Introduction to Email. Overview Setting up an account Sending Emails Receiving Emails Folders.
Sending and receiving emails Section 6. Objectives Students will deal with messages, send and...
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Transcript of Sending and receiving emails Section 6. Objectives Students will deal with messages, send and...
ObjectivesStudents will deal with messages, send and receive messages, reply to emails, sorting emails and how
can they print a message
Sending emails from the OutboxClick the Send button on the New Message window to place the email in the Outbox
emails are sent immediately if you have an ‘always on’ broadband connection
You can configure Outlook Express not to send message immediately – this is useful if you have a dial-up connection
If you have ‘dial-up’, click Send/Recv, and type you username and password when asked to do so
Receiving emails Incoming emails are downloaded
from your ISP to your Inbox when you send an email
Click Inbox to show any emails received
Received emails are shown with icons indicating Read or Unread
You can sort the emails Double-click the message name in
the Message List pane to read the message
The Message View window lets you:
read and print out the message type a reply forward it to someone else print a message by clicking the Print
button
Receiving an attachment
If you receive a file with an attachment, the message header has a paper-clip icon beside it
Open the email
Click File, Save Attachments…
Use the Browse... button to navigate to a folder where you want to save the attachment
Open the attachment using the appropriate application
Virus alert!
Make sure you have an up-to-date virus checker installed
Only open files with .exe, .scr, .pif or .vbs extensions if you are expecting them
Virus-check unexpected file attachments before opening them
There is a risk of infecting a computer with a virus just by opening an email
There’s no danger from plain text but if the email is in the form of a web page there may be buttons that have unseen effects
You can delete a suspicious-looking email without opening it by hiding the Preview pane, then right-clicking the email and choosing Delete
Replying to an email
Either click the Reply buttonon the toolbar to type a reply to the sender only
Or click Reply Allto send a reply to anyone else that the email was sent to
Type your message and click Send
Forwarding an emailDouble-click the message name in the Inbox to show the Message View window
Click the Forward button– the forwarding window is set up for you with the original subject line
Click To: to add the recipient’s name
Add your own message and click Send
Sorting emails You can sort emails by sender,
subject or date, by clicking the column header (clicking again reverses the order)
In the left-hand columns, the Priority shows if a priority level was set by the sender
Attachments are shown by a paperclip
Clicking in the Flag columnshows a Flag icon to draw your attention (click again to remove it)
You can sort on these columns The Read/Unread markers
can be changed from the Edit menu
Deleting emails
To delete emails, select the emails you don’t want and click the Delete button – this moves them to the Deleted Items folder
When this folder starts to fill up, choose Edit, Empty ‘Deleted Items’ Folder
Alternatively, to delete them automatically, choose Tools, Options..., Maintenance tab, and check Empty messages from the ‘Deleted Items’ folder on exit
Organising emails
As with files, it’s a good idea to group together related emails in easily recognisable folders
To file emails, select the email in the main window
Choose Move to Folder... from the Edit menu – the Move window shows all the Local Folders set up in your copy of Outlook Express
You will probably need to make a new folder for your own use.
Click the New Folder button and type a name for the folder
Click OK, then OK again to move the email from its current folder to the new folder
Saving a draft
In the New Message window, click File, Save – you will be shown a confirmation message.
Click OK
When you want to finish the message, double-click it, make any necessary changes, and send it in the usual way