SHARED PRINT COLLECTIONS IN NORTH AMERICA:

GOING MAIN STREAM

Lizanne Payne

Shared Print Consultant

lizannepayne03@gmail.com

Libraries Have Hit the Wall (Literally)

Almost 1 BILLION volumes

About 70 million volumes in library storage facilities

About 25 million volumes added each year

Over 980 million volumes in academic libraries

in North America

NCES ALS + ARL statistics 2008

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Offsite Storage

ASRSclosed stacks

Mass Weeding

Stop Buying

There are No Good Options

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Faculty and scholars object.

Vociferously.

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“…for a librarian

it's like your best friend just got bitten by a zombie

and you're the only one with a gun.”

S. Peter Davis. “6 Reasons We're In Another 'Book-Burning' Period in History” Cracked, October 11, 2011 http://www.cracked.com/article_19453_6-reasons-were-in-another-book-burning-period-in-history.html

It’s Not That We Want to Remove Books…

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Libraries Face Hard Choices

“Libraries have a certain amount of space and a certain amount of money…

It's easy to argue that … these books are … important…

But if you're the library, how many…can you keep, at what cost?”

http://www.npr.org/blogs/monkeysee/2011/10/12/141265066/hard-choices-do-libraries-really-destroy-books

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The Rise of Shared Print Agreements

WEST

ASERL

CIC

COPPUL OCUL

ReCAP

CRL

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•Perpetual, 25 years, 10 years, unspecified?

Retention Commitment

•How are items chosen for retention

Selection Criteria

•Centralized or Distributed?

•Storage facilities and/or libraries?

Archive Locations

•Original library? Or archiving group or library?

Ownership

•Review for completeness, condition

•Volume, issue, page, none

Validation

•Who can borrow

•Access/Delivery methods

Access/delivery

Shared Print Operating Policies (A Template)

Shared Print Agreements in North America (Partial List)

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Shared Storage

Copy

UC RLFs

OhioLINK

PASCAL

WRLC

Minnesota MLAC

Florida Statewide Shared Collection

Library-Nominated

Titles

ASERL Journal Retention

TRLN Single Copy Archive

OCUL Thunder Bay Agreement

By Publisher

CRL JSTOR Archive

CIC Shared Print Repository

Orbis-Cascade Alliance

PALCI

Five Colleges (MA)

By Domain

ASERL Collab Fed Depository Program

CRL/USAIN Agriculture

CRL/LLMC Law

By Custom Analysis

Western Regional Storage Trust

(WEST)

Maine Shared Collections (TBD)

COPPUL

ReCAP

Western Regional Storage Trust (WEST)

103 libraries in 17 states

ASERL40 libraries in 12 states

CIC

10 libraries in 9 states

Mega-Regional Shared Print Journal Programs11

More than 50% of all ARL libraries participate in one of these

What’s Happening in the Northeast?

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Individual high-density storage facilities: Harvard, Yale, Brown, Cornell

Shared facilities: Five Colleges (UMass, Amherst, Smith, Mount Holyoke, Hampshire), Johns Hopkins/Maryland, Washington (DC) Research Library Consortium, ReCAP (Columbia, Princeton, NYPL)

Shared print agreements: PALCI, WRLC, ReCAP (planning), Maine Shared Collections Strategy (planning)

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Key Features of Major Programs13

WEST CIC-SPR ASERL

Members 103 10 40

Archive facilities Libraries and storage facilities

Indiana U. storage facility

Libraries and storage facilities

Selection Journals by risk profile

Journals from Elsevier, Springer, Wiley

Journals nominated by library

Ownership Archive Holder/ Owner

Original Owner Archive Holder/ Owner

Retention 25 years (to 2035) 25 years (to 2035) 25 years (to 2035)

Access Digital preferred; physical in-library only

Digital preferred; physical in-library only

At owning library’s discretion

Business Model Share upfront costs of ingest

Share upfront costs of ingest AND ongoing retention

No cost sharing, libraries absorb own costs

Monographs are the New Frontier14

Hathi Trust

Maine Shared Collections Strategy

Greater Western Library Alliance (GWLA)

Midwest Collaborative for Library Services (MCLS)

Shared Monographs Require a Different Model15

Delivery issues Searchers more likely to want full print version Keep more copies available? Print on demand?

Copyright issues: Only ~27% of Hathi titles in public domain

Space reclamation issues: How to make monograph deselection cost-effective

Shared Print: Getting to Scale

Library Collections

Shared Print

Digital Volumes

1. Disclose holdings that have been digitized or committed to shared print

2. Develop community standards and agreements to preserve print

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Library Catalogs

OCLC WorldCat

Emerging Bibliographic Infrastructure

Archived Holdings(MARC Holdings)

Archived Journal Titles and Holdings

Print Archive Program Directory

CRL’s PAPR Knowledgebase

Unarchived holdings for analysis(MARC Holdings)

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Print Archives Pilot Project: Metadata Guidelines

Recommendations issued April 2012: http://t.co/I7NHnE0c

Define a new Institution Symbol to indicate “print archived material” at your institution. Needed for resource-sharing and discovery in OCLC systems

Create MARC Holdings Record for each title using the new Symbol

Include 583 Action Note(s) describing the preservation action (retention period, program, validation if any)

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“No single library can or should acquire and retain everything.

To do so would be to disregard our home institution’s mission and to squander its resources.

However, collectively we should be concerned with the survival of the print record broadly conceived.”

Stephen Enniss, “Collaborative values and survival of the print record”,

College and Research Libraries News, June 1999.

(now head Librarian at the Folger Shakespeare Library)

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We Must Work Together

Let us create the safety nets.

WEST

New England

ASERL

CIC Mid-Atlantic

COPPUL

OCUL