Manchester Institute of Biotechnology

Staff / PGInduction Manual

INDEXSECTIONS Page

SECTION 1 : INTRODUCTION1.1 The Institute 31.2 Operational Philosophy 31.3 Research Themes 31.4 MIB Culture 3

SECTION 2: SECURITY and ACCESS2.1 Building Opening Times (Staffed Reception) 42.2 Induction and Access Arrangements 42.3 Application for ID and Entry Card 42.4 MIB Staff and Postgraduate Students - Swipe Card Access 42.5 Lone Working and Out-of-Hours Access 42.6 Restricted Swipe Card Access 52.7 Collaborative Researchers 52.8 Visitors to the MIB 62.9 Personal Security 62.10 Reporting of Thefts 62.11 Personal Health Issues 6

SECTION 3: MANAGEMENT and ADMINISTRATION3.1 Research and Operational Management 73.2 Staff Facilities 73.3 Absence from MIB (MIB Core Staff ONLY) 7

Administration Services3.4 Postal Services 83.5 MIB courier service 93.6 Photocopying 93.7 Telephones 93.8 Room and AV Bookings 103.9 Conferences and Meeting Arrangements 10

Finance and Stores3.10 Internet Procurement 103.11 Stores 10

Information Systems Support (ISS)3.12 Computing - IS Help Desk 103.13 MIB Intranet Access 113.14 Mailing Lists 113.15 Seminar Email Notification 11

3.16 Waste disposal and recycling 12

SECTION 4: GENERAL HEALTH AND SAFETY4.1 Responsibilities for Health and Safety 134.2 Local Health and Safety Rules 144.3 MIB Safety Team and MIB Floor Coordinators 144.4 Accident/Incident Reporting 154.5 Emergency First Aid 154.6 Occupational Health 154.7 Fire Safety 154.8 Fire Exits and Fire Evacuation 164.9 Personal Emergency Evacuation plans (PEEPs) 164.10 Emergency Telephone Numbers 17

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4.11 Emergency Repairs 174.12 Electrical Equipment Safety 174.13 MIB Compliance policy 17

SECTION 5: LAB HEALTH AND SAFETY5.1 Local Safety Rules for Laboratory Working 195.2 COSHH and Risk Assessments 195.3 General Lab Safety Rules 195.4 Lab Coat Laundry Procedure 205.5 Specialist Facilities 205.6 In-House Safety Training 205.7 Postgraduate Training 215.8 Equipment Training 215.9 Other Training 215.10 Overnight Experiments 215.11 Lab Waste Disposal 215.12 MIB Waste Disposal Summary Table 23

APPENDICESAppendix 1 – Induction Checklist 26Appendix 2 – Personnel Data Form 27Appendix 3 – Initial Health Screening Questionnaire 28

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SECTION 1 : INTRODUCTION

1.1 The InstituteThe Manchester Institute of Biotechnology was completed in 2006 and represented the first university-based, purpose-built interdisciplinary research institute of its kind in the UK. It provides the physical infrastructure, research environment and culture in which cutting-edge research at the interface to biology can flourish. The design of the building promotes interaction and openness between researchers from different backgrounds thereby removing physical barriers to research collaboration.

Focusing on advanced quantitative approaches to specific biotechnology challenges at the interface between medicine and biology and the physical sciences, engineering, mathematics and computation the MIB enjoys a unique pluralistic and open research culture that is supported by world-class infrastructure.

1.2 Operational Philosophy Biotechnology is a field of biology that involves the manipulation of living organisms and bioprocesses in engineering, technology, medicine and other fields for human benefit. Interdisciplinary in nature it draws on the pure biological sciences and in many instances is dependent upon knowledge and methods outside of biology at the engineering and physical sciences interface.

The strong interdisciplinary focus and mode of operation in the MIB enables our scientists and engineers to drive state-of-the-art biotechnology research through establishing new types of collaboration. The MIB’s approach is pluralistic, integrative and non-exclusive functioning flexibly as a partner to researchers across a broad spectrum of disciplines which are fluid and constantly evolving.

The MIB works in partnership with all three Faculties of the University of Manchester, and all group leaders in the Institute are members of Schools within the university. Our research is therefore fully integrated into the research strategy of the University.

1.3 Research ThemesWe are committed to delivering internationally recognised programmes across all disciplines with a strong emphasis on translational research, knowledge transfer and discovery through innovation. The impact of our work is reflected in the quality, volume, societal and economic impact of our research and our ability to produce highly employable postgraduates and future leaders with a deep appreciation of, and the ability to drive, state-of-the-art biotechnology research.

This innovative approach places us in a strong position to address a series of Grand Challenges that are both informed by and inform our research at the molecular, systems and design levels. Using advanced quantitative methods to explore the relationship between the macro behaviour of biological systems and the properties of their nanoscale components we are strongly placed to translate this knowledge toward biotechnological application in a wide range of industrial sectors including chemicals, pharmaceuticals and energy impacting positively across society, the environment and the economy.

Further information can be found at: http://www.mib.manchester.ac.uk/research/themes/index.html

1.4 MIB CultureAs a member of the MIB, you share responsibility for maintaining the integrity of this building and of all the facilities, furniture and equipment within it. We are sure that you will wish to support the efforts of the MIB Management Team to keep this building and its contents in the best possible condition so that we can preserve all of the stunning features that not only serve those of us already in it so well but also so that it continues to act as a magnet to excellent researchers from around the world.

You can contribute to maintaining the MIB in perfect working order by following a number of simple principles that apply to all components of the MIB and its infrastructure (the use of equipment or infrastructure belonging to individual groups may be subject to other rules):

Respect the building and its contents by following the principles set out in the MIB Induction Manual. Do not damage, modify, deface or write on any part of the building’s structure, furniture or

equipment.

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Follow all specified procedures for the use of the different types of area in the MIB, including laboratories, offices, meeting rooms or “break-out” areas (including the cafeteria).

Respect your colleagues’ working areas and practices. Remember that you are using shared space and facilities that belong to the university.

SECTION 2: SECURITY AND ACCESS

2.1 Building Opening Times (Staffed Reception)

Open 09:00h – 17:00h Monday – FridayClosed Saturday and Sunday

Bank HolidaysBetween Christmas and New Year

NB. New postgraduate students and inexperienced staff are not permitted to work alone or out-of-hours for the first 3 months.

Undergraduate students are not permitted to work out-of-hours under any circumstances, and must be supervised at all times.

2.2 Induction and Access Arrangements Access to the MIB is restricted to MIB staff/students who have received an appropriate H&S induction and have had their cards activated for swipe card access to the building. Group inductions are held at the start of each semester by the MIB Safety and Risk Manager, covering all aspects of H&S within the MIB. New starters arriving outside the times of these group inductions must be inducted by their PI.

Copies of the induction manuals are included on the MIB intranet pages (see http://intranet.mib.manchester.ac.uk/intranet/Inductions.html). All inductions must be completed within 1 week of arrival at the MIB. Induction records, plus training records for in-house training courses, are updated and maintained by the MIB Safety and Risk Manager.

2.3 Application for ID and Entry CardNew staff to the MIB will receive various forms with their new contract. These should be taken to Human Resources, along with proof of identification (eg. passport). New postgraduate students should contact their School/Faculty. Your details will be entered into the University computer system, and a staff/student card will then be issued (this usually takes approx. 24 hours). Your entry and ID card also acts as your library card. All staff/student cards must be worn (and visible) at all times in the MIB.

2.4 MIB Staff and Postgraduate Students - Swipe Card AccessAs mentioned previously, staff and postgraduate students based in the MIB will be granted swipe card access to the building upon completion of a H&S induction. For MIB Swipe Card access you will need to complete three forms:

1. Induction Checklist : All new MIB staff and students must undergo a H&S induction before they are granted swipe card access to the building. Inductions must be completed within 1 week of arrival to the Institute. The Induction Checklist must be returned to Dr Tanya Aspinall (2.015).

Group induction sessions are held in September and January each year by the MIB safety team. Staff and students arriving at other times of the year must be inducted on an individual basis by the MIB supervising academic/lab manager.

2. Personnel Data Form: This form must be completed by all new members of staff/students and returned to Dr Tanya Aspinall (2.015) for swipe card authorisation. Swipe cards will be authorised for a 3 month period initially.

Staff/Supervisors are required to notify the above of any changes to staff/student status (ie. contract extension, lab extension for PhD students, writing-up status etc) in writing by completion of a Personnel Data Form. Access to MIB will be restricted to the contract period.

3. Initial Health Screening Form: This must be completed by ALL new MIB staff and postgraduate students and returned to North Campus Occupational Health immediately. Once North Campus Occupational Health has issued a fitness-to-work certificate, this should be shown to Dr Tanya Aspinall, who will arrange for swipe card access to be extended beyond the initial 3 month period

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2.5 Lone Working and Out-of-hours AccessA lone worker is anyone at any time that has no immediate audible or visual contact with a second person able to provide assistance in the case of emergency. Generally, this applies to out-of-hours working, but may also apply during normal working hours when a person is working within an internal lab with no vision panel (eg. laser labs on the LG floor, etc). In situations where a person may be lone working, the risk assessment must clearly state what measures have been put in place to ensure the persons safety. This may include ensuring that other group members know where the person will be working (and for how long), having designated check in times (and investigating if the check in is missed), etc. Please contact Dr. Tanya Aspinall for further advice.

Anyone working out-of-hours (ie. When Reception is not manned) must sign the out-of-hours book held in Reception. This is for your own safety. University Security officers patrol the building out-of-hours and it is essential that they are aware of who is working in the building in the event of fire or emergency.

New postgraduate students and inexperienced staff will not be able to obtain out-of-hours access until they have been at the MIB for 3 months.

MIB working hours are defined as follows:

Standard working hours are Monday – Friday, 9am – 5pm (ie. when Reception is staffed; not Bank Holidays).

Standard “out of hours working” is any work within MIB (lab or dry work) between 5pm-10pm and 6am-9am, Monday – Friday, and at any time between 6am – 10pm on weekends and Bank Holidays.

“Exceptional out-of-hours working” is defined as any work within MIB (lab or dry work) between 10pm - 6am, Monday-Sunday. Work during these hours should only be carried out in exceptional circumstances, and an “exceptional access form” must be completed on each occasion, as the forms are only valid for a single 24 hour period. This form must be signed by your PI/line manager, and confirms that they have reviewed the risk assessment and are satisfied that lone working and out-of-hours issues have been suitably addressed, and that this work can not be rescheduled to be completed during normal working hours. A signed copy of the form must be left in the overnight folder at Reception by 7pm, and you must retain a copy for your own records.

Certain activities (eg. use of HF, radioactive material, liquid nitrogen, cyanides, etc) are forbidden outside normal working hours. You should contact the MIB Safety and Risk Manager (Dr. Tanya Aspinall, tanya.aspinall@manchester.ac.uk; tel. 65187) if you require further guidance.

All aspects of any proposed out-of-hours work must be risk assessed before any work commences. Due consideration must be given to the implications of lone working (such as reduced first aid availability, personal safety issues, etc). Postgraduate students and post-doctoral researchers must inform their supervisors of intended experiments and the approximate times they will be in the laboratory. It is the duty of supervisors to make themselves fully aware of the proposed activities for those for whom they are responsible and to sign the risk assessment.

NB. New postgraduate students and inexperienced staff are not permitted to work alone or out-of-hours for the first 3 months.

Undergraduate students are not permitted to work out-of-hours under any circumstances, and must be supervised at all times.

Further information on lone working is found in Chapter 10 of the University H&S arrangements (see http://documents.manchester.ac.uk/display.aspx?DocID=13891).

If you are working out-of-hours, be especially vigilant when leaving the MIB.  If you see anything suspicious, please report this to Security Central on 306 9966 (Emergency).

2.6 Restricted Swipe Card Access New PhD/Masters students and inexperienced staff are only given swipe card access to the internal barriers by Reception. This ensures that inexperienced staff can not access the building out-of-hours. After 3 months at the MIB, out-of-hours access can be requested from Dr Tanya Aspinall.

2.7 Collaborative Researchers5

Researchers collaborating with members of the Institute may be granted card access if regular access to the building to undertake their research is required. All access requests must be made in writing to the Director’s Office (l.miller@manchester.ac.uk) together with, where appropriate, supporting documentation from the supervising academic. The MIB supervising academic is responsible for conducting the standard MIB H&S induction.

2.8 Visitors to the MIB The University has a duty to ensure the safety of all visitors when on University premises. Visitors must be advised of any special hazards/situations present in the MIB about which they would not ordinarily be aware. Children (under 12 years) must remain in Reception and be accompanied at all times.

All visitors must be signed in at Reception, including University staff who do not have swipe card access to the MIB. Visitors must be met in Reception and accompanied at all times throughout the building.

All group visits must be coordinated via the Director’s Office (l.miller@manchester.ac.uk).

NB. you will not be granted access to the MIB if you do not have adequate identification and/or supporting documentation from your Supervisor.

2.9 Personal Security Personal attack alarms are available in Stores. All staff are encouraged to purchase an alarm for personal safety. A guidance leaflet produced by Greater Manchester Police on Personal Safety can be downloaded from the MIB Safety pages. There are panic buttons on the Ground floor at Reception, by the Goods Lift on the lower ground floor, and by the shower rooms on each level. When activated, they alert Security. The button at Reception also sounds locally.

Please be sensible when leaving the MIB and walking around the city in general.  In particular:

Walk in the centre of the pavement, avoiding short cuts through dimly lit deserted areas. It is wiser to walk facing the oncoming traffic where you can be seen and avoid the surprise of a

vehicle approaching from behind. Stay vigilant and avoid wearing headphones. Try to cover jewellery If you have to carry money, carry only what you need. Keep cheque and credit cards separate from

cheque books. Do not leave bags unattended. Keep purses and wallets in an inside pocket

2.10 Reporting of TheftsAny thefts should be reported to Security at 306 9966 as soon as possible to ensure that a proper investigation is undertaken. Please also notify the MIB Director, Nigel Scrutton.

2.11 Personal Health IssuesThe MIB has a legal obligation to carry out risk assessments for all pregnant staff and students. This applies to ALL ladies in the MIB – not just the wet labs. During the first few months of pregnancy, it is understandable that the news may be kept quiet, but it is important to complete a risk assessment as soon as possible. This can be done confidentially by contacting Dr Tanya Aspinall (65187).

It is also important that H&S measures are put in place for staff and students who have unseen medical conditions (eg. epilepsy, diabetes, etc), or for those who have temporary health issues (such as a broken leg, etc), as this may affect their ability to work in the building and to evacuate in an emergency.

In addition, allergy research is conducted within the MIB (including research into peanuts, etc). If you have an allergy of any type it is important that we have a record of this, and that measures are put into place to ensure your safety within the Institute.

In all cases, please contact Dr Tanya Aspinall (65187), who will arrange for a risk assessment to be completed.

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SECTION 3: MANAGEMENT AND ADMINISTRATION

3.1 Research & Operational ManagementThe MIB operates in the space between disciplines and faculties in a culture that transcends all boundaries and fosters a sense of community required to generate innovation at the interface.

The MIB works in partnership with all three Faculties of The University of Manchester, and all group leaders in the Institute are members of Schools within the University. Our work is fully integrated into the research strategy of the University with the MIB providing the skills, infrastructure and culture to develop and establish multi-skilled interdisciplinary teams with critical mass. This generates unique capabilities in biotechnology research that cannot be realised through virtual associations between academic or research units as well as provides a highly attractive training environment.

Key people employed by the MIB working in the following areas can be found alongside our Institute Governance map: http://www.mib.ac.uk/documents/MIBGovernance.pdf

Office of the Director Administration Support Research and Planning Safety and Risk Management Core Support Services

Please address any queries relating to the governance of the MIB to the Director’s office.

3.2 Staff FacilitiesInterface Café The Interface Café is situated on the LG floor, and is open 08.30 – 15.30. A full range of hot and cold snacks and drinks are available.

Vending Machines Vending machines are also available on the Lower Ground floor.

Communal Kitchen AreasA kitchen is located on each floor of the administration block housing a fridge, microwave and kettle. Please ensure that these shared kitchen areas are kept clean and tidy and all crockery and cutlery is put away in the cupboards provided.

LockersA personal locker will be provided for each member of staff. Keys are available from Reception subject to a £5 deposit.

Shower FacilitiesShower facilities are available in the locker rooms on all floors.

First aid/rest roomThere is a first aid/rest room available on the Ground floor of the MIB, by Reception. This room is available for use by pregnant/nursing mothers and by those requiring first aid treatments. The room is equipped with a bed, nursing chair, fridge (for storage of expressed milk), microwave and large first aid kit. Reception (and a first aider, if necessary) should be informed if you intend to use the room.

3.3 Absence from the MIB (MIB Core Support Staff only)Reporting SickIn compliance with the University’s Policy and Procedures for Sickness Absence ALL staff are required to self-certify from days 1 – 7.

Notification and CertificationAll absences from work due to sickness must be notified to your Line Manager. The data which is collected will be analysed on an ongoing basis and submitted to Payroll. When absent from work due to sickness or accident, members of staff are required to adhere to the Notification and Certification Procedure, compliance with which is a requirement of entitlement to and payment of SSP and Occupational Sick Pay, where appropriate.

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For absence of seven days or less, a University self certification form must be completed and submitted on the day of return to Lesley-Ann Miller in the Director’s office for the recording of sickness absence.

Following the seventh day, the member of staff must produce a doctor’s medical certificate covering any further periods of sickness in the same absence period. The reverse side of the certificate must be completed before submission. The final medical certificate of a period of absence must clearly show that the doctor considers the member of staff fit to return to resume work on a specified date. A member of staff will not be permitted to return to work before the specified date on the medical certificate. When calculating an absence period, note that weekends are counted as days of absence.

Return to Work Interviews MIB managers will make contact with an employee returning to work after each spell of sickness absence to undertake a Return to Work interview.

The full University policy can be downloaded from http://www.healthandsafety.manchester.ac.uk/policy/

Holidays ALL holiday requests should be discussed and agreed with your Supervisor/Line manager in writing.

Any Other Reasons If you are required to be away from the workplace for any other reason ie. appointments, compassionate leave, etc. please notify your Supervisor/line manager.

3.4 Postal servicesMIB Post Room location: G.003 (behind Reception)

MIB Postal AddressManchester Institute of BiotechnologyThe University of Manchester131 Princess Street Manchester M1 7DN Bldg. No.16 on the University mapSatnav. Postcode M1 3BB

MIB Stores (Goods in Address)Manchester Institute of BiotechnologyDrover Lane (off Sackville Street)Manchester M1 6NGSatnav. Postcode M1 3BB

Postal ServiceCollection: 12:00pm; 3:30pm (internal service only)Delivery: 09:00am (internal); 12:00am (Royal mail)Post is to be sorted twice a day following delivery. Central Post Room Tel: 275 2708

External post does not require a stamp. ALL external mail MUST have the details of the senders name and postal address on the reverse of the envelope in case of non-delivery.The choice of envelope is extremely important; therefore please use small banker C5 envelopes where possible, as the larger the envelope, the higher the cost of postage is.

Sample ServicesUPS for GATC and DHL for EurofinUPS Envelopes are available in the Post Room + self purchased barcodeUPS collection for GATC: 0161 737 3604DHL collection for Eurofin: 07941886536(Kev); 07828667365(Peter); 07954376784(Glynn)

DeltecDeltec is operated by the central post room at the University and is used for general non-biological parcels. Deltec Manchester Tel: 0161 9454332(for tracking Intl courier)

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Fill in the form including: A contact telephone number to enable the Central Post Room to contact you with a tracking number

if requested (please request on parcel/letter). the full address including postcode of the recipient.

It is a mandatory requirement to have an efficient phone number for the recipient in the country of origin. It may be prudent to check with the recipient which number would be the best one to call in the event that the parcel cannot be delivered for whatever reason.

Anything other than paper (which is processed as documents) needs to be stated in the customs form. For example – items such as CD’s, memory sticks, any kind of metal, electrical, or fabric samples.

Attach the form to the parcelThe Central Post Room will keep the record for you. But they need to know exactly the contents of the parcel being sent. This needs to be a precise description. For instance – “electrical components” is not good enough, because it could be components for anything and will be held up at customs in the country of origin while they ascertain exactly what the components are for.

Be aware that missing information will result in delays to the delivery.

Any further question please do not hesitate to contact the Central Post Room on Tel: 52708/52721

3.5 MIB courier serviceMIB offers a courier collection service for staff wishing to send materials to colleagues in other companies and institutions. We use two main carriers for this TNT and FedEx.

It is University policy not to share courier account numbers with other institutions. Avoid sharing account numbers with staff as this may result in bookings being made without our knowledge.

Reception will arrange the courier on your behalf. You can obtain a consignment note from Reception who will email you requesting further details relating to your package/consignment. Once the parcel is ready for collection you will need to bring your package, consignment note & any other documentation to MIB Stores.

Bookings made after 12:00pm will likely miss same day collection as MIB stores closes at 3:30pm, Mon-Thurs (12.00 Fri). Please take this into account when requesting a collection, especially for parcels to be shipped on ice.

If your shipment is urgent or packed in dry ice, we recommend you contact MIB Stores before 3.30pm to confirm it has been successfully collected.

TNT shipments within the EU will be delivered before 6pm the day after collection. Delivery times for non EU shipments may vary.

If you require international next day delivery, please make this clear to MIB Reception.

Warning LabelsPrinted warning labels are available from Reception eg. Dry Ice.

3.6 PhotocopyingThe two MIB photocopiers are available for use by all staff, and are located on the Ground and Second floor admin areas. All faults should be reported to Reception who will arrange an engineer.

3.7 TelephonesA telephone directory is available for download on the MIB intranet. All enquiries regarding the telephone system should be directed to Lesley-Ann Miller, Telephone Liaison Officer on ext. 68917 (l.miller@manchester.ac.uk).

MIB Conference CallingA digital conference phone can be collected from MIB Reception desk for use in 2.048.The phone number: 0161 306 5113 (if you are receiving phone calls)

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How to UseA brief instruction of how to use the facilities is printed and issued with the facility. It’s also available on T drive.

LG.010A larger analogue phone can be collected from MIB Reception for use in LG.010. This unit will only work in LG.010 and is better suited for larger conference calls. The phone number: 0161 306 4574 Socket Ref: 05/12/17 (in centre of floor)

Instructions are available in both boxes.

A conference phone is available from Reception. The line is active in G.015. The number for this phone is 306 5113.

3.8 Room and AV bookings Room bookings and resources can be booked online via Google Calendar. Access is via the MIB intranet:

http://www.mib.ac.uk/intranet/bookings.aspx

Username: mib.booking@manchester.ac.ukPassword: MIBEST2006

Laptops and projectors are available from Jake Hankinson on MIB Reception. On the booking calendar the projectors are shown as:

- Projector + laptop- 2nd projector- laptop

3.9 Conferences and meeting arrangementsALL enquiries regarding room bookings and conferences should be directed to Lesley-Ann Miller, 68917 (l.miller@manchester.ac.uk). A separate document outlining our conference policy and charges is available for download from the intranet.

3.10 Internet ProcurementThe University Finance Office will only process orders made using the University iProc system.

In order to raise requisitions you must have access to iProc, the University’s online ordering system.   Please use the link below to request access, select “Raise Requisitions” from the list and then enter your details, please take care to select the correct Purchasing Unit: ‘EBX – Manchester Institute of Biotechnology’.   Once access has been approved you will be advised via email and instructions will be provided on how to complete the iProc training course.

Please see link: http://helpdesk.man.ac.uk/cgi-bin/BASUserAccess/basrequestlogin.cgi

3.11 Stores Stores Staff - Tony Carden, Scott Swindells: Tel. 64213

Counter: Mon – Fri 10.30 – 12:30 and 13:30 – 15:00*

*CLOSED Friday afternoons for stocktaking

3.12 Computing - IS Help-deskStaff are required to submit an IT Service Request for the set-up of new PCs, MacBooks or laptops at the time of ordering, explaining that equipment has not yet arrived in your request. This will allow our local IS support officer, Paul Mulherin, to appropriately plan his time and prevent delays in setting up equipment and allow you to get your PC/Mac more quickly.

You can submit an IT Request by choosing ‘Contact the Service Desk’ at the following website:

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http://www.itservices.manchester.ac.uk/help/

All requests for IS support have to be recorded on the University web-based ARS (Action Request System). There is also a specialist research support team. Information can be found at http://www.itservices.manchester.ac.uk/research/support

The University also runs regular courses on various computer programmes and applications. Details can be obtained from the University website: http://www.itservices.manchester.ac.uk

The MIB contact is Paul Mulherin (G.031); IT helpdesk can be contacted on tel. 65544.

Printers MIB Communal Printer Set-Up

Colour printer (on ground floor near the stairs) http://lprint1.its.manchester.ac.uk/ippdocs/isinstf.htm?ippPrinterURL=ipp://lprint1.its.manchester.ac.uk/ipp/F-BI-GHotDesk-4700-A4C-1F6&onInstalled=alert&onNotInstalled=installMonochrome printer (on 1st floor near the stairs) http://lprint1.its.manchester.ac.uk/ippdocs/isinstf.htm?ippPrinterURL=ipp://lprint1.its.manchester.ac.uk/ipp/F-BI-1HotDesk-P4015-A4-3A4&onInstalled=alert&onNotInstalled=installMonochrome printer (on 2nd floor near the stairs [model: HP LaserjetM601]) http://lprint3.its.manchester.ac.uk/ippdocs/isinstf.htm?ippPrinterURL=ipp://lprint3.its.manchester.ac.uk/ipp/F-BI-2HotDesk-M601-A4-113&onInstalled=alert&onNotInstalled=installColour printer (on 3rd floor near the stairs) http://lprint3.its.manchester.ac.uk/ippdocs/isinstf.htm?ippPrinterURL=ipp://lprint3.its.manchester.ac.uk/ipp/F-BI-HP_Color_LaserJet_4700-202&onInstalled=alert&onNotInstalled=install

These need to be installed using IE or Firefox (*NOT* Google Chrome) in ‘Administrator’ mode (right-click on IE icon and choose ‘Run as Administrator).

3.13 MIB Intranet The MIB intranet contains a range of H&S information. You can access the website from www.mib.ac.uk, using your university login and password.

3.14 Mailing ListsA number of MIB group e-mail lists are available (see below).

mib-everyone@listserv.manchester.ac.ukMembers: EVERYONE in the MIB (all staff, all post-graduate students)MIB Academics and MIB Core Staff* can post directly to this list and its usage is moderated by Lesley-Ann Miller

mib_pi@listserv.manchester.ac.ukMembers: ALL ACADEMIC STAFF - Prof; Lecturer; Snr Lecturer; Reader

mib-problem@listserv.manchester.ac.ukMembers: Paul Jordan; Lesley-Ann Miller; Tanya Aspinall; Alan Kniveton;All building problems (eg. blocked toilet, broken equipment, etc) should be emailed to this address.

mib-research@listserv.manchester.ac.ukMembers: Lab-based staff and students and MIB CORE STAFF (not academic staff)

3.15 Seminar Email Notification ALL seminar, meeting notices and details of upcoming events should be posted to jake.hankinson@manchester.ac.uk for inclusion on the weekly announcements email.

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3.16 Waste Disposal and Recycling

Cardboard -------- Lab staff MIB Stores All Cardboard MUST be flat packed and taken to MIB Stores for disposalPolystyrene -------- Lab staff MIB Stores

Computers / electrical equipment

-------- Lab staff -------- Contact Alan Kniveton or Paul Jordan if you wish to dispose of computers or other electrical equipment, as they must be removed from the PAT database prior to removal from the building. A disposal certificate must be attached to all pieces of equipment

Batteries Staff MIB Stores or MIB Post Room

Any battery EXCEPT those containing mercury, nickel cadmium or lead acid can be recycled.

Office Paper Staff Cleaning staff remove blue bags to storage areas

Please ensure that office waste paper (incl. scrap paper, envelopes etc) is placed in the blue recycling bags provided in the recycling bins. For H & S reasons please ensure the bags weigh not more than approximately 15kg (half full).

Catalogues/shiny paper, etc

Staff Paper recycler outside MIB

Small quantities can be placed in the blue bags (see above).For large amounts, place in the recycling bin outside the MIB.

Toner cartridges Staff Box in MIB Post Room or take to Stores

Drinks cans Recycling bin in kitchen areas

Plastic bottles Recycling bin in café or kitchen areas

Please rinse out plastic containers before putting them in the recycle bin.

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SECTION 4: GENERAL HEALTH AND SAFETY

4.1 Responsibilities for Health and Safety

The Director of the MIB, Prof. Nigel Scrutton, has overall and final responsibility for all Health and Safety matters within the MIB and has a duty to ensure that all staff and students receive a comprehensive Health & Safety Induction, and understand the relevant information given during this induction. Further details on the roles and responsibilities of an Institute Director can be found at:http://documents.manchester.ac.uk/display.aspx?DocID=13760

Dr. Tanya Aspinall, the MIB Safety and Risk Manager, has health and safety management responsibility for the MIB and is the first point of contact within the MIB for all matters relating to H&S, providing health and safety advice and support to staff and students. Mrs. Paul Jordan, the School Safety Advisor, supports Dr. Aspinall in managing H&S within the Institute, and is also available to provide H&S advice and support to staff and students.

In addition, the MIB has a H&S team which can provide specialist advice on all aspects of safety, such as laser, radiological and chemical/biological safety. The MIB also has a team of floor coordinators, comprising a senior PI and Experimental Officer for each floor. The floor coordinators work to support the MIB Safety and Risk Manager and School Safety Advisor, conducting monthly floor meetings and monthly inspections of their respective floors, and reporting back H&S problems and suggestions at regular floor coordinator meetings (Chaired by the MIB Safety and Risk Manager) and to the MIB H&S committee. Details of the MIB key safety contacts can be found at:http://intranet.mib.manchester.ac.uk/intranet/hands%20who%20can%20help.aspx.html.

All PIs are responsible for the H&S management of their research projects, and have specific H&S responsibilities with regards to risk assessment of the work conducted, implementation of control measures and identification of training needs. Further information on the H&S responsibilities of all PIs can be found at http://documents.manchester.ac.uk/display.aspx?DocID=13760.

In addition to the H&S responsibilities the Institute has to its workers and visitors, all individuals working within the MIB also have personal H&S responsibilities, in accordance with the Health and Safety at Work Act, 1974. These duties include taking reasonable care of your own H&S and that of others who may be affected by your acts or omissions, cooperating with MIB staff so that they can comply with relevant legislation, and not interfering with/misusing safety equipment.

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For a full list of Health and Safety code of practice and guidance documents visit the University Health and Safety website (http://www.healthandsafety.manchester.ac.uk/). NAME ROLE CONTACTNigel Scrutton Director of the MIB 68916Tanya Aspinall MIB Safety and Risk Manager 65187Paul Jordan MIB Technical Services Manager 65958Samantha Hardman Laser Safety Officer 65164Martin Read UV/Microwave/Nanomaterials Safety Officer 64175Lesley-Ann Miller DSE assessor 68917John Hughes Radiation Protection Supervisor 62128Colin Levy Radiation Protection Supervisor 2755090Alan Kniveton Safety and electrical equipment 64473

4.2 Local Health and Safety RulesUnder the Health & Safety at Work Act, 1974, employers must safeguard, so far as is reasonably practicable, the health, safety and welfare of the people who work for them. It is the policy of the MIB to pursue high standards of health and safety in all its activities, and to seek progressive and continuous improvement in safeguarding the health, safety and welfare of all staff, students, visitors and all others affected by its work activities.

Health and Safety at work can only be achieved efficiently with the full co-operation of all concerned. It is the policy of the MIB to do all that is reasonably practicable to ensure that the requirements of current, relevant legislation and University Health and Safety policy are implemented. It is your responsibility to read and ensure you understand the information provided.

All H&S issues of policy and action are instigated via the MIB H&S committee, which comprises: MIB Director/Chair MIB Safety and Risk Manager MIB Technical Services Manager MIB Laser Safety Officer MIB UV / Microwave / Nanomaterials Safety Officer MIB Radiation Protection Supervisor MIB Biological Safety Advisor Academic Chemical Safety Advisor MIB DSE Assessor Academic Floor Co-ordinators Union representation Technical Support Staff representative/s University Safety Coordinator Additional personnel as requested

4.3 MIB Safety Team and MIB Floor Coordinators

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4.4 Accident/Incident ReportingAll accidents and incidents, whether involving injury or not, must be reported to Dr Tanya Aspinall (65187) or Mr. Paul Jordan (65958). All accidents and incidents are investigated. Investigation findings are communicated to members of the MIB in order to prevent recurrence.

In case of serious injury or illness at work:

Call your nearest first aider. If an ambulance is needed, telephone 9999 on any MIB telephone stating clearly the full postal

address of the MIB (131 Princess Street, Manchester M1 7DN), and what is wrong with the casualty, together with your name. Also inform MIB reception (extn. 65200) and arrange for somebody to meet and direct the ambulance staff to the casualty.

All injuries, however small, and any near-misses MUST be reported to Dr. Tanya Aspinall in order that an accident form or near miss form may be completed.

If first aid is required out of normal working hours, telephone the Main Security Lodge on 69966.Reporting of injuries, accidents, and/or dangerous occurrences is COMPULSORY.

4.5 Emergency First Aid

First aid boxes are located within all laboratories, and in each kitchen area

There is a first aid/rest room available on the Ground floor, by Reception.

There is an AED (automatic external defibrillator) located in the mail room, behind Reception.

4.6 Occupational Health The Occupational Health service is located in Jackson’s Mill and can be contacted on ext. 64007. The telephone number for medical emergencies is 9999. The OHS provides confidential advice on all aspects of health, safety and welfare at work. Their primary function is to deal with health problems and accidents either resulting from, or affecting, work. The OHS is not a primary care service. Staff should ensure that they are properly registered with a GP, as the OHS does not have the resources to deal with general medical problems, though staff are always willing to give advice in emergency situations. If you want to find out more about any of the services offered by the Occupational Health Service, see http://www.staffnet.manchester.ac.uk/services/occupational-health/.

4.7 Fire SafetyFamiliarise yourself with your main escape route, and with any alternative routes you may have to use if the main escape route becomes impassable. Be prepared to guide students and visitors out of the building. If you have a personal health issue (disability, mobility problems, etc) make sure that you contact the MIB Safety and Risk Manager (Dr. Tanya Aspinall, tanya.aspinall@manchester.ac.uk; tel. 65187), to discuss a personal emergency evacuation plan.

The MIB fire alarm is a 2 stage alarm, composed of an intermittent alarm and a continuous alarm.

intermittent alarm continuous alarm Indicates that there may be a problem You should prepare to leave – make sure that

your work can be left in a safe condition.

You do not have to vacate the building

Will sound in the following conditions; If the intermittent alarm has been sounding for 10

minutes. If a glass fire safety point is activated. YOU MUST VACATE THE BUILDING

IMMEDIATELY and go to the assembly point (the courtyard in front of the George Begg building).

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The fire alarm is tested on WEDNESDAY at 14.00. The test consists of a short burst of the continuous alarm. You do not have to leave the building when the test is performed.

4.8 Fire Exits and Fire Evacuation

LiftsIn the event of an emergency press the emergency button and wait for assistance. Do not use the lifts in the event of a fire/emergency.

Calling the Fire BrigadeDial 9999 on any telephone in the building and give details of the incident, full postal address (131 Princess Street, Manchester M1 7DN), and the emergency services which are required. Inform MIB Reception of the incident and the actions taken. Also inform the Main Security Lodge by calling 69966.

4.9 Personal emergency evacuation plans (PEEPs)

The MIB has a duty to ensure that all those gaining access to buildings also have a safe means of egress in the event of an evacuation of the building being necessary. The specific needs of staff/students need to be considered and it may be necessary to develop personal emergency evacuation plans (PEEPs) in some cases, such as for staff/students:

With mobility difficulties, hearing or sight disabilities (particularly if they work alone at any time). With certain health conditions (eg. asthma or mental health / emotional difficulties). With temporary, short term problems (e.g. broken leg). Who are heavily pregnant.

If you have a personal health issue (disability, mobility problems, etc) make sure that you contact the MIB Safety and Risk Manager (Dr. Tanya Aspinall, tanya.aspinall@manchester.ac.uk; tel. 65187), to discuss a personal emergency evacuation plan.

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4.10 Emergency Telephone Numbers

Fire, Police, Ambulance 9999 on any phone Reception 65200Security 69966Occupational Health Service 64007Casualty Department, M.R.I. 276 4140/4073MIB Safety and Risk Manager (Tanya Aspinall) 65187MIB Technical Services Manager (Paul Jordan) 65958Radiation Safety (John Hughes) 62128Laser Safety (Sam Hardman) 65164UV/Microwave/Nanomaterial Safety (Martin Read 64175NMR Safety (Matt Cliff) 64229

4.11 Emergency Repairs For emergency repairs: telephone Alan Kniveton (64555) or Paul Jordan (65958). Contact Main Security Office (69966) out of working hours. All snags and building problems should be emailed to mib-problem@listserv.manchester.ac.uk

4.12 Electrical Equipment SafetyCare must be taken to avoid overloading sockets and to ensure that flexes are not hazardously positioned. All equipment must be PAT tested prior to being brought into use and should be retested in accordance with the Electricity at Work Regulations (1989). If you dispose of electrical equipment, or buy new electrical equipment, please contact Alan Kniveton to arrange for them to be removed from/added to the PAT database.

Damaged equipment should be reported to Alan Kniveton (64473) or mib-problem@listserv.manchester.ac.uk.

4.13 MIB Compliance PolicyThe MIB has a compliance policy to deal with repeated failures to follow MIB H&S rules and MIB procedures. This policy has the full backing and support of the Deans and Vice-Presidents of the Schools and Faculties housed within the MIB, and the MIB Director.

How does the procedure work?

Step 1 - Informal (verbal)Individual to be verbally informed of non-compliance and directed to MIB H&S policy and procedures. Exceptional CircumstancesStep 1 will be omitted in the event of a serious breach of H&S policy and procedures whereby the individual will immediately be issued with a non-compliance notice and possible exclusion from the laboratory (Step 3).

Step 2 - Formal (written) - Issue of Non-Compliance Notice Repeated failure to comply with MIB H&S policy and procedures will result in the issue of a non-compliance notice, which will be returned to:

MIB Safety and Risk Manager and the individual’s PI/line managerA meeting will be organised to review and resolve the issues outlined within an agreed period.

Continued failure to comply with MIB H&S policy and procedures will result in the issue of a second non-compliance notice which will be returned to:

MIB Safety and Risk Manager, the individual’s PI/line manager, the MIB Director and possibly the Head of School.

The MIB Director, in consultation with MIB Council, will then agree on the appropriate enforcement measures which may include a requirement to undertake further training, a limitation on access to the MIB (no out-of-hours working) or exclusion from the MIB.

Step 3 - Notice to Vacate In the event of continued non-compliance the individual will be issued with a Notice to Vacate the premises with immediate effect. Card access to the MIB will cease and the individual will no longer be permitted

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access to the Institute. The Head of School will be given a file copy of all compliance issues and associated paperwork and re-entry to the MIB will be dependent upon approval from the Head of School.

Who can issue a non-compliance notice? MIB Director MIB Safety and Risk Manager MIB Safety Team

What can they be issued for? A non-compliance notice will be issued for repeated failures to comply with MIB H&S policy and MIB procedures. Examples include (but are not limited to):

1. Failure to wear appropriate PPE – gloves/glasses/lab coat 2. Failure to follow MIB one-glove policy 3. Carrying liquid nitrogen/large quantities of solvents in the lift 4. Carrying Winchesters without an appropriate carrier 5. Eating/chewing gum/drinking in the lab 6. Wearing headphones in the lab 7. Chemistry labs – not displaying correct signage/COSHH forms when working in the fume cupboards 8. Not booking out rotors/not filling in log books for equipment 9. Repeated failure to attend to housekeeping issues 10. Failure to have an “exceptional access” form when working during exceptional access period. 11. Persistent unauthorised use of open laser pathways. 12. Persistent use of open UV sources (e.g. open UV transilluminators) without wearing appropriate PPE

or where there is a risk of UV exposure to people other than the operator.

NB. Issues identified during lab inspections and included in the inspection reports will constitute Step 1 of the compliance procedure.

Any PI who fails to address an issue requiring immediate attention may have a non-compliance notice issued to his/her research group (if a specific individual can not be identified).

ReviewThe frequency and format of follow up discussions, and any agreed training activities, will be a matter of judgement for the reviewing manager(s).

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SECTION 5: LAB HEALTH AND SAFETY

5.1 Local Safety Rules for Laboratory Working Entrance to the laboratory areas is restricted to authorised personnel only.

If you are going to be working in the laboratory you MUST read the MIB Safety File.

The safety file contains detailed information about all aspects of working in the laboratory, including COSHH and Risk Assessments, emergency procedures, waste disposal and working with radiological, microbiological and genetically modified samples. The file also contains a copy of the MIB Policy, which must be read in conjunction with this induction manual.

5.2 COSHH and RISK Assessments Before you begin working in a laboratory, you need to know how to work safely. COSHH (Control of Substances Hazardous to Health) and Risk Assessments, clearly define how you work with chemicals (COSHH assessments) and perform scientific procedures (Risk assessments). Blank forms and some generic assessments are available on the MIB intranet, and also in the lab safety file. Each assessment defines the risks and how you can work safely. If you are unsure about ANY part of the assessment, ASK YOUR SUPERVISOR. It is his/her responsibility to ensure you know and understand how to work safely within the lab. If an assessment is not available for the chemical/procedure you have been asked to do, you must report this to your Supervisor and an assessment MUST be completed before you can start the work. It is the responsibility of everyone within the lab to ensure we all work in a safe environment!

5.3 General Lab Safety Rules

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5.4 Lab Coat Laundry ProcedureDirty lab coats are picked up from the laundry baskets. Please make sure that your name and “MIB” are written clearly in permanent marker on the collar. You MUST also put the locker number (eg. M106). Clean lab coats are returned to the clean lab coat containers in the storage cupboards. Please remember to collect them and hang them up in the cupboard.

5.5 Specialist FacilitiesThe following members of staff are responsible for the core research facilities listed below. They will undertake the Risk Assessments and prepare Advisory Notes specific to their area(s) of responsibility:

FACILITY EO/STAFF CONTACTNMR/EPR Matthew Cliff

Rehana SungJon Waltho

275 4603/4581

Mass Spectrometry Reynard Spiess 65158Biopolymer production/purification

Ron BurkeEddie McKenzieMartin Read

641705561764175

Biophysics Facility Derren HeyesJohn Hughes

6515962954

X-ray Crystallography Colin Levy 2755090Tissue culture Martin Read 64175Media and Wash Barry Comerford/Alan Burke 64180Stores Tony Carden/Scott Swindells 64213Electronic Workshop Alan Kniveton 64473

5.6 In-house Safety TrainingYour Supervisor MUST ensure that instruction is given in the correct and safe usage of equipment, techniques and materials. If you are unsure about anything, you should ask your Supervisor. If you still have any concerns, feel free to contact any member of the MIB safety team.

Please tick the relevant boxes on the induction form to indicate what hazards you will be working with. You must ensure that you have received suitable training before you begin work, and YOU MUST ASK FOR HELP if you are unsure about any aspect of your work.

Working with specific hazards:

GM/Biohazards – using/likely to use biological materials (including tissue culture, blood samples, bacterial cultures, etc)

Contact Tanya Aspinall (office 2.015; tel. 65187) for further information.

Laser Contact Sam Hardman (office 3.025; tel. 65164) for further information

Radiation Contact John Hughes (office 3.029; tel. 62954) for further information

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UV/nanomaterials/microwaves Contact Martin Read (office 2.012; tel. 64175) for further information

Chemical – including HF, phenol, cryogenics, asphyxiants, cyanide, other hazardous chemicals

You must complete risk and COSHH forms before beginning the work; Attend specific training. Contact Tanya Aspinall (office 2.015; tel. 65187) for further information.

5.7 Postgraduate trainingThe MIB runs safety training courses at the start of each semester (each September and January) for all new postgraduate students (Ph. D. and Masters, DTC, 4th year MChem, 4th year MEng, etc) who will be working in the MIB labs. This course is compulsory for all new students who will be working in the MIB labs . New students beginning at other times should contact Dr Tanya Aspinall (65187).

5.8 Equipment TrainingThe PI should ensure that instruction is given in the correct and safe usage of new or existing equipment, techniques and materials. John Hughes (floor 2, extn. 62954; john.m.hughes@manchester.ac.uk) will provide centrifuge training.

5.9 Other TrainingStaff Learning and Development run a variety of training courses, including safety training, which are free of charge. These courses are open to ALL staff and postgraduate students. Please see their website for details of available courses and sign-up procedures: http://www.staffnet.manchester.ac.uk/employment/training/

5.10 Overnight experimentsAll equipment and experiments left running overnight must receive prior permission from the PI. An overnight form (available from the MIB intranet H&S pages) must be completed and a signed copy left by the equipment AND in the overnight file held at Reception. All forms must clearly state what should be done in an emergency to make the equipment/experiment safe, and must include an emergency contact number.

5.11 Lab Waste Disposal General non-hazardous wasteThis includes general laboratory waste such as non-contaminated paper, plastics, packaging, tips, gloves, etc. These should be disposed of via the cleaning services in laboratory bins designated and labelled as non-hazardous waste. General waste is collected and delivered by cleaning staff to the storage areas.

Aqueous solutions of harmless inorganic substances and soluble organic compounds should be neutralised and well diluted before disposal down the drain.

“Dirty” MIB communal glassware/plasticwareAny MIB communal glassware/plasticware used in the lab to make up buffers, measure out solutions, etc, is classified as “dirty” (but non-biologically contaminated). The items should be thoroughly rinsed out before being placed into the open green bins. These bins are collected by MIB technical staff.

Biologically Contaminated MaterialsIn the general laboratory areas, disposable plastic waste (e.g. tubes, tips, gloves, etc) must be placed either in the biohazard bag in one of the lidded blue bins, or in an open biohazard bag in a stand. .

Petri dishes should be placed directly into the biohazard bag in one of the lidded blue bins, and NOT into an open biohazard bag in a stand.

Plastic pipettes must be put in a biohazard bag in a pipette chimney. They must NOT be put into open biohazard bags in stands.

Waste cultures and contaminated glassware must be put in one of the lidded blue bins provided. Waste cultures must NOT be poured down the drain.

The blue bins, large biohazard bags and pipette bags (in chimneys) are collected by MIB technical staff and autoclaved (see following section). If bins or bags are full, PLEASE inform technical staff immediately for replacements. DO NOT leave cultures, etc sitting on the table next to a full bin!

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Special arrangements are in place for Hazard group 2 and GM Class 2 contaminated materials, consult your supervisor about this.

Broken GlassExamine all glassware before use and reject any which is chipped or damaged. Dispose of broken glassware in the designated bins using a dustpan and brush or thick gloves; never put broken glass into ordinary rubbish. When full, take glass bins to the skip on Drover lane.

Sharps WasteThis includes needles, scalpel blades, razors, etc. These items MUST go in a yellow sharps bin. They MUST NOT be placed into any other waste bins/bags. Once full, the bin should be sealed and taken down to the autoclave room and placed in the yellow wheelie bin for disposal by incineration via a specialist waste contractor.

Waste Chemicals and SolventsFlammable or toxic solvents, and waste chemicals, are disposed of via Stores. They must be accompanied by a waste disposal form and a COSHH form, which must be signed by an authorised person (Stores staff, Dr. Tanya Aspinall, Dr. John Gardiner or Mr. Paul Jordan).

Empty chemical and solvent containers/bottlesAll empty chemical and solvent containers/bottles must be thoroughly washed out with water. Any container for volatile substances (eg. acetone, chloroform, etc) MUST be placed in a fume cupboard until all odour has been eliminated. ALL containers must then be labelled in indelible marker pen with "MIB - clean waste". Glass containers should then be placed in the glass recycler outside the MIB (or in the Fisher cage if the bottle came from Fisher). If they are too large to fit, they should be put in the skip on Drover Lane. All other waste chemical containers should be clearly labelled (as above) and put into the skip on Drover Lane.

Ethidium bromide wasteSolid waste contaminated with ethidium bromide (eg. gels, gloves, tissue, etc) should be placed in the yellow bins located by the UV gel-viewing equipment. They MUST NOT be placed into any other waste bins/bags. Once full, the bin should be sealed and taken down to the autoclave room and placed in the yellow wheelie bin for disposal by incineration via a specialist waste contractor. For communal equipment, the building attendant will remove full bins for disposal, and replace with an empty bin.

Liquid waste contaminated with ethidium bromide (eg. gel running buffer, etc) should be decontaminated overnight using a destaining bag (available from Stores) which can remove the ethidium bromide from solutions. The waste solution can then be safely poured down the sink, and the destaining bag placed in the yellow gel bin for incineration. Each bag can absorb 5mg dry weight of ethidium bromide (approx. 10 litres of buffer which has a final concentration of 0.5ug/ml). **where possible, safer alternatives to ethidium bromide (eg. SABR-Red) should be used.

Lab Waste Disposal - Summary

BLUE bin with lid Microbiologically contaminated glassware and culture supernatants

BLUE bin with lid + biohazard bag Microbiologically contaminated petri dishes, tips, disposable centrifuge tubes, disposable gloves, etc.

GREEN bin Uncontaminated glassware and plasticware

GREY bin + clear bin bag Uncontaminated paper, tissues, disposable gloves, tips, centrifuge tubes, etc.

YELLOW sharps bin Needles, scalpel blades, razor blades, etc.

GLASS bin Broken/unwanted glass.

Pipette chimneys + biohazard bag Plastic pipettes

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5.12 MIB waste disposal summary table

Waste type Contained in/ put in

Who is responsible for collection / removal

Delivered to Extra information

General non-hazardous waste (solid)Eg. non-contaminated paper, plastics, packaging, tips, gloves, etc.

Cleaning staff storage areas Non-hazardous bins in lab areas are BLACK or GREY and will contain a black bin bag.

General non-hazardous waste (liquid)

Lab staff -------- Aqueous solutions of harmless inorganic substances and soluble organic compounds should be neutralised and well diluted before disposal down the lab sink.

“Dirty” MIB communal glassware/plasticware

Lab staff should rinse out glassware/ plasticware. Bins are collected by MIB technical staff.

Autoclave room on Lower Ground floor.

Any MIB communal glassware/plasticware used in the lab to make up buffers, measure out solutions, etc, is classified as “dirty” (but non-biologically contaminated).

Biologically Contaminated Materials - disposable plastic waste (e.g. tubes, tips, gloves, etc)

MIB technical staff Autoclave room on Lower Ground floor.

In the general laboratory areas, disposable plastic waste (e.g. tubes, tips, gloves, etc) must be placed either in the biohazard bag in one of the lidded blue bins, or in an open biohazard bag in a stand.

Biologically Contaminated Materials – Petri dishes

MIB technical staff Autoclave room on Lower Ground floor.

Petri dishes should be placed directly into the biohazard bag in one of the lidded blue bins, and NOT into an open biohazard bag in a stand.

Biologically Contaminated Materials – waste cultures and contaminated glassware

MIB technical staff Autoclave room on Lower Ground floor.

Waste cultures and contaminated glassware must be put in one of the lidded blue bins provided. Waste cultures must NOT be poured down the drain

Plastic pipettes MIB technical staff Autoclave room on Lower Ground floor.

Plastic pipettes must be put in a biohazard bag in a pipette chimney. They must NOT be put into open biohazard bags in stands.

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Broken glass Lab staff Skip on Drover Lane (when full; see below)

Examine all glassware before use and reject any that is chipped or damaged. Put broken glass in the designated glass bins, using a dustpan and brush, or thick gloves.NEVER put broken glass into ordinary rubbish.

Sharps wasteEg. needles, scalpel blades, razors, etc

Lab staff When full, seal the container and take to Autoclave room on Lower Ground floor. Place in yellow wheelie bin

Sharps waste must NEVER be placed in any other waste bins/bags. It MUST go into a designated yellow sharps bin.

Once full, the bin should be sealed and taken down to the autoclave room and placed in the yellow wheelie bin for disposal by incineration via a specialist waste contractor

Waste chemicals and solventsEg. Flammable or toxic solvents, waste chemicals

Lab staff MIB Stores They must be accompanied by a waste disposal form and a COSHH form, which must be signed by an authorised person (Stores staff, Dr. Tanya Aspinall, Dr. John Gardiner or Mr. Paul Jordan).

Empty chemical and solvent bottles (glass)

Lab staff glass recycler outside the MIB; Fisher bottles should be put in the Fisher cage.If they are too large to fit, they should be put in the skip on Drover Lane (see below)

All empty chemical and solvent bottles must be thoroughly washed out with water. Any container for volatile substances (eg. acetone, chloroform, etc) MUST be placed in a fume cupboard until all odour has been eliminated.ALL containers must then be labelled in indelible marker pen with "MIB - clean waste".

Empty chemical and solvent bottles (not glass)

Lab staff Eurobins behind MIB Stores All empty chemical and solvent containers (not glass) must be thoroughly washed out with water. Any container for volatile substances (eg. acetone, chloroform, etc) MUST be placed in a fume cupboard until all odour has been eliminated.ALL containers must then be labelled in indelible marker pen with "MIB - clean waste".

Radioactive waste Radiation Protection Supervisor, John Hughes

Radiochemical lab, G.064 Radioactive waste disposal must comply with legal regulations and is allowed for authorized personnel only.Contact the Radiation Protection Supervisor if you intend to work with radioactivity. Solid radioactive waste must be segregated according to radionuclide and collected in white buckets clearly labelled with the radionuclide, activity and date. Buckets are then stored until decay or sent for incineration. Aqueous liquid waste may only be disposed of in the designated sink in the Radiochemical Lab G.064 and is subject to limits.

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Ethidium bromide waste (solid)Eg. gels, gloves, tissue, etc

Lab staff (own equipment)

Building Attendant (communal equipment)

When full, seal the container and take to Autoclave room on Lower Ground floor.

Place in yellow wheelie bin

Solid waste contaminated with ethidium bromide should be placed in the yellow bins located by the UV gel-viewing equipment. They MUST NOT be placed into any other waste bins/bagsOnce full, the bin should be sealed and taken down to the autoclave room and placed in the yellow wheelie bin for disposal by incineration via a specialist waste contractor

Ethidium bromide waste (liquid)eg. gel running buffer, etc

Lab staff Decontaminated solutions can be poured down the lab sink.

Used destaining bag should be placed in the yellow gel bin for incineration

Liquid waste contaminated with ethidium bromide (eg. gel running buffer, etc) should be decontaminated overnight using a destaining bag (available from Stores) which can remove the ethidium bromide from solutions. The waste solution can then be safely poured down the lab sink, and the destaining bag placed in the yellow gel bin for incineration. Each bag can absorb 5mg dry weight of ethidium bromide (approx. 10 litres of buffer which has a final concentration of 0.5ug/ml).**where possible, safer alternatives to ethidium bromide (eg. SABR-Red) should be used.

Specialist area waste – eg. HG2 work, etc Special arrangements are in place for these areas. Please check details with your Supervisor

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Name (print):……………………………………………………………….

Email address:………………………………………………………..……

Supervisor/Line Manager:………………………………..……………….

Date InitialsGeneral Health and SafetyIntroduction to safety personnel/floor coordinator and role of safety advisors and safety committeeFirst aid and reporting accidents/incidents/near missesHealth and Safety TrainingWaste disposal/recyclingFire safety/building evacuationAction in the event of a emergency including fire exits, evacuationroutes, calling the fire brigade and assembly pointsIdentification of any disabilities or difficulties in responding to anemergency evacuationDay and time for fire alarm testSecurityID cards and building access/out-of-hours accessCatering/welfare facilitiesGood housekeepingElectrical equipment safetyComputer safetyExplanation of display screen user/workplace assessmentLab safetyRisk assessment and COSHH assessmentLab coats, safety specs and PPELab safety fileBiological, Chemical, UV, laser and radiological safetyAction in the event of spillagesLab waste disposal systemLab safety training

I confirm I have been instructed on the above and understand the requirements and limitations. I further agree to follow all good safe working practices under the Health and Safety at Work Act (1974).

Will your work involve: working with radioisotopes? Y Nworking with hazardous/explosive chemicals? Y Nworking with GM/Biohazards? Y Nworking with laser? Y Nworking with UV? Y N

Are you a Ph.D student/postdoc/other (please state)…………………………………….

Name (print)………………………………………Signature:………………………………(inductee)

Name (print)………………………………………Signature:………………………………(inductor)

Date:…………………………………………………………

MIB Authorisation:…………………………………………..

Date:………………………………………………………….26

Revised 2012

Appendix 1INDUCTION CHECKLIST

OFFICE USE ONLYMIB HEALTH AND SAFETY OFFICE

DATE RECEIVED ………………………

SIGNED…………………………..…….

PERSONNEL DATABASE

EMAIL LISTSMib-research Mib-everyone Mib-pi

Fitness to work certificateReceived?

SWIPE CARD ACCESS Full Access 3 months

Internal Only Contract

MIB PERSONNEL DATA FORM(to be returned to Tanya Aspinall, 2.015)

Surname: ………………………………………….… Forename(s): ……………….…….……………….…

Post title: Academic staff / PDRA / PhD / MChem / MSc / MPhil / Technician

Staff (Payroll) No/Registration No. (all digits on your card): ………….…………..…………………….

Supervisor: ………………………………………… School: ……………………………….……………....

Funding Source: .........................……………….. Grant Code: ………………………………….…………

Term of employment Permanent Fixed Term if fixed term, please state duration of contract

Start Date: …../…..…/………. End date: ….../……../………..

University E-Mail Address: …………………………………………………………………………….……….....

Locker required Yes No

AUTHORISATIONPlease ensure that ALL sections of the form have been completed prior to authorisation. Incomplete documentation will be returned and swipe card access to the MIB delayed.

Signed .....................................................................…….... Date ..........…..........................………………….

PRINT NAME: ....................................................................

Supervisor:

Signed.................................................................................. Date ............……………………........................

PRINT NAME: .....................................................................

Revised 2012

Appendix 2Personnel Data Form

Revised 2012

CONFIDENTIAL

Occupational Health Screening Questionnaire for Staff & Postgraduates- Guidance

EVERYONE working in the MIB MUST complete this form

Please complete the form electronically (if possible) and e mail to: millocchealth@manchester.ac.uk

Alternatively, please send to:Occupational Health Services, Sackville Street Campus:B22 The Mill, Sackville Street, Manchester M13 9PL Tel: 0161 306 5806,

By completing this form electronically we will take this to mean that you have read, understood and agreed to the declaration in Section E.

The University of Manchester Occupational Health Services do not consider email to be a secure method for communicating sensitive personal data as it can be intercepted and read by third parties during transit. If you do correspond with us by email, we will take this to mean that you understand and accept this risk.

Section A should be completed by either HR or your Supervisor/Admissions Tutor – if this section is incomplete, please check with them, as we will have to return this sheet if there is incomplete information which will result in a delay to your form being processed.

Please start by completing Section C and go onto each of the following questions in Section CIn the case of any positive answers, please provide any additional information in the space provided (or attach details if the space is insufficient).

Following this, please complete the vaccination history (Section D) which will be applicable to you if your role will involve working in a clinical/laboratory setting or if you have exposure to human/animal tissue.

You can be assured that the information you provide will remain confidential to Occupational Health Services.

For your own health and safety and so that the University can comply with legislation, it is important that your answers are accurate and that you do not withhold any facts.

Depending on your answers, and the nature of your proposed work, you may be asked to attend further screening before we can confirm your medical fitness.

Revised 2012

Please delete as appropriate: University Employee(including PGs who are employed): Yes / No Postgraduate Student: Yes / NoHave you attended Occupational Health Services before? Yes / No

A To be completed by Human Resources, Admissions Tutor or Supervisor BEFORE sent to Candidate.

Title: Surname: Employee ID No:

Sex: M/F: First Name: Date of Birth:

Proposed Job Title/ Course:(for the position relevant to this form)

Proposed Start Date:

Department/ Faculty/ School:(the position relevant to this form)

Building Name:

Length of Course (Postgraduates Only):

Supervisor/ Line Manager’s Name: Contact Tel No:

MIB Safety and Risk Manager: Dr Tanya Aspinall (person requiring notification of questionnaire received):

Contact Tel No: 306 5187

Please indicate (type ‘X’) in the box if the proposed job, course or research will involve any of the following:

Lab workChemicals:

Clinical work:Required Hepatitis B vaccine course.

Manual handling: Working at height:

Lab workBiological Agents: Animal work: Food handling: Regular night work:

Lab workGenetically Modified

Organisms:Driving University

vehicles:Regular use of a computer (DSE):

Working in noisy environments:

None mentioned above

B For Occupational Health Use Only Comments

Medically fit for job/ course (no further screening required):

Medically fit for job/ course (further routine screening will be arranged due to the nature of the job/ course):

Further screening required prior to any recommendations on medical fitness:

Medically fit for job/ course subject to the following restrictions/ adjustments:

Medically unfit for job/ course:

Print Name: Signature: Date:

Revised 2012

C Personal Details

Surname: First Name: Title:

Date of Birth: Country of Origin:

Permanent Address: Term Time Address:

Dates resident here: Dates resident here:

(1) (2)

Tel No: Tel No:

Mobile:

Email:(Please note, once you have started work./ study we will only contact you using your University email address)

General Practitioner’s Name and Address:(The Doctor with whom you are/ will be registered for primary care in the UK)

Tel No:

Employment History (if applicable)

Nature of Work Employer Start Date Finish Date

Yes No

Have you ever had to finish or leave work on health grounds?

If Yes, please provide further details:

Details of Previous Courses/ Study:Name of College/University Course Start Date Leaving Date Degree

If you failed to complete the course, please provide details:

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Your Health and Functional Capabilities: Please indicate by typing ‘X’ in the appropriate box. Yes No

1 Do you have problems with any of the following:-

a. Mobility? e.g., walking, using stairs, balance:

b. Agility? e.g., bending, reaching up, kneeling down:

c. Dexterity? e.g., getting dressed, writing, using tools:

d. Physical Exertion? e.g., lifting, carrying, running:

e. Communication? e.g., speech, hearing:

f. Vision? e.g., visual impairment, colour blindness, tunnel vision:

If YES to any of the above, please give details (e.g., extent of impairment, how you manage, support needs):

2. Have you ever required special arrangements at school or work to accommodate a disability or health problem? (e.g. special equipment, extra time in exams, part-time working).

Yes No

If YES please give details:

3 Do you have, or have you had, any of the following? Yes No

a. Chronic Skin Condition? e.g., eczema, psoriasis.

b. Neurological Disorder? e.g., epilepsy, multiple sclerosis.

c. Allergies? e.g., latex, medicines, foods.

d. Endocrine Disease? e.g., diabetes.

e Hep B/ Hep C/ HIV?

If YES to any of the above please give details (e.g. when condition developed, severity, effects and treatment):

Yes No

4 Have you ever been affected by:

a.

Sudden Loss of Consciousness? e.g., fit or seizure:

b.

Chronic Fatigue Syndrome?(or similar condition):

c. Mental Health Issues? e.g., anxiety, depression, phobias, OCD, nervous breakdown, personality disorder, over-dose or self-harm, drug or alcohol dependency:

d.

An Eating Disorder? e.g., bulimia, anorexia nervosa, compulsive eating:

e.

An illness requiring more than two weeks’ absence from school or work?

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If YES to any of the above please give details:

5 Have you ever received treatment from a psychiatrist, psychotherapist or counsellor? Yes No

If YES to any of the above please give details:

Yes No

6 Are you currently taking any medication or treatment?

If YES to any of the above please give details:

Yes No

7 Do you have any disability or health condition not already mentioned for which you think you may require support during your employment/ education or training?

If YES to any of the above please give details:

8 What is your height? What is your weight?

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D This section is ONLY to be completed by those whose work will involve aclinical/ laboratory setting and/ or exposure to human/ animal tissue

BCG (Tuberculosis) :

Yes No

Have you had Tuberculosis:

Is there a family history of Tuberculosis?

Have you lived or worked abroad for a period greater than 3 months?

If YES please give details of:

Date:

Country:

Yes No

Have you been vaccinated against Tuberculosis?

If YES please give details of:

Date of Tuberculosis vaccination (BCG):

Yes No

Do you have a visible scar (usually located on the upper arm)?

Have you had a recent chest x-ray?

If YES please supply details of dates and location:

MMR (Measles, Mumps and Rubella) / Varicella (Chicken Pox) Please specify:

I have had the following disease(s):

Yes No Don’tKnow

I have received the following vaccinations:

Yes No Date Received:

Measles: Measles:

Mumps: Mumps:

Rubella: Rubella:

MMR:

Chicken Pox: Varicella:

Hepatitis B:

Yes No

Have you previously worked with human tissue, blood or bodily fluids?

Have you ever been offered Hepatitis B vaccinations?

If YES please provide the following dates and details:

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Date of 1st Dose Date of 2nd Dose Date of 3rd Dose Date of blood test Result of blood test lµ/l

Date of Booster

Other :

Vaccinations: Dates Of Vaccinations:

Pertussis (Whooping Cough) 1st 2nd 3rd

Polio 1st 2nd 3rd 4th Booster

Tetanus 1st 2nd 3rd 4th Booster

Diphtheria 1st 2nd 3rd 4th Booster

Meningitis C

Other (specify)

Please ensure that you have answered ALL of the questions and that Section A has been fully completed by an appropriate person before you submit this

questionnaire to Occupational Health.

Your assessment cannot be completed until you do.

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EData Protection Information:

If you join the University this questionnaire will form the basis of your Occupational Health (OH) record. If you do not join, your questionnaire will be destroyed.

Records are held in confidence by Occupational Health Services. Section’s A and B of this questionnaire are provided to your designated Human Resources Manager/Postgraduate Administrator in order to provide evidence of your fitness to work/study.

No identifiable medical or other information you provide in confidence and contained in your Occupational Health record will be released by Occupational Health Services to anyone else without your consent being obtained.

You may obtain access to your Occupational Health record by contacting Occupational Health Services.

If you require further information contact

Sackville Street Campus:millocchealth@manchester.ac.ukB22 The Mill, Sackville Street, Manchester M13 9PL Tel No: 0161 306 5806

The University of Manchester will not share your information with any third party. For further information of your rights to access data which we hold about you please contact the Records Management Office telephone 0161 275 8111 and e mail dataprotection@manchester.ac.uk

Declaration

I confirm that the information provided is true and accurate to the best of my knowledge. I accept that whilst the responses to the questionnaire are normally confidential to Occupational Health Services, in the event of it being subsequently shown that relevant medical information has been withheld, or misleading, Occupational Health Services reserves the right to notify Management and this could lead to the offer of employment/ course being withdrawn or later lead to disciplinary proceedings which may include dismissal.

I shall inform Occupational Health Services immediately should my medical circumstances change between the date signed and the completion of my course/ during employment.

I give my consent for my General Practitioner to provide the University Occupational Health Services with any medical information relevant to my application.

Name: Date:

Following consideration of your completed form it is possible that you will be asked to attend Occupational Health Services. This may be to enquire further into a medical condition, if considered appropriate to do so, or for medical surveillance in view of the nature of your job.

In the case of those involved with laboratory and clinical work it would be helpful to bring with you details of your vaccination history including serology where appropriate.

Thank you for completing the form

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