IAEAInternational Atomic Energy Agency

Session VII: The Programme Cycle

Dazhu Yang, Director, Division for Asia and the Pacific,

Department of Technical Cooperation

Andy Garner, Programme Coordinator, Department of Nuclear Sciences and Applications

IAEA

Session objective

• To provide an understanding of the technical cooperation programme cycle and preparations for the next programming cycle 2014–2015

IAEA

Preparing the TC programme

• The TC programme is needs-based, and results-oriented and is developed through a consultative process

• Guidelines with milestones and deadlines are provided at the start of each planning cycle• provide systematic guidance for all stakeholders on the planning

and design process

• ensure consistently high quality in all TC programme and project documents

• Documents for TACC are issued five weeks in advance

• Support is provided to Member States (NLOs, counterparts, Permanent Missions) throughout the process

IAEA 19/04/23

The TC Programme Cycle

PROGRAMME PLANNING & APPROVAL

PROGRAMME IMPLEMENTATION

PROGRAMME REVIEW

IAEA

Programme & Project Planning - Design

Design Phase

Context

TC Programming Process

Country plans(e.g. CPF)

↕

IAEA Services

Translate

plans

into

Programmes /

Project concepts

Translate

Concepts

into

Projects

Put it all together

Project Document

Sharing Best Practices

Concept Phase

IAEA

Logical Framework Approach

• A widely adopted development planning methodology

• Used to improve the design, implementation and assessment of a policy, a programme or a project

• The matrix describes the logic, chain of results, indicators and assumptions

IAEA

The Logical Framework Matrix (LFM)

Design Elements IndicatorsMeans of

VerificationAssumptions

Contribute towards. Objective Users

Achieve realistic…. Outcome Counterpart institution

Produce tangible… Outputs

Project implementation team

Perform……. Activities

Provide ……… Inputs

IAEA

Review: Quality, technical, safety

• Review and feedback at two levels/phases: concept and design

• Quality review throughout the process

• Technical Officer participates in review process

• Project reviewed for compliance with the Statute, INFCIRC/267, and all relevant decisions of the Agency’s Policy-Making Organs and the Security Council

IAEA

Secretariat support for the planning and design process

• Guidelines and training for the Planning and Design of the TC programme – Logical Framework Approach applied, quality strengthened

• Pre-planning and pre-project missions to support preparation of programmes

• Identification of safety gaps and needs for additional safety support

• Information on thematic areas for cooperation

IAEA

IT tools for the planning and design process

• Programme Cycle Management Framework (PCMF) IT platform• Facilitates programme processes and stakeholders

interaction

• All templates available online

• Whole national programme visible at any time

• TC-PRIDE web site• Updated financial and other information on all

ongoing and completed TC projects

• Expected to be fully operational again 2Q 2012

IAEA

Support available on PCMF

• Templates (Project Document, Programme Notes)

• PCMF Reference Desk

• TC Programme Quality Criteria

• IAEA Fields of Activity used by TC Projects

• Policy for Interregional Projects

• Policy for Regional Projects

• TC Programme Planning and Design Glossary

• Note Verbale on the start of preparations for the technical cooperation programme, including the guidelines, criteria for appraisal and approval, and timeframe for the planning and design of the TC programme.

IAEA

Documents for TACC approval/information

• Cover document: Technical Cooperation: The Agency's Proposed Programme for [date]

• Technical Cooperation New Project Listings for [date] by Region and Country, and by Field of Activity Code

• Technical Cooperation Active Project Listings for [date] by Region and Country, and by Field of Activity Code

• [any special evaluation conducted in response to Security Council resolution]

• Online-documents • Overview of the Agency’s Proposed [date] Technical Cooperation

Programme (interregional, regional and national overviews and new project descriptions, available on-line only)

IAEA

YEAR 1: 2010Upstream workfor 2012–2013

Implementation of 2009–2011 programme

YEAR 2: 2011Review / adjust /

approval

Implementation of 2009–2011 programme

The TC programme: a continuous programming and implementation cycle

• Implementation and programming go hand in hand – there is no break!

YEAR 3: 2012Implementationof 2012–2013 programme

Upstream work for

2014–2015 programme

YEAR 4: 2013Implementationof 2012–2013 programme

Review / adjust /

approval of 2014–2015 programme

We are here

IAEA

Project design requires teamwork!

• Secretariat Staff

• NLO

• Counterpart

• Appropriate thematic Institutions in Member States

• Other partners

IAEA

Fields of Activity (FoAs)

• Fields of Activity (FoAs): a classification of the TC programme and projects by thematic area

• There are 30 Fields of Activity (cancer, water, nuclear power, safety etc.)

IAEA

Safety and security•Legal, governmental and emergency preparedness and response infrastructures•Safety of nuclear installations•Control of radiation sources•Radiation protection of workers and patients•Transport safety•Nuclear security•Radioactive waste management, decommissioning and environmental remediation

Streamlined Fields of Activity

Industrial applications / radiation technology•Reference products for science and trade•Research reactors•Cleaner and safer management of industrial processes

Sustainable energy•Energy planning•Introduction of nuclear power•Nuclear power reactors•Nuclear fuel cycle

Nuclear knowledge development and management•Building nuclear science competencies•Nuclear knowledge and human resource management

• 30 streamlined Fields of Activity

• Reported under 7 groupings

Health and nutrition•Prevention and control of cancer•Radiation oncology in cancer management•Nuclear medicine and diagnostic imaging•Radioisotope production and radiation technology for health care•Quality assurance and metrology in radiation medicine•Nutrition and infections disease management

Water and the environment•Water resources management•Understanding climate change•Marine and coastal environments

Food and agriculture•Crop production•Agricultural water and soil management•Livestock production•Insect pest control•Food safety

IAEA

EXAMPLE: Increasing Agricultural Production in the Coastal Area through Improved Crop, Water and Soil Management

• Objectives:

• Identification and assessment of saline-tolerant crop varieties

• Evaluation of water use from ponds and natural depressions for drip irrigation

• Measurement of the soil content in order to ensure optimal irrigation scheduling

IAEA

Reviewing Concepts and Designs

• What issue is being addressed?

• Are the specific nuclear techniques identified appropriate for addressing the issue?

• Does it meet central criterion?

• Do the techniques have a comparative advantage?

• Meet safety requirements?

• Is there adequate physical infrastructure and human resources to support the project?

• Will external institutions and partners participate in the project?

• Is there a need to organize planning mission(s)?

IAEA

Monitoring•Periodic reporting of project results every 6 months in support of the management of the project

The TC Programme Cycle

PROGRAMME PLANNING & APPROVAL

PROGRAMME IMPLEMENTATION

PROGRAMME REVIEW

Payment of NPCsPayment of NPCs

Delivered through:•Experts and meetings•Fellowships and scientific visits•Training courses•Field procurement

IAEA

Monitoring•Periodic reporting of project results every 6 months in support of the management of the project

The TC Programme Cycle

PROGRAMME PLANNING & APPROVAL

PROGRAMME IMPLEMENTATION

PROGRAMME REVIEW

Payment of NPCsPayment of NPCs

Delivered through:•Experts and meetings•Fellowships and scientific visits•Training courses•Field procurement

Review•Achievement report on project activities and compare the expected results with the actual project outcomes

Evaluation by OIOS•Independent review, determines the relevance, efficiency, effectiveness and impact of TC projects. Reports on accountability and learning practices.

IAEA

Technical cooperation: delivering results for

peace and development