Server-based

Font Management

Best Practices

Jim Kidwell

Extensis Product Marketing Manager

Who am I?

Extensis Product Marketing Manager

With Extensis for the past 8 years

Writer, Speaker, Font Fanatic

Agenda

Why server-based font management?

Why font compliance?

Assessing your needs

Locating resources

Defining a workflow

Implementing a solution

Define ongoing assessment

Q & A

Why Server-based

Font Management?

Checklist

✓Do you have multiple users that work together on projects?

✓Does your team struggle to keep font libraries in sync?

✓Are you „less than confident‟ that your font library is

properly licensed?

✓Do you get helpdesk calls related to font issues?

✓Does your business lose money if the wrong font is used in

production?

✓Are you accountable to a client if the wrong or improperly

licensed font is used?

Benefits of Server-based

Font Management

Font synchronization

Reliable storage

and distribution

Font compliance

management

Why Font Compliance?

Rick Santorum‟s agency

RaiseDigital sued

by Typotheque

“…seeking at least

$2 million in damages…”

…“unauthorized derivative

version”…

Wizarding World of

Harry Potter sued by

P22 Type Foundry

“P22 seeks actual or statutory

damages of at least $1.5 million

as well as the destruction of all

merchandise created with the

Cezanne software.”

Hadopi (French

anti-piracy group)

embarrassment

NBC sued by

Font Bureau

“…suing for $2 million…”

“…fonts may be protected

by copyright so long as the

font qualifies as computer

software or a program…”

Red Hat sued by

Monotype

Settled for $500K

Needs Assessment

Font users

Hardware & software

Locate Font Resources

Original source is best

Collect from user machines/servers

FontDoctor to collect

Font Management Best Practices Guides

www.extensis.com/fmbpg

Begin License Assessment Process

Original EULA with purchase

Purchase Orders

Fonts that are licensed with other products

Operating System

Design Software

Don‟t Stress! This can be an ongoing process

Analyze how documents move through

your organization

Workgroups

By need – editorial,

production, design,

administration

By publication

By client

Special users will become

apparent by workgroup type

Font Acquisition Process

Trial purchases

Preview-only workgroups

IT acquisition

Implement a Solution

Setup hardware

Install server

Add fonts, setup workgroups

Connect to Active Directory/Open Directory, add users

Configure automatic backups

Rollout client software

TRAIN your users

Periodic Inspection

What to track?

Set a schedule

Run reports to ensure

compliance

Resources + Q & A

Font Management Best Practices Guides

http://www.extensis.com/fmbpg

Server-based Font Management

Font Management in Mac OS X

Universal Type Server

http://typeserver.com