Sen Zhang

New slide

What is PowerPoint?An application that lets you build, print, and

deliver presentations.

A member in OFFICE 2003 which includesWord

Document Email articles

ExcelAccessPowerPoint Outlook.

PPT vs. PPS

GoogleNational public radiohttp://www.npr.org/My suco webpageA previous slideNational public radioSUNY Oneontahttp://www.oneonta.edu/home/default.aspMy webpage

Before I start the presentation, I have one question for those who had previous experience in using PowerPoint.

How many ways do you know to insert a new slide?

We're not talking fancy in this class; the goal of this course is to prepare you with the basics — how to put content on slides and get ready to present a show.

The bells and whistles can come later and will be explored when you need them.

Now roll up your sleeves to dive in learning this exacting tool.

There it sits in the middle of the PowerPoint window: a big, blank slide. "Click to add title," says the text on the screen. It sounds easy, but you've never done this before, and the blank canvas is daunting.

Yet you have to start somewhere.In this lecture, get comfortable with typing

onto slides, arranging text, adding new slides, and navigating in the PowerPoint window. Then see how to prepare notes as you create the show, to refer to when you present.

Placeholders on blank slides The window that first opens in PowerPoint

has a big working space in the middle, with smaller areas around it. That middle space is the slide area, officially called the slide pane.

Working in this space, you type text directly onto the slide. The area you type into is a box with a dashed border called a placeholder.

A placeholder is a region of a slide, or a location in an outline, reserved for inserting text or graphics.

All the text that you type onto a slide resides in a placeholder box like this.

Most slides include one or more placeholders for titles, body text such as lists or regular paragraphs, and other content such as pictures or charts.

1. In the slide pane, type text directly onto the slide, within the placeholder.

2. On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides.

3. The notes pane. Type notes that you'll use when presenting. You can drag the borders of the pane to make the notes area bigger.

Normal View of PowerPointA three-pane development area the outline & slides pane on the left, the slide development pane on the top right, and the notes pane on the lower right.

Bulleted lists

A. Item 1B. Item 2

A. Item 2.1 B. Item 2.2

Bulleted ListsYou can add bulleted listsA slide can have details

Or sub detailsUse the tab key to indent sub-detailstext typed within a body text placeholder (as

opposed to a title). This placeholder typically has five levels of text indents available, each with its own bullet style and ever-reducing type size. You'll rarely need more than 5 indented levels.

If you don't want a bulleted list, select the placeholder by clicking its border. Then click the Bullets button .

Other buttons on the Formatting toolbar, such as the Center button, are handy for positioning text.

The indent buttons, such as Decrease Indent , help you position text at the right level of indent, and you can also use keyboard methods. (The same techniques can also be used in Word.)

When PowerPoint opens, there's only one slide in the show. It's up to you to add the rest. Add them one by one as you go or several at a time, as you prefer.

There are multiple ways to insert a new slide.Click the slide thumbnail that you want the new slide to

follow, and then press ENTER.Right-click the slide thumbnail that you want the new

slide to follow, and then click New Slide on the shortcut menu. (These are two quick methods for adding a slide. On the Slides tab in the left of the window)

Go to Insert -> New Slide menuCtrl-M

PowerPoint has Vivid design templates, different layouts, and a rich set of decorative Clip Arts help improve the look of your show.

Template

When you've nailed down the text for your slide show, lift the presentation out of its black-and-white doldrums by applying a design template.

A template provides color, style, and decorative accents.

Pick a templateThe design template determines the look

and colors of the slides, including the slide background, bullet and font styles, font color and size, placeholder position, and varied design accents.

Apply a template at any stage of creating the show. If you decide later that you'd rather use a different design template, you can always apply another one.

The Slide Design task pane is the place to go. PowerPoint has many templates to choose from.

LayoutAlso, your slide won't always contain only

text, and you'll need a way to arrange all that you put onto it — this is where slide layouts come in. See how these help your composition.

And get some tips on just how you insert those extra graphical elements — pictures, charts, and tables — onto slides.

Pick a layoutAs you create slides, you'll confront the

issue of where to place the things you want on them. PowerPoint tries to help you here by displaying slide layouts to choose from each time you add a slide.

The layout, when applied, arranges content to fit into a specific combination of placeholders.

For example, if you know you'll have text on the slide and you also want a picture or graphic of some kind, choose a layout that supplies the placeholder types and arrangement that you want.

Some of the layouts are available in the Slide Layout task pane. You'll use a menu that's on the layout thumbnails. One of the choices there enables you to insert new slides that use that thumbnail's layout.

Make your best guess on a slide's layout as you go; you can apply a different one later, though this can sometimes mean that you need to adjust the content.

Using LayoutsLayouts supply pre-selected places called

Placeholders in which to insert text.

By using Placeholders, the presentation will have consistent spacing each time you use a slide with that type of layout.

Inserting Clip ArtYou can add clip

art to your presentation.

You can add charts and graphs also.

Use diagramslove

Table

name

word Excel Access

PowerPoint

aaa 100 100 100 100

bbb …

Word Arts

You can insert Pictures

You can copy and paste pictures from the web.

Or you can use alt-print-screen to copy a web-page.

Disgusting?

How about a music

How to make a music background spanning throughout the presentation?

Navigate among slides Once you have several slides in the show,

you'll need to move among them as you add content. Here are three good ways to do that:Click the slide thumbnail on the Slides tab to

display that slide. Or:Next to the slide, at the bottom of the scrollbar

on the right, click the Previous Slide or Next Slide button. Or:

Press the PAGE UP or PAGE DOWN key

Test yourselfIn the PowerPoint window, what's the

main area for adding slide content? The Slides tab, on the left of the window.The notes pane. The slide pane, in the middle of the window.

How to run spell checkingIn normal view, run a spelling check by

clicking the Spelling button . Your slides and notes are checked.

What are your choices for printed handouts?Printing the slides, one to a page. Printing a handout, which includes choices

ranging from one to several slides per page. Printing notes.

As you create a show, preview it at any time in slide show view. This view fills the computer screen with your slides. This is an approximation of how the slides will look when projected.

Opening, viewing, and escaping slide show view.•To open slide show view, select the first slide, and then click the Slide Show button. (Or just press F5 to always start on slide 1.)• The computer screen here shows slide show view, with the Slide Show toolbar appearing on the lower left. This toolbar has two navigation arrows and two menus. •If you don't want to click through all the slides, press ESC to return to your last view in PowerPoint.

drawing toolYou can create a highlighting/drawing tool by

pressing Control P. You turn this off by pressing Control A.

To navigate through the show, you have several choices: Click the mouse. Press the DOWN ARROW key. Click the Next arrow on the Slide Show

toolbar (see the arrow selected on the computer screen in the picture).

Another way is to use the keyboard. Press N for next, P for previous.

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1st

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By default, PowerPoint assumes that the show will be presented by a speaker and projected on a screen.

You can make it automatically proceed by setting a timer. (Slide Show-> Slide Transition->advanced slide->automatically after setting and apply to all slides)

Which key do you press to go into slide show view and always start on the first slide?

ESC.F5.F7.

Other featuresYou can add slide numbersYou can add a footerYou can add date and time

Slide Sorter ViewThe slide sorter view lets you rearrange the

order of slides.You can hide slides here.You have a useful toolbar here for creating

effects.

Special visual effectsWhen you prepare a slide show, you can add

special effects to the show.From example, you can add animations to the

elements on the slide, that is, each text or graphic object on the slide can appear on the slide in a special way or have a sound effect associated with it.

you can also add slide transition, the manner in which a new slide appears on the screen during a slide show.

Animation effectsYou can add motion to your presentationBy clicking a button, your text can move into

the slide in various waysThe toolbar on the slideshow view has many

options

AnimationIllustrate complicated concept

Two samplesHow trees grow from one node to two, to

three.

How a common subtree can be reached from two different trees.

Examples of frequent tree mining

1

1 2

1

3 2

1

1

3 21

1

3 2

1 44 1

Support =3

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1

2

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Agreement subtreeAn agreement subtree of two trees is a subtree that can be obtained from both trees.

1 4

T1

3 21 4

T2

2 3

1 42

55

Transition EffectsTransitions determine the effects applied

when you move from one slide to another during an on-screen presentation.

Using Transitions changes the way new slides appear.

Transition effects can be added from a toolbar in the slide sorter view.

Menus, shortcut menu, toolbars and hotkeysA function could be invoked via

menus, Right-click shortcut menu,Toolbars: toolbars easier and quicker to access

once you are comfortable with their functions.or hotkeys. Hotkeys even better (save as is an

example.)

Each slide

not too many words, but use phrases, or short sentences.

help you remember what you want to present,

serve as a reminder for your audience.

Phrases should beclean,neat,brief, concise,precise, descriptive.

What is the most common mistake?

To stuff too much information on each slide.

Check properties of PowerpointsOffice button->prepare

Many more …Will be explored by you!

Print SlidesNotesHandouts.…

Good practicesUse light (white) text on a dark (black) backgroundUse a large font (28 point or larger)Do not read from your slidesUse no more than five bullet points total per slide.Avoid unnecessary or excessive use of special

effects/text animation.When possible, use a simple graphic instead of bullet

points.Embed/integrate external media such as video or

music in your slide to save time and avoid distraction.Save/post your presentation as other popular format

such as self-contained PDF document.

PowerpointlessnessThe rampant misuse of PowerpointAny fancy transitions, sounds, and other

effects that have no discernible purpose, use, or benefit”.

The excessive bells and whistles of the program do not provide information, but instead, distractions that misdirect an audience’s attention from the purpose of the presentation.

http://www.keynote.com/http://prezi.com/