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Transcript of Senior Service America, Inc. (SSAI) Bidders’ Webinar – Jefferson County, Alabama We will start...
Senior Service America, Inc. (SSAI) Senior Service America, Inc. (SSAI) Bidders’ Webinar – Jefferson Bidders’ Webinar – Jefferson
County, AlabamaCounty, Alabama
We will start in 5 minutes.We will start in 5 minutes.
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Technical DetailsTechnical Details
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Technical DetailsTechnical Details This webinar is an I-meeting formatThis webinar is an I-meeting format
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Senior Service America, Inc. Senior Service America, Inc. (SSAI)(SSAI)
Bidders’ WebinarBidders’ Webinar
Request for Proposals (RFP)Request for Proposals (RFP)
Jefferson County, ALJefferson County, AL
Monday, April 27, 2015Monday, April 27, 2015
2:00 p.m. EDT2:00 p.m. EDT
Webinar detailsWebinar details
Today’s Presenter: Chris Garland, Today’s Presenter: Chris Garland, National SCSEP Director National SCSEP Director
Webinar Length 1 hour from 2:00 - Webinar Length 1 hour from 2:00 - 3:00 p.m. Eastern Daylight Time3:00 p.m. Eastern Daylight Time
We may finish early if not all We may finish early if not all time is neededtime is needed
Who is on call today? Who is on call today?
Resource for this Resource for this WebinarWebinar
Have a copy of the Have a copy of the Alabama RFP with you Alabama RFP with you when participating in when participating in this webinarthis webinar
RFP OverviewRFP OverviewI.I. IntroductionIntroduction
II.II. Request for ProposalRequest for Proposal
III.III. Roles and ResponsibilitiesRoles and Responsibilities
IV.IV. FundingFunding
V.V. Target PopulationTarget Population
VI.VI. SSAI SCSEP Performance MeasuresSSAI SCSEP Performance Measures
VII.VII. Eligibility and Minimum Qualifications for Responding Eligibility and Minimum Qualifications for Responding OrganizationsOrganizations
VIII.VIII. Content of the Response PackageContent of the Response Package
IX.IX. Submission of Proposal in Response to RFPSubmission of Proposal in Response to RFP
X.X. Evaluation Criteria and Selection ProcessEvaluation Criteria and Selection Process
XI.XI. Notice of AwardNotice of Award
XII.XII. Bidders’ WebinarBidders’ Webinar
XIII.XIII. List of AttachmentsList of Attachments
XIV.XIV. Additional Documents to ReviewAdditional Documents to Review
Closing Date for Closing Date for SubmissionsSubmissions
Friday, May 15, 2015, 4:00 p.m. Friday, May 15, 2015, 4:00 p.m. EDTEDT
Total Estimated Funding Total Estimated Funding of Subgrant:of Subgrant:
$601,514 from July 1, 2015 – June 30, $601,514 from July 1, 2015 – June 30, 20162016
There will be the opportunities for There will be the opportunities for renewal following June 30, 2016 renewal following June 30, 2016
contingent upon the availability of contingent upon the availability of federal funds. federal funds.
Senior Service America Inc.Senior Service America Inc.
47 year old 501(c)(3) national nonprofit47 year old 501(c)(3) national nonprofit
33rdrd largest Senior Community Service largest Senior Community Service Employment Program (SCSEP) Employment Program (SCSEP) National GranteeNational Grantee
Headquartered in Silver Spring, MDHeadquartered in Silver Spring, MD
Work with a national network of 81 Work with a national network of 81 subgrantees organizations to operate subgrantees organizations to operate SCSEP in 16 statesSCSEP in 16 states
I. IntroductionI. Introduction
I. Introduction (cont’d)I. Introduction (cont’d)
ALABAMAALABAMA
Senior Service America, Inc. is the largest Senior Service America, Inc. is the largest SCSEP national grantee in AlabamaSCSEP national grantee in Alabama
SSAI has served various parts of Alabama since SSAI has served various parts of Alabama since 19721972
Currently, SSAI partners with ten (10) Currently, SSAI partners with ten (10) organizations in the stateorganizations in the state
The Jefferson County Commission is SSAI’s The Jefferson County Commission is SSAI’s current subgrantee that serves Jefferson Countycurrent subgrantee that serves Jefferson County
II. Request for Proposal II. Request for Proposal (RFP)(RFP)
SSAI is seeking a qualified SSAI is seeking a qualified organization to administer SCSEPorganization to administer SCSEP
SCSEP is Title V of the Older Americans ActSCSEP is Title V of the Older Americans Act
Only federally-sponsored employment and Only federally-sponsored employment and training program targeted specifically to training program targeted specifically to low-income older individuals who want to low-income older individuals who want to enter or re-enter the workforceenter or re-enter the workforce
Multiple missions include promoting useful Multiple missions include promoting useful opportunities in community service job opportunities in community service job training and moving SCSEP participants to training and moving SCSEP participants to unsubsidized employment, where unsubsidized employment, where appropriateappropriate
II. RFP (cont’d)II. RFP (cont’d)
SCSEP participants…SCSEP participants… Are eligible individuals 55 or older, Are eligible individuals 55 or older,
unemployed, have participated on SCSEP unemployed, have participated on SCSEP for less than four years, and earn less than for less than four years, and earn less than 125% of Federal Poverty Guidelines who 125% of Federal Poverty Guidelines who want or need to re-enter the workforcewant or need to re-enter the workforce
Paid federal, state or local minimum wage Paid federal, state or local minimum wage (whichever is higher)(whichever is higher)
For work experience at “host agencies” – For work experience at “host agencies” – 501 (c)(3) nonprofit or government training 501 (c)(3) nonprofit or government training sitessites
Typically 20 hours per weekTypically 20 hours per week
III. Roles and III. Roles and ResponsibilitiesResponsibilities
SubgranteeSubgrantee Employ a full-time project director for every 60 Employ a full-time project director for every 60
modified authorized positions and other personnel modified authorized positions and other personnel necessary for programmatic and financial necessary for programmatic and financial administration and supervision of SCSEP; this administration and supervision of SCSEP; this subgrant has 72 modified positionssubgrant has 72 modified positions
Recruit and enroll eligible applicantsRecruit and enroll eligible applicants
Select appropriate host agenciesSelect appropriate host agencies
Promote necessary linkages and partnershipsPromote necessary linkages and partnerships
Comply with SCSEP regulations and policiesComply with SCSEP regulations and policies
Utilize case management methodUtilize case management method
Meet performance goals outlined in Sponsor Meet performance goals outlined in Sponsor AgreementAgreement
III. Roles & Responsibilities III. Roles & Responsibilities (cont’d)(cont’d)
SSAISSAI
Provides training, guidance, coaching on Provides training, guidance, coaching on all aspects of program and financial all aspects of program and financial administration, performance, data administration, performance, data collection and SCSEP regulations and collection and SCSEP regulations and policypolicy
Provides technical assistance on SSAI’s Provides technical assistance on SSAI’s person-centered approach to IEPs, person-centered approach to IEPs, community service assignments and community service assignments and unsubsidized placementunsubsidized placement
Conducts regular compliance and fiscal Conducts regular compliance and fiscal monitoringmonitoring
IV. FundingIV. Funding
Each subgrant budget has Each subgrant budget has four budget categories:four budget categories:
1.1. Participant Wages and Fringe Participant Wages and Fringe BenefitsBenefits
2.2. Administrative Costs (Adm)Administrative Costs (Adm)
3.3. Other Program Costs (OPC)Other Program Costs (OPC)
4.4. Nonfederal Share of Nonfederal Share of Costs/Nonfederal MatchCosts/Nonfederal Match
Subgrant BudgetSubgrant BudgetThe subgrant award is for twelve (12) months from
July 1, 2015 – June 30, 2016.
Jefferson County, AL 12 Months
July 1, 2015 – June 30, 2016
72 authorized positions/slots
PWFB $ 527,169
OPC $ 24,403
ADM $ 49,942
Total Federal $ 601,514
Non-Federal $ 78,037
Total $ 679,551
V. Target PopulationV. Target Population
Eligible participantEligible participant
Priority of Service for Individuals Priority of Service for Individuals with Multiple Barriers to with Multiple Barriers to EmploymentEmployment
Individual Employment Plans Individual Employment Plans (IEP)(IEP)
Unsubsidized EmploymentUnsubsidized Employment
Community Service Work-Based Community Service Work-Based TrainingTraining
V. Target Population V. Target Population (cont’d)(cont’d)
Host AgenciesHost Agencies
Maintenance of EffortMaintenance of Effort
Other Permissible TrainingOther Permissible Training
Coordination with American Coordination with American Job Centers, State and Local Job Centers, State and Local WIBS, AAA and other SCSEP WIBS, AAA and other SCSEP providersproviders
VI. SSAI SCSEP VI. SSAI SCSEP Performance MeasuresPerformance Measures
Measures while participant is Measures while participant is on SCSEPon SCSEP
1.1.Service level or number of Service level or number of eligible individuals servedeligible individuals served
2.2.Community Service HoursCommunity Service Hours
3.3.Most-in-Need (MIN)Most-in-Need (MIN)
VI. Performance Measures VI. Performance Measures (cont’d)(cont’d)
Measures after participant exits Measures after participant exits – –
WIA Common MeasuresWIA Common Measures1.1.Entered EmploymentEntered Employment2.2.RetentionRetention3.3.Average EarningsAverage Earnings
**SSAI unsubsidized placement goalSSAI unsubsidized placement goal*Spend 100% of subgrant funds by June *Spend 100% of subgrant funds by June 30th of each year30th of each year
VI. Performance VI. Performance Measures (cont’d)Measures (cont’d)Additional Indicators – Additional Indicators –
set by Secretary of Laborset by Secretary of Labor
1.1.Retention in Unsubsidized Retention in Unsubsidized Employment For One Year Employment For One Year
2.2.Satisfaction Level of Satisfaction Level of Participants, Employers and Participants, Employers and Host AgenciesHost Agencies
3.3.Volunteer Work IndicatorVolunteer Work Indicator
VII. Eligibility and VII. Eligibility and Qualifications of Qualifications of
BiddersBidders Any 501(c)(3) non-profit agencyAny 501(c)(3) non-profit agency
Any government agencyAny government agency
That…That…
Meet the goals, standards and policies Meet the goals, standards and policies of SSAI for providing SCSEP, as of SSAI for providing SCSEP, as described in this RFPdescribed in this RFP
SSAI discourages eligible bidders from applying that intend to subcontract this SCSEP subgrant to another agency
VIII. Content of VIII. Content of Response PackageResponse Package
Attachment A – Application Attachment A – Application Face SheetFace Sheet
Attachment B – Complete Attachment B – Complete Narrative ResponsesNarrative Responses
Attachment C – Minimum of 2 Attachment C – Minimum of 2 letters of support from partner letters of support from partner organizationsorganizations
Pg. 18 of RFP - #7 – Pg. 18 of RFP - #7 – attachments requestedattachments requested
IX. Submission IX. Submission InstructionsInstructions
AllAll requested documents transmitted requested documents transmitted electronicallyelectronically
MS Word or Adobe PDF or combinationMS Word or Adobe PDF or combination
Do not send Zip filesDo not send Zip files
Email address: Email address: [email protected]
No later than 4:00 p.m. EDT on No later than 4:00 p.m. EDT on Friday, May 15th Friday, May 15th
SSAI will email you acknowledging SSAI will email you acknowledging receipt of applicationreceipt of application
X. Evaluation CriteriaX. Evaluation Criteria
Proposals will be evaluated based on the following Proposals will be evaluated based on the following criteria:criteria:
a.a.Organizational Capacity – 25 pointsOrganizational Capacity – 25 points
b.b.Program Design and Approach – 40 pointsProgram Design and Approach – 40 points
c.c.Administrative and Fiscal Qualifications – 35 Administrative and Fiscal Qualifications – 35 pointspoints
Applicants must score a minimum of 70 points to Applicants must score a minimum of 70 points to be considered for funding.be considered for funding.
Review committee will be comprised of SSAI staff.Review committee will be comprised of SSAI staff.
SSAI reserves the right to seek additional SSAI reserves the right to seek additional information from Applicants, potentially including information from Applicants, potentially including site visits or agency interviews.site visits or agency interviews.
XI. Notice of AwardXI. Notice of Award
SSAI will announce the SSAI will announce the award(s) award(s) no later than no later than Wednesday, May 27, 2015Wednesday, May 27, 2015
SSAI will notify all applicants SSAI will notify all applicants of decision by emailof decision by email
SSAI will facilitate transition SSAI will facilitate transition activities of SCSEP from May activities of SCSEP from May 27 – June 30, 201527 – June 30, 2015
XII. Bidders’ Webinar, XII. Bidders’ Webinar, Questions & Technical Questions & Technical
AssistanceAssistance Today Today
Anyone else join? Anyone else join?
Q&AQ&A
Review questions received to dateReview questions received to date
Take any new questions from attendees Take any new questions from attendees on today’s webinaron today’s webinar
We will post recording, FAQ, and PPT We will post recording, FAQ, and PPT slides by Friday, May 1, 2015 (if slides by Friday, May 1, 2015 (if webinar recording successful)webinar recording successful)
XIII. AttachmentsXIII. Attachments
Attachment A – Application Attachment A – Application Face Sheet and ChecklistFace Sheet and Checklist
DisplayDisplay
Attachment B – Narrative Attachment B – Narrative ResponseResponse
DisplayDisplay
XIV. Additional XIV. Additional Documents to ReviewDocuments to Review
2010 SCSEP Final 2010 SCSEP Final RegulationsRegulations
2006 Older Americans Act 2006 Older Americans Act AmendmentsAmendments
2015 Federal Poverty 2015 Federal Poverty Guidelines TEGL No. 18-14 Guidelines TEGL No. 18-14
Revised Income Inclusions Revised Income Inclusions and Exclusions TEGL 12-06and Exclusions TEGL 12-06
Key Dates/TimelineKey Dates/Timeline
RFPs IssuedRFPs Issued: April 15, 2015: April 15, 2015
Bidders’ WebinarBidders’ Webinar: April 27, 2015: April 27, 2015
Last Day to Submit RFP QuestionsLast Day to Submit RFP Questions: May 12, : May 12, 2015 2015
Proposals Submission DeadlineProposals Submission Deadline: May 15, : May 15, 2015 2015
Grant(s) Announcement(s)Grant(s) Announcement(s): By May 27, : By May 27, 2015 2015
Transition ActivitiesTransition Activities: May 27 – June 30, 2015: May 27 – June 30, 2015
Initiation of ServicesInitiation of Services: July 1, 2015: July 1, 2015
Questions? Questions?
Raise Your Hand or Raise Your Hand or Send Me a NoteSend Me a Note
Thank you for attending today’s Thank you for attending today’s
bidders’ webinar.bidders’ webinar.