SEWP Industry Day November 5, 2008. 2 Agenda General Concepts Contract Overview / Fair Opportunity...
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Transcript of SEWP Industry Day November 5, 2008. 2 Agenda General Concepts Contract Overview / Fair Opportunity...
SEWP Industry DayNovember 5, 2008
2
Agenda
General Concepts
Contract Overview / Fair Opportunity
Tools
Wrap-up
33
5 Ways Industry Is Involved
Win a SEWP Prime Contract
8(a) Set-asides
Place Products Under Existing Contracts
Act as a “sales agent”
Purchase from Existing Contracts
44
Win a SEWP Prime ContractSEWP IV contracts will end in September 2014
•Although distant, get your ducks in a row early•Work with SEWP IV Contract Holders
Long, costly process•Full & Open Competition•Formal Source Evaluation Board (SEB) procedures•Extensive requirements•Strong competition•No guarantees (winners and losers)
Check NASA website for NASA Contract Opportunities•NASA Acquisition Information Service (http://www.nasa.gov/about/business/index.html)
55
Non-Competed 8(a) Set-Aside
Non-Competed 8(a) Set-aside Contracts• Primarily product based services• Complement Prime (competed) contracts• Limited to $3.5 million per contract• Current set set-asides have been selected
- No plans to add to the list in the near-future
Set-Aside selection based upon:• Government recommendations• Company capabilities as they relate to SEWP scope• Geographic coverage
66
“Manufacturer” of IT products / solutions•Work with one or more Prime Vendors to request product addition
- Business case is negotiated between Prime and manufacturer•A Prime Vendor must first request acceptance of manufacturer
- Check is made by SEWP to ensure products in scope•After a manufacturer is accepted
- any Prime may add products from the manufacturer- products added through Technology Refreshment process
Authorized reseller information may be provided by manufacturer
Place Products Under Existing Contracts
77
Act as a Sales Agent
Some Primes (OEMs) authorize resellers to be sales agent for their SEWP contract•Not a SEWP contract•Orders remain between Gov’t agency and Prime Contract Holder
•Prime Vendor reimburses “sales agent” reseller-Cost must not increase
88
Purchase from Existing Contracts
Authorized Support Service Contractors may Utilize SEWP Contracts as Part of Their Government Contract•Authorization Letter from Support Service Contractor’s CO (Contracting Officer)
-Authorization required on an individual support service contract basis
•Appropriate FAR 51 requirements must be met•List of Authorized Support Service Contractors available on SEWP website
9
SEWP Mission and Scope
SEWP Scope = IT Product Solutions•All Types of IT and IT Related Products (Hardware, Software, Network Communications, Audio-Visual, Supporting Technology, Cost per copy)
•Maintenance / Warranty / Product Training•Firm Fixed Price Product Based Services
- Planning, Installation and Implementation Services – not limited- 10% Limit on Consulting Services in Support of Purchased Products
No more than 3 months in total length
“ To serve up fresh technologyfor federal agencies”
10
Types of Federal Contract Vehicles
Government Wide Acquisition Contracts (GWACs)• 4 OMB Authorized Executive Agents for IT Product/Service GWACs
- GSA, NIH, NASA EPA is authorized Executive Agent for IT Recycling Contracts
• Based on Clinger-Cohen Act • Economy Act determination not required for GWACs• Open to All Federal Agencies and Their Authorized Support Contractors
Franchise Funds• Provide Procurement Support • Authorized by OMB
- Department of Interior, GSA
MACs / IACs• Rules / Authority / Agreements not always clear
11
SEWP Program Processes
On-Line Contract Database of Record• All contract items reviewed for scope and pricing• Technology Refreshments within hours of requests
Processes for Oversight, Compliance and Monitoring• Extensive reporting and tracking• All Orders Reviewed• Continuous interaction with Contract Holders• SEWP Fair Opportunity Form – required for orders over $5 million
Electronic Processes for Efficiency and Accuracy
Goal is 1 Business Day Turn-around
12
SEWP Surcharge
SurchargeOrder Amount Fee Percentage
$0 to $1,818,181.81 0.55%
$ 1,818,181.81 and up Capped at $10,000
Comparison to other major IT Contract fees: - GSA Schedules: 0.75% (built in) with no cap - NIH ECS GWAC: 1% with no cap
Program budget is self contained• NASA provides no direct SEWP funding• No SEWP funding is provided to NASA except for overhead costs
Fee may be either a separate line item or included in product pricing
13
Agenda
General Concepts
Contract Overview / Fair Opportunity
Tools
Wrap-up
14
SEWP by the Numbers
38 Competed Prime Contractors; 21 Small Businesses6 SDVOSB, 5 8(a)
1,000,000+ IT products (SEWP IV as of Oct. ‘08)
2300+ Manufacturers (SEWP IV as of Oct. ‘08)
7 Year Contracts (through April 2014)
15
Contract Holder Groups
4 Competed Groups•Group A: OEMs and Value Added Resellers (VARs)
9 Contract Holders
•Group B: SDVOSB Set-asides VARs 6 Contract Holders
•Group C: Small Business Set-asides VARs 12 Contract Holders
•Group D: Non-Set-aside VARs 15 Contract Holders
16
Fair Opportunity
Fair Opportunity MUST BE provided within a Group
•Opportunity may be provided across multiple Groups
Fair Opportunity Applies to any Multi-award Order•FAR 16.505(b)•Process for Fair Opportunity (per FAR) is at CO’s Discretion
SEWP Web Tools Provide Assistance•To determine suggested sources you can use:
- SEWP Manufacturer Lookup Tool- Product Verification Tool (part number)
•For Fair Opportunity:- SEWP RFQ tool is the only RECOMMENDED method
17
Group A
Computer System OEMs and Value Added Resellers
Dell
Force 3 Small, Minority-Owned
HP
IBM
James River Tech Small
MPC Small
PCMall / GMR
SGI
UNISYS
18
Group B: SDVOSB Set-Aside
Service Disabled Veteran-Owned Small BusinessValue Added Resellers
Alvarez Associates SDVOSB
FedStore SDVOSB
Microtech LLC SDVOSB 8(a)
i3 SDVOSB
Knight Point SDVOSB
Three Wire SDVOSB
19
Group C: Small Business Set-Aside
Value Added Resellers
Blue Tech Small / 8(a) / Woman-Owned / HubzoneCounterTrade Products Small / 8(a) / Woman-OwnedFCN Small / Woman-OwnedGC Micro Small / Woman-OwnedIntelligent Decisions Small / Minority-OwnediGov Small immixGroup Small Merlin Small / 8(a) / Veteran-OwnedRed River Small Sword and Shield Small / Veteran-OwnedTechnica Small / Veteran-OwnedTKC Integration Small / 8(a) / Alaskan Native Co.
20
Group D: Full and Open
Value Added Resellers ApptisBest BuyCDW-GCounterTrade Products (also Group C) Small 8(a) / Woman-OwnedDataLineGovConnectionGTSIimmixGroup (also Group C) SmallLanier/Ricoh (Printer OEM)PCMall / GMRI (also Group A)PresidioSoftChoiceUnisys (also Group A)EmtecWWT
21
Agenda
General Concepts
Contract Overview / Fair Opportunity
Tools
Wrap-up
Thank You!
V. 08/19/08