Committee Meeting Minutes

Tuesday 21 September 2016 Committee Meeting Minutes

Present: Andrew Kirby, Jenny Cheeseman, Emma Marley, Dave Wilkinson, Alex Marritt, Sarah Barwell, Vicki Smith, Diane Sheldon, John Ibbetson, Ian Sills, Tony Marples, Tony Durbin, Andy Hogg, Tim Hale.

Apologies: Cristen Marritt.

1. Membership

1.1 GoCardless is up and running and the feedback received has been positive. Email to membership has gone out advising of link to use.

1.2 Emma is to speak to the main club to pro-rata the capitation fee throughout the season rather than at the start.

1.3 Affiliation to Badminton England. Affiliation is open and Emma has requested a list of juniors and adults that need to be affiliated. AM/VS/EM

1.4 Dave to issue YELLOW tags for this season in due course.

2. Finance

2.1 Jenny has produced a list of members who have paid.

2.2 Jenny circulated a detailed financial summary.

2.3 The service charge expenditure was highlighted as being much lower, this was because it had been paid in advance in 14/15. Jenny advised that the service charge would be paid quarterly from now on.

2.4 Moving forward the accounts will be more transparent as Jenny has moved on to the new accruals accounting system.

3. ASCL

3.1 Andrew Kirby and Tony Marples met with Richard Ibbotson and Andrew Watson. The financial director is in place and has been through the current finances. He has been tasked with looking to make a £10K profit. To do this the main club is changing the way the clubs pay for the cost of running the individual clubs together with making it more fair and more transparent.

3.2 The ASCL are proposing that they charge us £15,000 per annum plus £15 per member for 3 years to cover the cost of the drive work. The direct costs are approx. water/drains £1800, Building Insurance £2200 and Business Rates £1350. The ASCL have assessed the value of the badminton hall to be £300,000 and are suggesting a £10,000 annual rent for this.

3.3

3.4 Andrew is to contact Gavin Johns for any paperwork or history concerning the building of the hall.

4. Lighting

4.1 9 tubes are not working in the hall. Tim and Dave have obtained quotes for the work to be carried out and they vary quite considerably. It was asked that they confirm the quotes with like-for- like specifications of the LED tubes.

4.2 It was suggested the work, which will take approximately four days, is completed over the October ½ term holiday to minimise disruption.

5. Badminton Sheffield AGM

5.1 Andrew and Tim attended the AGM.

5.2 APBC was thanked for holding the junior and senior tournaments.

5.3 Next season all scorecards should be sent electronically (captains have been advised).

5.4 Fixture meeting is on the 29/9.

5.5 Abbeydale need a member on the Badminton Sheffield committee. Andrew has suggested that members attend the meeting on a rotation basis.

6. Rules

6.1 The suggested amended rules have been put up on the website and in the badminton hall.

6.2 Diane proposed that we dealt with the changes at the AGM and noted any suggestions/ objections then.

6.2 Andrew thanked Diane for her work on putting forward the rule changes.

7. Juniors.

7.1 Alex advised that National Championships were held in September as the age group categories are changing for this season and this ensured no one missed out on a chance to compete. Alex gave an update of the ABA members’ achievements.

7.2

8. AGM

8.1 The APBC AGM is on the 3rd October 2016 7:30pm in the Hargreaves Room.

9. Other Business.

9.1 Feathers. The make of feathers for the season was discussed. It was agreed that Alex would make a decision and place an order with Ian. Jenny offered to store the feathers at her house when she moves. AM/IS

9.2 Dave has the plastics shuttles and will issue 2 tubes per captain. DW

9.3 Jenny had received an enquiry if we allowed members returning to the club after university a reduction in fees. It was advised that this was not the case.

9.4 The sockets in the kitchen area are not working (fuse?). We are to ask the electrician to check this when they look at the lights.

9.5 The outside doors are to be replaced soon. A new lock will be fitted and keys made available to buy.

9.6 Chloe Birch recently won the Yonex Belgium International Double Event.

9.7 John had received an enquiry from a primary school in Bakewell to hire the hall for PE. It was not thought suitable in case of damage to the floor with PE equipment.

9.8 The question of insurance was raised. Diane agreed to enquire at Badminton England for a copy of our current insurance. DS

AGM

Monday 3/10/16 – Hargreaves Room 7:30pm

Next Committee Meetings

Thursday 20/10/16 Committee Room

Monday 21/11/16 Committee Room

Tuesday 17/1/17 Hargreaves Room

Wednesday 15/2/17 Hargreaves Room

Thursday 16/3/17 Committee Room

Monday 24/4/17 Committee Room

Tuesday 16/5/17 Committee Room

Wednesday 21/6/17 Committee Room

Thursday 20/7/14 Committee Room