern
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Horror, Inspirational, NW Interest/Authors, and
Christmas genres are all interfiled in General Fiction.
Short Stories are filed at the beginning of each shelving area. Example: mystery short stories will be filed at the beginning of
the mystery section.
Short Stories
Other Genres
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Oversized
All oversized books are shelved together after biographies and before general fiction. Most are
nonfiction and biographies.
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Large
PrintIn the large print area, all genres are interfiled.
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Foreign Language
All foreign language materials are shelved in the nonfiction section. This includes
DVD’s, CD audiobooks, etc.
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LargeEasy Readers, which are designated by
blue tape above the spine label, are shelved separately from other picture books in youth services. The blue tape
trumps all other stickers.
Youth Services
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Graphic Novels, Kids’ Books in Spanish, Parenting, and Board books all have their own
sections in youth services.
New Picture Books/New ER Fiction, and New J Fiction have their own sections and
are NOT interfiled.
Separate Sections
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E Nonfiction and J Nonfiction
E Biographies and J Biographies
J Primary Readers (Red Tape) and J Fiction
New ENF and JNF, New Parenting, New Graphic Novels, New Bios are all interfiled within their respective
sections
Interfiled
In Youth Services
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How to Shelve a Book
Check call numbers around the items being shelved
If an area is too full for you to shelve properly, shift.
Each shelf should have a bookend at the end of the row
All items should be brought to the edge of the shelf (blocking)
If you are not sure, ask! Do not guess.
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Keep an Eye Out For…
• Books that fall behind the shelves• Books that have fallen on the floor• Piles of books left anywhere• Crowded shelves (you may need to shift)• The reshelving cart in youth services
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Keep the Library Clean
• Items with spine labels that cannot be read should be given to Support Services
• Items with damage (mold, mildew, insect, water) should be given to Support Services
• Any loose papers or library items left at the end of a row or on the floor should be picked up
• The general rule is: If it’s too gross for you to read in your bed, it shouldn’t be on the shelf.
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Pushing Carts
The carts can get very heavy. Please push carts
in front of you rather than pulling carts behind you. Take corners very slowly.
This is for your safety.
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Shifting
If a shelf is too full, you will need to shift. Shifting requires attention to detail as
you think through the amount of space you have and keep the books in order as you adjust and move them. Please do not force a book onto a crowded shelf.
If you do not have time to shift, let someone know that it needs to be done.
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Shelf
Reading
Shelf reading means reading every call number
in an area to make sure everything is in the proper
order. This ensures that the areas that are getting the most use are kept tidy and it’s a good way to find
missing items.
If there are no carts to shelve, shelf reading always needs to be
done. There are logs near the staff mailboxes
for keeping track of where you started and
left off.
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Blocking
Blocking is when you bring each book out to the edge of the shelf so that all the books are lined up and look neat and
tidy.
Most of the time, the shelf will not be blocked already when you begin shelving. It is your job to block while you shelve.
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Remember
It’s better to shelve one cart correctly than ten carts
quickly and incorrectly.