SharePoint Governance How Do You Manage The Content? How Do You Handle Security? Who owns the...
16
SharePoint Governance How Do You Manage The Content? How Do You Handle Security? Who owns the SharePoint Platform? What are the Operating Rules? Is SharePoint a Value Added Service or Productivity Platform?
Transcript of SharePoint Governance How Do You Manage The Content? How Do You Handle Security? Who owns the...
SharePoint Governance
How Do You Manage The Content? How Do You Handle Security? Who owns the SharePoint Platform?What are the Operating Rules? Is SharePoint a Value Added Service or Productivity Platform?
Speakers
Mike Keenan – Applications Developer, Nixon Peabody LLP
Rick Krzyminski –Assistant Director of Global Knowledge and Web Solutions (KWS), Mayer Brown LLP
Paul Obernuefemann - Director of Information Systems, Lewis, Rice & Fingersh, LC
Kara Portwood - Facilitator
What is Governance?
It depends on who you ask
One definition:
Governance - relates to consistent management, cohesive policies, processes and decision-rights for a given area of responsibility in meeting the business requirements of the firm
It identifies lines of ownership for both business and technical teams, defining who is responsible for what areas of the system and how it integrates into the overall collaboration structure
What is Governance?
Another definition:
Governance uses people, process, technology and policies to define a service, resolve ambiguity, and mitigate conflict within an organization.
(The Burton Group as quoted on www.sharepointjoel.com)
How Do We Define It?
It depends on who you ask
Our definition of SharePoint governance will differ since we are looking at it from various
perspectives
Size of Firm
Mike Keenan – 800 Lawyers, 17 Offices, USA, Asia, Europe
Rick Krzyminski – 1800 Lawyers, 21 Offices, Americas, Asia, Europe
Paul Obernuefemann – 160 Attorneys, 7 Offices, USA
Our Roles
Mike Keenan – SharePoint Development, Liaison to Knowledge Services
Rick Krzyminski - Business Liaison for IT
Paul Obernuefemann – Paper Shuffler Extraordinaire
What we use SharePoint forMike Keenan – Intranet Portal, Extranets
including Blogs and Wikis
Rick Krzyminski – Intranet in 2009 – Extranets and Internet planned for 2010
Paul Obernuefemann - Collaboration, Intranet Portal, Web Hosting
Which Version?
Mike Keenan - SPS2003 for Internal Portal; WSS 2 and WSS 3 for internal admin and collaboration sites, as well as external extranets
Rick Krzyminski – MOSS 2007
Paul Obernuefemann - MOSS 2007 on VMWare
Topics
Enforcement – Do You Have a Hammer?Mike Keenan – An “assumed” one; Have not
had to use it until recently as users become more comfortable in SharePoint environment.
Rick Krzyminski – Steering Committee
Paul Obernuefemann – All SharePoint sites are created by IT; No ticket-no site-no problems; Firm Exposure and Security; Government Requirements
Roles & Responsibilities
Site Management
Support & Maintenance/SLAs
Training & Communications
Site Management
Mike Keenan – A joint effort between IT and Knowledge Services
Rick Krzyminski – Primarily Knowledge & Web Solutions with IT support
Paul Obernuefemann – All SharePoint systems and services are under IT
Support & Maintenance - SLAs
Mike Keenan – IT supports hardware, and shares content support with Knowledge Services
Rick Krzyminski – KWS acts as Level II support, then escalates to IT development or operations teams as needed
Paul Obernuefemann – All SharePoint systems and services are under IT and in a virtualized environment
Training & Communications
Mike Keenan – Handled By Knowledge Services group
Rick Krzyminski – KWS handles communications and publisher training, IT handles end-user training; Visibility and accessibility
Paul Obernuefemann – Provided by our Training Department; Intranet and Website changes handled by Marketing/Human Resources/IT
Questions?
