SESSION AGENDA Trinity Presbyterian Church

January 15, 2020 7:00 pm

“GLORIFY GOD, SHARE CHRIST’S LOVE, MAKE NEW DISCIPLES”

OPENING PRAYER (Joys/Concerns) Rev. Meredith Kemp-Pappan DETERMINATION OF QUORUM & ATTENDANCE: Class of 2020 Class of 2021 Class of 2022 ___ ___ ___ /__/Ann Fincham /__/ Jane Williams /__/ Kay Wildman /__/Jenny Lee /__/ Mike Hampton /__/ Dana Schoffelman /__/Carmen Raines /__/ Debra Ricks /__/ Christa Sloop /__/Pat Thomblison /__/ Randall Scott /__/ Becky Schooler RECEPTION OF NEW MEMBER CANDIDATES: Art & Carrie Lancaster. SESSION TRAINING: Rev. Meredith PASTOR’S REPORT: Rev. Meredith Motion to approve Stan McAdoo as Clerk of Session for 2020. Motion to approve Carol Shannahan as Financial Secretary for 2020. CLERK’S REPORT: Stan McAdoo

The Lord’s Supper was served on January 5, 2020 The next Lord’s Supper will be served on February 2, 2020 New Members: None to Report Deceased members: None to Report Member transfers: None to Report 255 Active Members Baptisms: None to Report Marriages: None to Report

PRAYER/FELLOWSHIP SIGN-UP SHEET:

SESSION ANNUAL STATISTICAL REPORT: Motion to approve the 2019 Annual Statistical Report to PC (USA). CORRESPONDANCE: None APPROVAL OF MINUTES: Motion to approve the Regular Session Meeting Minutes of December 18, 2019. Motion to approve the Special Congregational Meeting Minutes of January 5, 2020. FINAL DISCUSSION ON THE 2020 BUDGET - Mike Motion to approve the 2020 Budget. ACTION ITEMS FROM SESSION COMMITTEES: *Mission *Evangelism *Discovery - Adult *Stewardship *Discovery – Children *Personnel *Peacemaking *Visioning *Worship *Property *Finance 2020 SESSION COMMITTEE ASSIGNMENTS: ELECTION OF PRESBYTERY COMMISSIONER: Motion to elect Presbytery Commissioner -- February 8 (Saturday) First Presbyterian Church, Salina. APPROVAL OF ALL REPORTS: OLD BUSINESS: NEW BUSINESS: Worshiper’s Safety/Security ADJOURNMENT AND CLOSING PRAYER*

*Ann will close with prayer

“Trinity – The Family You Choose”

Item for annual review and/or action by Session 2020

Item Owner Date Scheduled Date CompletedRecord of instruction given to newly elected officers Moderator JanuaryElect Clerk of Session Moderator JanuaryJoint meeting with Session and Deacons Moderator Jan/FebReview and approval of the Christian Education program and curriculum

Christian Education Committee August

Approve Sunday School teachersChristian Education

Committee AugustTraining provided to those asked to teach Sunday School

Christian Education Committee August

Annual Statistical Report in minutes Clerk of Session JanuaryMembership rolls reviewed Clerk of Session OctoberUpdate signature cards Finance Committee JanuaryFinancial records audited/reviewed Finance Committee 1st. QuarterIncorporation renewal, state of Kansas Finance Committee JuneSession established annual budget Finance Committee Dec/JanCompensation for the Pastor and other staff reviewed Personnel Committee

Fall of year with budget process

Workmans Compensation Review Personnel Committee SeptemberApprove Pastors housing allowances Personnel Committee Dec/JanInsurance review, including all coverage, insurance company and agency Property Committee June

Rental house - report to Session. Recommendation concerning continued use and ownership Property Committee December

2019 Communion Dates Approved by Session Worship Committee December

Review of Policies

Child ProtectionChristian Education

Committee FebruaryBylaws Clerk of Session May

Credit Card Finance Committee JuneSecurity Card Finance Committee JuneMail Distribution Finance Committee JuneSecurity Gifting Procedure Finance Committee AugustReceipt of Monetary Gifts Finance Committee JuneSexual Misconduct Policy Personnel Committee MayAt-Will Employment Policy Personnel Committee MayDiscipline Policy Personnel Committee MayEqual Employment Opportunity Policy Personnel Committee MayCapital Repair & Replacement Fund Property Committee SeptemberUse of Building and Facilities Property Committee September

As needed: Baptisms authorized by Session Moderator Yes, as neededSession met with and counseled new member applicants Moderator Yes, as neededFundraising requests approved by Session Varies Yes, as needed

2019 Funding Requests ApprovedPCUSA One Great Hour of Sharing Offering Mission Early in YearPCUSA Christmas Joy Offering Mission Early in YearPCUSA Peacemaking Offering Mission Early in YearPCUSA Pentecost Offering Mission Early in YearOther Fundraising requests needing approval by Session EXAMPLES:

Free will offering at Easter Egg Hunt Dinner Christian Education February

Solicit and collect funds for high school scholarships for Salvadoran students Peacemaking Throughout YearWalk for Local Charities Mission August

Christmas pledges of time to mission activities Mission OctoberFree will offering at December chili supper for youth mission fund Christian Education NovemberRequest donations to provide camp scholarships to assist Trinity children/youth to attend next year Christian Education November

Free will offering at Vacation Bible School Christian Education May

Church Trinity PIN 2915

Presbytery Northern Kansas

Address 4746 SW 21st St, Topeka, KS 66604-3592

Phone 785-272-2620 Fax

Email office@trinitypresbyterian.net

Web Site www.trinitypresbyterian.net

Membership

Prior Active Members 268 Adjusted membership 268

Gains Losses

Certificate 0 Certificate 1

Youth Professions 7 Deaths 9

Professions & Reaffirmations 6 Deleted for any Other Reason 16

Total Gains 13 Total Losses 26

Total Ending Active Members 255

Baptisms Average Weekly Worship Attendance 106

Presented by Others 0 Female Members 171

At Confirmation 2 Friends of the Congregation 30

All Other 1 Ruling Elders on Session 12

Do you have Deacons? Yes

Age Distribution of Active Members People with Disabilities

25 & Under 36 Hearing impairment 21

26 - 40 30 Sight impairment 6

41 - 55 24 Mobility impairment 28

56 - 70 64 Other impairment 0

Over 70 101

Total Age Distribution 255

Christian Education

Birth - 3 3 Grade 7 3

Age 4 1 Grade 8 2

Kindergarten 2 Grade 9 6

Grade 1 0 Grade 10 3

Grade 2 3 Grade 11 6

Grade 3 1 Grade 12 2

Grade 4 2 Young Adults 15

Grade 5 0 Over 25 125

Grade 6 2 Teachers/Officers 44

Total Christian Education 220

Racial Ethnic

Asian/Pacific Islander/South Asian 2 Native American/Alaska Native/Indigenous 0

Black/African American/African 5 White 246

Middle Eastern/North African 0 Multiracial 0

Hispanic/Latino-a 2

Total Racial Ethnic 255

Financial Data

Annual Income 512,061 Mission Expenses 64,576

Annual Expenses 522,189 Personnel Expenses 242,251

Facilities Expenses 103,950

Monday, January 13, 2020 Page: 1 of 1

2019 Church Statistical Report

SESSION MEETING MINUTES Trinity Presbyterian Church

December 18, 2019 6:00 pm

“GLORIFY GOD, SHARE CHRIST’S LOVE, MAKE NEW DISCIPLES”

OPENING PRAYER Trinity Presbyterian Church of Topeka, Kansas held a Regular Meeting on December 18, 2019 beginning at 6:00 pm. in Fellowship Hall. The Moderator, Rev. Meredith Kemp-Pappan began the meeting by asking Session members to say one thing that they were excited about during the past year. Following, joys, concerns, and the opening prayer was led by Rev. Meredith. ATTENDANCE AND DETERMINATION OF A QUORUM

Session members present: David Shriver, Mike Hampton, Pat Thomblison, Jane Williams, Ann Fincham, Debra Ricks, Marvin Burris, Janis Holiwell, Jenny Lee, and Carmen Raines.

Session members excused: Jon Farrell-Higgins and Randall Scott. Session members absent: None Also Present: Stan McAdoo, Clerk and Dana Schoffelman representing the Personnel Committee. A QUORUM WAS ESTABLISHED PASTOR’S REPORT: Rev. Meredith Rev. Meredith gave an oral summary of her November/December activities broken down to Pastoral Care, Planning/Training, Presence, Meetings, Worship, and Continuing Education. CLERK’S REPORT: Stan McAdoo The Lord’s Supper was served on December 8, 2019 The next Lord’s Supper will be served on January 5, 2019 New Members: None to Report Deceased members: Charles McClenny #1171 (died 12/9/2019) Harvey Kubie #1252 (died 12/16/2019) Member transfers: None to Report Removed from Rolls: None to Report 255 Active Members Baptisms: None to Report Marriages: None to Report CORRESPONDANCE: None

APPROVAL OF MINUTES: Motion was seconded and passed to approve the Regular Session Meeting Minutes of November 20, 2019. BUDGET: Mike led a 2020 budget discussion. Following ideas, by Session member, on how to balance the budget, Mike handed out his “Proposed Modifications to the 2020 budget.” After further discussion, Mike agreed to take Session recommendations and rework the budget and bring a proposed budget back to Session at the January 15 Session meeting to finalize. COMMITTEE’S MONTHLY REPORTS RECEIVED: *Mission X *Evangelism X *Discovery - Adults X *Stewardship X *Discovery – Children & Youth X *Personnel *Peacemaking X *Visioning X *Worship X *Property X *Finance X *Deacons X *Nominating X *Endowment X ACTION ITEMS FROM COMMITTEES: WORSHIP – Motion was made and passed to approve the following (January thru June, 2020) Communion Dates. January 5 April 5 February 2 May 3 March 1 June 7 NOMINATING – Motion was made and passed to approve the following nominations and terms of office for new Church Officers and to submit the nominees to the Congregation for election: ELDERS – 3 YEAR TERM DEACONS – 3 YEAR TERM Kay Wildman Fern Freeman Dana Schoffelman Toni Farrell-Higgins Christa Sloop David Ross Becky Schooler 1 YEAR TERM Karen Dove (Completing Jurahee Shriver’s Term) ENDOWMENT COMMITTEE – 3 YEAR TERM Lee Langfitt Martha Miller CONGREGATION NOMINATING COMMITTEE – 2 YEAR TERM Cathy Armstrong Pat Thomblison Marvin Burris

APPROVAL OF ALL REPORTS: A motion was s/p to approve all Session committee reports. UNFINISHED BUSINESS: Determination of Sunday Morning Fellowship Assignments for 2020 will be finalized at the January 15, 2020 Session meeting. NEW BUSINESS: Motion was made and passed to Rescind the October 17, 2018 passed Session motion to have the Endowment Committee select its members and instead have the Congregational Nominating Committee continue to select members of the Endowment Committee prior to their election by the Congregation. DECISIONS: 1. A Called Congregational Meeting is scheduled for January 5, 2020 to Elect Elders, Deacons, Endowment Committee Members and Congregational Nominating Committee Members. 2. Trinity’s Annual Congregational Meeting is scheduled for January 26, 2020 (11:30 am). Changes to the Session approved Endowment Committee’s Resolution will be explained and voted upon at the Annual Meeting. New Officers will be Ordained and installed into Office at a yet to be determined Service in the future. NEXT MEETING: The next Regular Session meeting will be held January 15, 2020 at 7:00 pm. ADJOURNMENT AND CLOSING PRAYER: A motion at 8:35 pm. was s/p to adjourn the Session meeting. Marvin closed with prayer. __________________________, Moderator ______________________, Clerk Rev. Meredith Kemp-Pappan Stan McAdoo “Trinity – The Family You Choose”

Called Congregational Meeting Minutes Trinity Presbyterian Church

January 5, 2020 “Glorify God. Share Christ’s Love. Make New Disciples.”

A Called Congregational Meeting of Trinity Presbyterian Church of Topeka, Kansas was held on January 5, 2020 at 11:45 a.m., in the church sanctuary, for the purpose of electing the class of 2022 ELDERS and DEACONS. Also elected were ENDOWMENT COMMITTEE MEMBERS and CONGREGATIONAL NOMINATING COMMITTEE MEMBERS. OPENING PRAYER At 11:45 a.m. Rev. Meredith Kemp-Pappan called the meeting to order and opened with prayer. DETERMINATION OF A QUORUM The Clerk established that there was a quorum present. INTRODUCTIONS: Rev. Meredith introduced the 2019 Congregational Nominating Committee Members and asked them to stand. Rev. Meredith then introduced the following officer nominees and asked them to stand: ELDERS CLASS OF 2022: Kay Wildman, Dana Schoffelman, Christa Sloop, and Becky Schooler. DEACONS CLASS OF 2022: Toni Farrell-Higgins, David Ross, Fern Freeman, and Karen Dove (Karen will fill a one year unexpired term). ENDOWMENT COMMITTEE MEMBERS CLASS OF 2022: Lee Langfitt and Martha Miller. CONGREGATIONAL NOMINATING COMMITTEE MEMBERS (Two Year Term) Cathy Armstrong, Pat Tomblison, and Marvin Burris. MOTION: Rev. Meredith asked for any nominations from the floor. Being no further nominations voiced, the motion was made, seconded and unanimously passed to close nominations and to elect the slate of officers as presented. PRAYER AND ADJOURNMENT At 11:50 a.m., a motion was made, seconded, and passed to adjourn the Called Congregational Meeting. Rev. Meredith closed with prayer. ________________________, Moderator _____________________, Clerk Rev. Meredith Kemp-Pappan Stan McAdoo

Glorify God, Share Christ's Love, Make New Disciples December 12, 2019

5:30 PM

x Randall Scott, chair x David Ross x Peggy McAdoo Pat Thomblison Deacon Oroke x Karen Meenen Rev. Meredith Kemp-Pappan

Randall opened with prayer. Minutes were approved as e-mailed. Action/Information items

A) Be the Church • Personal Care Kits have not been delivered yet. Randall will

discuss a time with Pat and let the committee know so they can go along if desired.

• Feedback has been very positive. Suggestions for improvement mentioned in the survey included – need more food, more projects for older and limited physical abilities; include Helping Hands Humane Society; do something for daycare or exercise groups. A goal next year might be to solicit ideas from the congregation.

• Trinity Feeding Topeka more than doubled from last year – $5,167 raised (TRM $1745; Salvation Army $1,120; Let’s Help $650; Doorstep $880; and Red Cross $400) Randall will discuss times to deliver those checks and again notify the to attend as well if able.

B) Angel Tree – items are being stored in Kathy’s Office as they arrive. Karen got notice in the Candle. Peggy will ask Becky for a sign to place by the tree so those who pass will understand its significance.

C) Christmas Joy Offering- Randall will see to an announcement on Dec 22. Envelopes will be available in pews from this Sunday on. Bulletin inserts will be provided to Becky.

D) Let’s Help Coordinator – Tamara continues as she is available with Mit assisting

E) Thank you – The Oskaloosa church sent a thank you in acknowledgement for the clean-up work that David Ross and Randall did for them.

F) Budget Update – After bills are paid for Be the Church there will be a slight balance in the year’s budget. Suggestions included Harvesters who were eliminated from the budget this year and those whose budgeted amount was reduced this year. Randall will let the committee know by e-mail and get input from those not present.

G) Looking Ahead –

• Karen suggested we get something in Talking Trinity regarding Souper Bowl since that comes up so quickly in February. Peggy will submit a blurb for the January Talking Trinity to remind folks.

• Blue Out Sunday will be in early March and will begin the interpretation of OGHS and Presbyterians’ role in relief in disasters. Blue tents, t-shirts, etc. indicate the church is there. We can promote the second Sunday in Lent since the first Sunday will be Youth Sunday. Offering will be received April 12 (Easter).

• Randall thanked committee members for their service this year and expressed hope they would return next year.

Randall closed the meeting with prayer.

The meeting was adjourned.

Respectfully submitted Peggy McAdoo

“Glorify God, Share Christ’s Love, and Make New Disciples” Adult Christian Education Committee

Minutes, Tuesday, January 7, 2020

Attendance: Jenny Lee, Ruth Jenkins, Carol Thomas, Iris Neuswander, David Ross, Karen Meenen, Laura Sidlinger

• Jenny opened with prayer • Discussion about theme for fall 2020 and spring 2021… “Relationships”.

The focus will be on building and maintaining. This will give us a focus as we find new curriculum and speakers

• Sunday adult classes will continue with Alden Hickman facilitating the Bible study in fellowship hall. Vicky Walters will be facilitating A Crazy Holy Grace, by Frederick Buechner from Jan.5-Feb. 16. Jenny Lee will be facilitating Short Stories by Jesus, by Amy Jill Levine March 1- April 5

• We will have speakers on Sunday, February 23 at 9:00. John and Gwen Haspel are PCUSA missionaries and will be our speakers.

• Home Lenten Study of Amy Jill Levine’s book Entering the Passion of Jesus will be the book studied in the homes. The studies will be in the McAdoo, Ross, and Ahrens/Stickley homes. The study will be on Sundays, March 1 through April 5 from 4-5:30. The committee agreed to buy 5 books to be checked out. People can buy them for approximately $8 on amazon.

• Lenten devotion/meditation booklets will be set out for those who would like to use them during Lent.

• The Price of Free, a movie and study will be after Easter. We are still working on final plans.

• DATES TO REMEMBER: o FEBRUARY 23 SPEAKERS, JOHN AND GWEN HASPEL (JOINT SUNDAY

SCHOOL) o MARCH 15- CURRICULUM FAIR IN CHURCH PARLOR o APRIL 12- EASTER (NO SUNDAY SCHOOL) o NEXT ADULT CE MEETING, WEDNESDAY, FEB. 12, 6:00

AT LAURA SIDLINGER’S HOME, 3217 SW WESTOVER (This is the 2nd Wednesday of the month, we will see how this works)

*These minutes have been respectfully submitted by Jenny Lee

Glorify God, Share Christ’s Love, Make New Disciples

Trinity Presbyterian Church -Worship committee

January 12, 2020

Attending: Carol Shannahan, Carol Hornecker, Kay Graham Scott, Becky Schooler, Jurahee Shriver, Rev. Mere, Ann Fincham- chair

Becky opened the meeting with prayer and devotions.

With great thanks from the committee Marvin Burris has resigned. We welcome Kay Graham Scott.

Jurahee made a presentation outlining the suggested responsibilities for a Visual Arts Coordinator replacing the Liturgical Artist job description.

In a review of 2019 Advent, support for Quiet Christmas, modifications for Hanging of the Greens, candles and undecorating were discussed.

Looking ahead to Lent, Rev Mere presented the Lenten planning ideas which include an extended choir cantata, flowering of the cross, Maundy Thursday meal, Good Friday service, Prayer Vigil, in home Bible study plus the Palm Sunday and Easter services.

Communion in March needs session approval for March 8. The communion for April will be during the Maundy Thursday service.

Rev. Mere explained role of the Worship Planning Team as a subset of the Worship Committee. The WPT explores ways to enhance the service with drama, music, and other elements involving the senses. Worship Committee is the details involving worship and the space.

The responsibilities of the worship committee include: home and regular communion, acolytes, ushers, liturgist, pew pockets all wonderfully done by volunteers.

Next meeting is Feb. 9 after church.

To Glorify God, Share Christ’s Love and Make New Disciples Finance Committee Meeting Minutes January 8, 2020

The Finance Committee met at 6:00 o’clock with the following members present: Mike Hampton, Dennis Williams, Carol Shannahan, Marvin Burris, Randall Scott, Deborah Mikoleit and Susan Bozeman. Mike opened the meeting with prayer. The minutes of the December were reviewed, updated and approved via email. The committee reviewed the December monthly income reports with the Financial Secretary, Carol Shannahan and Treasurer’s Reports with Deborah Mikoleit and Dennis Williams. Dennis to verify the year end results prior to the January Session meeting so Mike can include in the proposed 2020 Budget. Mike submitted a revised 2020 Budget based on the Session’s December comments for FC’s review and comment. Finance Committee (FC) Motion – FC moves that Session approve the following financial items:

1. Approve Carol Shannahan as Trinity’s Financial Secretary. 2. Approve outsourcing Trinity’s Financial Treasurer duties to Mikoleit & Associates. 3. Approve Dennis Williams as Trinity’s Financial Manager, liaison between Trinity and

Mikoleit & Associates. 4. 2020 weekly Offering Collectors - Ann Fincham, Lynn Weaver, Becky Jones, Marilyn

Leinacker, Lou Nell Gustavson and Becky Schooler. After Session approves the 2020 Budget, each committee will be required to submit their line item breakdowns to Mike NO LATER THAN January 31st so they can be incorporated into the financial reports as well as revising the fund numbers on the Expenditure Report form. Carol will be sending out the 2019 Annual Giving Statements this week. FC discussed Session Finance training. Mike and Susan to develop specifics to help Session understand the reports and educate committees on their budgets. Mike closed the meeting with a prayer. Next meeting, February 12, 2020 @ 6 pm. Respectfully submitted Michael K Hampton

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Visioning Committee January 8, 2020

Those present: Marvin Burris, Jane Williams, Karen Meenen, Ross Freeman, Jon Farrell-Higgins, Moderator Carmen Raines, guests Bob Fincham, Theodore Demonchaux, and David Heit. Carmen opened the meeting with prayer. Remodeling of the Building: The architects passed out the most recent updated plans for the building and reviewed those plans with the committee. Carmen will meet with Meredith and discuss when the plan should go to Session. Carmen closed the meeting with prayer. Respectfully Submitted, Jane Williams

Glorify God, Share Christ’s Love, Make New Disciples

Trinity Presbyterian Church – Property Committee

Meeting Minutes

January 2, 2020 6 p.m.

Property Committee met on January 2, 2020. Members present were David Shriver, Craig Neuenswander, and Mike Dove.

The following schedule for closing the church for the next three months to be determined

Jan – Bob Feb – David Mar – Mike Dove

An extensive discussion of the job description and options for Property Manager and participation on property committee took place. The job description was adjusted to reflect duties that should be performed by a church member rather than a non-member if one was hired as property manager. It was suggested that Session determine how to fill the position, i.e. advertising for the position, establishing compensation, assigning duties. David reported that the annual testing of the emergency lighting had been completed and that several fixtures and batteries needed to be replaced. Greenwave has been contacted to make those repairs. The replacement of the double oven in the kitchen was discussed. It was recommended that Session determine whether the oven should be replaced now or wait until a decision on a possible capital improvement project was made. There was additional discussion of removal of one or two pew sections to allow for wheelchairs to be in the sanctuary. The committee believes it would be a good idea and recommends two small sections in the middle of the west section of the sanctuary which would allow for a wheelchair to be next to space for a companion. It would require cutting off the bolts in the concrete that anchor the pews. The meeting was adjourned and the next scheduled meeting is February 6, 2020. At 6 pm. David Shriver, Moderator