SEWP PM MeetingOctober 30, 2008

Al Marshall

SEWP PM MeetingOctober 30, 2008

Al Marshall

2

FY ’08 NumbersFY ’08 Numbers

FY 2008 Totals• Fiscal Year Total

- 24,831 Orders- $1,307,154,100 ($1.3 billion)

• September 2008 Totals- 5624 Orders- $460 million- September 30

681 orders $73.3 million

• August 2008 Totals- 3479 Orders- $165 million

3

How Busy Were We?How Busy Were We?

Month Orders Entered TRs RFQs Due RFQs Issued

June 2010 652 1682 1770

July 2260 723 1982 2091

August 3272 678 3071 3142

September 5736 748 2871 2382

4

Recently Completed ProjectsRecently Completed Projects

Web Updates• Updated Training Video

- Updated to SEWP IV content- Will be updated soon to reflect changes in policy and tools

• News Page

• Navigation Menu Relocation

Application Updates• Equivalent CLIN in TR

- Must match existing CLIN- Must use same class code and subclass- Price must be <= current price

• Improved TR CLIN Review

• Installation of New Order Image Server

5

Recently Completed Projects (Cont)Recently Completed Projects (Cont)

Web Tools• RFQ Tool

- Award Notice Not required of customer Notice sent to awardee and/or all contract holders Will be noted in Quote Interface

- Notification when no match on secondary contact

• Added Manufacturer Alias Search to Manufacturer Lookup

CHOP• Ability to download CLIN list

• Ability to query trained DoD users

• Ability to Review Order Data- Ability to download Order Image

• Ability to review quarantined order- Ability to download quarantined order image

6

Current ProjectsCurrent Projects

Compu-Search Interface

Internal TR

TR Lookup on CHOP

CLIN Aging Report•CLINs Over 1 year old•EOL Obsolete CLINs

RFQ Tool•Fast track approval•Check for 0 byte files•Create credit card order

7

Current TopicsCurrent Topics

Maintaining Base and Mandatory CLINs

Fee Rules•Process for “Z” CLINs

Order Process•Delivery Orders•Credit Card Orders

8

SOW ReviewSOW Review

SOW Procedure•Rules

- Submit to sow@sewp.nasa.gov- Please include subject- No “thank you” replies

•Product Bundle- CLIN List

Quantity Unit Cost

- Maintenance/Warranty List of Products to be covered Price

•Services- SOW- Labor Rate- Labor Category- Number of Hours

9

SOW Review (Cont)SOW Review (Cont)

Opportunities > $1 million

SOW database- Attachment(s)- RFQ Sequence Number- Agency- Amount- Type (Services, Product, Warranty, Mix)

10

SEWP Email AddressesSEWP Email Addresses

DO NOT send email to an individual

Addresses• Sewporders – SEWP orders ONLY• Orderhelp – Questions related to orders

- Delayed acceptance requests- Order image re-send requests

• Sow- SOWs for approval- TR-related questions

• Chhelp – Everything Else• SEWP PM Alias

- One address per contract holder- Only used for extremely sensitive correspondence

• SEWP “All contract holder” address- Multiple addresses per contract holder- Used for most correspondence

11

Discussion TopicsDiscussion Topics

RFQ Tool and Quote Interface• Responding to RFQ with a specified response time

• Should we change default type to RFQ?

• What to do when type changed from RFI to RFQ

• Sharing RFQ information – Sales Agents

• RFQ customer request – time added to close date

• Contacting customers outside of RFQ

Customer Information Requests• New RFQ type, Request for Budget Quote (RFBQ)

• Addition of manufacturer

• Order status

12

Discussion Topics (Cont)Discussion Topics (Cont)

Protesting SEWP Orders

Request for delivery date > 30 days from award

Delayed Acceptance and Rejection of Orders• Issues with delayed acceptance

- Meaning of delivery date- Meaning of different statuses- Order CLIN Report errors

• Order rejection- Must supply complete explanation- Possible resolutions

13

Discussion Topics (cont)Discussion Topics (cont)

CLIN Reports for orders under $3,000

Credit card orders over $3,000 taken by contract holder

Definition of “in-scope”• Telecomm

• Services

• Cell

• Software as a Service (SaaS)

Past Performance• Two “strikes” in three months, or one “bad” error = down one color

• Clock restarts with each strike

• Three month minimum

Semi-annual meeting with CHRM

Thank You!Thank You!

V. 08/19/08