SharePoint Pilot MeetingServices for Exceptional

Students

5.19.10

Introductions• Shannon Steffes

– Coordinator, GMCS Regional Quality Center

• 721-1018

• IM: ssteffes

• Email: ssteffes@gmcs.k12.nm.us

• Barry Lambson– Network Supervisor, Department of Technology

• blambson@gmcs.k12.nm.us

• Kutlu Gulamber & Jenny Green– Guests from Ardham Technologies

• SES Staff

SharePoint• Knowledge Management effectiveness & efficiency

• Technology Services effectiveness & efficiency

Email• A technology whose use has not grown with its

capabilities

Email• A technology that

• You have a file you that needs input from seven people

Email• So you email it to all 7 people

• 8 copies are now stored on the server

Email• Those 7 people make their changes and “reply all”

• Now there are 66 copies stored on the server

Email• Additionally, the owner had to combine all 8 documents

into one product and email back to the collaborators

• Now there are 73 copies on the server

SharePoint• What if that files existed in one place, and everyone

made their changes directly to the document?

Technology Efficiency• Increased Server Efficiency

Knowledge Management• The Region Quality Center is focused on helping our

divisions work smarter, not harder

• Our greatest asset is our human assets and their knowledge

Knowledge Management• Case Study

• Systems Check Data

• Old Process = 3.5 weeks

• New Process with SharePoint = 30 seconds

• Systems Check Data

Knowledge Management• Knowledge Storage

Knowledge Management

• Collaboration

Knowledge Management• Sustainability

Pilot Phase• Currently testing the system

and developing governance

SharePoint Usage• Log -in• Preferred Browser: Internet Explorer

SharePoint Usage• Log-in

• http://gmcssp01/SPSS/LS/SES

• Username = gmcs\(Novell username)

• Example = gmcs\ssteffes

• Password = Regular Password

SharePoint Usage• Basic Navigation

SharePoint Usage• Parent Site = Group Home

SharePoint Usage

Breadcrumb= a path of the route you have

taken through the site

SharePoint Usage• Basic Navigation