Shearon Harris, Unit 1 - Transmittal of 10 CFR 50.54(q ... · Shearon Harris Nuclear Power Plant,...

~~DUKE ~ ENERGY®

MAY 2 4'2017 Serial: HNP-17-050

ATTN: Document Control Desk U.S. Nuclear Regulatory Commission Washington, DC 20555-0001

Shearon Harris Nuclear Power Plant, Unit 1 Docket No. 50-400/Renewed License No. NPF-63

Subject: 1 O CFR 50.54(q) Evaluation

Ladies and Gentlemen:

Bentley K. Jones Director, Organizational Effectiveness

Harris Nuclear Plant 5413 Shearon Harris Rd

New Hill, NC 27562-9300

919.362.2305

10 CFR 50.54(q)(5)

As required by 10 CFR 50.54(q)(5), Duke Energy Progress, LLC, is providing the 1 O CFR 50.54(q) evaluation of a change in Emergency Plan Implementing Procedure PEP-250 Revision 21, Activation and Operation of the Joint Information Center. Enclosure 1 provides a copy of the completed 1 O CFR 50.54(q) Screening Evaluation Form associated with the evaluation. Enclosure 2 provides a copy of the completed 1 O CFR 50.54(q) Effectiveness Evaluation Form. Enclosure 3 contains a copy of the revised Emergency Plan Implementing Procedure.

This submittal contains no regulatory commitments. Please refer any questions regarding this submittal to Jeff Robertson, Manager - Regulatory Affairs, at (919) 362-3137.

Sincerely,

Bentley K. Jones

Enclosure 1: Copy of 1 O CFR 50.54(q) Screening Evaluation Form (5 pages total) Enclosure 2: Copy of 1 O CFR 50.54(q) Effectiveness Evaluation Form (9 pages total) Enclosure 3: Copy of Revised Emergency Plan Implementing Procedure (56 pages total)

cc: J. Zeiler, NRG Sr. Resident Inspector, HNP M. Barillas, NRG Project Manager, HNP NRG Regional Administrator, Region II

Document Control Desk Serial: HNP-17-050 Enclosure 1

Copy of 10 CFR 50.54(q) Screening Evaluation Form

Back

ATTACHMENT 4 Page 1 of 5

<< 10 CFR 50.54(q) Screening Evaluation Form >>

Screening and Evaluation Number Applicable Sites

EREG #:__2108593___________________

BNP CNSCR3HNP

5AD #:____2108590_______________

MNSONSRNPGO

Document and RevisionPEP-250, Rev 021

Part I. Description of Activity Being Reviewed (event or action, or series of actions that may result in a change to the emergency plan or affect the implementation of the emergency plan):

Revision 21, SummaryRev. 21 processed with PRR: 2102351: PRRs Incorporated: 2079477, 2103588

Throughout Replaced HUM-NGGC-0001 with AD-HU-ALL-0001.

Attachment 1 Revised Responsibility/Activity item 8.b to read as follows: "Complete a Spokesperson Briefing Attendance Form (Attachment 1, Sheet 6 of 13) and provide copies to the Media Badging Specialist for distribution. Use this form to introduce the Public Information Officers to the Media at the briefing." This removed "Technical Specialists" as they no longer attend the Media Briefing.

Attachment 2 Revised JIC Activation section Step 4 to read as follows: "Obtain copies of all EOF news releases issued from the EOF prior to JIC activation and provide the news releases to the Administrative Assistant (hard copy) and Public Information Coordinator (electronic copy) for normal distribution." Revised JIC Activation section Step 6 to read as follows: "Contact call center event directors by emailing a message to the distribution list "CCO Nuclear Rumor Control" to activate rumor control. (This message will be delivered as an email and text to key CSC staff.)"Revised Responsibility/Activity section Step 3.c to read as follows: "Provide approved news releases to the Administrative Coordinator (hard copy) and Public Information Coordinator(electronic copy) for issuance."

Attachment 5 Updated Sheet 3 of 3 to remove the column for "Rumor Report" as this report is no longer being produced. Updated heading from "JIC HAND DELIVER TO:" to "JIC HAND DELIVER TO: ( ) Represents number of copies needed."Updated "NRC Region" to "NRC Region II (Atlanta)"Updated "NRC Washington" to "NRC Washington (Emergency Center in Rockville, MD)"

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Attachment 6 Revised Responsibility/Activity section Step 3.c to read as follows: "c. Check that the following items are available in the Media Briefing Area for use by the Public Information Officers: brochure/information (other than news release) along with a bottle of water, pad of paper and pen or pencil."Revised Responsibility/Activity section Step 3.d to read as follows: d. "Obtain the Spokesperson Briefing Attendance Form from the Company Spokesperson and distribute as follows:

(1) Provide a copy to the Company Spokesperson. (2) Make copies available for media and other representatives attending the briefing."

Attachment 7 Revised Responsibility/Activity Section 2.h to read as follows: "When the State arrives, introduce yourself to the State/County JIC Manager or Lead." Revised Responsibility/Activity Section 2.i to read as follows: "Periodically discuss the rumor report information with the State/County JIC Manager or Lead."Deleted the old Responsibility/Activity section Steps 4, 5, 6, 7, 8, and 9 and renumbered Step 10 to "Step 5". Revised new Responsibility/Activity section Step 4 to read as follows: “Utilizing the Job Aid for JIC Event Communications, access Customer Services Event Communications Sharepoint to monitor and update nuclear rumors, as appropriate.

Attachment 8 Updated Responsibility/Activity JIC Command Room Set-Up Step 3 to read as follows: "Setup the WiFi for State and County personnel and communicate guest passwords." Updated Responsibility/Activity News Media Briefing Area Set-Up first note box to add a note to read as follows: "Alternate furniture setup arrangements may be used to fulfill the function of performing media briefings and meeting the needs of the Public Information Officers from the state, counties, NRC, and FEMA."Updated Harris Responding ERO Position Setup Step 1 to read as follows: "Set-up the News Media Briefing Area (CSC, entrance/foyer) per this attachment and Attachment 11, Sheet 2 of 2, or alternate setup as directed by the Company Spokesperson." Updated Step 5 to read as follows: "Obtain the Media Badging Specialist and State Media Center PIO Cordless phone as follows from the JIC storeroom." Deleted old Steps 6, 6.a, and 6.b. Updated newly numbered Step 6 to read as follows: JIC Command Room Set-Up Step 3 to read as follows: "Setup the portable brochure rack as shown in Attachment 11, Sheet 2 of 2." 6.a "Place all press releases in rack when they become available."

Attachment 11Sheet 2 of 2Media Briefing Area

Added new note to read as follows: "Alternate furniture setup arrangements may be used to fulfill the function of performing media briefings and meeting the needs of the Public Information Officers from the state, counties, NRC, and FEMA."



Part II. Activity Previously Reviewed?Is this activity Fully bounded by an NRC approved 10 CFR 50.90 submittal or Alert and Notification System Design Report?

If yes, identify bounding source document number or approval reference andensure the basis for concluding the source document fully bounds the proposed change is documented below:

Justification:

Yes No

10 CFR 50.54(q) Effectiveness Evaluation is not required. Enter justification below and complete Attachment 4, Part V.

Continue to Attachment 4, 10 CFR 50.54(q) Screening Evaluation Form,Part III

Bounding document attached (optional)

Part III. Editorial ChangeIs this activity an editorial or typographical change only, such as formatting, paragraph numbering, spelling, or punctuation that does not change intent?

Justification:

Yes No10 CFR50.54(q) Effectiveness Evaluation is not required. Enter justification and complete Attachment 4,Part V & VI.

Continue to Attachment 4, Part IV and address non editorial changes

Part IV. Emergency Planning Element and Function Screen (Reference Attachment 1, Considerations for Addressing Screening Criteria) Does this activity involve any of the following, including program elements from NUREG-0654/FEMA REP-1 Section II? If answer is yes, then check box.1 10 CFR 50.47(b)(1) Assignment of Responsibility (Organization Control)1a Responsibility for emergency response is assigned.1b The response organization has the staff to respond and to augment staff on a continuing basis

(24-7 staffing) in accordance with the emergency plan. 2 10 CFR 50.47(b)(2) Onsite Emergency Organization2a Process ensures that onshift emergency response responsibilities are staffed and assigned 2b The process for timely augmentation of onshift staff is established and maintained. 3 10 CFR 50.47(b)(3) Emergency Response Support and Resources3a Arrangements for requesting and using off site assistance have been made.3b State and local staff can be accommodated at the EOF in accordance with the emergency plan.

(NA for CR3)4 10 CFR 50.47(b)(4) Emergency Classification System4a A standard scheme of emergency classification and action levels is in use.

(Requires final approval of Screen and Evaluation by EP CFAM.)5 10 CFR 50.47(b)(5) Notification Methods and Procedures



5a Procedures for notification of State and local governmental agencies are capable of initiating notification of the declared emergency within 15 minutes (60 minutes for CR3) after declaration of an emergency and providing follow-up notification.

5b Administrative and physical means have been established for alerting and providing prompt instructions to the public within the plume exposure pathway. (NA for CR3)

5c The public ANS meets the design requirements of FEMA-REP-10, Guide for Evaluation of Alert and Notification Systems for Nuclear Power Plants, or complies with the licensee's FEMA-approved ANS design report and supporting FEMA approval letter. (NA for CR3)

Part IV. Emergency Planning Element and Function Screen (cont.)6 10 CFR 50.47(b)(6) Emergency Communications6a Systems are established for prompt communication among principal emergency response

organizations.6b Systems are established for prompt communication to emergency response personnel. 7 10 CFR 50.47(b)(7) Public Education and Information7a Emergency preparedness information is made available to the public on a periodic basis within the

plume exposure pathway emergency planning zone (EPZ). (NA for CR3)7b Coordinated dissemination of public information during emergencies is established. 8 10 CFR 50.47(b)(8) Emergency Facilities and Equipment8a Adequate facilities are maintained to support emergency response. 8b Adequate equipment is maintained to support emergency response. 9 10 CFR 50.47(b)(9) Accident Assessment9a Methods, systems, and equipment for assessment of radioactive releases are in use.10 10 CFR 50.47(b)(10) Protective Response10a A range of public PARs is available for implementation during emergencies. (NA for CR3)10b Evacuation time estimates for the population located in the plume exposure pathway EPZ are

available to support the formulation of PARs and have been provided to State and local governmental authorities. (NA for CR3)

10c A range of protective actions is available for plant emergency workers during emergencies, including those for hostile action events.

10d KI is available for implementation as a protective action recommendation in those jurisdictions that chose to provide KI to the public.

11 10 CFR 50.47(b)(11) Radiological Exposure Control11a The resources for controlling radiological exposures for emergency workers are established. 12 10 CFR 50.47(b)(12) Medical and Public Health Support12a Arrangements are made for medical services for contaminated, injured individuals.13 10 CFR 50.47(b)(13) Recovery Planning and Post-accident Operations13a Plans for recovery and reentry are developed. 14 10 CFR 50.47(b)(14) Drills and Exercises14a A drill and exercise program (including radiological, medical, health physics and other program

areas) is established. 14b Drills, exercises, and training evolutions that provide performance opportunities to develop, maintain,

and demonstrate key skills are assessed via a formal critique process in order to identify weaknesses.

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Printed

ATIACHMENT 4 Page 5 of 5

14c Identified weaknesses are corrected .

15 10 CFR 50.47(b)(15) Emergency Response Training

15a Training is provided to emergency responders .

Part IV. Emergency Planning Element and Function Screen {cont )

16 10 CFR 50.47(b)(16) Emergency Plan Maintenance

16a Responsibility for emergency plan development and review is established.

16b Planners responsible for emergency plan development and maintenance are properly trained .

PART IV. Conclusion If no Part IV criteria are checked, a 10 CFR 50 54(q) Effectiveness Evaluation is not required, then complete Attachment 4, 10 CFR 50.54(q) Screening Evaluation Form, Part V. Go to Attachment 4, 1 O CFR 50.54(q) Screening Evaluation Form, Part VI for instructions describing the NRC required 30 day submittal.

If any Attachment 4. 10 CFR 50.54(q) Screening Evaluation Form, Part IV criteria are checked. then complete Attachment 4, 10 CFR 50.54(q) Screening Evaluation Form, Part V and perform a 10 CFR 50.54(q) Effectiveness Evaluation. Shaded block requires final approval of Screen and Evaluation by EP CFAM.

Part V. Signatures:

Preparer Name (Print): Jeffery White

Approver (EP Manager Name (Print) :

~sl~•"'-'-l Approver (CF AM, as required) Name (Print)

Date: 04124117

Date:

D

D

D

D

D

•

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Part VI. NRG Emergency Plan and Implementing Procedure Submittal Actions

Create two EREG General Assignments .

• One for EP to provide the 10 CFR 50.54(q) summary of the analysis, or the completed 10 CFR 50.54(q) , to Licensing.

• One for Licensing to submit the 10 CFR 50.54(q) information to the NRC within 30 days after the change is put in effect.

QA RECORD

• -•

: 05/22/2017 Page : 11


Copy of 10 CFR 50.54(q) Effectiveness Evaluation Form

Back

EMERGENCY PLAN CHANGE SCREENING AND EFFECTIVENESS EVALUATIONS 10 CFR 50.54(Q)

AD-EP-ALL-0602Rev. 1

ATTACHMENT 5Page 1 of 9

<< 10 CFR 50.54(q) Effectiveness Evaluation Form >>

Screening and Evaluation Number Applicable Sites

EREG #:_____2108593________________

BNP CNSCR3HNP

5AD #:_____2108590______________

MNSONSRNPGO

Document and RevisionPEP-250 Rev 21

Activation and Operation of the Joint Information Center

Part I. Description of Proposed Change:Revision 21, Summary

Rev. 21 processed with PRR: 2102351: PRRs Incorporated: 2079477, 2103588



Attachment 2 Revised JIC Activation section Step 4 to read as follows: "Obtain copies of all EOF news releases issued from the EOF prior to JIC activation and provide the news releases to the Administrative Assistant (hard copy) and Public Information Coordinator (electronic copy) for normal distribution." Revised JIC Activation section Step 6 to read as follows: "Contact call center event directors by emailing a message to the distribution list "CCO Nuclear Rumor Control" to activate rumor control. (This message will be delivered as an email and text to key CSC staff.)"Revised Responsibility/Activity section Step 3.c to read as follows: "Provide approved news releases to the Administrative Coordinator (hard copy) and Public Information Coordinator(electronic copy) for issuance."

Attachment 5 Updated Sheet 3 of 3 to remove the column for "Rumor Report" as this report is no longer being produced. Updated heading from "JIC HAND DELIVER TO:" to 'JIC HAND DELIVER TO: ( ) Represents number of copies needed."Updated "NRC Region" to "NRC Region II (Atlanta)"Updated "NRC Washington" to "NRC Washington (Emergency Center in Rockville, MD)"

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Attachment 6 Revised Responsibility/Activity section Step 3.c to read as follows: "c. Check that the following items are available in the Media Briefing Area for use by the Public Information Officers: brochure/information (other than news release) along with a bottle of water, pad of paper and pen or pencil."Revised Responsibility/Activity section Step 3.d to read as follows: d. "Obtain the Spokesperson Briefing Attendance Form from the Company Spokesperson and distribute as follows:


Attachment 7 Revised Responsibility/Activity Section 2.h to read as follows: "When the State arrives, introduce yourself to the State/County JIC Manager or Lead."Revised Responsibility/Activity Section 2.i to read as follows: "Periodically discuss the rumor report information with the State/County JIC Manager or Lead."Deleted the old Responsibility/Activity section Steps 4, 5, 6, 7, 8, and 9 and renumbered Step 10 to "Step 5". Revised new Responsibility/Activity section Step 4 to read as follows: “Utilizing the Job Aid for JIC Event Communications, access Customer Services Event Communications Sharepoint to monitor and update nuclear rumors, as appropriate.

Attachment 8 Updated Responsibility/Activity JIC Command Room Set-Up Step 3 to read as follows: "Setup the WiFi for State and County personnel and communicate guest passwords." Updated Responsibility/Activity News Media Briefing Area Set-Up first note box to add a note to read as follows: "Alternate furniture setup arrangements may be used to fulfill the function of performing media briefings and meeting the needs of the Public Information Officers from the state, counties, NRC, and FEMA."Updated Harris Responding ERO Position Setup Step 1 to read as follows: "Set-up the News Media Briefing Area (CSC, entrance/foyer) per this attachment and Attachment 11, Sheet 2 of 2, or alternate setup as directed by the Company Spokesperson." Updated Step 5 to read as follows: "Obtain the Media Badging Specialist and State Media Center PIO Cordless phone as follows from the JIC storeroom." Deleted old Steps 6, 6.a, and 6.b. Updated newly numbered Step 6 to read as follows: JIC Command Room Set-Up Step 3 to read as follows: "Setup the portable brochure rack as shown in Attachment 11, Sheet 2 of 2." 6.a "Place all press releases in rack when they become available."

Attachment 11Sheet 2 of 2Media Briefing Area


Attachment 6, 10 CFR 50.54(q) Initiating Condition (IC) and Emergency Action Level (EAL) and EAL Bases Validation and Verification (V&V) Form, is attached (required for IC or EAL change)

Yes No

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Part II. Description and Review of Licensing Basis Affected by the Proposed Change:NUREG 1038, Safety Evaluation Report Related to the Operation of the Shearon Harris Nuclear Power Plant Units 1 and 2 (Applicable Excerpts)Section 13.3.2.7 Public Information (applicable sections)

StandardInformation is made available to the public on a periodic basis on how it will be notified and what initial actions should be taken in an emergency; the principal points of contact with the news media for dissemination of information during an emergency (including physical location or locations) are established in advance; and procedures for coordinated dissemination of information to the public are established.

EvaluationThe applicant will conduct a public information program for persons living in the plume exposure Emergency Planning Zone. The program will be accomplished by (1) yearly dissemination of brochures containing educational information on emergency preparedness, nuclear power, and radiation, and how to contact CP&L more information; (2) establishment of an emergency preparedness speakers bureau to allow qualified plant personnel to address civic, religious, social, and occupational organizations in the plant vicinity; and (3) preparation of news material for TV, radio, and the press and the general public. The applicant is working with both state and local governments to ensure that all public education efforts will be consistent and complementary.

Section 13.3.2.8 Emergency Facility and Equipment (applicable sections)

StandardAdequate emergency facilities and equipment to support the emergency response provided and maintained.

Evaluation(5) The Plant Media Center is also located at the HEEC. The Site Public Information Coordinator directs the activities of the center to provide (1) a controlled point of contact and physical location near the plant forthe news media and (2) immediate access to accurate emergency information generated by all involved agencies.

PLP-201 Emergency Plan , Rev. 3 3.6 Plant Media Center (PMC)3.6.1 Characteristics

a. Located at the Civic Center and Memorial Auditorium in Raleigh, NC.3.6.2 Functions

a. Provides controlled point of contact and physical location near plant for use by news mediab. Activities directed by Site Public Information Coordinatorc. Provide immediate access to accurate emergency related information generated by all involved agencies by

media representativesd. Coordinates information releases to the press as described in the Corporate Emergency Plan

3.6.3 Emergency Equipment and Suppliesa. Provided with additional telephones for media useb. Provide equipment for document reproduction, telecopying, communications, and television electrical

connections

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PLP-201 Emergency Plan, Rev 66Section 3.6 Joint Information CenterA. Located at the Duke Energy Customer Service Center in Raleigh, North Carolina, approximately 21 miles from

the plant. B. Serves as the primary location for accumulating accurate and current information regarding the emergency

conditions and writing non-technical news releases. C. Provides work space and phones for public information personnel from the state, counties, NRC, FEMA, and

industry-related organizations. D. Provides responses to media inquiries through media communicators who staff telephones that the media can

call for information about an emergency. E. Implements provisions for rumor control by providing a number of telephones which members of the public, who

hear rumors, can call for factual information.

Section 5.2.5 Public Education and Information - HNP (Applicable excerpts)During an actual emergency, provisions will be established through the Joint Information Center to make available and distribute information to the news media. Provisions for a number of telephones which members of the public, who hear rumors, can call for factual information will also be implemented in the JIC when activated.

RG 1.219 Guidance on Making Changes to Emergency Plans for Nuclear Power Reactors, Rev 1. (July 2016)3.5 Emergency Plana. “Emergency plan” means the document(s) that the licensee prepared and maintains that identifies and describesits methods for maintaining emergency preparedness and responding to emergencies. An emergency plan includes the plan that the NRC originally approved and all subsequent changes that the licensee made with and without prior NRC review and approval under 10 CFR 50.54(q). See 10 CFR 50.54(q)(1)(ii) for additional information.

b. This definition highlights that “emergency plan” includes the documents that describes the programmaticmethods that the licensee uses to maintain emergency preparedness and to respond to emergencies. These methods, or program elements, are the implementation aspects of the planning standards in 10 CFR 50.47(b) and the requirements in Appendix E to 10 CFR Part 50 and generally correspond to the evaluation criteria of NUREG-0654 or approved alternatives that supply specific acceptable methods for complying with the planning standards in10 CFR 50.47(b) and the requirements in Appendix E to 10 CFR Part 50. Such programmatic documents are subject to the 10 CFR 50.54(q) change process. Non-programmatic documents, such as training rosters, equipment and maintenance test reports, lesson plans, and other documents that “document the performance” of the program elements, as opposed to those that “establish” the program elements, are not included.

c. Ordinarily, sub-tier documents such as emergency plan implementing procedures (EPIPs) are not considered tobe part of an emergency plan for the purpose of evaluating proposed changes. If a licensee relocates a programmatic description from the emergency plan to a sub-tier document, that programmatic description continues to be subject to the 10 CFR 50.54(q) change process. For example, licensees have relocated the details of emergency classification schemes from the emergency plan to an EPIP or to large wall charts maintained in the control room. Because the EPIP or wall chart is now the means to demonstrate compliance with the planning standards in 10 CFR 50.47(b)(4), these sub-tier documents are subject to 10 CFR 50.54(q). Repeating, asopposed to relocating, program element descriptions in sub-tier documents do not necessarily make the sub-tier documents subject to the 10 CFR 50.54(q) change process. However, the descriptions in the various documents must remain consistent.

d. As a simple test, a licensee can consider what programmatic document(s), in addition to its emergency plan, itwould supply during an inspection to demonstrate that its emergency plan meets the regulatory requirements, as informed by the evaluation criteria in NUREG-0654 or by approved alternatives. These documents would likely be subject to the 10 CFR 50.54(q) change process.

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e. This definition also highlights the need to consider the NRC-approved plan and the subsequent changes inreviewing against 10 CFR 50.54(q) to ensure that a series of incremental changes (each determined not to reduce the effectiveness of the plan) do not reduce the effectiveness of the plan when compared to the NRC-approved plan.

The differences in implementing revisions and the current revisions of the Emergency Plans have been reviewed and they have been determined to meet the regulatory requirements required during the course of revisions. Each revision has been evaluated in the regulatory process has met the approval of the NRC during the inspection process.

Part Ill. Description of How the Proposed Change Complies with Regulation and Commitments.If the emergency plan, modified as proposed, no longer complies with planning standards in 10 CFR 50.47(b) and the requirements in Appendix E to 10 CFR Part 50, then ensure the change is rejected, modified, or processed as an exemption request under 10 CFR 50.12, Specific Exemptions, rather than under 10 CFR 50.54(q):10 CFR 50.47(b)(7)—Emergency Public Information The regulation at 10 CFR 50.47(b)(7) states the following:

“Information is made available to the public on a periodic basis on how they will be notified and what their initial actions should be in an emergency (e.g., listening to a local broadcast station and remaining indoors), the principal points of contact with the news media for dissemination of information during an emergency (including the physical location or locations) are established in advance, and procedures for coordinated dissemination of information to the public are established.”

Two emergency planning functions have been defined for this planning standard: (1) Emergency preparedness information is made available to the public on a periodic basis within the plume

exposure pathway emergency planning zone (EPZ). (2) Coordinated dissemination of public information during emergencies is established. (applicable)

10 CFR 50, Appendix E, Section IV. D. Notification Procedures (applicable excerpts only)1. Administrative and physical means for notifying local, State, and Federal officials and agencies and agreementsreached with these officials and agencies for the prompt notification of the public and for public evacuation or otherprotective measures, should they become necessary, shall be described. This description shall include identification of the appropriate officials, by title and agency, of the State and local government agencies within the EPZs.2. Provisions shall be described for yearly dissemination to the public within the plume exposure pathway EPZ ofbasic emergency planning information, such as the methods and times required for public notification and the protective actions planned if an accident occurs, general information as to the nature and effects of radiation, and a listing of local broadcast stations that will be used for dissemination of information during an emergency. Signs or other measures shall also be used to disseminate to any transient population within the plume exposure pathway EPZ appropriate information that would be helpful if an accident occurs.

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10 CFR 50.47(b)(8), Emergency Facilities and Equipment The regulation at 10 CFR 50.47(b)(8) states the following:

Adequate emergency facilities and equipment to support the emergency response are provided and maintained.Two emergency planning functions have been defined for this planning standard:(1) Adequate facilities are maintained to support emergency response.(2) Adequate equipment is maintained to support emergency response. (not applicable to these changes)

10 CFR 50, Appendix E, Section IV. E. Emergency Facilities and Equipment Appendix E lists no requirements for a Joint Information CenterThe changes described in this procedure revision were made to describe the operation of the Joint Information Center. The changes describe setup and operation of the JIC and do not affect the capability and function to provide information to the public during a nuclear emergency. The procedure continues to comply with the regulations and commitments as described by 10 CFR 50.47(b) (7), Emergency Public Information, 10 CFR50.47(b)(8), Emergency Facilities and Equipment, and 10 CFR 50, Appendix E, Section IV. D. Notification Procedures.

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Part IV. Description of Emergency Plan Planning Standards, Functions and Program Elements Affected by the Proposed Change (Address each function identified in Attachment 4, 10 CFR 50.54(q) Screening Evaluation Form, Part IV of associated Screen):

Standard10 CFR 50.47(b)(7)—Emergency Public Informationa. The regulation at 10 CFR 50.47(b)(7) states the following:

“Information is made available to the public on a periodic basis on how they will be notified and what their initialactions should be in an emergency (e.g., listening to a local broadcast station and remaining indoors), theprincipal points of contact with the news media for dissemination of information during an emergency (includingthe physical location or locations) are established in advance, and procedures for coordinated dissemination ofinformation to the public are established.”

Functionb. Two emergency planning functions have been defined for this planning standard:

(1) Emergency preparedness information is made available to the public on a periodic basis within the plumeexposure pathway emergency planning zone (EPZ).

(2) Coordinated dissemination of public information during emergencies is established. (applicable)ElementsNUREG-0654/FEMA-REP-1 Rev 1, II, G. Public Education and EvaluationEvaluation Criteria (applicable excerpts only)3.a Each principal organization shall designate the points of contact and physical locations for use by news media

during an emergency.3.b Each licensee shall provide space which may be used for a limited number of the news media at the near-site

Emergency Operations Facility.4.a Each principal organization shall designate a spokesperson who should have access to all necessary

information.4.b Each organization shall establish arrangements for timely exchange of information among designated

spokespersons.4.c Each organization shall establish coordinated arrangements for dealing with rumors.

Standard10 CFR 50.47(b)(8), Emergency Facilities and Equipment

The regulation at 10 CFR 50.47(b)(8) states the following:Adequate emergency facilities and equipment to support the emergency response are provided and maintained.Two emergency planning functions have been defined for this planning standard:(1) Adequate facilities are maintained to support emergency response.

Function10 CFR 50, Appendix E, Section IV. E. Emergency Facilities and Equipment (applicable excerpts only)Appendix E lists no requirements for a Joint Information Center

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ElementNUREG-0654/FEMA-REP-1 Rev 1, II, H. Emergency Facilities and Equipment Evaluation Criteria (applicable excerpts only)NUREG-0654 lists no requirements for a Joint Information Center

Part V. Description of Impact of the Proposed Change on the Effectiveness of Emergency Plan Functions:10 CFR 50.47(b)(7)—Emergency Public InformationTwo emergency planning functions have been defined for this planning standard (one applicable): (2) Coordinated dissemination of public information during emergencies is established.

10 CFR 50.47(b)(8), Emergency Facilities and EquipmentTwo emergency planning functions have been defined for this planning standard (one applicable)

(1) Adequate facilities are maintained to support emergency response.

The changes in this procedure revision were made to describe the operation of the Joint Information Center. The changes describe setup and operation of the JIC and do not affect the capability and function to provide information to the public during a nuclear emergency. The procedure continues to comply with the regulations and commitments as described by 10 CFR 50.47(b)(7), Emergency Public Information, 10 CFR 50.47(b)(8), Emergency Facilities and Equipment, 10 CFR 50, Appendix E, Section IV. D. Notification Procedures, and PLP-201 Emergency Plan, Rev 66.

Part VI. Evaluation Conclusion.Answer the following questions about the proposed change.1 Does the proposed change comply with 10 CFR 50.47(b) and 10 CFR 50 Appendix E? Yes No 2 Does the proposed change maintain the effectiveness of the emergency plan (i.e., no

reduction in effectiveness)?Yes No

3 Does the proposed change maintain the current Emergency Action Level (EAL) scheme? Yes No 4 Choose one of the following conclusions:a The activity does continue to comply with the requirements of 10 CFR 50.47(b) and 10 CFR 50,

Appendix E, and the activity does not constitute a reduction in effectiveness or change in the current Emergency Action Level (EAL) scheme. Therefore, the activity can be implemented without prior NRC approval.

b The activity does not continue to comply with the requirements of 10 CFR 50.47(b) or 10 CFR 50 Appendix E or the activity does constitute a reduction in effectiveness or EAL scheme change. Therefore, the activity cannot be implemented without prior NRC approval.

Part VII. Disposition of Proposed Change Requiring Prior NRC ApprovalWill the proposed change determined to require prior NRC approval be either revised or rejected?

Yes No

If No, then initiate a License Amendment Request in accordance 10 CFR 50.90 and AD-LS-ALL-0002, Regulatory Correspondence, and include the tracking number:__________________________________________________.

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EMERGENCY PLAN CHANGE SCREENING ANO EFFECTIVENESS EVALUATIONS 10 CFR 50.54(0)

<< 10 CFR 50.54(q) Effectiveness Evaluation Form>>

AD-EP-ALL-0602

Rev. 1

ATIACHMENT 5 Page 9 of 9

Part VIII. Signatures: EP CFAM Final Approval is required for changes affecting risk significant planning standard 10 CFR 50.47(b)(4).

Preparer Name (Print): Jeffery White

Date: 4/25/17

Revie'l.\er Name (Print): ,......., • ' I. L~ +·L \_) ('-'-' ' a: :::::> i

Approver (EP Manager) Name (Print):

~ ,.....__e,...,5 Approver tCr AM. as required) Name (Print): Date:

-r'1Pr- -,.JP,.-

If the proposed activity is a change to the E-Plan or implementing procedures, then create two EREG General Assignments. • One for EP to provide the 10 CFR 50.54(q) summary of the analysis, or the completed 10 CFR 50.54(q),

to Licensing.

• One for Licensing to submit the 10 CFR 50.54(q) information to the NRC within 30 days after the change is put in effect.

QA RECORD

•

•

Printed : 05/22/2017 Page : 22


Harris Nuclear Plant

Copy of Revised Emergency Plan Implementing Procedure

Procedure Number Title Effective Date PEP-250, Revision 21 (56 pages total)

Activation and Operation of the Joint Information Center

4/25/2017

PEP-250 Rev. 21 Page 1 of 56

R

REFERENCE

USE

HARRIS NUCLEAR PLANT

PLANT OPERATING MANUAL

VOLUME 2

PART 5

PROCEDURE TYPE: PLANT EMERGENCY PROCEDURE

NUMBER: PEP-250

TITLE: Activation and Operation of the Joint Information Center


Table of Contents

Section Page

1. 0 PURPOSE ........................................................................................................................................................... 3

2. 0 INITIATING CONDITIONS .................................................................................................................................. 3

3. 0 GENERAL ........................................................................................................................................................... 3

3.1. Logkeeping .......................................................................................................................................... 4

3.2. Human Performance ........................................................................................................................... 9

4. 0 PROCEDURE STEPS ......................................................................................................................................... 10

4.0 PROCEDURE STEPS (continued) ...................................................................................................................... 11

5. 0 REFERENCES ................................................................................................................................................... 11

5.1. Emergency Plan (PLP-201) References .............................................................................................. 11

5.2. Referenced Plant Emergency Procedures ......................................................................................... 11

5.3. Other References .............................................................................................................................. 11

6. 0 DIAGRAMS/ATTACHMENTS ............................................................................................................................ 11

Attachment 1 - Company Spokesperson Checklist ......................................................................................... 12

Attachment 2 - JIC Director Checklist ............................................................................................................. 25

Attachment 3 - Technical Specialist Checklist ................................................................................................ 29

Attachment 4 - Administrative Coordinator Checklist ................................................................................... 32

Attachment 5 - Administrative Assistant Checklist ........................................................................................ 35

Attachment 6 - Media Badging Specialist Checklist ....................................................................................... 38

Attachment 7 - Public Information Coordinator Checklist ............................................................................. 41

Attachment 8 - JIC Facility Set-up Guidelines ................................................................................................. 43

Attachment 9 - JIC Sign-in Log ........................................................................................................................ 51

Attachment 10 - JIC Log .................................................................................................................................. 52

Attachment 11 - JIC Facility Layout Drawing .................................................................................................. 53


1.0 PURPOSE

1. This procedure implements Sections 2.4 and 3.6 of the Emergency Plan PLP-201.

2. It specifies the actions taken by Emergency Response Organization (ERO) personnel who report to the Joint Information Center (JIC).

2.0 INITIATING CONDITIONS

1. An Alert or higher classification has been declared.

2. A decision has been made to activate the JIC.

3.0 GENERAL

1. The Administrative and Logistics Manager (ALM) in the Emergency Operations Facility (EOF) in coordination with the JIC Administrative Coordinator is responsible for arranging relief schedules for the JIC Staff. [5.3.4 Recommendation 7]

a. The activation time for minimum staffing positions in the JIC is 120 minutes from the time the notification was initiated. [5.3.3 Recommendation 3a]

2. If a subordinate position with an augmentation time requirement is not filled, the supervisory position may fulfill the responsibilities provided they are trained to perform the activities. [5.3.3 Recommendation 3c]

3. The Joint Information Center is an Emergency Response Facility for the Harris Plant. It is staffed by Duke Energy, the State of North Carolina, Chatham, Harnett, Lee and Wake Counties, Nuclear Regulatory Commission (NRC) and the Federal Emergency Management Agency (FEMA).

4. The Company Spokesperson serves as the facilitator during news media briefings with Duke Energy, the State, Counties, NRC and FEMA.


3.0 GENERAL (continued)

5. Once the JIC is activated, the primary point of contact for standard information requests shall be between the JIC Technical Specialist and the Emergency Communicator-Corp Comm/JIC.

6. If not designated, use the Emergency Phone List (EPL-001) for all contact numbers.

7. If accessing the JIC and there has been a loss of the card reader, then:

a. Contact the Distribution Control Center (DCC) Supervisor desk (919-508-5430). The DCC is located inside the Raleigh CSC and is a 24 / 7 / 365 staffed operation.

b. Notify the DCC that you need access to setup the JIC.

c. The Timber Drive vehicle gate has a manual override mechanism, which is located inside at the gate mechanical box, inside the CSC perimeter fencing. The DCC can access the panel to open the gate.

d. The DCC personnel can then escort you into the building to setup the JIC.

3.1. Logkeeping

1. Individual logs and facility logs are legal records of activities that occurred during an emergency. It is vital that they are as complete as possible.

2. Each ERO position, with a specific attachment to direct their activities, shall initiate a manual OR electronic log of significant emergency response activities.

3. For convenience, position notebooks are available for those ERO positions required to maintain logs.

4. Individuals responsible for maintaining logs and data sheets are responsible for signing and dating the portions of the records that cover their ERO assignments.


3.1 Logkeeping (continued)

5. All log entries (manual or electronic) shall be legible, accurate, appropriately complete, retrievable, and understandable. Details need to be included in order to provide enough information that future reviews of the entries can be used to recreate accurate timelines and descriptions of events and actions.

a. All time entries will use military time (using the 24-hour clock).

b. Use of acronyms should be minimized.

c. To make manual log corrections, place a single line through the incorrect entry, initial and date the line-through and clearly enter the correct information near the lined-through data or attach additional pages as needed.

d. To make electronic log corrections, make a new log entry that states this entry is a correction to the original entry (date and time) and then enter the corrected narrative information.

e. Scraps of paper, napkins, etc are NOT appropriate for the final version of logs. Final versions of logs should be maintained current.

6. Logs should include such information as:

a. Major events and subsequent actions taken (e.g., change in emergency classification, fission product barrier status, discovery of an unplanned radiological release, etc.).

b. Decisions made by the JIC ERO staff members.

c. Inter-facility and intra-facility briefings and times the briefings were conducted.



d. Important communications with other members of the ERO that are related to major events (e.g., decisions made during turnover or routine briefings, data collected and transmitted in support of those decisions, and subsequent actions taken).

e. Notifications made to and/or authorizations received from members of the ERO or offsite agencies should include the names of the individuals talked to, the topic of the call and the basis for any authorizations received.

f. Specific actions taken to mitigate system/equipment failures, chemical or radiological spills/releases, fires, etc.

g. Specific references to emergency radiation work permits, clearances, authorized procedure deviations, authorized emergency radiation exposure limits, etc.

7. Manual narrative logs are maintained using Attachment 10, JIC Log

a. Enter the date that the log sheet is initiated.

b. Enter “1” on the first page and sequential numbers on the following pages, as they are used.

c. Enter the appropriate position title

d. Enter chronologically those events that are pertinent to the particular individual.



8. Electronic narrative logs are maintained using an electronic log program, (for example, WebEOC® on the LAN).

a. Log into the electronic log keeping program for record keeping.

(1) IF the electronic log keeping program is not available, THEN manual (paper) logs need to be kept.

(2) During short duration LAN outages (e.g., automatic weekly system backups, etc.), it is acceptable to maintain the narrative log entries on a “rough” manual log and update WebEOC® when the LAN has been returned to service.

b. All entries into WebEOC® should be:

(1) Considered for entry into the JIC Facility Log.

(2) Significant information should be posted to the JIC Facility log AND the ERO Significant Events log.

(3) Key events should be posted to the JIC Facility log, the ERO Significant Events log, AND the Key Events log.

c. Electronic log entries are automatically time stamped at the time the log window is opened. Since this time may differ from the actual time of the action or event, ERO personnel MUST ensure that the time is corrected to the actual time of occurrence.

d. Electronic log entries are automatically stamped with the ERO position that is making the log entry. However, there is no direct tie back to the individual actually making the entry, therefore; an entry needs to be made stating the name and time an individual accepted the position.



9. Examples of Acceptable Log Entries:

a. 8/5/2004 0800 –Shift Manager notified the Technical Support Center Plant Operations Director that reactor coolant system leakage has increased to approximately 115 gpm and is leaking somewhere inside the containment vessel.

b. 11/5/2007 1530 – A Site Area Emergency was declared by the Site Emergency Coordinator due to exceeding Hot Conditions Emergency Action Level Matrix FS1.1, Loss or Potential Loss of two barriers (Table F-1); Reactor Coolant System Loss #2 and Fuel Cladding Loss #2.

10. Examples of Unacceptable Log Entries:

a. 8/5 0800 – SS notified the POD that a coolant system leak has started.

b. 11/5/2007 1530 – A Site Area Emergency was declared due to Reactor Coolant System Loss and Fuel Cladding Loss.

11. Position Turnover

a. Logs are to be reviewed and compiled for turnover at the end of each shift.

b. This review is to detect unusual or abnormal trends or readings that require investigation or remedial action and to check on the completeness and accuracy of the records.

c. The person relieving you will initiate and maintain a new log and review any previously prepared logs to allow for continuity of the position.



12. Upon relief or termination of the emergency, complete the logs as follows:

a. For manual narrative logs

(1) Enter the total number of pages used at the top of each page (e.g., page 1 of 12, page 2 of 12, etc.)

(2) Check the log for completeness, then in the comments section of the last page used in the log, print and sign your name

(3) Upon termination of the emergency or drill/exercise, provide all completed logs to Emergency Preparedness.

b. For electronic narrative logs

(1) Check the log for completeness

(2) Electronic log entries are automatically stamped with the ERO position that is making the log entry. However, there is no direct tie back to the individual actually making the entry, therefore; an entry needs to be made by the relieving person stating the name and time the individual accepted the position.

3.2. Human Performance

1. Personnel should use the "STAR" self-checking technique when operating equipment, implementing procedures, or other activities that could affect personnel or equipment safety in accordance with AD-HU-ALL-0001, Human Performance Program.

Stop Think Act Review

2. If no place-keeping aids are provided, such as initial blocks, check boxes or check marks, the circle-and-slash method of place-keeping is used to clearly demonstrate what steps were completed. For example:

a. Circle the step to be performed

4.2.5 TIGHTEN loose electrical connections.

b. Read and understand the step.



3.2 Human Performance (continued)

c. Perform the step as written.


d. Slash through the circle


4.0 PROCEDURE STEPS

NOTE: The steps in the checklists may be performed in any order, or more than once, as necessary.

1. Attachments 1-7 are to be used as guidance for the positions listed below.

If an action is not appropriate under existing conditions or was not necessary for the event enter N/A when completing documentation for submittal.

IF YOUR ERO POSITION IS: PEP-250 POSITIONAL CHECKLISTS:

Company Spokesperson Attachment 1

JIC Director Attachment 2

Technical Specialist Attachment 3

Administrative Coordinator Attachment 4

Administrative Assistant Attachment 5

Media Badging Specialist Attachment 6

Public Information Coordinator Attachment 7


4.0 PROCEDURE STEPS (continued)

2. Attachment 8 is used as guidance for facility set-up.

a. The JIC Command Room is located in the Duke Energy Carolina’s Customer Service Center (CSC) Auditorium (left and right side) located in Raleigh, North Carolina.

b. The News Media Briefing Area is the entrance to the CSC.

c. The East Wing 101 Conference Room or other designated area is normally used as an alignment session (i.e. skull session) prior to the Media Brief.

3. Attachment 9 is to be used by staff, security and media.

4. Attachment 10 is to be used by Duke Energy JIC staff for log keeping.

5. Attachment 11 is to be used by Duke Energy JIC staff for facility set-up.

5.0 REFERENCES

5.1. Emergency Plan (PLP-201) References

1. Section 2.4, Assignment of Responsibilities

2. Section 3.6, Joint Information Center

5.2. Referenced Plant Emergency Procedures

1. PEP-110

2. PEP-500

5.3. Other References

1. EPL-001, Emergency Phone List

2. AD-HU-ALL-0001, Human Performance Program

3. IER 11-39, Lack of Timely ERO and ERF Activation Recommendations 3a, 3b and 3c (OPEX 489031)

4. IER-L1-13-10, Nuclear Accident at Fukushima Daiichi Nuclear Power Station (OPEX 599017)

6.0 DIAGRAMS/ATTACHMENTS

See Table of Contents


Attachment 1 - Company Spokesperson Checklist

Sheet 1 of 13

Printed Name Signature Date Time

WebEOC® Event Title:

Position Function: Provide command and control of the public information emergency response.

Responsibility/Activity

1. Assume the position of Company Spokesperson.

a. Sign in on the Harris Joint Information Center sign-in board, JIC Sign-In Log and obtain adhesive position badge or equivalent.

b. Obtain the positional notebook/binder from the storage area.

c. Perform proper relief of the currently staffed position.

d. Announce that the position is filled to personnel who are present.

2. Maintain a log of activities using electronic log program or Attachment 10.

3. Direct the setup of the minimum equipment for JIC operations in accordance with

Attachment 8.

NOTE: Security must be established before issuing a JIC activation press release.

4. IF CSC Security is NOT available, then direct extra JIC ERO personnel to fulfill security

function until relieved by CSC Security:

a. Two people stationed outside at the main gate to control access.

b. One person in the vestibule for personnel access to the building.

c. One person in the hallway to control access to the JIC Command Room.


Attachment 1 – Company Spokesperson Checklist Sheet 2 of 13


5. Activate the facility.

a. Obtain a briefing from the Emergency Operations Facility (EOF) using the Event Information Worksheet (PEP-110, Attachment 4).

NOTE: Formal authorization by the Company Spokesperson must be provided when filling an ERO position with an individual not listed on the active ERO roster (EPL-001).

b. Ensure an adequate staff is present. Minimum staffing includes: [5.3.3 Recommendation 3b]

Company Spokesperson

Technical Specialist

JIC Director

c. Ensure adequate plant status information is available to the Technical Specialist.

d. Brief the State, County and Duke Energy JIC personnel using Intrafacility Briefing Guideline (Attachment 1, Sheet 7 and 8 of 13).

e. Ensure the JIC Director and Technical Specialist has received a plant status briefing prior to JIC activation. Use PEP-110, Attachment 4, if needed.

f. Notify the EOF and JIC personnel of facility activation.

6. Maintain awareness of offsite agency command and control.

7. Maintain awareness of recent industry events that may become media/public interest

items (i.e., use of the International Nuclear Incident Scale).

.




8. Coordinate the release of information with Public Information Officers from State and

other government agencies through collaboration prior to news media briefings.

NOTE: ERO members involved in media communications or briefings should not disseminate sensitive text (i.e., Safeguards Information, names or agencies involved, etc.) regarding security status and /or security event conditions. Screened and/or desensitized information can be gathered through Federal, State and Local Law Enforcement agencies (i.e., Federal Bureau of Investigation (FBI), State Bureau of Investigation (SBI) and Department of Homeland Security (DHS) via Wake County Sheriff’s Department) if required.

a. Conduct discussions in East Wing 101 Conference Room or other designated area with Public Information Officers from State and other government agencies prior to conducting news media briefings. Use Attachment 1, sheets 9 and 10 of 13 for guidance.

b. Complete a Spokesperson Briefing Attendance Form (Attachment 1, Sheet 6 of 13) and provide copies to the Media Badging Specialist for distribution. Use this form to introduce the Harris Public Information Officers to the Media at the briefing.

c. As appropriate, conduct a Media Briefing with other agency Public Information Officers using Attachment 1, sheets 11 and 12 of 13 as a guide.

d. After each Media Brief conduct a Post-News Media De-Brief session with all participants using Attachment 1, sheet 13 of 13.




9. Ensure news releases are available for issue no later than 45 minutes following the activation of the JIC. Once activated, ensure subsequent news releases are available for issue no greater than 45 minutes after event classification changes, radiological releases or other significant events that has been provided to the state and counties via the

Emergency Notification Form (ENF).

a. Ensure that adequate information is being received from the EOF for news media briefings.

b. Ensure that Duke Energy news releases are prepared, approved and issued in a timely manner.

c. If for any reason a news release is not issued to the media/public that has already been approved by the EOF, contact the News Coordinator and provide an explanation.

NOTE: If technical expertise is required for the Pre-News and/or News Media Briefing conferences inform the Technical Specialist position of his/her participation.

10. Conduct periodic briefings with the news media (within 60 minutes of the Site Area Emergency, General Emergency, radiological release or other significant event)

(Attachment 1, Sheet 11 and 12 of 13).

a. Schedule and facilitate the news media briefings.

b. Ensure a process is in place by which JIC personnel are able to alert the Company Spokesperson to changing plant conditions during a Media Briefing.

11. Ensure adequate personnel and material resources are available for the public

information response.

12. Conduct Recovery Operations when appropriate per PEP-500, Attachment 6.




13. Conduct periodic facility briefings and status updates with the Duke Energy public information staff and Public Information Officers from State and other government

agencies (Attachment 1, Sheet 7 and 8 of 13).

a. Ensure that Public Information Officers from State and other government agencies provide information regarding ongoing and planned protective actions during the JIC briefings.

14. Request needed materials or supplies from the Administrative Coordinator.

15. Termination of the emergency:

a. Collect all JIC generated logs and records and provide them to Emergency Preparedness.

b. Replenish content of your position notebook.

c. Restore facility to stand-by readiness.

d. Inventory facility equipment as applicable.

e. Conduct facility critique for submission to Emergency Preparedness.

Printed Name Badge Number Signature Date Time



Date:

Time:

SPOKESPERSON BRIEFING ATTENDANCE FORM

Agency Spokesperson’s Name



INTRAFACILITY BRIEFING GUIDELINE

RECAP CURRENT CONDITIONS

DATE:

Introductions TIME:

All personnel signed in on the Harris Joint Information Center sign-in board,

badged

Set facility briefing expectations; brief summary of area, use of three-way

communication

Facility issues

o Noise level

o Safety Issues (trip hazards, fire/evacuation route, etc.)

o Access Control (i.e. Auditorium Right doors locked; normal access through Auditorium Left)

Use checklists and electronic/manual logs; update Status Boards

HARRIS JOINT INFORMATION CENTER AGENCY SUMMARY

TECHNICAL SPECIALIST 1. Classification level NOTES: 2. Current plant status 3. Mitigating activities and priorities ADMIN. COORDINATOR (Administrative Assistants/Media Badging Specialist) 1. Facility staffing NOTES: 2. Security briefing 3. Special needs JIC DIRECTOR 1. Contacts made (CCD, HNP, EOF

News Coordinator) NOTES:

2. Press releases issued (#’s) PUBLIC INFORMATION COORDINATOR 1. Public Information staffing NOTES: 2. Rumors, reoccurring questions 3. Telephone numbers for PI staff STATE OF NC/WAKE/CHATHAM/HARNETT/LEE/FEMA/NRC PIOs 1. Staffing NOTES: 2. Issues



INTRAFACILITY BRIEFING GUIDELINE, continued

DATE:

TIME:

SET EXPECTATIONS

Anticipate media/public reactions

Critical JIC activities

Recent industry events that may become public/media interest items

Areas of focus

CONCLUDE BRIEFING

Announce next JIC briefing time at _________ hours

Announce “END OF BRIEF” and ensure all have understood



NEWS MEDIA BRIEFING GUIDELINE

PRE-NEWS MEDIA BRIEFING (The “Skull Session”)

(Held in the East Wing 101 Conference Room or other Designated Area)

DATE: _____ / ______ / ______ TIME: ________ FOR MEDIA BRIEFING # ________

NOTE: Turn Command Room over to the JIC Director prior to leaving for the Pre-News and Media Briefings.

NOTE: Information available to the media include; copies of the current Safety Information Brochures, Student Brochures, Media Guidance, Media clips, and current and historical press releases.

NOTE: The media can be an ally in keeping the public informed and reducing the potential panic and over reaction to the event. Inform the media to inform the public.

CAUTION

DO NOT USE technical terms to describe radiation, plant equipment, etc.

BRIEF/REMIND the participating Public Information Officers (PIO) of the below information;

Establish format/briefing expectations for Media Briefing.

Remind everyone of the “Order of Speaking” (see Order of Speaking, Attachment 1, sheet 11 of 13).

Complete the AGENCY GUIDANCE DOCUMENT during this meeting. This will reduce the potential of “surprise announcements” during the media brief.

Anticipate questions that may be asked at the media briefing and prepare the answers.

Remind everyone to bring their checklist, safety brochure, etc. to the briefing.

Discuss which visual aids each agency would like to have projected during their portion of the briefing.

Verify each other’s dress and presentation prior to leaving the room.

Remember to treat cameras as reporters.

Remind everyone that a post-news media de-brief will occur immediately after the News Briefing to capture un-answered questions, concerns from the media, etc.

Prepare to answer the “unanswered questions” documented on the POST-NEWS MEDIA BRIEFING DE-BRIEF form from the previous Media Brief, if applicable.

Remind PIOs that if there is a classification change, radiological release, or other significant event during a Media Briefing the Media Badging Specialist will notify the Company Spokesperson. The Company Spokesperson will then announce to the media that the ongoing Media Briefing will end at this time due to changing conditions.



NEWS MEDIA BRIEFING GUIDELINE, continued

PRE-NEWS MEDIA BRIEFING (The “Skull Session”), continued

Materials needed:

Multiple copies of the Spokesperson Briefing Attendance Form from JIC Director;

give to Media Badging Specialist to issue. Keep a copy of this form for

introductions during the Media Brief.

Completed AGENCY GUIDANCE DOCUMENT.

PEP-110, Attachment 4 for reference (as applicable)

News releases since last news media briefing

Media Handbook, safety brochures and additional visual aids (as applicable)




NEWS MEDIA BRIEFING

NOTE: Maintain Command and Control throughout the media brief. NOTE: The below table is a general guidance to the order of speaking at the Media Briefings.

Conditions may warrant changes to this order.

ORDER OF SPEAKING

BEFORE A GENERAL EMERGENCY IS DECLARED At a

GENERAL EMERGENCY If Wake County is

Lead Agency If State has

Direction and Control Harris

Wake Co. Chatham Co. Harnett Co.

Lee Co. State FEMA NRC

Harris State

Wake Co. Chatham Co.

Harnett Co. Lee Co. FEMA NRC

State of NC Wake Co.

Chatham Co. Harnett Co.

Lee Co. Harris FEMA NRC

Introductions

Table Seating Order Company Spokesperson - Technical Specialist - State Lead PIO

Wake County Lead PIO - Chatham County Lead PIO - Harnett County Lead PIO Lee County Lead PIO - FEMA Lead PIO - NRC Lead PIO

Set expectations for news media briefing (when, how, why…) Each agency will brief on current information available Questions and answers will be at the end of the agency briefs

Agency Briefing Guidelines Have the Company Spokesperson/Technical Specialist display visual aid. Using the order above, step to the microphone; state name and affiliation Use NON-TECHNICAL terms to status your agency activities.

Question and Answer Guidelines One question at a time The Company Spokesperson will repeat the question for all to hear. The

question will then be directed to the correct agency for the answer. Step to the microphone; state name and affiliation. Answer the question.

Un-Answered Questions If unable to answer a question the follow-up answer will be provided in the

next Media Briefing or designated Press Release. The question(s) will be captured at the Post-News Media De-Brief.

Conclude Briefing Announce next news media briefing time at __________ hours. Recap Public Information telephone numbers for the agencies.




NEWS MEDIA BRIEFING, continued

AGENCY GUIDANCE DOCUMENT

TECHNICAL SPECIALIST 1. Classification level NOTES: 2. Current plant status in NON-

TECHNICAL TERMS

3. Activities and priorities STATE PIO 1. Offsite actions taken NOTES: 2. Telephone number for PI staff WAKE COUNTY PIO 1. Offsite actions taken NOTES: 2. Telephone number for PI staff CHATHAM COUNTY PIO 1. Offsite actions taken NOTES: 2. Telephone number for PI staff HARNETT COUNTY PIO 1. Offsite actions taken NOTES: 2. Telephone number for PI staff LEE COUNTY PIO 1. Offsite actions taken NOTES: 2. Telephone number for PI staff FEMA PIO 1. Staffing NOTES: 2. Issues NRC PIO 1. Staffing NOTES: 2. Issues OTHER REPRESENTATIVES 1. Staffing NOTES: 2. Issues




POST-NEWS MEDIA DE-BRIEF

(Held in a Designated Area)

DATE: _____ / ______ / ______ TIME: ________ FOR MEDIA BRIEFING # ________

DE-BRIEF ON;

Were there any UN-ANSWERED QUESTIONS from the media brief? If yes, explain below:

Question:

Answer:

Question:

Answer:

Did everyone have the right material to answer the questions?

Remember to brief and receive a brief from your counterpart when you arrive back in the JIC Command Room. Re-assume your command and control position.

Did the visual aids used for the briefing work? Will you need different aids for future use?

Did the “Order of Speaking” work for the Media Briefing?

Remind everyone of the next Media Briefing?


Attachment 2 - JIC Director Checklist

Sheet 1 of 4



Position Function: Develop news releases and disseminate information.


JIC Pre-Activation

1. Aid the Company Spokesperson in the setup of the minimum equipment for JIC Operations in accordance with Attachment 8.

2. Assume the position of JIC Director.






JIC Activation

1. Verify JIC Director computer and printer are operating properly.

2. Assist with additional facility set-up as needed. Use Attachment 8 for guidance.

3. Receive a briefing on plant status from the EOF News Coordinator.

4. Obtain copies of all EOF news releases issued from the EOF prior to JIC activation and provide the news releases to the Administrative Assistant (hard copy) and Public Information Coordinator (electronic copy) for normal distribution.

5. Ensure that Corporate Communications is informed of JIC activation.

6. Contact call center event directors by emailing a message to the distribution list "CCO Nuclear Rumor Control" to activate rumor control. (This message will be delivered as an email and text to key CSC staff.)


Attachment 2 – JIC Director Checklist

Sheet 2 of 4


News Release Development and Dissemination

NOTE: The steps of this section must be completed for each communication to ensure that releases aresent to the CCD-Media Relations team within 45 minutes.

NOTE: Assist the EOF News Coordinator in the development of the draft press releases when time permits.

NOTE: Duke Energy news releases and press conferences should address ONLY utility actions and plant conditions and should NOT address state and/or county actions or responsibilities, including but not limited to public protective recommendations or decisions.

1. Develop news releases. Templates can be found in J:\Shared\HNP News Release folder.

NOTE: ERO members involved in media communications or briefings should not disseminate sensitive text (i.e., Safeguards Information, names or agencies involved, etc.) regarding security status and /or security event conditions. Screened and/or desensitized information can be gathered through Federal, State and Local Law Enforcement agencies (i.e., Federal Bureau of Investigation(FBI), State Bureau of Investigation (SBI) and Department of Homeland Security (DHS) via Wake County Sheriff’s Department, if required.

a. Receive draft news releases from the EOF. Review with Company Spokesperson to determine if content meets public understanding.

b. Provide news releases to the Company Spokesperson for approval.

(1) If the prepared news release deviates from the Corporate Communications News Release template, then identify and discuss the deviation with the ERM and/or Company Spokesperson for approval prior to issuing.

c. Coordinate with the EOF News Coordinator to ensure issue times and sequential numbers are provided on news releases.

d. Prepare non-technical news releases (EOF approval not required).



Sheet 3 of 4


2. Ensure news releases are available for issue no later than 45 minutes following the activation of the JIC. Once activated, ensure subsequent news releases are available for issue no later than 45 minutes after event classification changes, radiological releases or other significant events that has been provided to the state and counties via the Emergency Notification Form (ENF).

3. Distribute news releases.

a. Record the time of day prior to news release issue.

b. Communicate Duke Energy news releases to offsite agency personnel prior to issue, if possible.

c. Provide approved news releases to the Administrative Coordinator (hard copy) and Public Information Coordinator (electronic copy) for issuance.

d. Send a copy of the news release to the EOF News Coordinator.

4. Coordinate the flow of information from the JIC to Corporate Communications and the State and County Public Information Officers.

a. Provide Corporate Communications the news release to post to the Duke Energy website. In Outlook attach the APPROVED Press Release and email to the address: CCD – Media Relations Team. Ensure spaces are placed before and after the hyphen to allow the auto population of the email address in Outlook.

b. Interface with offsite agency representatives to ensure they are receiving the necessary information.



Sheet 4 of 4


Additional Activities

1. Maintain awareness of offsite agency command and control.

NOTE: If the Technical Specialist position will be a part of the Pre-News and/or News Media Briefing conferences receive a turnover of activities.

2. Assume command and control in Company Spokesperson’s absence during news media briefings.

3. Assist the Company Spokesperson in preparing the Spokesperson Briefing Attendance Form for each agency/Public Information Officer Representative at the news media briefing (Attachment 1, Sheet 6 of 13).

4. Post emergency classifications in the News Media Briefing Area, provided briefings are not in progress.



a. Make the following facility announcement:

"If any workers staffing the JIC are covered workers as described in Part 26, Emergency Response hours should be entered into Empcenter before performing any covered work to ensure no violations will be incurred."

b. Provide all logs and records to the Company Spokesperson.

c. Notify Corporate Communications and the PE Carolinas Distribution Dispatch Team Lead that the emergency has been terminated.

d. Replenish content of your position notebook.

e. Restore facility to stand-up readiness.

f. Inventory facility equipment as applicable.

RELIEVED BY:

Printed Name Badge Number

Signature Date Time


Attachment 3 - Technical Specialist Checklist

Sheet 1 of 3



Position Function: Obtain and developing technical emergency information.


1. Aid the Company Spokesperson in setting up the minimum equipment for JIC

Operations in accordance with Attachment 8.

2. Assume the position of Technical Specialist.

a. Sign in on the Harris Joint Information Center sign-in board, JIC Sign-In Log, and obtain adhesive position badge or equivalent.


c. Assist with facility set-up as needed. Use Attachment 8 for guidance.

d. Perform proper relief of the currently staffed position.

e. Announce that the position is filled to personnel who are present.


4. Receive a plant status briefing prior to JIC activation (PEP-110, Attachment 4).

5. Obtain technical emergency information from the EOF Emergency Communicator-Corporate Communications/JIC for Duke Energy news briefings using the Event

Information Worksheet (PEP-110, Attachment 4) as a guide.

a. Maintain regular telephone contact with the EOF Emergency Communicator-Corporate Communications/JIC. When not available turn activity over to the JIC Director or designee.


Attachment 3 – Technical Specialist Checklist

Sheet 2 of 3


b. Inform the Company Spokesperson of EOF briefings.

c. Monitor EOF briefings.

d. Provide JIC information during EOF briefings, if requested.

NOTE: Based on the needs of the Company Spokesperson the Technical Specialist may or may not be a part of the Pre-News and/or News Media Briefing Conferences.

NOTE: When communicating to the media DO NOT address the Protective Action Recommendations (PARs). The state and counties will address the Protective Action Decisions (PADs) during their briefing.

6. Provide technical information during the conduct of periodic briefings with the news

media at an appropriate level of understanding.

a. Participate in pre-news media briefing conferences to coordinate the information released during news media briefings.

b. Defer non-technical questions and concerns regarding Duke Energy to the Company Spokesperson.

c. Defer questions and concerns regarding offsite activities and positions to the appropriate offsite agency representative.

d. Ensure previously unanswered questions/issues are adequately addressed during subsequent news media briefings.

7. Interpret information from the EOF into non-technical language for news media and JIC

facility briefings.

a. Ensure the EOF is aware of news media briefing times.

b. Assist in the development of responses to unanswered questions from the news media briefings.

c. Provide feedback to the EOF after news media briefings as necessary.

8. Provide information to the Public Information Coordinator as necessary to maintain the

customer service associate nuclear event information form.


Attachment 3 – Technical Specialist Checklist

Sheet 3 of 3


9. Maintain the Fission Product Barrier, Protective Action Decisions, and Emergency Action Level (EAL) portions of the Duke Energy status board.

a. Locate the status boards in clear view in the JIC command room.

b. Maintain a white board with pertinent information, if needed.

c. Maintain wind direction information on applicable boards in facility.

10. Inform the Company Spokesperson of rumors or other inaccuracies.

a. Assist in the development of messages to correct rumors and inaccuracies.

b. Ensure the EOF is informed of rumors or other inaccuracies.



a. Provide all logs and records to the Company Spokesperson.




RELIEVED BY:



Attachment 4 - Administrative Coordinator Checklist

Sheet 1 of 3



Position Function: Coordinate and supervise the activities of the JIC administrative support and security personnel.


1. Coordinate facility access and support.

a. Notify CSC Telecom personnel (EPL-001, Attachment 5) of JIC activation and to expect a call for assistance if any problems are encountered.

b. If phone or computer problems are encountered during the physical setup of the JIC, then request immediate assistance from CSC Telecom personnel (EPL-001, Attachment 5).

c. Contact Corporate Security Command Center (SCC) personnel (EPL-001, Attachment 5).

(1) Request that SCC provide (3) security guards to the CSC.

2. Assume the position of Administrative Coordinator.






Attachment 4 – Administrative Coordinator Checklist

Sheet 2 of 3



4. Ensure the facility and its equipment is properly set up and functional per Attachment 8.

a. Using ERFIS time from the EOF, synchronize all clocks in the JIC Command Room, JIC closet and the News Media Briefing Area.

b. Tune televisions to major and local news networks using remote provided in the audio/visual console located in Auditorium Right.

c. Tune radio/cassette recorders to stations that should participate in the Emergency Alert System (EAS) messages (refer to the Harris Plant Safety Information brochure for station listings).

5. Direct security efforts for the Joint Information Center.

a. Instruct Security to limit access to the JIC Command Room to only Duke Energy, State, County, NRC, FEMA, INPO and ANI personnel.

b. Instruct Security to contact you in the JIC Command Room if an individual desiring access does not have proper identification.

c. Instruct Security to sign in relief personnel and direct them to the Administrative Coordinator upon arrival.

6. Supervise the activities of the Administrative Assistants.

7. Provide draft news releases to the JIC Director received via the Administrative

Assistant’s fax machine (if applicable).

8. Log and provide Emergency Notification Forms, news releases, EAS messages and other

information to the Administrative Assistants for issue.

9. Notify the Media Badging Specialist of JIC activation time and news media briefing

times.


Attachment 4 – Administrative Coordinator Checklist

Sheet 3 of 3


10. Using the Emergency Notification Form:

a. Make an announcement about new Emergency Notification Forms and Press Releases as necessary to ensure JIC personnel are aware of changing plant conditions.

b. If a classification change, radiological release or other significant event occurs while a Media Briefing is ongoing, then contact the Media Badging Specialist and inform them of the change. Ensure Media Badging Specialist informs the Company Spokesperson that the event has occurred

11. Update and maintain the News Release/News Media Briefing and Facility Activation

portions of the Duke Energy status board.

12. Coordinate shift relief and turnover schedule activities for the JIC Public Information

staff with the Administrative and Logistics Manager. [5.3.4 Recommendation 7]

13. Schedule times and locations for meals for JIC personnel.






RELIEVED BY:



Attachment 5 - Administrative Assistant Checklist

Sheet 1 of 3



Position Function: Provide administrative services and supplies to JIC personnel.


1. Assume the position of Administrative Assistant.



c. Ensure personnel in the JIC Command Room have signed in on the Harris Joint Information Center sign-in board, JIC Sign-In Log (Attachment 9) and obtained adhesive position badge or equivalent.

d. Assist with facility set-up as needed. Use Attachment 8 for guidance.

e. Perform proper relief of the currently staffed position.

f. Announce that the position is filled to personnel who are present.


3. Complete the JIC Information Distribution Log (Attachment 5, Sheet 3 of 3) for each news release, EAS message, Emergency Notification Form and other documents

distributed.

a. Call EOF Admin Team (919-362-3645, 3646 or 3647) to verify and document the receipt of and distribute any news releases that have been made prior to JIC activation.


Attachment 5 – Administrative Assistant Checklist

Sheet 2 of 3


4. Ensure the fax and copiers are in place and operating.

a. Program fax and copiers for correct time and date (use reference manual).

b. Provide information received on the fax to the Administrative Coordinator and distribute as instructed.

5. Distribute copies of ALL approved news releases.

a. Deliver and/or fax adequate copies of each news release to the Media Badging Specialist.

b. Post copies of approved news releases in the JIC Command Room.

6. Distribute clerical supplies in the JIC as necessary.


8. Termination of emergency:





RELIEVED BY:



Attachment 5 – Administrative Assistant Checklist

Sheet 3 of 3

JIC INFORMATION DISTRIBUTION LOG Date: ________________________ COMPLETE THIS ATTACHMENT FOR EACH ITEM DISTRIBUTED

REQUIRED DISTRIBUTION DOCUMENT TYPE

(Place IINITIALS and indicate TTIME documents are distributed)

DUKE ENERGY NEWS RELEASE

No. __________

(White Paper)

NRC FEMA

STATE OF NC CHATHAM COUNTY HARNETT COUNTY

LEE COUNTY WAKE COUNTY

(Circle one)

NEWS RELEASE

No. __________

(White Paper)

EAS MESSAGE

No. __________

(Blue Paper)

EMERGENCY NOTIFICATION FORM

No. __________

(Green Paper)

JIC HAND DELIVER TO: ( ) represents number of copies needed.

Initials Time Initials Time Initials Time Initials Time

Joint Message Board (1)

Company Spokesperson (1)

JIC Director (1)

Technical Specialist (1)

Public Info. Coordinator (2)

Administrative Coordinator (1) NA

State Message Center Coord.(14) NA

Media Badging Specialist (25) ++ NA NA

JIC FAX TO: Initials Time Initials Time Initials Time Initials Time

EOF NA NA NA

NRC Region II (Atlanta) NA NA NA

NRC Washington (NRC Emergency Center in Rockville, MD)

NA NA NA

++This number may change due to Media presence. Coordinate number with the Media Badging Specialist

Form PEP-250-13-4


Attachment 6 - Media Badging Specialist Checklist

Sheet 1 of 3



Position Function: Control access to the media briefing area and distribute information.


1. Assume the position of Media Badging Specialist.






a. Log all non-JIC personnel entering the News Media Briefing Area using the JIC Sign-In Log (Attachment 9).

3. Set up materials and facilities.

a. Set up the News Media Briefing Area and Media Badging table using Attachment 8 and Attachment 11, sheet 2 of 2 as guidance.

b. Assist with facility set-up as needed.

c. Check that the following items are available in the Media Briefing Area for use by the Public Information Officers: brochure/information (other than news release) along with a bottle of water, pad of paper and pen or pencil.


Attachment 6 – Media Badging Specialist Checklist

Sheet 2 of 3


d. Obtain the Spokesperson Briefing Attendance Form from the Company Spokesperson and distribute as follows:

(1) Provide a copy to the Company Spokesperson.

(2) Make copies available for media and other representatives attending the briefing.

4. Issue a numbered badge to news media personnel entering the facility and instruct

them to maintain the badge visible.

5. Provide instructions to security.

a. Instruct Security to limit access to the News Media Briefing Area to Duke Energy, State, County, NRC, FEMA, Institute of Nuclear Power Operations (INPO), American Nuclear Insurers (ANI) and badged media personnel.

b. Instruct Security to direct unbadged media personnel desiring access into the News Media Briefing Area to the Media Badging table.

c. Instruct Security that the Spokesperson wearing a position badge from the JIC Command Room is allowed access into the News Media Briefing Area without providing additional identification.

6. Provide information packages to the media upon request.

7. Distribute and post copies of Duke Energy news releases.

8. Inform the news media of briefing times.


Attachment 6 – Media Badging Specialist Checklist

Sheet 3 of 3


9. If the Administrative Coordinator informs position of a classification change, radiological release or other significant event has occurred while the media briefing is ongoing, provide this information to the Company Spokesperson as soon as possible via process

established with Company Spokesperson.


11. Leave Security or the State Media Center PIO in charge of the Media Badging table if it

becomes necessary to leave the area.






RELIEVED BY:



Attachment 7 - Public Information Coordinator Checklist

Sheet 1 of 2



Position Function: Ensure information approved for release is coordinated with State rumor control and public information personnel to prevent conflicting reports.


1. Assume the position of Public Information Coordinator.



c. Assist with facility set-up as needed. Use Attachment 8 for guidance.

d. Request needed materials or supplies from the Administrative Coordinator.

e. Perform a formal relief when permanently relieving another Public Information Coordinator.

(1) Review the activity log.

(2) Obtain a briefing on the emergency and any actions that have been completed or are in progress.

f. Inform a staff member when temporarily leaving the work area (such as to the restroom).

(1) Designate an individual to answer the phones while away.

(2) Upon return, obtain a briefing on any events which have occurred while away.


Attachment 7 – Public Information Coordinator Checklist

Sheet 2 of 2


g. Announce that the position is filled to personnel who are present.

h. When the State arrives, introduce yourself to the State/County JIC Manager or Lead.

i. Periodically discuss the rumor report information with the State/County JIC Manager or Lead.

2. Monitor news media briefings.


4. Utilizing the Job Aid for JIC Event Communications, access Customer Services Event

Communications Sharepoint to monitor and update nuclear rumors, as appropriate.






RELIEVED BY:



Attachment 8 - JIC Facility Set-up Guidelines

Sheet 1 of 8

Minimum Setup for JIC Operations

NOTE: Maintain safety when setting up the JIC. Gloves are located in the JIC storage closet and Velcro cable cover is found in various boxes to eliminate trip hazards.

NOTE: Minimum equipment is marked with bright colored tape.

1. Pull out all carts from the JIC storage closets.

2. Locate the JIC Setup Board or Attachment 11 of this procedure.

NOTE: It is important to set up the tables in accordance with the JIC Setup Board or Attachment 11 of this procedure to allow the JIC to be expanded as necessary after minimum setup is complete.

3. Arrange tables, chairs, and the JIC Director and Technical Specialist computer carts in

accordance with the JIC Setup Board or Attachment 11 of this procedure.

4. Set up the JIC Director workstation.

a. Locate “Table C” Box from Roll Around Cart #1.

b. Connect Phone Interface Line (labeled JIC-1) to the wall outlet located on the other side of the room divider (also labeled JIC-1).

c. Plug in extension cord and surge protector.

d. Plug in JIC Director computer.

e. Plug the JIC Director Phone into the Phone Interface Line in the connection with the same phone number.

(1) If desired, hook up the JIC Director Headset.

(a) The phone handset hooks up with the headset.

(b) The headset is hooked up to the side of the phone.

f. Plug in internet hub power source.


Attachment 8 – JIC Facility Set-up Guidelines

Sheet 2 of 8

g. Run a LAN cable from the wall on the other side of the room divider (jack labeled “LAN”) to the HUB (any connection will work). Then, run a different LAN cable from the HUB to the JIC Director computer.

5. Set up the Technical Specialist workstation.

a. Locate “Table E” Box from Roll Around Cart #1.

b. Connect Phone Interface Line (labeled JIC-6) to the wall outlet labeled JIC-6.

c. Plug in extension cord and surge protector.

d. Plug in Technical Specialist computer.

e. Plug the Technical Specialist Phone into the Phone Interface Line in the connection with the same phone number.

(1) If desired, hook up the Technical Specialist Headset.

(a) The phone handset hooks up with the headset.

(b) The headset is hooked up to the side of the phone.

f. Plug in internet hub power source.

g. Run a LAN cable from the exterior wall closest to the Technical Specialist workstation to the HUB (any connection will work). Then, run a different LAN cable from the HUB to the Technical Specialist computer.

h. Plug in the Automatic Ringdown Phone to the Phone Interface Line, Jack #12 (Labeled ARD).

6. This completes the minimum equipment setup for JIC operations. Set up remainder of JIC equipment in accordance with the remainder of this attachment as time allows, or as

needed.



Sheet 3 of 8


JIC Command Room Set-Up Customer Service Center Telecommunications Setup

1. Set-up the JIC Command Room (CSC Auditorium, left and right side) per the Attachment 11,

sheet 1 of 2.

a. Obtain the Public Information Coordinator’s laptop from the JIC equipment storage area and place it at the appropriate work station per the illustration.

b. Obtain any other necessary tables and chairs to complete the room setup per the illustration. Use the designated folding tables located in the JIC equipment storage area where needed.

c. Remove and set-up the telephone sets, cables, line cords, power extensions per the illustration. Work with the responding State and County personnel to assist in their setup, if needed.

2. Connect telephones to the cords and wall jacks.

a. The wall plates, located in various locations throughout the room, are labeled to correspond with the letter on the table per the illustrations. All jacks in the wall plates which are used for JIC equipment are RED.

b. Telephone extension cables stored in the bins are keyed to match the wall plate label. Connect the extension cables to the wall cables and secure the connection with the Velcro strip from the bin.

c. Each telephone is labeled with a table letter, and extension number. Connect the telephones from the storage bin to the appropriate jack on the extension cable.

d. The connector jacks on the service end of the extension cables are also labeled with the extension number which corresponds to the telephone call number. Ensure that the extension number on the telephone matches that of the connector jack.

3. Setup the WiFi for State and County personnel and communicate guest passwords.

4. Test equipment to verify operability and report any equipment or set-up problems to the

Administrative Coordinator.



Sheet 4 of 8


Harris Responding ERO Position Setup

1. Set-up the JIC Command Room (CSC Auditorium, left and right side) per this attachment and Attachment 11, sheet 1 of 2.

2. Obtain radio/cassette recorders from the JIC equipment storage area and place in position. Tune to radio stations that should participate in the Emergency Alert System (EAS) messages (refer to the Harris Plant Safety Information brochure for station listings).

3. Obtain supplies (bins, status boards, sign-in boards, easels, procedures, etc.) for the JIC Command Room from the JIC equipment storage area.

a. Each bin for the JIC Command Room is labeled with the corresponding table letter per the illustration.

b. Remove and set-up the position table nameplates, and other materials for each of the JIC positions as applicable (this includes the federal, state and county positions).

c. Place administrative supplies and desk organizers on all tables (this includes Federal, State and county).

d. Two fax machines (incoming and outgoing) will be located and operated in the JIC equipment storage area. Verify operability.

e. Two copy machines will be located and operated in the JIC equipment storage area. Verify operability.

f. Other CSC copiers and printers are available throughout the facility if needed. See the startup checklist for details.

4. Obtain (2) stanchions from JIC equipment storage room and place in designated areas per the label located on each stanchion.

5. Roll out the (2) large roll-around white eraser boards (Joint Message and Status Board) and place in their designated areas. Setup the Harris Joint Information Center sign-in board in the designated area.

6. Setup the letter trays for distribution of various documents throughout the facility.

7. Set out the positional adhesive labels and sign-in logs for personnel.

8. Setup the stackable letter trays on Table H for distribution of documents to and from the various agencies and positions.

9. Provide the Company Spokesperson the wireless microphone used for facility briefs. The microphone is located in the audio/visual rack located in the front of Auditorium Right room.



Sheet 5 of 8


News Media Briefing Area Set-Up

NOTE: The CSC Facilities group is available during normal working hours only. The responding JIC staff will be required to perform the below steps with CSC Telecommunications assistance if conditions warrant.

NOTE: Alternate furniture setup arrangements may be used to fulfill the function of performing media briefings and meeting the needs of the Public Information Officers from the state, counties, NRC, and FEMA.

Customer Service Center Telecommunications/Facilities Group Setup

1. Set-up the News Media Briefing Area per Attachment 11, sheet 2 of 2 and this attachment.

a. Move three large tables into the area.

b. Place (9) chairs behind the tables facing the CSC entrance.

c. Move existing chairs and round tables in area around to face the tables.

d. Place walking mats in area.

e. Move LCD Projector/Laptop/roll around stand in area.

f. Place portable projector screen in area.

g. Place a small folding table in hallway just past the entrance hallway to the bathrooms. Place a black sheet or equivalent over the table.

Harris Responding ERO Position Setup

1. Set-up the News Media Briefing Area (CSC, entrance/foyer) per this attachment and Attachment 11, sheet 2 of 2, or alternate setup as directed by the Company Spokesperson.

2. Obtain the necessary bins, telephones, line cords, and other materials from the JIC Storeroom. Materials include:

a. Media Briefing Area roll around cart

b. Media badges.

c. Media Sign-In Logs.

d. ERO log forms.

e. Brochures and applicable racks/stand.

f. Media handbooks.

g. Media clips, if applicable.



Sheet 6 of 8


h. (2) Large Easels

i. (1) small Easel

j. (2) Clocks

k. Collapsible signage holders

l. (2) Large Yellow Traffic Cones

m. Roll around cart with Portable Public Address System including amplifier, speakers, microphones and microphone stands.

n. Water bottles.

o. (2) Folding tables.

p. Plant diagrams and illustrations (located on back of roll-around cart).

q. Agency table nameplates for the stage tables.

r. “Media Must be Badged here” nameplate to be placed at the Media Badging Specialist’s table

s. Signage for facility.

3. Place signage (DRILL OR EVENT IN PROGRESS) in the following locations:

a. (1) Large yellow traffic cone at top of each stairway.

b. Place one sign on each back entrance door to facility.

c. Place one sign on each glass door at the entrance to the facility.

d. Place one sign on door to entrance to the CSC work area, west side.

e. Place sign on stand in hallway behind the portable projection screen.

f. Place “Next Media Briefing at” sign on easel in mid section of area.

g. Place “JIC Public Information Number” display on easel west side, front area.

h. Place “Declared Event” sign on Media Badging Specialist table.

i. Place “Drill/Exercise” sign in area, if applicable.



Sheet 7 of 8


4. Setup the main briefing tables as follows;

a. Setup Portable Public Address System as shown in Attachment 11, sheet 2 of 2 and this attachment.

b. Cover tables with black sheets or equivalent.

c. Place the (9) positional nameplates (printed on both sides) on table in correct order.

d. Place a small water bottle near each position.

e. Ensure laser pointer is in the area for the presenters.

f. Place (3) microphone stands with microphones on tables (in front of the Technical Specialist, Chatham Lead, FEMA Lead PIO positions).

g. Connect the laptop and In-focus machine (if not already connected). Plug laptop into wall out and turn equipment on.

h. Adjust the projection on the screen to ensure focus and size of image (ask the Technical Specialist for assistance if needed).

5. Obtain the Media Badging Specialist and State Media Center PIO Cordless phone as follows from

the JIC storeroom.

a. Call the Admin. Coordinator in the JIC Command room to test the phones.



Sheet 8 of 8


6. Setup the portable brochure rack as shown in Attachment 11, sheet 2 of 2.

a. Place all press releases in rack when they become available.

7. Other Items to Complete for setup per this attachment and Attachment 11, sheet 2 of 2 where

applicable.

a. Place media sign-in sheets on Media Badging Specialist table.

b. Place Media tags on table for issue to media.

c. Place brochure rack near table for issuance of documents to media.

d. Place documents in the brochure racks when time permits (media information brochure, student brochure, safety information brochure, tone alert radio brochure, media clips, etc.)

e. Place one clock near Media Badging Specialist table and one near the Company Spokesperson area.


Attachment 9 - JIC Sign-in Log

Sheet 1 of 1

Date: ____________________

Name

SSN(1)

Position

Media Affiliation & Badge No.

Time In

Time Out

(1) Only Duke Energy personnel in the JIC Command Room need to provide a Social Security Number (SSN).


Attachment 10 - JIC Log

Sheet 1 of 1

POSITION:

JIC DATE: PAGE ________ OF ________ Time Comments

Upon relief or termination of the emergency, ensure that the log is completed by checking the log for completeness, then printing and signing your name in the comments section.


Attachment 11 - JIC Facility Layout Drawing

Command and Control Room

Sheet 1 of 2

NOTE: A large scale layout document is available in the facility for setup.


Attachment 11 – JIC Facility Layout Drawing

Media Briefing Area

Sheet 2 of 2

NOTE: A large scale layout document is available in the facility for setup.

NOTE: Alternate furniture setup arrangements may be used to fulfill the function of performing media briefings and meeting the needs of the Public Information Officers from the state, counties, NRC, and FEMA.


Revision 21, Summary

Rev. 21 processed with PRR: 2102351: PRRs Incorporated: 2079477, 2103588



Attachment 2 Revised JIC Activation section Step 4 to read as follows:

"Obtain copies of all EOF news releases issued from the EOF prior to JIC activation and provide the news releases to the Administrative Assistant (hard copy) and Public Information Coordinator (electronic copy) for normal distribution."

Revised JIC Activation section Step 6 to read as follows:

"Contact call center event directors by emailing a message to the distribution list "CCO Nuclear Rumor Control" to activate rumor control. (This message will be delivered as an email and text to key CSC staff.)"

Revised Responsibility/Activity section Step 3.c to read as follows:

"Provide approved news releases to the Administrative Coordinator (hard copy) and Public Information Coordinator(electronic copy) for issuance."

Attachment 5 Updated Sheet 3 of 3 to remove the column for "Rumor Report" as this report is no longer being produced. Updated heading from "JIC HAND DELIVER TO:" to 'JIC HAND DELIVER TO: ( ) Represents number of copies needed." Updated "NRC Region" to "NRC Region II (Atlanta)" Updated "NRC Washington" to "NRC Washington (Emergency Center in Rockville, MD)"

Attachment 6 Revised Responsibility/Activity section Step 3.c to read as follows: "c. Check that the following items are available in the Media Briefing Area for use by the Public Information Officers: brochure/information (other than news release) along with a bottle of water, pad of paper and pen or pencil." Revised Responsibility/Activity section Step 3.d to read as follows: d. "Obtain the Spokesperson Briefing Attendance Form from the Company Spokesperson and distribute as follows:


Attachment 7 Revised Responsibility/Activity section2.h to read as follows: "When the State arrives, introduce yourself to the State/County JIC Manager or Lead."

Revised Responsibility/Activity section2.i to read as follows: "Periodically discuss the rumor report information with the State/County JIC Manager or Lead."

Deleted the old Responsibility/Activity section Steps 4, 5, 6, 7, 8, and 9 and renumbered Step 10 to "Step 5".

Revised new Responsibility/Activity section Step 4 to read as follows: “Utilizing the Job Aid for JIC Event Communications, access Customer Services Event Communications Sharepoint to monitor and update nuclear rumors, as appropriate.


Revision 21, Summary

Attachment 8 Updated Responsibility/Activity JIC Command Room Set-Up Step 3 to read as follows: "Setup the WiFi for State and County personnel and communicate guest passwords."

Updated Responsibility/Activity News Media Briefing Area Set-Up first note box to add a note to read as follows: "Alternate furniture setup arrangements may be used to fulfill the function of performing media briefings and meeting the needs of the Public Information Officers from the state, counties, NRC, and FEMA."

Updated Harris Responding ERO Position Setup Step 1 to read as follows: "Set-up the News Media Briefing Area (CSC, entrance/foyer) per this attachment and Attachment 11, sheet 2 of 2., or alternate setup as directed by the Company Spokesperson." Updated Step 5 to read as follows: "Obtain the Media Badging Specialist and State Media Center PIO Cordless phone as follows from the JIC storeroom." Deleted old steps 6, 6.a, and 6.b. Updated newly numbered Step 6 to read as follows:

JIC Command Room Set-Up Step 3 to read as follows: "Setup the portable brochure rack as shown in Attachment 11, sheet 2 of 2." 6.a "Place all press releases in rack when they become available."

Attachment 11 Sheet 2 of 2 Media Briefing Area


Shearon Harris, Unit 1 - Transmittal of 10 CFR 50.54(q ... · Shearon Harris Nuclear Power Plant,...

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