SharePoint 2016 And Office 365: A Look Ahead To Whats Coming
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Transcript of SharePoint 2016 And Office 365: A Look Ahead To Whats Coming
@RHARBRIDGE
RICHARDHARBRIDGE
My twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at
SPEAKER | AUTHOR | SUPER FRIENDLY
@RHARBRIDGE
WARNING: IT MAY BE HARD TO KEEP UP
Slides are on http://www.SlidesShare.net/RHarbridge {It’s okay!}
THE DRIVEN ORGANIZATION
“A business, like an automobile, has to be driven in order to get results.”- B. C. Forbes
THE PACE OF BUSINESS IS ACCELERATING…
The business has increasing expectations and wants results faster.
WHERE WE WANT TO BE ISN’T WHERE WE ARE TODAY…
We all aspire help our organizations achieve more meaningful results.
IF WE DON’T KEEP DRIVING…
We will never get to be where we want & need to be.
THE ROAD AHEAD…
Looks different for all of us - filled with challenges, road blocks and detours.
BREAK THROUGH…
Organizations are embracing change to break through & drive results.
WE WANT TO BE BETTER THAN AVERAGE…
Many orgs are successful, but what about those really successful cases?
THE PREPAREDORGANISATION
“Before everything else, getting ready is the
secret to success.”
- Henry Ford
ARE YOU READY FOR TODAY’S DEMANDS?
What about tomorrows demands? Are you ready for those?
USERS WORK ANYWHERE…
By 2016 40% of the workforce will be mobile - Gartner
Flexible work is prevalent – rethink your definition of a mobile worker.
USERS WORK ANYTIME…
USERS WORK ON ANY DEVICE…
By 2015 at least 60% of information workers will interact with content applications
via a mobile device - Gartner
USERS WORK WITH MORE PEOPLE…
We work with more people on a day-to-day basis today than ever before.
60% of employees report working with 10
or more people on a day-to-day basis.
Half of these employees
work with more than 20.
USERS WORK INSIDE & OUTSIDE OF THE ORGANIZATION…
We also work with contractors, customers or partners more…
DON’T FALL BEHIND…
It is more challenging to meet expectations on legacy technology.
CONSIDER SHAREPOINT ONLINE…
An excellent way to provide easier sharing & anywhere, anytime access.
CONSIDER UPGRADING TO SHAREPOINT 2016 (OR AT LEAST 2013)…
Public Preview Available, RTM Q2 of 2016.
THE MODERNORGANISATION
Being prepared really means meeting modern
Enterprise needs.
THE INFORMEDORGANISATION
“If the rate of change on the outside exceeds the rate of change on the inside, the end is near.” - Jack Welch
HOW DO WE REDUCE UNCERTAINTY?
We look for signs and to be informed on what route is best.
HOW DO WE REDUCE UNCERTAINTY?
We look for signs and to be informed on what route is best.
1 2
3
4
5
6 7 8 9
10
Abundance Of Helpful Data
1. Area Map
2. Our Direction
3. Our Route
4. Points Of Interest
5. Our Route Risks
6. Upcoming Action
7. Distance/Time To Goal
8. Estimated Duration
9. Current Speed/Limit
10. Current Road
I AM GOING TO BE YOUR GPS TODAY…
Imagine you change your GPS voice settings to Richard Harbridge…
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
NEXT COMES OFFICE 365…
If you are using SharePoint Online then it makes sense to leverage Office 365…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
HOW DOES DELVE FIT IN?
Delve is an experience that presents Office Graph data to the user.
New profiles for users are rolling out in Office 365 Delve.
NEW PROFILES…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
SHARE MEETING RECORDINGS ON YOUR OFFICE VIDEO PORTAL…
Consider PowerPoint recording with Office MIX https://mix.office.com/
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
With messaging, calendaring, file sharing, and more.
CONNECT EXPERIENCES WITH OFFICE 365 GROUPS…
CONNECT EXPERIENCES ACROSS OFFICE 365 WITH DELVE…
Based on what the user does put the best technology together to improve that.
One membership to rule them all?
GROUPS BEHIND THE SCENES…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
Codename Infopedia
Articles
Microsites
Auto-saved as you work
Friendly URLs
Looks great across your
devices (phone, tablet and
PC)
Connected to social
(Yammer)
Fast and fluid navigation
Compliant and secure
Natively embed Office 365
documents and video
Will be used to create pages
in Blog, Office 365 Groups,
Codename “InfoPedia” and
more
ARTICLES…
It all starts with easy to author articles. Then Microsites and codename Infopedia.
Basic site
hierarchy
allows
sections and
organization
Includes both
explicit,
curated
content and
dynamic
related content
Absolutely
the best way
in the world
to talk about
a set of
Office
documents
Badging
denotes
authoritativ
e content
Modern, on
rails authoring
canvas
MICROSITES…
Going beyond Delve Boards and providing great content experiences.
INFOPEDIA…
Sections, TOCs, & Entire “Infopedia” collections of articles/microsites.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
Codename Infopedia
Articles
Microsites
Currently Rolling Out…
1. Mobile sharing UX
2. DLP policy tips
3. New PDF experience for
iOS, Android
4. Send a link from Outlook
Mobile on iOS, Android
5. Save to OneDrive for
Business from OWA
6. Expiration of anonymous
shares
What’s coming from a product experience perspective?
Later This Year (Q3/4)…
1. Next-gen sync client (PC &
Mac)
2. Unified web UX
3. Mobile Offline files (read-
only) for iOS, Android
4. Stop/revoke sharing
control
5. Company-shareable links
6. Windows 10 Universal app
(including read-only
offline files)
Planned…
1. Offline mobile
editing
2. Offline mobile
folders
3. Mobile PDF
annotation support
for iOS, Android
4. Modern attachments
for Outlook
5. Expiration of all
external shares
ONEDRIVE FOR BUSINESS EXPERIENCE ROADMAP…
Currently Rolling Out…
1. Currently rolling out
2. Auditing & Reporting
(preview)
3. Disable sync on
unmanaged PC’s
4. DLP Phase 2 (preview)
5. Unified OneDrive API
6. Migration API SDK
7. Office 365 Management
Activity API (Auditing)
8. Storage quota control
What’s coming from a Security, Compliance, and Developer perspective?
Later This Year (Q3/4)…
1. Allowlist/Denylist external
sharing domains
2. Archive of external sharing
emails
3. Intune support for
personal/business accounts
4. DLP Phase 3
5. Disable external sharing for
specific users
6. Remove 20,000 file limit
7. Large file support (10Gb)
Planned…
1. Unlimited Storage
2. DLP support for
mobile apps
3. Cross-tenant
sharing control
4. OneDrive usage
reporting
ONEDRIVE FOR BUSINESS ADMIN/DEV ROADMAP…
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
HOW WE MAKE DECISIONS TOGETHER HAS CHANGED…
No longer combing through excel work sheets to get an update on status.
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
Codename Infopedia
ROUTE 1: SHAREPOINT ONLINE
The first route forward involves leveraging Office 365 and SharePoint Online.
Articles
Microsites
Sway
The O
ffice Grap
h
ROUTE 2: SHAREPOINT 2016
The second route starts with SharePoint 2016 but uses Office 365…
CONSIDER SHAREPOINT 2016…
Features available on SharePoint Online – If they can be backported = in 2016.
Migration Process
Pre
par
atio
nA
sses
smen
tM
igra
tio
nTe
stin
g/V
alid
atio
nP
ost
Mig
rati
on
For Office 365 Migrations
Analyze Existing Content
(Location, Quantity, Solutions)
Determine Migration Priority
Create New Site(s) In Office 365
Validate Content Based On Content
Map/Schedule
Launch New Site (w/ Training)
Assess Office 365 Environment
Identify Source Content To Be
Migrated
Determine Ownership Of
Content
Clean Up Content/Content Refresh
Prepare Office 365 Environment
Define Content Map
Owner Review Of Content (Training
Opportunity)
Migrate Content Based On Map/
Schedule
Define Migration Schedule
Approved
Delete Source Content That Has
Been Migrated
Set Source Content To Read Only
Review Feedback
Resolve Issues
Plan Launch Efforts
HOW DO I GET TO SP 2016?
Upgrade “2010 Mode” Sites to “2013 Mode” and Content DB 2013 to 2016.
WHAT DO WE GET WITH 2016?
Starting with the management improvements…
WHAT DO I GET WITH SHAREPOINT 2016?
From 37+18 Per LangPack MSIs/MSPs to 4 MSI/MSPs +1 Per LangPack.
Smaller update footprint Reduced number of MSI and MSP
In-place, online, installation
MSI MSP
Increased List Threshold >5000
List Threshold
Content database sizing into TB’s
Content
Database Size
MaxFile Size 10GB and removed character restrictions
MaxFile Size
100,000 site collections per content database
Site Collections per Content Database
2x increase in Search scale to 500 million items
Indexed Items
WHAT DO I GET WITH SHAREPOINT 2016?
Boundaries and limits have been improved!
WHAT DO I GET WITH SHAREPOINT 2016?
Durable Links: Resource ID Based URLs (Remains intact w/ rename and move).
User clicks docID-based durable URL
…
Redirect manager: based on this docID, provide the
right way to get a doc
Cobalt endpoint for getting file for client
URL with SiteID& DocID to
WOPI
GuestAccess.aspx URL for WOPI
WHAT DO I GET WITH SHAREPOINT 2016?
Real Time Telemetry – provide insights around users.
Services Actions Usage Engagement Diagnostics
CONSIDER SHAREPOINT 2016…
Features available on SharePoint Online – If they can be backported = in 2016.
Search Service Application for Cloud Storage
Unifies on-premises and cloud indexes
Provides support for Office Graph/Delve
experiences on-premises
Supports Search as a Service / reduces
search crawl footprint
Audio textAnd search
indexpropertiessignalsmetadata extraction and processing
SEARCH SERVICE APPLICATION…
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK LIKE FOR SEARCH?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
WHAT DOES THIS LOOK LIKE FOR DELVE?
Support Using Office Graph/Delve On-Premises – Available End Of Year (2015)
COMPLIANCE ACROSS CLOUD AND ON-PREMISES…
Compliance Center (Hybrid), RMS Online, DLP, eDiscovery and Hold for Both
SHAREPOINT 2016 & OFFICE 365 DISTRIBUTED SITES…
Following (Sites, Documents, People), Managed Metadata, Promoted Sites…
NEW HYBRID AUTOMATION…
Hybrid deployment automation (scenario selection, config of pre-req & core)
NEW HYBRID EXTRANET SCENARIO…
Site Publishing for Internal to Internet (w/ 365 Identity Federation Services)
CONSIDER SHAREPOINT 2016…
Features available on SharePoint Online – If they can be backported = in 2016.
THE CLOUD POWEREDORGANISATION
The informed organization today is the one that is planning to, or leveraging Cloud capabilities to improve their organization.
THE ENGAGEDORGANIZATION
“If everyone is moving forward together, then success takes care of itself.” - Henry Ford
WE CAN’T DO IT ON OUR OWN…
It’s a long road ahead and you need many people driving to get there.
WE GO FROM THIS AT HOME…
Personal lives full of rich technology experiences.
…TO THIS AT WORK
Frustration in the office at promise of IT unfulfilled.
HOW WE WORK ON DOCUMENTS HAS CHANGED…
Now available across devices, automatically backed up, and easily shared.
We can share more easily (even externally) and can co-author in real time…
INCLUDING HOW WE WORK WITH OTHER PEOPLE ON DOCUMENTS…
Before Digital File Shares SharePoint
EVEN HOW WE FIND THINGS LATER…
Versioning, centralization, metadata and more help us organize…
ESPECIALLY WHEN WE AREN’T SURE WHERE TO LOOK…
Office graph relevancy means we find content based on how we work...
SPEAKING OF HOW I WORK…
Social is about unlocking conversations & providing more context…
WEAVING SOCIAL INTO THE PLACES I WORK…
Social collaboration is something I do frequently because it’s where I work…
GETTING MORE PEOPLE TO USE THE TECHNOLOGY IS IMPORTANT…
Often getting people to use more of the technology is just as important.
Scenarios
Methodology
Communities
Resources
BUILD AN ADOPTION PLAN…
REAL WORLD ADOPTION ACTIVITIES & MORE…
Find great ideas for driving adoption in our latest book http://improveit.how/book
DOWNLOAD THE WHEN TO USE WHAT IN OFFICE 365 ENTERPRISE USER GUIDANCE WHITEPAPER!
It goes into much greater depth and can be found at WhenToUseWhat.com
DELVE ORGANIZATIONAL INSIGHTS…
Allow collaboration groups to see patterns within their activities.
THE SMARTER ORGANISATION
The engaged organization is one where adoption is successful and the organization is actively helping users improve their usage (not just drive usage).
YOUR ORGANIZATION CAN BE BETTER THAN AVERAGE…
Let’s drive ourselves and our businesses to be better.
THE LEADINGORGANIZATION
The leading organizations today are the ones that are modern, cloud powered and smarter.
Thank you to all of our Sponsors!!
At the Observatory Student Pub in Building A
4:10 pm: New! Experts’ Panel Q&A
4:30 pm: Prizes and Giveaways
4:45 pm: Wrap-up and SharePint!
Parking: No need to move your car!*
If you don’t know where the Observatory is, ask an organizer or a volunteer for directions.
*Please drive responsibly! We are happy to call you a cab
Remember to fill out your evaluation forms to win some great prizes!
Join the conversation – tweet at #spsottawa
New and Improved!
SharePint!
Thank You!Organizers, Sponsors and Youfor making this possible.
100+ SharepointPresentations At.. Slideshare.Net/RHarbridge
When To Use What Whitepaper.. WhenToUseWhat.com
Improve It Book.. ImproveIT.How/Book
Office 365 Success Center.. Success.Office.Com
Message Me On LinkedIn or Email [email protected]
SPEAKER | AUTHOR | SUPER FRIENDLY
My twitter is @RHarbridge, my blog is at http://RHarbridge.com, and I work at