BESSERELÖSUNG | BESSERDIREKT

Service for digitization, data extraction and data provision

of any documents

As a specialist for document processes, we provide a

comprehensive service for the professional digitizati-

on of a wide range of paper documents.

From processing incoming mail to automated readout

via optical character recognition (OCR) by means of

learning systems as well as verifi cation and provision

of digital data right up to secure, ecofriendly disposal

or, alternatively, secure archiving.

With our service, you gain more fl exibility for your

company and increase effi ciency in the specialist de-

partments.

We guarantee best quality, fl exibility and availability.

Your Convenience | RedPaperCenterDigitization & Outsourcing

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» Over 40 years of IT experience

» Process knower

» Personal contact

» More than 800 customers around

the globe

Your Security | TrustAFI Solutions

Your Gain | Top 3In a nutshell

» Cost saving & Process safety

» Highest data quality

» Consistent service for over

10 years

» Highest data and process quality is constantly guaranteedIllness or leave do not cause delays

» Conservation of human resources and cost savingsReduction of administration effff orts, no more hardware and software licensing costs

» Processing of international documents Data is readout in more than 10 languages

» Upscale image quality through high-end devicesDocument images in black and whiteor color

» Guaranteed process reliability during document processingYour service partner AFI is a long-time IT specialist

Your Benefit | Better DirectlyHighlights

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Scanning, reading and validating of incoming documents often requires expensive hard-

ware such as scanners or servers, software (OCR), infrastructure as well as operational ex-

penses (IT support)

» FIn the case of illness or leave of employees, corresponding substitute resources must

be provided or often created ad hoc.

» For simple document preparation, data entry and control as well as for the rework, own

employees are mostly overqualifi ed.

» The daily document volume during the operational days varies greatly. Overcapacities

or understaffi ng make work scheduling more diffi cult for everyone involved. Resource

planning is correspondingly time-consuming.

Initial Situation

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Outsourcing of postal, scanning, recognition and validation activities to our

professional shared service center

» The availability of our service provision is 99,99%.

» Our service is available on all working days of the year - for over ten years now. » Processing of more than 200,000 documents per month speaks for itself.

» We recognize and check your documents in the following ten languages: German, English, French, Italian, Polish, Portuguese, Russian, Slovenian, Spanish, Turkish

» Your documents are checked by well-trained and commercially experienced specialists.

» Technical processing takes place via our existing, secure and modern IT infrastructure in the data center in Germany.

» We deliver the highest quality through process standards and secure controls.

» You have personal access to our service management.

Solution: Your Dokuments in our RedPaperCenter

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» Mailbox service We collect your mail on a daily basis – if necessary, several times a day.

» Digital mail You can securely pass on your e-mails to our RedPaperCenter and the digital attachments are also transferred to further process steps.

» Preparation We open, sort and prepare your mail for digitization.

» High quality scan We scan your documents with high-performance scanners and automated image optimization - also in color on request.

» Extraction (OCR) We read your documents with market-leading OCR (optical character recognition) with learning function/AI.

» Validation Our staff checks the results of the OCR in up to 10 languages.

» Provision We return your data and digital documents encrypted and secured.

» Return We ensure the proper return of all documents to their destination in your systems – as electronic data/image e.g. in your SAP ERP system or other ERP solutions.

» Disposal We ensure safe and ecofriendly disposal of your confi dential paper documents when required.

» Highly qualifi ed specialists Our staff has commercial expertise.

Our Range of Service

ABC DEF

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AFI Solutions GmbH

AFI is a solution provider and a leading manufacturer of software for the optimization of pa-

perless, digital document processes around SAP as well as a provider of services for document

capture and processing. From advising on the conception and the implementation to product

training and a 24/7 hotline service, AFI off ers everything from a single source. AFI’s solutions

are »made in Germany« and certifi ed by SAP on a regular basis. They are available in over 20

languages and in use around the clock in more than 100 countries worldwide. AFI off ers opti-

mal solutions for the entire purchase-to-pay and order-to-cash process. AFI’s experienced and

stable team of experts achieves the highest product and project quality through professional

skills, fl exibility, adherence to schedules and the best possible service. With locations in Stutt-

gart, Munich, Cologne and Hamburg, AFI serves more than 800 satisfi ed customers with over

150,000 users around the globe – from medium-sized companies to global players.

AFI Services take the Pressure off the Specialist Departments

With the RedPaperCenter, AFI off ers a sustainable outsourcing alternative. The shared service

covers the complete document preparation, processing, data extraction, verifi cation and pro-

vision. This saves important company resources and accelerates work processes giving com-

panies the opportunity to concentrate on their core processes.

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Software, Solutions & Services desig

nedby

AFI S

olut

ions

MADE IN GERMANY

TOPQUALITY

AFI Solutions GmbHSigmaringer Strasse 10970567 Stuttgart, Germany

Phone: +49 711 / 7 28 42-100Fax: +49 711 / 7 28 42-4884

info@afi -solutions.comwww.afi -solutions.com