SFOS Central Support ServicesSFOS Central Support Services

Unit StaffUnit StaffACADEMIC

IMS

Christina Beth Madeline

Robbie Debi Laura

SFOS BUSINESS

OFFICE

Units Units

IMS

Fisheries

SMC

ASLC GURU

AKSG

FITC

MAP

Instruction

CENTRAL SUPPORT

Central SupportCentral SupportFY06 Budget:FY06 Budget:

$1.65 M $1.65 M

20% SFOS F1 Budget 20% SFOS F1 Budget

80% in Salary80% in Salary

Support Services28%

Business Management

31%

Special Programs3%

Executive Administration

40%

Support Services28%

Business Management

31%

Special Programs3%

Executive Administration

40%

Program ExpendituresProgram Expenditures$56K$56K

CMI : RFC : NOSB : PCCRCCMI : RFC : NOSB : PCCRC

Salary91%

Other2%

Kathy

Support Services28%

Business Management

31%

Special Programs3%

Executive Administration

40%

Support ServicesSupport Services$426K$426K

Information Technology

65%

Dive Program7%

Proposal Office 28%

Dive ProgramDive Program

UA Dive Officer UA Dive Officer Steve JewettSteve Jewett

Assistant Dive Officer Assistant Dive Officer Max Hoberg Max Hoberg

$29K budget is 98% $29K budget is 98% in salary in salary

Proposal OfficeProposal Office

Greg Gretchen

Proposal Office ServicesProposal Office Services Ensure proposals meet Ensure proposals meet

funding agency RFP funding agency RFP guidelinesguidelines

Ensure proposals meet all Ensure proposals meet all appropriate federal, state and appropriate federal, state and University rules and University rules and regulationsregulations

Edit text and budgetsEdit text and budgets

Guide proposals through UAF Guide proposals through UAF approval process and ensure approval process and ensure timely submissiontimely submission

Gather and report pre-award Gather and report pre-award statistics statistics

Notify faculty of funding Notify faculty of funding opportunitiesopportunities

Work at University level to Work at University level to improve pre-award processesimprove pre-award processes

Support post-award Support post-award administrationadministration

How are you doing?How are you doing?

SFOS submits more proposals annually than any other school in theSFOS submits more proposals annually than any other school in theUA system.UA system.

In FY05 you submitted:In FY05 you submitted:

245 proposals245 proposals

9 joint department proposals9 joint department proposals

$49M in requests$49M in requests

Frequent drafts and revisions add a less defined but significant Frequent drafts and revisions add a less defined but significant workloadworkload

Help us help you!Help us help you!

1. 1. Notify the proposal office as soon as Notify the proposal office as soon as you decide to submit a proposal. you decide to submit a proposal.

2.2. Send in budget drafts ASAP.Send in budget drafts ASAP.

3. 3. Send in text drafts 2 weeks or more Send in text drafts 2 weeks or more before the deadline.before the deadline.

4.4. Keep in contact while your proposal Keep in contact while your proposal preparation is in progress!!!preparation is in progress!!!

Information TechnologyInformation Technology

Steve Mark

Gary Carin Patrick

Information TechnologyInformation TechnologyServicesServices

Full suite of network services Full suite of network services

Email with essentially no quota or limitationEmail with essentially no quota or limitation

Web services. Web services. Pages designed and maintained by SFOS web team, Pages designed and maintained by SFOS web team, users or in combinationusers or in combination

File transferFile transfer

Archiving of server-resident dataArchiving of server-resident data

Telephone tech supportTelephone tech support

Onsite tech support Onsite tech support

Coming soon to a computer near you:Coming soon to a computer near you: Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering

Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering Improved spam filtering

SFOS Windows Domain SFOS Windows Domain

Improved access to SFOS network resources: Improved access to SFOS network resources: aiming for single site sign-onaiming for single site sign-on

Improved file sharing for SFOS users across sitesImproved file sharing for SFOS users across sites

Real-time remote technical assistance for all sitesReal-time remote technical assistance for all sites

Improved software availability across all sites Improved software availability across all sites

SFOS Symantec anti-virus server: SFOS Symantec anti-virus server: Improved virus management and vulnerability Improved virus management and vulnerability monitoringmonitoring

Windows Software Update Server (WSUS): Windows Software Update Server (WSUS): improved operating system patch improved operating system patch managementmanagement

Support Services28%

Business Management

31%

Special Programs3%

Executive Administration

40%

Executive Executive AdministrationAdministration

Denis

Mike

Jennifer

Executive AdministrationExecutive Administration

Special Projects19%

Other21%

Salary60%

Duties and OpportunitiesDuties and Opportunities

Faculty AdministrationFaculty Administration Outreach/Development Outreach/Development FINDFIND $$$$ School AdministrationSchool Administration Academic Policy/PlanningAcademic Policy/Planning $pecial Project$ $upport $pecial Project$ $upport GIVE THEM $$$GIVE THEM $$$ Rapid ResponseRapid Response School Advisory CouncilSchool Advisory Council

Support Services28%

Business Management

31%

Special Programs3%

Executive Administration

40%

Business ManagementBusiness Management31% Central Budget31% Central Budget

Grant Administration $342K Business

Administration $136K

Office Expenses $27K

GoalsGoals Support needs of faculty, staff, Support needs of faculty, staff,

studentsstudents Keep the business of SFOS Keep the business of SFOS

functioning smoothlyfunctioning smoothly

Ensure compliance with Ensure compliance with appropriate policy and appropriate policy and regulationsregulations

Provide data and information Provide data and information useful for planning and useful for planning and management at both School management at both School and University leveland University level

Business AdministrationBusiness Administration

Rose Samantha

AlyciaJennifer

Business AdministrationBusiness Administration““What did we do all day?”What did we do all day?”

Budget Management Budget Management Fiscal Compliance (w/UAF and Feds)Fiscal Compliance (w/UAF and Feds) Fiscal PlanningFiscal Planning Human ResourcesHuman Resources Troubleshooting for Units/staffTroubleshooting for Units/staff Operations issues Operations issues Training Training

““What DON’T they do?”What DON’T they do?”

Central Support no longer providesCentral Support no longer providesoversight of Unit business activity for:oversight of Unit business activity for:

Unit-level budget management Unit-level budget management Travel or procurementTravel or procurement Most job recruitments Most job recruitments Travel expense reimbursementsTravel expense reimbursements Sub-billing for purchases, tolls, travel, etc.Sub-billing for purchases, tolls, travel, etc.

Grants AdministrationGrants Administration

Jennifer Carl

RachellAngela

Your Your partnerspartners in managing your funds in managing your funds* fund setup and continuance* fund setup and continuance* fund accounting/management* fund accounting/management* fund closeout and cleanup* fund closeout and cleanup* payroll services* payroll services* auditing* auditing* status updates* status updates* BEG FOR FINAL REPORTS* BEG FOR FINAL REPORTS

Technical assistance/support to unitsTechnical assistance/support to units

Troubleshoot all things grant-relatedTroubleshoot all things grant-related

Database managementDatabase management

Take the heat and fight the good fightTake the heat and fight the good fight

FY06 Central Budget = $1.65MFY06 Central Budget = $1.65M

Proposals

Dive

IT

CMI

Other

PCCRC

Special Projects

BusinessNOSB

Executive

RFC

Grants