SharePoint in FE What can be achieved Richard Gray 27 March 2009.

SharePoint in FE

What can be achieved

Richard Gray27 March 2009

© 2009 Parabola Software Ltd

Levels of Maturity – SharePoint in FE

Level 2

Level 1

Level 3

Level 4MLEIntegrated SystemsAutomated business processes

Document Library pilot WSS


Based On Our Experience


Prerequisites

Licences

Hardware

Office 2007

Senior Management

Staff Involvement


Project Challenges

Budget

Time

Internal resources

IT Strategy

Lack of integration


• Check-in/out

• Versioning

• Alerts

• RSS feeds

Level 1

Document Collaboration

My Sites for staff

OWA in SharePoint

Calendars

Surveys

Search

Mobile Views


Document Collaboration – Old Scenario

Create/update new Word document

Colleagues update their own copy and

add comments

Each colleague emails back their

new versionYou receive 5 different

WORD docs

Review and consolidate the 5 copies and apply feedback to the

document

Email copy to 5 colleagues



Each person checks-out

and updates the document

Each person in the group receives an email with a link to

the document

Document Collaboration – New Scenario (SharePoint)

Author reviews updates

Benefits:1 copy of the document

Less network traffic & storage

Time saving

Reviewers can see others updates


Example Document Collaboration



Each person checks-out

and updates the document

Each person in the group receives an email with a link to

the document

Document Collaboration – Summary

Author reviews updates

Benefits:1 copy of the document

Less network traffic & storage

Time saving

Reviewers can see others updates


• Personalised Area

• Private

• Profile updates


My Sites for staff

OWA in SharePoint

Calendars

Surveys

Search

Mobile Views

Level 1


• Existing documents in file shares

• Intranet

• People search

Level 1


My Sites for staff

OWA in SharePoint

Calendars

Surveys

Search

Mobile Views


Level 1


My Sites for staff

OWA in SharePoint

Calendars

Surveys

Search

Mobile Views


SharePoint Mobile


• Wikis

• Discussion Forums

• Blogs

• Surveys

Level 2

Student Collaboration

Active Directory Integration

External Access

Excel Services

KPI’s

College Portal


Student Collaboration Example


10%

85%5%

Strongly AgreeAgreeDisagreeStrongly Disagree

Student Feedback 1“The online educational forums are a

useful learning resource for me”


5% 85%

10%


Student Feedback 2“The online educational forums help me to

understand specific ICT terms and concepts”


5%89%

5%


Student Feedback 3“The online educational forums help me to

understand how to answer examination questions”


Summary - Learning Rewards For 16-19 Year Olds

Students enjoy a new way of working and collaborating

Student appreciate the asynchronicity – working in own time

Student learn from each other’s answers

Gives students an equal opportunity to speak up

Research showed student understanding of concepts improved


• Run off staff and student database(s)

• Full Automation

• Populate People Search

Level 2



External Access

Excel Services

KPI’s

College Portal


• News/announcements

• Personalisation

• College Calendar

Level 2



External Access

Excel Services

KPI’s

College Portal


• Staff access to docs from outside the college

• Students access to working documents from home

• Access to My Site information

• Single log-on

Level 2



External Access

Excel Services

KPI’s

College Portal


• Open and edit spreadsheets in SharePoint

• Connect to external data sources

• Display Charts in SharePoint

Level 2



External Access

Excel Services

KPI’s

College Portal


• Visual progress indicators

• Connect to an Excel Spreadsheet

Level 2



External Access

Excel Services

KPI’s

College Portal


Level 2 - summary



External Access

Excel Services

KPI’s

College Portal


Level 3

SQL Reporting Services in integrated mode

Advanced Curriculum tools

Integration with MIS

Advanced Document Management

Public facing web site in SharePoint

Transfer of all shared filestore to SharePoint


Integration Examples

Timetable web part

Attendance reports

Unit-e example using Business Data Catalog (BDC)


• e.g. work drop boxes

Level 3








Level 3








• Content Types

• Records Management

Level 3








Advanced Document Management Example

Using Content Types to control document


Content Types example


Advanced Document Management Example

Using Content Types to control documents


Level 3 - Summary








Level 4

Parental access to SharePoint

Employer / 3rd party access

VLE in SharePoint or full Moodle integration

E-Portfolios in SharePoint


E-Portfolios

Requirements:

Needed over the life of the student in education and longer

Interoperable – work with many different systems

Collection of best work

Must manage access permissions


Finish

Any Questions?

SharePoint in FE What can be achieved Richard Gray 27 March 2009.

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