Session Guides RPMS.doc

8/10/2019 Session Guides RPMS.doc

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RPMS Roll-Out Session 0

Title of the Episode: Results-Based Performance Management System

(RPMS)

Session 0Session

Title

Leveling of Expectations

Duration 45 minutesMaterials sheet of colored/construction paper

Danceable music

Reference RPMS Manual handoutsValue/s !ocused attentionObjectives "t the end of the session the participants shall be able to:

a# $et to %no& each other &ellb# 'e(el o) e*pectations and ob+ecti(esc# ,ommit to the successful trainin- throu-h a

commitment statement

Overview ,omin- to-ether is fun &or%in- to-ether is a challen-e andperformin- to-ether is success# This &e hope to understandin our bein- to-ether here for . das#0efore &e do let us le(el o) our e*pectations in this trainin-#

Activity acilitator as!s training assist to distri"ute onepiece eac# ($%& si'e) of construction paper to t#eparticipants #en* gives t#e follo+inginstructions,

a 1rite three thin-s ou lo(e doin- &hich otherpeople do not commonl %no& about ou#

" 1hen the music is plaed mo(e around and meetother participants in this hall# 1hen ou meet pa*&ith the same thin-/s ou ha(e on our paper clapour hands or sha%e hands# 1hen ou meet pa*&ith di)erent thin-s &ritten on their paper -i(ethem t&o thumbs up and then continue mo(in-around# Do this ten times or until such time that ou-et to meet more pa* in this room#

Analysis 2# 3o& did ou feel about the acti(it

# 1hat thin-s do ou share as common amon- thepeople ou met in this hall

.# 1hat other thin-s ha(e ou found out about &hatother people lo(e doin- in this hall

4# 3o& &ill these similarities and other disco(eries ouha(e about ourself and others help ou in ma%in--ood or becomin- successful in our en-a-ement inthis trainin-

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Abstraction

sing t#e participants. inputs* #ig#lig#ts t#efollo+ing,

2# 6t is important that &e build on the commonalities of

people in understandin- dnamics of indi(iduals and-roups and in ma*imi7in- -ains from an e*periencesuch as this trainin-#

# 1e operate under the uni(ersal principle of respect tounderstand di)erences#

.# 1ith these understandin-s &e &ill be able to -i(e ourfocused attention to the inputs e*pectations andreturns 8such as outputs9 accordin-l# This &ill facilitatethe en-a-ement in the &or%shops and e(entuall-ettin- the most out of this trainin-#

6ntroduce the matri* of the .da trainin-&or%shopemphasi7in- the ;uidit of schedules/time since correctoutputs need to be produced b the participants#

"s% clari


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(RPMS)

Session $

SessionTitle

/vervie+ of t#e RPMS(Presentation%Revie+ of Strategicirections%argets%P1Ps)

Duration 2 @ hours

Materials Po&erpoint of the RPMS o(er(ie& Pri7esReference

RPMS handouts

Value/s !ocus ,ommitmentObjectives

"t the end of the session the participants shall be able to: $et an o(erall (ie& of the resultsbased performance

mana-ement sstem as it relates to the DepEd=s (isionmission and o(erall or-ani7ation frame&or%A

$ain an initial understandin- of the o(erall desi-n of theDepEd RPMSA

6nternali7e the concept of performance mana-ement#

Overview 1ith the or-ani7ation&ide de(elopment happenin- in ourdepartment &e need to %eep abreast &ith all the updates thatare do&nloaded to us# >ne such de(elopment is the Results0ased Performance Mana-ement Sstem#

'et us -et to %no& this recent de(elopment in this session#

Priming Point to the Borth!ollo& these instructions: ,lose our ees# 1ith our point


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,ore Caluesb# 'et e(erbod read the Cision Mission and ,ore

Calues all to-ether (erall Desi-n of DepEd RPMS

$eneral !eatures RPMS ,cle Teachin- Positions !orms DepEd !orms ,omponents of Performance Mana-ement

Emphasi7e the strate-ic directions and M!>s &hich should bethe -uidin- directions in respondin- to the achie(ement of the



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(ision crstalli7ed in the indi(idual contribution throu-h theresults#

Application

!acilitator as%s a-ain (olunteers to recite the (isionmission# 6fnot et &ell(ersed/memori7ed pa* ma be as%ed to -i(e(ision and mission elements#

Then the recite the CM all to-ether#

8"nother consolation -ifts ma be -i(en to the pa*9


(RPMS)

Session 2SessionTitle

P#ase $ 3 Performance Planning and 1ommitment

Duration

Materials Po&erpoint presentations 6ndi(idual Performance and,ommitment Re(ie& !orm 86P,R!9 Position,ompetenc Pro


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Activity P#ase $4ntroduce P#ase $ 3 Performance Planning and1ommitment(S#o+ (on po+erpoint) #ere t#e /s 7R6s%targetsPax don.t get yet a copy of t#e P1P)

6ns+er t#e follo+ing, 8#at ma9or outputs am 4responsi"le for delivering:

0efore the ans&er the uestion sho& them on po&erpointthe Fob Summar Duties and Responsibilities of theparticipants contained in the RPMS# 8slides 5G59Then present to them their e Result "reas 8R"s9#E*plain &hat are R"s 8Refer to po&erpoint9 b+ecti(es and discuss thecriteria/characteristics ofSM6R ob+ecti(es# 8Slides 55I49#Sho& the e*ample of ob+ecti(e in slide Bo# I5# Thenencoura-e discussion or critiuin- of the statement ofob+ecti(es#

Emphasi7e that DepEd &ants ob+ecti(es to be stated in endterm re: conducted* ac#ieved etc#

Then based on the R"s presented let them do an initial&or%shop on formulatin- ob+ecti(es follo&in- the SM"RT

principle#

Analysis 2# 3o& did ou


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n !J'' spectrum of ri-ht to left plannin- 8slide II9 andemphasi7in- the follo&in-:

e Result "reas 8R"s9 >b+ecti(es DeR"P6 the performanceindicatorsProvide inputs on +#at performance indicators are(Slide ; and C (Dery Satisfactory)A$00-$$&C (Satisfactory)A $->>C (nsatisfactory)andA 0C and "elo+ (Poor) Explain t#at t#is isaligned to t#e 1S1 mandated Performance RatingScaleS#o+ #ere sample of /7R6P4 to prepare t#em for t#e+or!s#op

Analysis ! 2# 1hat can ou sa about the performance indicators# 3o& &ill ou be able to achie(e the 2.GK and abo(e

tar-et or an outstandin- ratin-

.# 1hat competencies do ou need in order to deli(erour tar-ets and ob+ecti(es "s participants -i(eans&er publish them usin- the su--ested format re:

,ore ,ompetencies #t$is%ill &e la&eled as su'$later(

'eadership ,ompetencies#sa)e $ere(

4# 1hat competencies do ou need to hone more in orderto achie(e our ob+ecti(es and deli(er results

5# 1hat insi-hts did ou -ain from the acti(it

Abstraction

Jsin- the participants= inputs ! hi-hli-hts the follo&in-: Performance 6ndicators 8E*ample 2 and 9 Discuss competencies reuired and additional

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competencies 8Jse/relate to the responses inLuestions . and 49

1h do &e ha(e competencies Mana-er=s competencies Sta) and Teachin-related competencies

Teachin- competencies Reemphasi7e the 13"T= as results and the 3>1= asthe ,>MPETEB,6ES# 0asis of performance ratin- is the1hat &hile the 3>1 shall be the basis forde(elopment plannin- purposes#

Reachin- a-reements Raterratee a-reement Sample of pa-e for raterratee si-nature

Re: There is a clear match bet&een the accomplishment oftar-ets and producin- results &ith the competencies of theemploees# Thus the importance of ha(in- a 8competenc9

de(elopment plan#

Application distri"utes t#e individual P1Ps,3armoni7e the duties and responsibilities to their R"sin preparation for the more thorou-h &or%shop 829#

3ere the match/classif/cate-ori7e the duties andresponsibilities &ith the R"s# 8This &ill help determine+usti


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(RPMS)

Session @

SessionTitle

P#ase 2 3 Performance Monitoring and 1oac#ing

Duration

Materials Po&erpoint presentations Rolepla sheet

Reference RPMS Manual presentation materialsValue/s >penness tactfulnessObjectives "t the end of the session the participants shall be able to:

discuss/e*plain performance monitorin- and coachin-A demonstrate an e)ecti(e coachin- feedbac% sessionA sho& openness in the process of performance

monitorin- and coachin-#

Overview Reachin- the top performance such as -ettin- >utstandin- isno eas +ob# That is &h it is the tas% of the superior and thesubordinate to al&as utstandin- results due to some inadeuacies#3o& could this be addressed



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This session &ill tac%le the second critical phase of the RPMS#

Activity RolePla: Superiorsubordinate performance monitorin- andfeedbac% -i(in- 8in realit9"s% (olunteers to rolepla the follo&in- scene: 8Refer to thetas% card9

Analysis 2# 3o& did ou


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, 'o))it to s$o%in t$ese in all instan'es in ouro.'e/%orla'e

Rolepla script:

Plaer 2 8Superior9: 'ad $a-a hain na su pi-pa-ibo %o saimo 6tao mo na sa%ota isasubmit %o na#Plaer 8Subordinate9: Sori po dai %o pa na-i-ibo ta dai %o po %aanaintindihan su hurin- column# P&ede po a%o ma-pataban-Plaer 2: 3alo %o na pi-tao saimo dai mo pa palan na-i-ibo# That=sineHciencN Dapat %un dai mo aram na-hapot %a o na-research %a# Trabahomo ba-a an# 6 am disappointed &ith ou#Plaer : 6=m sorr po tala-a# $i(e me t&o das po 6 &ill research#

Plaer 2: Dai na itato %o na sana %i $a-o ta ito once lan- taanan instructionsna-i-ibo tolos#8!acin- or -oin- to&ards $a-o the superior sas: Bo -a-o i%a na

-ibo %aini ta mara %a pirmin- maasahan# >utstandin- %a na naman %aan#


(RPMS)

Session &SessionTitle

P#ase @ 3 Performance Revie+ and Evaluation

Duration

Materials Po&erpoint slidesReference RPMS Manual and presentation materials

Value/s Tactfulness openness openmindednessObjectives "t the end of the session the participants shall be able to:

-ain functional understandin- of the performancere(ie& and e(aluation process in the RPMSA

discuss the ,S,=s Performance Ratin- Scale as amandateA

discuss DepEd=s competencies and emploeesde(elopment plansA



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manifest positi(e attitude in the process of re(ie& ande(aluation#

Overview "fter ha(in- understood Phases 2 and of the RPMS it isno& time to understand more the sstem b &al%in- outhrou-h the performance re(ie& and e(aluation phase#

Activity Recall your most unforgetta"le%signicant%criticalexperience in an evaluation activity8#at ma!es it unforgetta"le%signicant%critical:

Analysis 2# 1hat is our unfor-ettable/si-ni


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identif one=s stren-ths and de(elopment areas forde(elopment plannin-A

e*press commitment to lifelon- learnin- process andcontinuous de(elopment#

Overview Earl in this trainin- ou &ere as%ed to recite the (ision

mission of the department# Oou mi-ht ha(e reali7ed that atthis point &e ma ha(e -aps because of some bottlenec%sin the performance of our tas%s that are not contributin- toour CM# Some of these bottlenec%s ma refer to &hat &edon=t ha(e or inadeuacies that cannot +ust be addressed bour pre(ious and present orientation#

6n this session &e &ill tal% about this aspect#PrimingActivity

3o& much did ou -et as P00 1h'et them list . most important reasons &h the onl -et thesaid amount

Jse this format:Re&ard ReasonsP00 8amount9 2#

#.#

'et them report brie;#

Analysis 2# 1hat reasons did ou -i(e# 1hat common reasons do ou ther re&ards ma be6BT"B$60'ES 80oss= aHrmation scholarships otherde(elopment acti(ities etc#9

Discuss the inputs found on the slides 8Steps inDe(elopment Plannin- "cti(ities .G/.G/4G 'earnin-Philosoph and Part 6C De(elopment Plans9#De(elopment plans capture the areas &here the



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emploee e*cels and areas for de(elopment are bothidenti


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TitleDurationMaterials 6ndi(idual Performance ,ommitment and Re(ie& !orm

P,Ps proration of &ei-ht per R"

Reference RPMS Manual loose sheets

Value/s "ccountabilit focused and clear plannin- SM"RTObjectives "t the end of the session the participants shall be able to: "nal7e their duties and responsibilities as contained

in the RPMS documentsA 3armoni7e R"s &ith their duties and responsibilitiesA !ormulated SM"RT ob+ecti(es based on their duties

and responsibilities#

Overview "fter immersin- oursel(es into the preliminar sessions andha(in- -ained understandin- of the or-ani7ationalde(elopment called resultsbased performance mana-ementsstem phases 24 ou are no& read to put the inputs into

application#

1elcome to the


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should be made clear as (er important to thin%team= -roup= school= or di(ision=# 1hat oneaccomplishes impacts the &hole/or-ani7ation=sperformance# This should be emphaticall impressedupon all of us and this ou &ill do in the comin-

&or%shop#

'ead them to the &or%shop on preparin- the>b+ecti(es#

Application ! distributes the Position 1ompetency Prole8P,P9# >r ifdistributed in the pre(ious session the %eep hold of thecop#'et them stud further their indi(idual P,P pain- particularattention to the Duties and Responsibilities#Sho& a-ain the ull Spectrum of Rig#t to Left Planning#

'et them &al% throu-h the process of the plannin- bformulatin- the ob+ecti(es


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"ll other tas%s include in R" Bo# 51hat are the tar-ets 3o& are these

measured


(RPMS)

SessionTitle

8or!s#op 2 - SP6RES

Duration

Materials SP"TRES !ormReference

RPMS Manual

Value/s >nenessObjectives "t the end of the session the participants shall be able to:

complete the plannin- process throu-h SP"TRES appreciate the si-niR"P6introduced us to the ri-ht side of the plannin- process#

'et us no& -et to %no& the left side of the process#

Priming 6 ha(e t&o hands the left and the ri-ht3old them up hi-h so clean and bri-ht

,lap them softl one t&o three,lean little hands are -ood to see##an ot$er lri's )a &e su&stituted(

Activity 8/R7S?/P on SP6RES 6s! a participant to use #is%#er example of

o"9ective and performance indicator on any oft#e 7R6s from t#e previous +or!s#op

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6Frm t#e o"9ective%s and t#e performanceindicators if t#ey are already o!ay "ased on t#ecriteria#en* as!,

2# E*plain that SP"TRES is part of the strate-ic plannin-tool C6M>R"P6SP"TRES &here S refers to STR"TE$OPPR>$R"M or PR>FE,T "",T6C6T6ES TT"SS RESRES>JR,ES#

# ,ullin- out or usin- the >R"P6 output sho& a sampleof SP"TRES#

.# Then -i(e them the time to &or% on their SP"TRES#0ut it is important that their >R"P6 be prepared $R"M/S and/or PR>FE,T/SA "",T6C6T6ESA TT"SSA RESRES>JR,ES &ill outline and ma%e clear the directions based

on the ob+ecti(es set# The strate-ies pro-rams and pro+ectsin the action plans S6Ps tar-ets can alread be used here ifthe are responsi(e to the ob+ecti(es#

So from the >b+ecti(es per R" ou determined thePER!>RM"B,E 6BD6,"T>RS# !rom these t&o ou &ill ha(eto identif strate- or strate-ies and the correspondin-pro-rams and pro+ects the chun%s of acti(ities and tas%s and

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of course the human material and RM"T of C6M>R"P6SP"TRES#,larif also that &hile the tool is C6M>R"P6SP"TRES the6P,R! includes a column on M!>s# This should bemaintained#

Application 6fter t#e discussion* t#e participants +ill no+

complete t#eir performance plan "y preparing t#eirSP6RES for t#e 7R6s

5ote t#at t#ey may not "e a"le to nis# doing t#is forall t#e 7R6s 4t is 9ust important t#at t#ey come up+it# at least to correct and complete samples fort#em to "e condent +it# t#e process since t#ey +illalso "e facilitating t#e same +or!s#op for t#eirteac#ers and ot#er non-teac#ing personnel in t#eirsc#ools

Presentation and critiuin- of the >R"P6SP"TRES &ill follo&here#"fter the critiuin- lead the participants into thecomputation of scores/ratin-s for them to see ho& thearri(e at >JTST"BD6B$ and other descripti(e ratin-s#

Then cap the session b sharin- the (ideo clip 6t=s a0eautiful Da and 6 ,an=t See 6tN >r an appropriate cappin-scheme#



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Title of the Episode: Results-Based Performance Management System(RPMS)

Session


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Activity acilitator as!s training assist to distri"ute onepiece eac# ($%& si'e) of construction paper to t#eparticipants #en* gives t#e follo+inginstructions,

AnalysisAbstraction

sing t#e participants. inputs* #ig#lig#ts t#efollo+ing,

Application distri"utes 4PP templates and gives t#e follo+inginstructions,

M ST"RDra& a ST"R li%e this:

'abel the parts of the star re:,enter: Oour BameTopmost: . Positi(e Calues ou ha(e'eft: relationship (aluesRi-ht: &or% (aluesDo&n left: leadership capitalDo&n Ri-ht: plus factor/s

!orm Luad: Share our ST"R &ith our -roupmates# Each member is -i(en t&o89 minutes onl to share his/her ST"R#



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6nte-ration

SessionTitle 1ommitment Building

DurationMaterials Mas%in- tape

,olored stationer 1all airports ,onstruction paper Music: 6 0elie(e 6 ,an !l 6 ,an Manila paper

Reference $rade ./ session -uideValue/s Responsibilit accountabilit

Objectives "t the end of the session the participants shall be able to:Overview !or the past 2/ das ou ha(e -ained a deeper

understandin- of the RPMS particularl on ho& to e)ecti(elimplement our plan# Bo& ou are read for the bi- tas%ahead

*ntegration 2# Pro(ide participants &ith colored construction paperand pairs of scissors# 8Each color &ill represent aspeci


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"irA &hite Q "ir PhilA red "sia "6R9# 'et them ma%e their paper airplanes#.# 3a(e them &rite on the paper airplane four 849

%e&ords about their learnin- durin- the


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