Shared Space Admin Demo

March 2011

Admin demo introduces -

• Adding users• Moderating users• Moderating resources• Adding communities and sub groups

Role of the Administrator

• Helps ensure the community stays focused to their original ‘aim’• Is the chief communicator of the community• Encourages members to contribute• Develops the community by adding’ sub-groups’ and changing

‘moderation’ settings • Not an IT person

www.knowledge.scot.nhs.uk

To Find Shared Spaces, go to the Communities tab

Use the A-Z control or the search to find your Shared Space

From the results click on the title of the community to access the login page

You will be asked to log in with your Athens username and password

If you have admin rights the Admin panel will be listed on the menu

Adding new members to your Shared SpaceThere are 4 ways:1. Invite new members link2. Emailing members of existing Shared Spaces3. Adding users yourself 4. People requesting membership

1. Invite new members link

Enter the email addresses of people you want to invite to join

The box displays the text of the emailAnd you can add your own about the purpose, benefits etc.

2. Emailing members of a related Shared Space

Go to the ‘People’ page and select members to email. You will be presented with a box to type your message.

3. Adding users

From the Admin panel select Add user

You can search by surname but it is generally better to ask for theirAthens username in advance.

An email will be sent by the systemto tell them they havebeen added.

4. Moderating members

When people request membership you will receive an email to inform you. To accept or decline the request click on the link in the email OR come to the Admin panel and select the first option

You have to allocate roles to your members. This can be done when you are moderating their membership and from the ‘Manage members’ option from the Admin Panel

Allocate roles

Moderation settings on your Shared Space can be set on the form at ‘Manage communities…’

Depending on the settings you may have to use the Admin Panel to moderate resources.

Email alerts

1. As administrator you will receive emails when there is any activity and depending on moderation levels set for your Shared Space you may have to moderate the resources before they are visible on your Shared Space. If there is no moderation the email will state ‘for review’ and no action need be taken.

2. All members receive email alerts to new content and these can be controlled from the options on ‘My Profile’ link.

Adding a new community or sub group

As with new resources you have to complete the form and some fields are compulsory.

You can amend this form at a later date using ‘Manage communities..’ link on Admin panel.

It is helpful to be specific with the aims and audience

The more subject interests you include the easier it is to organise and retrieve your resources

Selecting this box will mean your Shared Space is only visible to members and you will have to use the ‘Add user’ option to add members

Use this section to set your moderation levels

If you have further queries please contact mkn@nes.scot.nhs.uk.

You should join the Shared Space Administrators Shared Space to receive

updates, share experiences and communicate with other administrators.