Set up 2: The shortname space will be created by Jee or Shobha

Set up 1: Come up with a shortname (one world is preferred or two words with a hyphen)

Discussion URLhttp://www.dgroups.org/groups/worldbank/shortname/

Members can send a message to:shortname@dgroups.org

Ways to solicit members:A blank message can be sent to: join-shortname@dgroups.org

Refer to a webpage to sign up:http://www.dgroups.org/groups/worldbank/shortname/index.cfm?op=dsp_join

Homepage can be designed in many ways. Here are three samples from the previous discussions.

You can modified the homepage in the Editing mode. To view the editing mode, you need to go to My Group and click a list. If you are a regular member, the list link will take you to the discussion space directly.

If you are an admin, it will open the Editing mode page.

In the page, there is an entry for Workspace Introductory Text. You can enter HTML code in the form field.

Access your space through www.dgroups.org

This is where the system sends you the password to your registered email account.

A list of discussion spaces that you have signed up.

Set up 3: Prepare an invitation letter

For Bank staff only, you can send out a nicely designed Lotus Notes table invitation.

For external staff, you can either explore to send out a HTML or a rich text based email.

Note: We request that all communications related the e-discussions (invitations, articles, announcements, websites etc.) carry the following acknowledgment for DevForum. We will provide you the HTML code and the text for this.

** To post messages to the e-discussion:You can either reply to the emails of the e-discussion, or send a message toshortname@dgroups.orgPlease note that you can send the messages to the e-discussion 24 hours a day,but the messages will be posted in the discussion space in the period between8:00 am and 8:00 pm New York time.

** To read messages on the e-discussion website:Please click on the "messages" tab once you access the site at the followinglinkhttp://dgroups.org/groups/worldbank/shortname/

** To receive e-discussion messages by email:All participants will automatically receive the messages that are posted.However, you can choose to receive a daily digest containing all the emails fromeach day. If you would like to change your setting to the daily digest, pleasesend a message to lyris@dgroups.org. In the subject line, type: set shortname digest

** To unsubscribe from this e-discussion:If you do not wish to be a part of this discussion, please send a blank messageto: Leave-shortname@dgroups.org

** To retrieve your password via email:http://www.dgroups.org/groups/worldbank/shortname/index.cfm?op=dsp_log_password

Useful information for participants

In the invitation, you need to send a direct link to the join page.

From:jseo@worldbank.orgTo:jeester@mac.comDate: Tue Jun 21, 2005 01:17:35 PM PDTSubject:Dgroups Registration

Hello,

The following details were submitted to Dgroups (www.dgroups.org) as part of a new user registration for an online community:

User Name:jen seo E-mail: jeester@mac.com Password: test

This may have been done by you, or by Jeeyeon Seo (jseo@worldbank.org) administrator of Development Forum: World Bank E-Discussion Venue.

You may visit this community here: http://www.dgroups.org/groups/worldbank/devforumtest

Please note that messages to the list should be sent to: devforumtest@dgroups.org. Messages sent to the above address will be sent out to all participants in the discussion.

Long name title would appear here.

Primary Administrator’s name

Set up 4: Approve members

1

2

3

There are 3 things to check to ensure your approval message is correct:

2 lines are required in the body of your message:login (enter your password here)member approve 12345 678910 1112131 where "(enter your password here)" should be replaced with your password, and the numbers following "member approve" are the numbers identifying the requesting users.

If the line starting with "member approve" wraps down to the next line, then either each new line should be prefixed by "member approve" or the end of each line contains "\".

Example (body of message) - NOT CORRECT:login apple123member approve 221206 221423 221738 221899 221936 222025 222029 222031 222033 222036 222038 222040 222068 222075 222081 222083 222088 222091 222109 222115 222117 222177 222180 222186 222779 222969 223045

Example (body of message) - CORRECT:login apple123member approve 221206 221423 221738 221899 221936 222025 222029 \222031 222033 222036 222038 222040 222068 222075 222081 222083 \222088 222091 222109 222115 222117 222177 222180 222186 222779 \222969 223045

Example (body of message) - CORRECT:login apple123member approve 221206 221423 221738 221899 221936 222025 222029member approve 222031 222033 222036 222038 222040 222068 222075member approve 222081 222083 222088 222091 222109 222115 222117member approve 222177 222180 222186 222779 222969 223045

Messages should be sent as plain text, and not HTML format. If your message does not follow this format, you will receive a response with the text "The following lines in

your email message did not appear to be Lyris ListManager commands and were skipped:".