SISSC Project Update

February 2013

1) SISSC

Shared Services in Sussex and Surrey Colleges

2) The aim of the SISSC project

To establish a Cloud based platform across eight colleges

for shared HR, Payroll and Finance software

3) SISSC - The reaction to the idea

1) Disbelief!!

2) Denial

3) Involvement

5) Challenging

6) Acceptance

4) Compliance and introduction

• Finance • HR/Payroll

4) SISSC Activity September 2012 – December 2012

Two workstreams:

September 2009 – May 2011

• Phase one – initial information gathering to inform business case

• Phase Two – development of firm business case and project delivery plan

September 2012 –date

Phase Three – implementation of shared services systems infrastructure platform

5) SISSC Progress to date

• Completion of design of common policies and standards based around common Chart of Accounts

• System build completed ( the ‘Golden Client’) with individual college customisation

• Go-live from June 2013

6) SISSC Activity January 2013 – August 2013

Finance:-

• Design of HR common standards

• Design of self-service functionality for HR and payroll

• System build and customisation

• Implementation of parallel running from August 2013

7) SISSC Activity January 2013 – August 2013

HR/Payroll:-

2012 2013 2016+ 2011

Common System and

delivery legally binding

Process benefits and

savings

Full people benefits and

savings possible

Commonality of policies and procedures

(F) Chichester (F) CCB (H)ESC

(F) ESC (F) NBcol (F) Guildford

8) SISSC Activity Summary 2012 - 2016

June August

System configuration

Data Migration Training

Nov

(F) Brooklands (F) SCCH (F) CSC

2014

(H) ESC (H) Brooklands (H) Nbcol (H) CCB (H) CSC

9) SISSC Implementation management

Management Board Principals

Common Standards Board – Finance and HR Directors

Finance workstream Common Standards

Implementation Group

(Management accountants)

HR/Payroll workstream Common

Standards Implementation

Group (HR middle

management staff )

IT workstream

Implementation Group

(IT technicians )

10) SISSC staffing

Project Director (Tim Strickland)

0.2FTE

Project Manager Charlie Allison

F/T

HR Workstream lead (0.6)

IT Systems Administrator

FT

Administrator 0.5

Finance Workstream lead

(0.6)

11) SISSC future activity – a commercial service. Current development activity:

Stage one

Investigate the business case –

• Demand

• Potential

• Costs

• Benefits

Stage two

Devise and develop the business plan

Jan ’13

Phased introduction of shared service by 6 other colleges

Stage three (2016 and beyond?)

Implement

12) Crystal ball gazing

By 2018 • The composite commercial service - Finance, HR, MIS • A self-financing commercial operation • Commercial opportunity for cross-sector participation • Reductions in operating costs reinvested in colleges

Questions?