SharePoint 2013 - What's Different
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Transcript of SharePoint 2013 - What's Different
SHAREPOINT 2013WHAT’S DIFFERENT?
Sharon RichardsonJoining Dots
@joiningdots#JBoye13
Directions for Intranets
ReadMe1st.txtThis presentation was delivered at the J.Boye conference in Aarhus on 6th November 2013. It was a 45-minute session summarising what’s different in SharePoint 2013 to help guide evaluations, project scoping and deployment decisions.Formatting has been adjusted to fit Slideshare meaning no animations and some content from the original presentation has been altered or removed. Short notes have been added to highlight sound bites from the talk. More details can be found in the related blog post:http://joiningdots.com/blog/2013/11/sharepoint-and-intranet-directions
All product names, logos and trademarks are the property of their respective owners. Information is provided without warranty or guarantees etc. Use at your own riskAnd with the disclaimers out of the way…
Notes look like this…
Target Audience
The presentation was intended for those responsible for managing internal content spanning intranets, web and social media
channels, and traditional document management. It does not cover portal frameworks, process automation or application integration trends that are also very relevant to the direction SharePoint (and
the market in general) is taking
The presentation was delivered within the EU and is focused on European requirements for compliance and data protection
…and did I mention it was only 45 minutes long, including time for questions? This is looking at changes from a business value
perspective – not a technical features discussion
SharePoint’s Journey
SharePoint’s priorities have changed since it was first launched in 2001, as different market trends have emerged, grown and shrunk. The product will keep adapting…
The landscape has changed
Source: http://www.go-gulf.com/60seconds.jpg
Many of the popular channels in use today didn’t exist 10 years ago
Intranets are evolving
Publishing Fulfillment
Network Individual
Flexibility
Consistency
Conversation Search
An effective intranet is no longer just about publishing web sites
Intranets are evolving
Publishing Fulfillment
Network Individual
Flexibility
Consistency
Conversation Search
All requirements can be grouped in 4 archetypes with different needs
and forms of interaction
Intranets are evolving
Publishing Fulfillment
Network Individual
Flexibility
Consistency
Conversation Search
If ownership resides in one area, the project will struggle to be resourced
effectively
Intranets are evolving
Publishing Fulfillment
Network Individual
Flexibility
Consistency
Conversation Search
“I believe it is only a matter of time before enterprise software consists of only 4 types of application: publishing, search, fulfillment and conversation – JP Rangaswami , Chief Scientist at Salesforce
The new reality. All enterprise software is heading in this direction. Either the intranet and platforms like SharePoint will
drive the change. Or they will be replaced by it.
What’s really different?
Content
Conversations
Location
@joiningdots#JBoye13
Based on these key trends, Three focus areas
CONTENT
Web Design Shift
DESKTOP MOBILE
Same ContentSame Page URLs
Same Site CollectionDifferent layouts
WEB BROWSER
Design Manager Snippets SharePoint Designer
Clearer divide between in-browser adjustments and professional
design/development tools
Web Design Shift
DESKTOP MOBILE
Same ContentSame Page URLs
Same Site CollectionDifferent layouts
WEB BROWSER
Design Manager Snippets SharePoint Designer
Clearer divide between in-browser adjustments and professional
design/development tools
Removing the design view from SharePoint Designer was controversial but sent a clear signal. Non-experts should stick to configurations that
are possible within the browser. The days of hacking solutions are over. If you take web design seriously, involve professionals
Information Architecture Shift
Contentsearch
web part
Metadata-based
navigationIncreasing automation to display navigation and published content
through classification and search filters
Changes to managed metadata and the introduction of the Content Search web part enables far more automation in
navigation and the generation of published content.
Content Editing Shift
Increasing cross-browser support for simple tasks and content updates + (slow) introduction of mobile apps
Simple improvements, such as datasheet editing and Office web apps working across most browsers. But do beware,
not always full fidelity. And finally seeing the arrival of mobile apps for Office and SharePoint…
Document Management Shift
File ‘Sync and Share’ market is growing faster than traditional
Enterprise Content Management
At a technology-agnostic level, there is a coming storm between the convenience of file sync/share and enterprise content
management needs. SharePoint is straddling both worlds. This may present some challenges…
CONVERSATIONS
Communities
ActivityOverview
ContentPivot
Members andReputations
Pivoting content around the conversation, adding context
Improved features and new capabilities focused around web-based topics and discussions rather than documents, with
options for including game dynamics to encourage participation. Facilitating faster collaborative outcomes
Newsfeeds
Ask colleagues for expertise
Follow relevant content and subject
matter experts
Preview content inline
Hashtags tied to taxonomy
Pivoting content and activities around the individual
The often unspoken benefit of enterprise social tools – improving individual productivity. What does this
mean for the Intranet home page?
Social Search
ResultsFilters
PreviewResults
Connecting and filtering across broader content categories
Bringing context to search results by including recent discussions helps make skills and expertise more
visible (and re-usable) within the organisation
Yammer…
“In my customer meetings over the last few months, people have often asked, "What should I use for social? Yammer or the SharePoint newsfeed?"
My answer has been clear: Go Yammer!”
- Jared Spataro, Microsoft (March 2013)…the big but. The acquisition of Yammer puts a question mark over SharePoint’s built-in
social features. The decision is not always as clear as Microsoft would suggest. Yammer is online only and currently US focused. Doesn’t comply with any EU requirements for cloud
computing and data protection. And is not yet as integrated with features like search
LOCATION
On-premise vs Online
Quarterly Updates
Cloud Aligned
Prescriptive Cost Effective
Product Line Architecture (PLA)
ServiceSubscription
@joiningdots#JBoye13
Two paths to choose from. On-premise is targeting large deployments. Expert skills required to architect a SharePoint 2013 farm. The days of a server under the desk to grow adoption
bottom-up are long gone. Smaller deployments are being pushed online…
SLAs
Choosing to upgrade versus being told when it will happen
Cloud vs Hybrid
@joiningdots#JBoye13
The decision may not be as straightforward as on-premise vs online but a combination of both
Native vs Bespoke
@joiningdots#JBoye13
…and may involve other platforms and custom development
On-premise vs Online
@joiningdots#JBoye13
“Users are going to be somewhere and datacenters are going to be somewhere else. And they’re all
going to be distributed at multiple locations. It’s a fundamentally different architecture”
Not just about SharePoint maturing, it’s becoming the new reality for many
organisations
PLANNING
Vendor Priorities
Team-basedActivities
SocialNetwork
StandardProcesses
FormalContent
Consistency / Efficiency
Managed
Expertise / Innovation
Adaptable
@joiningdots#JBoye13
Vendors will continue updating and adapting their solutions to meet
changing market demands
Vendor Priorities
Team-basedActivities
SocialNetwork
StandardProcesses
FormalContent
Consistency / Efficiency
Managed
Expertise / Innovation
Adaptable
@joiningdots#JBoye13
…may not be aligned with your priorities. Focus on what the organisation needs
and desired pace of change
The decision process is a lot more involved than before. Not just about deciding between technology platforms. Need to have a good understanding of what features
and capabilities are right to deploy now versus wait for later
Emerging trends won’t be ignored
10x increase every five years
85% from new data types
Data Devices
4.3 connected devices per adult
100%always online
Social
38% personal devicesat work
82%engaging in social media
Cloud
50% customers are on the road
19%market growth in 2012
“My staff will not be using email”
- Most CIOs, 2011tablets
@joiningdots#JBoye13
“My staff will not be using email”
- Alan Sugar, 1993
Never say never. The decision was sound in 1993, when fax and telex were still dominant. Different industries benefit
from new trends at different stages of maturity
Emerging trends won’t be ignored
10x increase every five years
85% from new data types
Data Devices
4.3 connected devices per adult
100%always online
Social
38% personal devicesat work
82%engaging in social media
Cloud
50% customers are on the road
19%market growth in 2012
“My staff will not be using email”
- Most CIOs, 2011tablets
@joiningdots#JBoye13
But. Mobile working and cloud computing offer fundamental shifts in productivity and decision making. Change is coming to every workplace
What’s really different?
Content
Conversations
Location
@joiningdots#JBoye13
Enterprise Scale & Web Design Standards
Enterprise Social &Individual Productivity
On-premise vs Online Planning & Requirements
What’s really different?
Content
Conversations
Location
@joiningdots#JBoye13
Enterprise Scale & Web Design Standards
Enterprise Social &Individual Productivity
On-premise vs Online Planning & Requirements
Maturing to an enterprise-grade platform but…
Emerging capabilities being embraced by platforms
Disruptive change in architecting solutions
Sharon [email protected]
@joiningdotswww.joiningdots.com