Sept. 9, 2004Sept. 9, 2004

Bike/Ped Programs & Bike/Ped Programs & Projects 101Projects 101 How state programs workHow state programs work How projects are implementedHow projects are implemented

Craig Williams, AICPCraig Williams, AICPEdwards & KelceyEdwards & Kelcey1 N Franklin, Suite 5001 N Franklin, Suite 500Chicago, IL 60606Chicago, IL 60606312.251.3000312.251.3000cwilliams@ekmail.comcwilliams@ekmail.com

Sept. 9, 2004Sept. 9, 2004

How state programs How state programs workwork Per ISTEA/TEA-21, every state has Per ISTEA/TEA-21, every state has

a bicycle coordinatora bicycle coordinator Positions are located within DOTPositions are located within DOT

– Within Highways or Planning officesWithin Highways or Planning offices Location affects a coordinator’s Location affects a coordinator’s

focus and effectiveness…focus and effectiveness…

Sept. 9, 2004Sept. 9, 2004

Program FunctionsProgram Functions

Elements of state programsElements of state programs– Engineering Engineering – Education Education – Enforcement Enforcement – EncouragementEncouragement

An effective, empowered An effective, empowered coordinator will share the coordinator will share the workload with other officesworkload with other offices

Sept. 9, 2004Sept. 9, 2004

National influencesNational influences

ISTEA/TEA-21 had/has huge effect ISTEA/TEA-21 had/has huge effect on program implementationon program implementation– Many states had no program before Many states had no program before

19911991 Effectiveness dependent largely Effectiveness dependent largely

on state acceptance and adoption on state acceptance and adoption of concepts and approachesof concepts and approaches– ProgressiveProgressive– RegressiveRegressive

Sept. 9, 2004Sept. 9, 2004

Local influencesLocal influences

Can have a huge effect on Can have a huge effect on program implementationprogram implementation

State organization- strength and State organization- strength and focusfocus

Local organization- strength and Local organization- strength and focusfocus– Continued and consistent influenceContinued and consistent influence

Well-reasoned approach is KEY!Well-reasoned approach is KEY!

Sept. 9, 2004Sept. 9, 2004

Local influencesLocal influences

Project implementation can be Project implementation can be affected as wellaffected as well– Stay involved with project Stay involved with project

developmentdevelopment Be sure to participateBe sure to participate Silence is deadlySilence is deadly

– Ensure timely progressEnsure timely progress Define ‘timely’…Define ‘timely’…

Sept. 9, 2004Sept. 9, 2004

Project Project Implementation 101Implementation 101

Sept. 9, 2004Sept. 9, 2004

Concept to CompletionConcept to Completion

Getting from Getting from Point A to Point Point A to Point Z?Z?

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CONCEPT C

- Preferred -

Sept. 9, 2004Sept. 9, 2004

Sept. 9, 2004Sept. 9, 2004

We like to think it’s as We like to think it’s as easy as…easy as… Send out the Send out the

bulldozerbulldozer Send in the paverSend in the paver RideRide

But…But…

Sept. 9, 2004Sept. 9, 2004

Steps to Implementing Steps to Implementing ProjectsProjects Identify projectIdentify project Include in master plan process (key)Include in master plan process (key) Determine sponsorshipDetermine sponsorship Develop the concept (key)Develop the concept (key) Determine who will do the workDetermine who will do the work Get moneyGet money Do engineeringDo engineering Construct…Construct… Where is potential for local Influence?Where is potential for local Influence?

Sept. 9, 2004Sept. 9, 2004

Identify projectIdentify project

Usually starts with the Usually starts with the public/advocatespublic/advocates

Assume for discussion: Assume for discussion: – Rail Trail or Rail Trail or – Overcoming a barrier Overcoming a barrier

(bridge/underpass)(bridge/underpass)

Sept. 9, 2004Sept. 9, 2004

Include in master plan Include in master plan process (key)process (key) Regional planRegional plan Community planCommunity plan Park districtPark district

Sept. 9, 2004Sept. 9, 2004

Benefits of Benefits of long-term long-term planningplanning

Sept. 9, 2004Sept. 9, 2004

Can it be part of a Can it be part of a larger project?larger project? Park redevelopmentPark redevelopment Roadway improvementRoadway improvement

Sept. 9, 2004Sept. 9, 2004

Who can sponsor?Who can sponsor?

Governmental agencyGovernmental agency Not-for-profit Not-for-profit

– rarelyrarely

Sept. 9, 2004Sept. 9, 2004

Develop the conceptDevelop the concept (key step!) (key step!)

Find the planning moneyFind the planning money– Review articlesReview articles

Sept. 9, 2004Sept. 9, 2004

Sept. 9, 2004Sept. 9, 2004

Develop the concept Develop the concept (key step!)(key step!)

Find the planning moneyFind the planning money– Review articlesReview articles– Search for planning grantsSearch for planning grants

e.g. Illinois Tomorrow (transportation e.g. Illinois Tomorrow (transportation planning grants through TEA-21)planning grants through TEA-21)

– Apply for grantApply for grant– Secure commitment for local matchSecure commitment for local match

Sept. 9, 2004Sept. 9, 2004

Determine who will do Determine who will do the workthe work Agency StaffAgency Staff

– Availability?Availability? – Familiar with process?Familiar with process?

ConsultantConsultant– Selection process?Selection process?

Sept. 9, 2004Sept. 9, 2004

Planning stepsPlanning steps

Identify problem (barrier?)Identify problem (barrier?) Identify constraintsIdentify constraints Brainstorm solutionsBrainstorm solutions Identify alternativesIdentify alternatives Evaluate alternativesEvaluate alternatives Critically review Critically review Present recommendationsPresent recommendations ApprovalApproval

Sept. 9, 2004Sept. 9, 2004

Find the moneyFind the money

Engineering Engineering Construction Construction MaintenanceMaintenance

Sept. 9, 2004Sept. 9, 2004

Identify logical Identify logical programsprograms Appropriateness to projectAppropriateness to project Size to programSize to program

– Small projects - DNRSmall projects - DNR– Larger projects - DOTLarger projects - DOT

More complicatedMore complicated

Sept. 9, 2004Sept. 9, 2004

Sept. 9, 2004Sept. 9, 2004

Who pays the local Who pays the local match?match? How are payments handled?How are payments handled?

– Problematic with smaller sponsors Problematic with smaller sponsors and budgetsand budgets

Sept. 9, 2004Sept. 9, 2004

Sept. 9, 2004Sept. 9, 2004

Funding ProcessFunding Process

Apply for fundingApply for funding– WaitWait

ApprovalApproval– WaitWait

ContractsContracts– WaitWait

Sept. 9, 2004Sept. 9, 2004

Who does the Who does the engineering?engineering? Depends on funding program Depends on funding program

– Driven by who will let (advertise) the Driven by who will let (advertise) the projectproject

Staff?Staff?– Availability?Availability?

Consultant?Consultant?– Selection processSelection process– Select Select qualified qualified

Sept. 9, 2004Sept. 9, 2004

Project EngineeringProject Engineering

PlanningPlanning– ApprovalApproval

DesignDesign– Construction documentsConstruction documents

Sept. 9, 2004Sept. 9, 2004

Planning/design stepsPlanning/design steps

Collect pertinent dataCollect pertinent data Identify task/problemIdentify task/problem ConstraintsConstraints Determine level of designDetermine level of design Evaluate alternativesEvaluate alternatives VariancesVariances

– Justification for substandard design Justification for substandard design Recommended designRecommended design Reviews by project sponsors/funding Reviews by project sponsors/funding

agenciesagencies Design approvalDesign approval

Sept. 9, 2004Sept. 9, 2004

Construction stepsConstruction steps

Construction plans and Construction plans and specificationsspecifications– (varying level of detail -appropriate for (varying level of detail -appropriate for

funding agency)funding agency) Advertise for bidsAdvertise for bids Accept bidsAccept bids Contract with contractorContract with contractor ConstructionConstruction Ride!Ride!

Sept. 9, 2004Sept. 9, 2004

How long will this How long will this take?take? Depends on ElementsDepends on Elements Time/$/ComplexityTime/$/Complexity Local vs. State/fedLocal vs. State/fed ……

Sept. 9, 2004Sept. 9, 2004

Questions?Questions?

Craig Williams, AICPCraig Williams, AICPEdwards & KelceyEdwards & Kelcey1 North Franklin St, Suite 5001 North Franklin St, Suite 500Chicago, IL 60606Chicago, IL 60606312.251.3000312.251.3000cwilliams@ekmail.comcwilliams@ekmail.com

Sept. 9, 2004Sept. 9, 2004