What's New in SharePoint 2016 for End Users Webinar with Intlock
SharePoint 2016: What's New for Legal?
-
Upload
evan-hodges -
Category
Services
-
view
91 -
download
5
Transcript of SharePoint 2016: What's New for Legal?
Acrowire’s success is built around these core service offerings leveraging Microsoft technologies. We serve clients across multiple industries, but focus specifically on
legal. “ ”About Acrowire
Farm Planning and Design
Information Architecture
Platform Migration
Portal Branding and UX
Search Implementation and Customization
Custom Development
ASP.NET and MVC
Systems Integration
Mobile
SSRS and SSAS
PowerBI and Excel Services, PowerPivot, PowerView
PerformancePoint
LEGAL CONTRIBUTOR
ILTA Roadshows
Webinars
Articles
Whitepapers
Podcasts
SharePoint Symposium Speaker
Vendor Thought Leader of the Year Nominee
SPONSORSHIP EVENTS
ILTACON
SharePoint Symposium
Legal Tech NY
Ark KM
Ark Group BI&A
Legal Marketing Association
American Association of Law Libraries
Legal Focus
About BA Insight Software portfolio extends SharePoint to provide internet-like search experiences Hundreds of successful enterprise implementations; dozens at top law firms
Agenda for Today’s Discussion• What’s New for 2016?
• Improved User Experience
• Hybrid Experiences
• Compliance & Reporting
• Preparing for SharePoint 2016
• Q & A and Next Steps
Q2 CY 2016Q1 CY 2016Q4 CY 2015
SharePoint2016ReleaseTimeline
SharePoint 2016 Preview
SharePoint Server 2016 Public Beta
RTM
IT Preview 8/24SCOM Pack 9/8Office Online Server Preview 9/11
Timing running earlier than Microsoft announced
What’s New in SharePoint 2016 and How Should Your Firm Take Advantage?
7
What does Cloud Inspired architecture mean for you and your users?
?
Will Microsoft Matter Center make a difference for my attorneys & staff?
?
Are the new Compliance and Reporting features right for my firm?
?
What can I do to prepare for moving to the newest version of SharePoint?
?
SharePoint Server 2016
8
Will Microsoft Matter Center make a difference for my attorneys & staff?
?
Are the new Compliance and Reporting features right for my firm?
?
What can I do to prepare for moving to the newest version of SharePoint?
?
What does Cloud Inspired architecture mean for you and your users?
?
Matter Center has the potential for use in multiple scenarios, but limitations continue to be uncovered asRollout nears A
Enterprise class features developed in the cloud, and now available in both on premises andhybrid scenarios ?A
Retention and deletion policies can now help protect your data both on premises and in hybrid scenarios A
We’ll prepare you with the knowledge to decide which features and deployment scenarios are bestfor your firm A
Cloud Updates within Office 365 Monthly updatesDeliver new features and value
Updated automaticallyRoadmap at roadmap.office.com
2015 Q3 2015 Q4 2016 Q1 2016 Q2
On Premises Updates New features and value at major releasesApproximately 2-3 year cycle
Interim Service PacksNext Release: Public Beta Q4, 2015; GA Q2
2016
Release Cadence
Get Ready for Monthly Updates, especially for Hybrid
Improved Installation Experience New server role installation wizard makes deployment easier than
ever Single Server Install option is removed out-of-the-box, but is still
possible by installing as a "Special Role”; Full version of SQL Server is still required
New "MinRole" capability which helps to scale operations; Services are consolidated into 3 categories: 1) User Roles 2) Robot Service Roles 3) Cache Services Roles
MinRoles help to enforce tier-based best practices our of the box, and can be changed post-installation via configuration
MinRole Roles and Services
Application
Specialized Load
Distributed Cache
Web Front-End
Description
Services end user requests. Servers assigned to this role are optimized for low latency.
Services backend jobs or the requests triggered by backend jobs. Servers assigned to this role are optimized for high throughput.
Reserved for services that needed to be isolated from other services. 3rd party applications, etc.
Serves distributed cache for the farm. Servers assigned to this role can load balance end user requests among the web front ends.
Search Serves search and index related services for the farm. Servers in this role are optimized for search related tasks.
Role Enforcement and Health SharePoint Health Analyzer for
MinRole enforcement Health rule will scan each server in the
farm daily Scans all roles except for SpecialLoad Compares Service Instances on server to
expected configuration
Boundaries and limits
Increased List View Threshold >5000
List View Threshold
Content database sizing to 1TB
Content Database Size
Max File Size increases to 10GB and removed character restrictions
Max File Size
100,000 site collections per content database
Site Collections per Content Database
2x increase in Search scale to 500 million items
Indexed Items
Excel Services Excel Services is moving to the Office Online Server (OOS),
which is a rebranding of the Office Web Application Server product Use of Excel Services within SharePoint 2016 will require a licensed,
installed, and correctly configured OOS instance OOS (Formerly OWAS) will continue to provide browser-based versions
of Microsoft Office products and co-authoring support, much like those available in Office Online
The following features require OOS: Viewing and editing Excel workbooks in a browser (with or without the
Data Model) Excel Web Access web part for SharePoint ODC file support (no longer requires Data Connection Libraries) Programmability features such as JavaScript OM, User Defined Function
Assemblies, SOAP and REST protocol support
Project Server Now Included In SharePoint 2016, Project Server is now integrated into the platform The Project Server Service Application must be enabled via Central
Admin and the Site Template can only be created via PowerShell Note that Project Server is still licensed separately, even though its
included
Matter Center Matter Center provides
legal professionals with a document management and collaboration solution
Built on Office 365, SharePoint, and OneDrive
The first public build of Matter Center will be made available through system integrator partners
Initial release slated for late 2015
Durable Links
User clicks docID-based durable URL
…
Redirect manager: based on this docID, provide the right
way to get a doc
Cobalt endpoint for getting file
for client
URL with SiteID & DocID to WOPI
GuestAccess.aspx URL for WOPI
Resource ID based Urls• Url remains intact with rename
and move• Enables discrete Url on
visibility
Note: This feature, like Excel Services, will require the Office Online Server (OOS)
User Interface (UI) Improvements Live Link Previews are being added to the UI
in SharePoint 2016 While hovering over a document link, a
thumbnail view of the document is presented to the user
Saves time when searching for a document Users can browse content in a document library
without having to fully open each file
SharePoint 2016 boasts an improved Mobile Experience
A more touch friendly interface is being introduced to better enable productivity of your mobile workforce
Look for further enhancements in the beta version later this year
HYBRID
Management ExtensibilityExperiences
| Server
Experiences Management Extensibility
| Server | Server
HYBRID
Team Sites
Portals
SearchEnterprise
Content Mngt
BI
Delve
PowerBIYammer
Next-Gen PortalsOffice 365 APIs
Cloud-only
OneDrive
Office Video
Equivio Zoom(e-Discovery)
“Next-Gen” Family
Video
O365 Video
Delve
Delve
“InfoPedia”
O365 “InfoPedia” Custom
Your Portal
ENHANCED BY KEY OFFICE 365 CAPABILITIES
Office Graph YammerOneDrive Skype Outlook SharePoint Content
Management
Office Add-Ins Azure Media & other Azure PaaS
Services
Compliance Center
Audio textAnd search
indexpropertiessignalsmetadata extraction and processing
Cloud Hybrid Search…
Unifies on-premises and cloud indexes Provides support for Office
Graph/Delve experiences on-premises Supports Search as a Service / reduces
search crawl footprint
Cloud SSA O365Search Index
SharePoint Server(On-premises or Hosted)
Office 365
SharePoint Online ContentOnedrive for Business Content
SharePoint Content
External Content(on-premises and/or
in the cloud)
Conn
ecto
rs
Hybrid Connectivity (index in O365)
OfficeGraph
OOTB Search Center, plus any and all tailored search experiences
Shows external content (Connectors) and consistent metadata (AutoClassifier)
External Content in O365 UX
Unified view across all content - on-premises and on-line- inside and outside SharePoint
Content and Collaboration Systems• EMC Documentum• EMC eRoom• HP Trim• IBM Filenet F8• IBM Content Manager• IBM Connections• Objective DMS• OpenText LiveLink/RM• OpenText Hummingbird /
eDocs• Oracle CMS/Stellent• IBM Lotus Notes • Xerox DocuShare• Confluence• Alfresco• Jive• CuadraSTAR
BA Insight ConnectorsMailbox and Archiving Systems• Microsoft Exchange • Microsoft Exchange Online• IBM Lotus Notes • Symantex Evault• Autonomy EAS / (Zantaz)
Practice Management Systems• Aderant Practice
Management• Autonomy Worksite
(iManage)• Elite/3E• KnowledgeMill OnePlace• LegalKey • NetDocuments• Practical Law • AutoElite Prolaw • RealPractice
CRM Systems• Salesforce.com/Force.com• Microsoft Dynamics CRM• LexisNexis Interaction CRM• Any SQL Based CRM
Databases• Microsoft SQL Server• MySQL• IBM DB2• Oracle Databases
ERP and Portal Systems• SAP Business Suite• SAP DMS• IBM WebSphere• Oracle WebCenter • Interaction (PlumTree
Search and Cloud Systems• Microsoft SharePoint Online• Google Drive• SharePoint 2013, 2010,
2007, FAST Search for SharePoint
• Microsoft Search Server• Box• Scopus• PharmaCircle
Plus a proven architecture and process for creating new connectors to complex systems
Other Hybrid Tidbits
Hybrid ScenarioFollowing Allowed for Sites, Documents and PeopleManaged Metadata ServicePromoted SitesSelf-Service Site Creation
Hybrid Configuration Based on Wizard Tool
PEOPLE CENTRIC COMPLIANCEMODERN WORKPLACE
POLICY TIP NOTIFICATIONEnd-user alert
POLICY TIP NOTIFICATIONCompliance Teamnotification
Compliance Compliance Center Available as Hybrid
Primarily Based on Search Data Loss Prevention Policies Ability to Use Right Management Services Online eDiscovery and Hold for both SharePoint Online and On-
Premises
COMPLIANCE ACROSS CLOUD AND ON-PREMISES…
Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both
E-Discovery – in SharePoint 2016In-Place Hold: protect content in-place in real time
Query: find up to date and relevant content quickly
Export: transfer content for review and production
123Across: SharePoint, Exchange, Lync, and file shares on-premises and Office 365
Legal hold / Collect Explore Cull Review
Ad hoc searchThematic analysis
KeywordsPredictive coding
UnstructuredStructured
The Zoom Solution>
E-discovery
E-Discovery – new Cloud-only service(from Equivio acquisition)
Single ServerFarm Server
MEM PROC DISK16-24 x64 1 (4 cores) 80 GB12-16 x64 1 (4 cores) 80 GB
SharePoint Server 2016 RequirementsHardware Requirements remain the same as in SharePoint 2013
Operating System Requirements Windows Server 2012 R2
Windows Server 10
Database Server Requirements Microsoft SQL Server 2014 SP 1
Microsoft SQL Server 2016
PatchingSmaller update footprintReduced number of MSI and MSPIn-place, online, installation MSI MSP
Reduced out-of-the-box patch count from 37 to 4
Zero downtime patchingNO MORE NEGOTIATINGOUTAGE WINDOWS
Additional Changes to Note Authentication Changes - SharePoint Windows identity over SAML claims is
now the default; Stayed tuned for more about some of the other SharePoint features that have had challenges with Claims based authentication in the past like InfoPath and some of the BI features
User Profile Sync has changed versus SharePoint 2013; The all familiar (Forefront Identity Manager) FIM client is no longer available and the default synchronization method is now Active Directory Import
InfoPath 2013 has not been updated, and installation of Office 2016 currently removes the desktop client version of InfoPath 2013; InfoPath forms continue to be supported via the web client
As of now there are no announced plans for a 2016 version of SharePoint Designer, though the 2013 version will continue to be supported for the time being
There is no direct upgrade path from SharePoint 2010 to SharePoint 2016, SharePoint 2013 must be used a stepping stone
Complete Audit of your SharePoint Environment including farm infrastructure and configuration (2007, 2010, or 2013)
Full Documentation included as a deliverable Knowledge Transfer session upon completion with a
review of recommendations from our expert SharePoint Solutions Architects
Also includes Upgrade/Migration Preparedness Analysis to ensure your readiness for migrating to a newer version of SharePoint Server on premises or SharePoint Online
Contact Acrowire for more information and to find out if SharePoint MD can help you prepare for what’s ahead
Get started today! Have a deeper conversation with one of our Solution
Architects Experience our solutions firsthand and let us help you
achieve your business goals Leave your contact information for a follow up
T e dTTTTTTTTTTTTTTTTTTTTTT.704900- -1601
TTTT TTTTTj e f f . f r iTTTTTTTT.617461- -3202
TTTT TTTTTTTTTTTTTTTTTTTTTTTT704557- -0183