South Georgian Bay

Lake Simcoe Source Protection

Region

SEVERN SOUND SOURCE PROTECTION AUTHORITY MEETING NO. 04-12- SSSPA

October 18, 2012 Town of Midland Council Chambers

575 Dominion Ave Midland, ON

Approved Minutes for Board Approval

Present Councillor Bob Jeffery SSEA Chair/Town of Midland Councillor Andrew Hill City of Orillia

Councillor Kelly Meyer Township of Oro-Medonte Mayor Ray Millar Township of Tiny Councillor Dave Ritchie Township of Tay Councillor Perry Ritchie Township of Springwater Councillor Ron Stevens Township of Severn

Lynn Dollin Chair, South Georgian Bay Lake Simcoe Source Protection Region (SGBLSSPR) Keith Sherman SSEA ED

Gail Marchildon SSEA Office Manager Guest Mike Walters LSRCA General Manager John Boucher Member, SPC Regrets

Deputy Mayor Pat Marion Town of Penetanguishene Councillor Paul Wiancko Township of Georgian Bay

1. Welcome

Chair Jeffery welcomed everyone at 9:00 AM. 2. MOTION TO ADOPT AGENDA: Moved by: Ray Millar Seconded by: Kelly Meyer To adopt the agenda of the 3rd Quarterly SSSPA Meeting Carried.

Page 2

2

. 3. REVIEW OF MINUTES AND PAST BUSIENSS

Moved by: Ray Millar Seconded by: Ron Stevens

To approve the minutes of the July 19th, 2012 meeting of the SSSPA. Carried 4. Presentation and Letter to the Minister of Environment from SPC

Committee presented by Lynn Dollin, Chair Proposed Source Protection Plan: MOE Submission Presentation and letter attached.

5. Staff Report a) Endorsement of the Proposed Source Protection Plan, Explanatory

Document and comments for the South Georgian Bay Lake Simcoe Source Protection Authority with cover letter to Chair Virginia Hackson. Moved by: Ron Stevens Seconded by: Ray Millar

That the SSSPA Board approve the Endorsement of the Proposed Source Protection Plan, Explanatory Document and comments for the South Georgian Bay Lake Simcoe Source Protection Authority with cover letter to Chair Virginia Hackson.

Carried Unanimously. Report and letter attached.

6. Presentation from Mike Walters-General Manager LSRCA Presentation on Source Protection Plan Attached. 7. Next Meeting

Next Meeting is scheduled for Thursday, January 17, 2013 location; Town of Midland’s Council Chambers

8. Adjournment MOTION: To adjourn the meeting at 1:00 PM. Moved by: Andrew Hill Seconded by: David Ritchie Carried. Moved by Ron Stevens; seconded by Kelly Meyer. Carried.

_________________________________________

Keith Sherman, Executive Director/ SSEA Chair

ProposedSource

Protection Plan:Protection Plan: MOE Submission

Presentation to: Severn Sound SPA

1

by: Lynn Dollin, Chair SGBLS SPC

October 18, 2012

2

SPP Policy DevelopmentSPP Policy DevelopmentBackground ResearchRegular PPWG Meetings Second ConsultationPre-Consultation

11 Municipal Workshopsg gbegan Aug 27 – Oct 5

11 Municipal Workshops in Nov/Dec

201220112010

Policy Development

201220112010

y pMunicipal workshops: May 12 & 13

First ConsultationMar 26 – June 154 Open Houses in April

MOE SubmissionOct 22

3

April

Total Number of Comments

716

800

Total Number of Comments Received

716

601600

700 Preconsultation

300

400

500 1st Formal Consultation

2nd Formal Consultation182

100

200

300 2nd Formal Consultation

4

0Total Number of Comments Received

Why We’re Here TodayWhy We re Here TodaySPC heavily involved in creation of SPP with significant

public consultationpublic consultation

SPA involvement comes at the end – at 2nd consultation Legislated requirement to have all SPAs see g qcomments submitted during second (final) consultation

All comments have been reviewed by staff and SPC committee

Cannot make alterations that change policy intent (with

5

Cannot make alterations that change policy intent (with exceptions, as per legislation)

Comments: Top “Themes”Comments: Top Themes1. Costs / Implementation

2. Consistency / Cross Boundary issues

3 Edit i l3. Editorial

4. Other / Specific

6

Comment: Costs and ImplementationComment: Costs and ImplementationResponse:“C b t i l t ti t h b“Concerns about implementation costs have been forwarded to the Ministry a number of times and through a number of channels ”through a number of channels.“Costs incurred can be recovered as per Section 55 of the CWA Options for recovering costs will beof the CWA. Options for recovering costs will be further discussed in the implementation guide.”“An implementation guide is being drafted, and it will

7

An implementation guide is being drafted, and it will include this type of information.”

Comment: ConsistencyComment: Consistency

Response: espo se

“The SPC has worked hard with i hb i itt t hineighbouring committees to achieve

consistency where possible. The diff th t i fl t th f t th tdifferences that remain reflect the fact that source protection plans are based on a l l d i i ki ”

8

local decision making process.”

Comment: EditorialComment: Editorial

ResponseResponse:

Minor editorial comments were made to the text where there was no impact to policy intent (ie/ grammar, etc)( g , )

9

Comment: Remove Section 8

Imported Fill

Comment: Remove Section 8 (Explanatory Document)

Imported FillPharmaceuticals and Personal Care ProductsFrackingFrackingGeothermalTransportation Corridors

Response: Removed from Explanatory Document and incorporated into letter from SPC

10

and incorporated into letter from SPC

Outstanding IssuesOutstanding Issues1. Existing and Future definitions: Request to simplify our wording to

match neighbouring regions SPC stands by our definition – intent ismatch neighbouring regions. SPC stands by our definition intent is the same but provides more detail / less ambiguous.

2. Implementation around LUP-1: Hard to enforce because it requires knowledge of specific operations SPC aware of limitation but feelsknowledge of specific operations. SPC aware of limitation, but feels it provides a “screening tool”. Approach was supported by planners on PPWG.

3. Timing for Conformity: Request for municipality’s timelines for conformity to be worded the same as the province’s timelines. The SPC believes that all RMP should be completed within 5 years and d t t i i RMO fl ibilit t l t RMP b d

11

does not support giving RMOs flexibility to complete RMPs beyond the 5 year timeframe.

Outstanding Issues

Request for SPC to petition MMAH to allow municipalities to identify future WHPA sites inmunicipalities to identify future WHPA sites in their OPs.

12

ConclusionConclusion

Consultation completep

Comments reviewed

O di IOutstanding Issues

Endorsement by SPA

13

Thank You

14

Severn Sound Source Protection Authority  

Staff Report 09‐12  SSSPA 

 TO:   Severn Sound Source Protection Authority  FROM:       Keith Sherman         Executive Director, Severn Sound Environmental Association  DATE:        October 18, 2012 ______________________________________________________________________________ SUBJECT:  Approval  of  Proposed  Source  Protection  Plan  and  Explanatory 

Document   

RECOMMENDATION:  That  the  Severn  Sound  Source  Protection  Authority Members endorse  the  Proposed  Source  Protection  Plan,  Explanatory Document  and  comments.    Severn  Sound  Source  Protection Authority Members also  recommend  that our endorsement be communicated  to Mayor  Virginia  Hackson,  Chair  of  the  Lakes Simcoe  and  Couchiching  /  Black  River  Source  Protection Authority, as part of the package for submission to the Minister of Environment. 

  Purpose of Staff Report  The  purpose  of  this  Staff  Report  is  to  obtain  the  Severn  Sound  Source  Protection Authority Members endorsement of the Proposed Source Protection Plan and Explanatory document for submission to the Minister of the Environment.   Background   During  the  preparation  of  the  Source  Protection  Plan  and  Explanatory Document,  Provincial Legislation required two rounds of public consultation. The first round took place from March 26 to June 15, 2012; hundreds of comments were received.  These comments were mainly from municipalities  in  the  Source  Protection  Region  as  well  as  other  implementing  bodies  and members of the public.   A compilation of comments were reviewed and appropriate changes made  in  July 2012 by  the Source Protection Committee and  the Source Protection Policy and Planning  Working  Group.  The  documents  were  then  approved  by  the  Source  Protection Committee for a second round of formal public consultation during the period from August 27, 2012 to October 5, 2012.      With  regards  to  Ministry  Regulations,  no  changes  can  be  made  to  the  Proposed  Source Protection Plan or Explanatory Document as a result of comments received during the second 

round of public consultations, however, the Severn Sound Source Protection Authority is to be provided with a summary of comments received, any outstanding stakeholder concerns and the Source  Protection Committee’s  comments.  The  Severn  Sound  Source  Protection Authority  is also  given  the  option  of  providing  its  own  response  that will  form  part  of  the  submission package sent to the province on October 22.   On this date, Lynn Dollin, Chair of the Source Protection Committee, presented a summary of comments, outstanding stakeholder concerns and the Source Protection Committee’s response to the comments.  The Severn Sound Source Protection Authority  is being asked to endorse the Proposed Source Protection Plan or Explanatory Document for submission to the Minister of Environment.   The draft cover  letter  from Mayor Virginia Hackson, Chair of  the Lakes Simcoe and Couchiching / Black  River  Source  Protection Authority  is  provided  for  the  Severn  Sound  Source  Protection Authority  Members  information.    The  draft  cover  letter  from  the  Severn  Sound  Source Protection Authority is attached for your review and approval.  Summary & Recommendations  That  this  Staff  Report  No.  09‐12‐SSSPA  regarding  the  submission  of  the  Proposed  Source Protection  Plan,  Explanatory  Document,  comments  received,  outstanding  stakeholder concerns, Source Protection Committee’s comments in response and the Severn Sound Source Protection Authority’s comments as agreed to during the presentation given by Lynn Dollin this date  to  the Minister  of  the  Environment,  be  received  for  information;  and  FURTHER  THAT Severn Sound Source Protection Authority Members endorse the Proposed Source Protection Plan and Explanatory Document for submission to the Minister of the Environment and that the draft cover  letter from SSSPA be approved for submission to Mayor Virginia Hackson, Chair of the Lakes Simcoe and Couchiching / Black River Source Protection Authority.  Prepared by:  Keith Sherman, Executive Director, Severn Sound Environmental Association.   __________________________________ Keith Sherman Executive Director Severn Sound Environmental Association 

Severn Sound Source Protection Authority Severn Sound Environmental Association 67 Fourth Street, Midland Ontario, L4R 3S9

(705) 527-5166 – Fax: (705527-5167 Website: wwwsevernsound.ca

Source Water Protection Website: www.ourwatershed.ca October 18, 2012 Virginia Hackson, Chair Lake Simcoe and Couchiching/Black River Source Protection Authority c/o Lake Simcoe Region Conservation Authority 120 Bayview Parkway, P.O. Box 282 Newmarket, ON L3Y 4X1 RE: Endorsement of the Proposed Source Protection Plan and Explanatory Document for the South Georgian Bay Lake Simcoe Source Protection Authority. ______________________________________________________________________ Please find below the recommendation made October 18, 2012 by the Severn Sound Source Protection Authority regarding the endorsement of the Proposed Source Protection Plan and Explanatory Document for the South Georgian Bay Lake Simcoe Source Protection Authority. We support your comments to the Minister with regards to concerns expressed by many municipalities about the costs of implementation of the Source Protection Planning Process and the absolute need for support from the Province. Motion: That the Severn Sound Source Protection Authority Members endorse the Proposed Source Protection Plan and Explanatory Document. Severn Sound Source Protection Authority Members also recommend that our endorsement be communicated to Mayor Virginia Hackson, Chair of the Lakes Simcoe and Couchiching / Black River Source Protection Authority, as part of the package for submission to the Minister of the Environment. Moved by Ron Stevens, seconded by Ray Millar. Carried.

____________________________ _______________________________ Keith Sherman Bob Jeffery Executive Director, SSEA Chair, SSEA

Implementation of pSPP Policies

Update

October 18, 2012SS SPA meeting

P t d b Mik W lt

g

1

Presented by: Mike Walters

Current Efforts to Prepare Municipalities for p pImplementation

• Conducted Implementation Workshops with local municipalities

• Notification of Septic Inspection ProgramPreparation on implementation resource guide• Preparation on implementation resource guide

• Providing on-going support/advice to municipalities -interpretation of Assessment Report and Source Protection p pPlan

• Discussing options and opportunities for implementing P t IV li i

2

Part IV power policies• Scoping annual monitoring requirements

Implementation WorkshopsImplementation Workshops• Between the two workshops

• A total of 89 attendees from 36• A total of 89 attendees from 36 different municipalities

• Cross section of municipal staff from planning, building, public works and enforcement,

• Feedback suggested the sessions were valuable and well received,

P di il bl3

• Proceedings available.

Purpose of the Implementation WorkshopsPurpose of the Implementation Workshops• To provide information to participants on:

• the impact and implications of the SPP• the roles, responsibilities and requirements

associated with various policy tools.• Provide specific RMP scenariosProvide specific RMP scenarios

• Obtain feedback on:• implementation resources and tools that may be• implementation resources and tools that may be

needed.• Progress of advancing source water protection

l i i h i j i di i4

planning in their jurisdiction.

Key Messages of the Workshop Presentations

Immediate Concerns: in preparation for when the SPP is approved

Tasks and requirements related to ongoing implementation

Establish Part IV Enforcement Authority

Implement Part IV Powers4 Establish RMP

Tasks and requirements related to ongoing implementation

Authority1. Verify SDWTs (scope of work)2. Staffing Requirements / delegation3. Part IV Administration (Fees and bylaws)

4. Establish RMP5. Content of RMP6. Compliance and enforcement

bylaws)

2013 2014 2015 2016 2017 2018

Approved SPPApproved SPP 7. Reporting

Implementation Resource Guide

• Guide being prepared in collaboration with other SWP Regions, MOE, Conservation Ontario and York Region (share resources and knowledge)

• Develop resources that could be used by all 19 Source Protection RegionsRegions

• Materials presented in a series of web-based modules that will be released as completed. This approach was chosen so that p ppmunicipalities can be ready for day 1 of implementation.

• Will be a “How-to-Guide” with resources aimed to save i i liti ti d t l t h k li t

6

municipalities time and resources: e.g. templates, check lists, sample bylaws, surveys, forms

ScheduleModule Topics:Establishing a Risk Management OfficeD t i i h li i l Final draft byDetermining where policies applyLand Use PlanningInterim module on Annual Reporting and

Final draft by Dec 31, 2012

Information ManagementRisk Management PlansPart IV Prohibition

Final draft by M h 31 2013Part IV Prohibition

Risk AssessmentsOther ObligationsS ( &

March 31, 2013

Final draft by7

Section 26 Part 1 Policies (Education & Outreach, Incentives etc.)

Final draft by May 31, 2013

Next Stepsp• SPA staff contacting / contacted municipalities that

indicated they may delegate responsibility (underway)

• Provide municipalities with implementation modules to assist in preparation of implementation (being drafted)

• Staff continue to support/advise municipalities in preparation for implementation (on-going)

• Working on costing models (SPA policies)

• Develop monitoring and reporting requirements and

8

tools