Sharepoint, Office, & Outlook for Alfresco

Mike Mahon

CEO

Increasing ECM User Adoption

ECM AVOIDANCE COST & COMPLEXITY

ECM SHELFWARE• Slow

• Where is My Content?

• Shared Drives

• Email

• Cloud Sites

• Failed Implementations

HIGH COST, LOW VALUE• Maintain

• Upgrade

• SharePoint Bloat

SPRAWL• Content Silos

• Data Risk

What Keeps You Up at Night?

ANYTHING BUT…

• Make it Easy, people can manage it and want to use it

• Content is exploding, our solutions scale and can be built upon

for future growth

• Adoption, Adoption, Adoption are the three most important

things in an ECM system

• ECM should save time and money

What Does The Business & Users Really Want?

Said Simply

USERS WANT EASY

LET’S GIVE THEM WHAT THEY WANT

Sadly, It’s Not That Simple

REAL USE CASE

60K… 6000

2 YRS LATER 25,000+

RISKY & COSTLY MOVE TO THE CLOUD GIVE UP & USE SYNC & SHARE• Better UI, same problems as Shared Drive

• Better to integrate with these services, than

depend on them

• Compliance & Governance Concerns

• Very Easy to Use

NO OPEN STANDARDS

What Are My Options Today?

NO ABILITY TO SCALE

PROVISIONING

COMPLIANCE

ARCHIVING

REPLICATION

Challenges Using SharePoint as Stand Alone ECM

• Lack of Advanced Site Creation

• Lack of Configuration

• Lack of Rule-based provisioning

• Lack of Automation (users won’t do it)

• Lack of Governance Controls

• Lack of Security Controls

• Lack of Site Archival

• Lack of Decommissioning Functionality

• Lack of advanced storage optimization capabilities

• Lack of Farm-to-Farm Replication

• Lack of Geographic Synchronization

Sources: AIIM Market Intelligence Reports, Gartner Report "SharePoint 2013: Good Progress but Missed Opportunities”, Should Microsoft Kill SharePoint?

Published: 1 October 2013, Analyst(s): Jeffrey Mann, Alfresco White Paper - Enterprises Need an Alternative to SharePoint

MOBILEBUSINESS PROCESS MANAGEMENT

SCALEUPGRADE

Challenges Using SharePoint as Stand Alone ECM

• Late to the Game

• Incomplete Feature Set

• Complex Workflow Requires Third Party Tools

• Max 15 Workflows run concurrently against content DB -

Source: http://technet.microsoft.com/en-

us/library/cc262787.aspx#Boundaries

• Synchronization Limit - 1800 Documents

• Max of 5000 users in SharePoint

• Max of 15 Workflows Run Concurrently against Content

DB

• Recommended Max 10 Concurrent Editors

• Source: http://technet.microsoft.com/en-us/library/cc262787.aspx#Boundaries

Sharepoint upgrade doesn't seems to have got any easier with

2013, and in fact things seemed to have got much worse.

Gartner Report "Sharepoint 2013"

Finally, for IT leaders considering migration to 2013, Microsoft

doesn't support upgrades that skip generations, adding to the

burden for users currently still on 2007, who might otherwise

consider a migration to 2013 if they did not have added

challenge of having to migrate through 2010 first. Inplace

migration to SharePoint 2013 is also not possible. Developers

must use the database attach method, which involves creating

a copy of the existing 2010 database and attaching it to a fresh

2013 environment, a more involved (but safer) process than

the in-place method that was available for earlier upgrades

But There is a Path Forward!

THE TOOLS YOU USE TODAY!

(OFFICE & OUTLOOK & MORE)

SHAREPOINT + ALFRESCO INTEGRATION

Simple: Outlook

Simple: Outlook Client with Context Menu

Simple: Outlook Search

Simple: Outlook View Email

Simple: Office Integration

Simple: Edit Online

Simple: Browse Repo In Word

Simple: Versions & Metadata

Simple: Browse Repo Like a Fileshare

Introducing SeeUnity

• Our software extends access from

SharePoint to external ECM systems,

and synchronizes content

SHAREPOINT PORTALS

DESKTOP CLIENT APPS

MOBILE DEVICE APPS

CLOUD

Ease-Of-Use

Adoption, Adoption, Adoption

• Our desktop apps are agile and

eliminate compatibility issues found with

native ECM clients

• Our mobile apps access multiple ECM

systems from smartphones and tablets

• It’s easy, it works and you don’t need IT

help to work with it

Smart: Solve “Content Chaos”

Smart: Solve “Content Chaos”

Smart: Solving Information Governance

Automate!

EASYRM

•Intelligent File Plans

•In Place Records Management

•Automated Declaration of Records

•Information Governance & Archiving for

SharePoint, Office & Outlook

EVERYONE’S A RECORDS MANAGER

Sharepoint, Office, & Outlook for Alfresco

Questions?

Increasing ECM User Adoption