SharePoint Saturday Conference, groups gpresentation, Mark Gillis
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Mark Gillis, Senior Content Developer Microsoft SharePoint Saturday 2014: HOOD, 2:00 – 3:00 PM * Collaborating in groups the new- fashioned way
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This is the presentation on groups that was delivered at the SharePoint Saturday Conference in Redmond WA on Oct. 11 by Mark Gillis.
Transcript of SharePoint Saturday Conference, groups gpresentation, Mark Gillis
Mark Gillis, Senior Content Developer
Microsoft
SharePoint Saturday 2014: HOOD, 2:00 – 3:00 PM
*Collaborating in groups the new-fashioned way
*What is a group?
*People are social.
*Some say it’s our most defining characteristic.
*For example:
Demo: create a group
*What is a group?
*What is a group?
*A way to quickly self-organize, collaborate with people and content, and focus on the job at hand.
*A shared “workspace” for email, conversations, files, and events.
*Open and discoverable by default.
*Part of a new breed: a cross-suite service, like Delve and Office 365 Video.
*Available with any Office 365 SKU.
*If you don’t have it now, you’ll get it soon.
*Gartner weighs in
*Recognizes Microsoft as a leaderin social software.
*Positioned highestin abilityto execute.
*Furthest incompletenessof vision.
*This came outbefore groups!
*Create a group
*Subscribe to a group
*You prefer to use Outlook instead of OWA.
*Conversations and events are sent to your inbox.
*Stay up-to-date without constantly checking OWA.
*Also helpful when you belong to several groups.
*Select More actions , and then select Subscribe.
*Can unsubscribe from group emails.
Demo: browse and join
*Browse groups
*Join a group
Public*A public group is open to
everyone.
* If the group interests you, you can join it.
*A public group is your preferred alternative.
Private*A private group is
exclusive, only open to its members.
*Content and conversations are secure.
*Choose a private group for security and privacy
*Public vs. private
Important You cannot change a
private group to a public group or vice
versa.
Demo: navigate a group
*Navigate: views
*Quick view
*Full view
*Use Favorites
*Navigate: dynamics
*Navigate: header
More actions …
*Group vignettes
*A close-knit executive team needs to plan and schedule a big product announcement, but securely, so as not to risk an untimely disclosure.
*A large company wants to organize a softball league, set up a game schedule on a group calendar, and share common content such as team rosters, equipment inventories, and even a statistical spreadsheet.
*A real-estate outfit wants to regularly collaborate on individual real estate listings, assignments, and commissions that target an up-and-coming, urban development zone.
Demo: group conversation
*Group conversation
*Create and reply
*Forward a conversation
Demo: group calendar
*Group calendar
*Shared by all members
*Synchronizedwith personal calendar
*View side-by-side
*Share group files
*The group’s personal OneDrive for Business.
*Files automatically shared with members.
*Also, convenient access to your files.
*Group vignettes
*In a toy manufacturing company, a product planning team is chartered to come up with a new idea for night lights. They want to quickly exchange thoughts and co-author a few documents to deliver a proposal, a presentation, a budget, and a collection of discussion notes.
*A small business wants to coordinate logistics and expertise from all its employees for a customer marketing and promotion event.
*Students in a graduate-level seminar want to complete a research assignment, write a paper, and present it to faculty.
*Edit group settings
*Members, administrators
*Any member can add others to a public group.
*Only administrators can edit group settings.
*The group creator is the administrator by default.
*Any administrator can make or remove other administrators.
*A group must always have at least one administrator.
*You can’t leave a group if you are the only member. (The group can be deleted.)
*OWA for iPhone, iPad
*OWA on a tablet
*Tenant admin center
*Tenant admin tasks
*Oversee groups for the tenant.
*Doesn't need to be a group member.
*Create and delete groups.
*Edit and remove members and group admins.
*Disable groups
Set-OwaMailboxPolicy -Identity test.com\OwaMailboxPolicy-Default -GroupCreationEnabled $false
*Ways to collaborate
Groups*Self-organize without friction.
*Participate in a focused way.
*Quickly get stuff done.
E-mail*Conduct daily communication.
*Ensure timely message delivery and receipt.
*Communicate important actions or sensitive information.
Yammer *Start a broad discussion and
drive toward consensus.
*Find people, skills, and knowledge in the organization.
*Collaborate in creative ways.
Lync*Quick instant messaging and
presence.
*Meet, talk with remote attendees.
*Present, train to a wide audience.
*More information
*Find help about Groups in Office 365
*Working with multiple calendars in Outlook Web App
*Working with attachments
*Share documents or folders in Office 365
*OWA for Android now available
*Delivering the first chapter of Groups in Office 365
*Work like a network enterprise social and the future of work
*Many companies achieve amazing things by working like a network
*Office 365 Learning Center
*Office 365 Success Center
*Office 365 Deployment Center
*What’s next?
*Integrate with Yammer
*More robust group OneDrive for Business
*Rationalize distribution lists
*Compliance?
*Add external guest access ?
*Add a plugin for the Outlook client ?
*Better tenant admin and reporting?
*Support a hybrid environment?
*Add Lync integration?
*Add tasks or Project lite integration?
*Questions?
