SELECTION OF CONSULTANT FOR PREPARATION OF...

SELECTION OF CONSULTANT FOR PREPARATION OF INTEGRATED MASTER PLAN AND DESIGNS FOR NIMZ NEAR ZAHEERABAD,

SANGAREDDY, TELANGANA STATE

Clarification/Response to Pre‐Bid Queries

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Clause as Per RFP Query Clarification/Response

1 2.2.2 (B) 11 2.2.2 To be eligible for evaluation of its Proposal, the Applicant shall fulfil the following: (A) Technical Capacity: The Applicant shall have, over

the past 10 (Ten) years preceding the PDD, undertaken a minimum of 1 (One) Eligible Assignments as specified in Clause 2.2.2 (B).

(B) Eligible Assignments: For the purposes of determining Conditions of Eligibility and for evaluating the Proposals under this RFP, the following projects shall be deemed as eligible assignments (the “Eligible Assignments”).

Experience of Detailed Master Planning and Infrastructure Planning of Greenfield Industrial Park / SEZ /Industrial Estate projects of 1500 Acres or above in a single project.

We request you to kindly modify the eligible assignment to "Consultant should have experience of preparation of Master planning & Infrastructure Design and detail engineering for atleast 2 similar projects with project cost of Infrastructure component of INR 2500 lakhs each, within the past 10 years. And the similar project shall means Institutional / township projects with land area not less than 450 acres."

RFP Clause holds good.

2 2.1.1 9 Detailed description of the objectives, scope of services, deliverables and other requirements relating to this Consultancy are specified in this RFP. In case an Applicant firm possesses the requisite experience and capabilities required for undertaking the Consultancy, it may participate in the Selection Process either individually (the “Sole Firm”) or as lead member of a consortium of firms (the “Lead Member”) in response

The RFP has indicated that the lead member shall have 51% stake in the consortium. It is presumed that the stake is related to 51% share of the Total Fee. Please Clarify.

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to this invitation. The term Applicant (the “Applicant”) means the Sole Firm or Lead Member, as the case may be. The maximum number of members allowed in a consortium is Three (3) including Lead member (who shall have at least 51% stake in the Project), Consortium member/Associate. The manner in which the Proposal is required to be submitted, evaluated and accepted is explained in this RFP.

3 2.2.2 (B) 11 2.2.2 To be eligible for evaluation of its Proposal, the Applicant shall fulfil the following: (C) Technical Capacity: The Applicant shall have, over

the past 10 (Ten) years preceding the PDD, undertaken a minimum of 1 (One) Eligible Assignments as specified in Clause 2.2.2 (B).

(D) Eligible Assignments: For the purposes of determining Conditions of Eligibility and for evaluating the Proposals under this RFP, the following projects shall be deemed as eligible assignments (the “Eligible Assignments”).


It is assumed that master plan prepared a part of TEFS/TEFR/DPRs shall be considered for evaluation – Please Clarify

Projects for which Detailed Master Planning and infrastructure plan shall only be considered for evaluation. Conceptual master Plans, Preliminary Master Plans prepared as part of TEFS/TEFRs/DPRs shall not be considered for Evaluation.

4 2.2.2 (C )

11 Financial Capacity: The Applicant shall have an average annual turnover of Rs. 25 crores during each of the last three financial years preceding the PDD. The revenues

TSIIC is requested to amend the clause as given clause below.

For minimum eligibility (Rs 25 crores), the average annual turnover of lead member for the last 3 financial years

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from the consulting/advisory services will only be considered for evaluation. Further, in case of Consortium, the Lead Member shall meet the minimum financial capacity as specified above. Turnover of Associates/JVs will not be considered.

In Case of a Consortium, the minimum threshold capacity of Rs 25 crores shall be met by the lead member and the turnover required beyond the threshold limit for securing the required marks shall be jointly satisfied by the entire consortium.

preceding the PDD shall only be considered. However, as per clause 3.1.2 (2b), scoring shall be given considering the average aggregate turnover of the entire consortium.

5 2.2.2 (E )

12 Conditions of Eligibility for Key Personnel : Each of the Key Personnel must fulfil the Conditions of Eligibility ‐ Key Personnel Experience

1. Except for team leader, Urban & Regional Planner , TSIIC is requested to limit the length of professional experience for the following

2. TSIIC is requested to amend the

educational qualifications of the following key personnel

3. TSIIC is also requested to allow

individual consultants to be fielded as key personnel for at least three positions

1. RFP clause holds good.

2. Clause 2.2.2 (E) – Conditions of Eligibility of Key Personnel is amended as below.

a. Team Leader : Masters in Engineering/Planning/Science/Architecture

b. GIS Expert: Graduate engineer/Planner/Science with professional qualification of CADD & GIS/Spatial Information Technology

3. Sub consultants are allowed to

be part of the assignment. However, as per clause 2.14.6 of RFP, A Sub‐Consultant, shall not be a substitute for any Key Personnel.

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6 3.1.2 32 The scoring criteria to be used for evaluation shall be as follows: Sl No

Particulars Marks Criteria

2a Master planning and Infrastructure planning for Eligible Projects

30 3 (Three) marks for each completed Eligible Assignment, upto a maximum of Thirty (30) marks.

We request TSIIC to amend the criteria as requested below.

We suggest TSIIC to consider awarding 5 marks for each eligible assignment instead of 3 marks.

We also request TSIIC to consider eligible projects in the multiple of threshold limit of 1500 acres for assigning the marks.

RFP clause holds good

7 3.1.2 (B) 32 Sl No

Particulars Marks

Criteria

2b Overall turnover of the firm in consultancy Business

10 • Less Than Rs. 25 Crore = 0 (Zero) marks • Rs. 25 Crore or more, but less than 50 Crore = 2 (Two) Marks • Rs. 50 Crore or more, but less than 100 Crore = 4 (Four) Marks • Rs. 100 Crore or more, but less than 200 Crore = 6 (Six) Marks • Rs. 200 Crore or

The marking criteria given for the respective clause is very high considering the nature of the assignment. TSIIC is requested to limit the overall turnover to 100 crores. Further in case of consortium TSIIC is requested to consider the turnover of all the consortium partners for assigning the marks

RFP clause holds good. Refer to response at Sl.No 4 above.

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more, but less than 300 Crore = 8 (Eight) Marks • More than Rs. 300 Crore = 10 (ten) Marks

9 3.1.2 Sl no 3

33 The CVs the staff members qualifying minimum criteria shall be evaluated as per following A: Experience of Eligible Assignments: (50% weightage) B: Overseas/ International experience on Eligible assignments (25% weightage) C: Permanent Association with the Applicant/Firm (number of years): (25% Weightage)

The respective clause indicated 25% weightage to international and overseas experience. Please delete the condition as it limits the competition.

RFP clause holds good.

10 ToR Clause 2.2.2 (d)

55 Preparation of Detailed Cost Estimates & Technical Specifications for Phase 1 of NIMZ

Detailed technical specifications shall be prepared and the consultant shall prepare the tender Documents for the works execution, in consultation with Client. The consultant shall coordinate with PMC agency appointed by Client during tender evaluation (s) and selection of contractors (s). Any modifications suggested by Authority/PMC shall be carried out by the Consultant. The consultants shall attend the pre‐bid meeting and provide necessary assistance in clarifying the queries of the bidders.

As per RFP, the consultant has to support the authority during stage 3 – Construction stage and Stage 4 – Completion stage and accordingly 30% of the total consultancy fee is linked with the above stage. Whereas the first sentence of page 56, indicates that the consultant has to coordinate with PMC appointed by the authority. In this regard, we request TSIIC to clarify the expected role play from the master plan and the design consultant. In case if the authority requires the support of the design consultant then the payments due at stage 3 and stage 4 shall be paid on monthly basis.

Scope of services under Stage 3 and 4 is detailed out in the RFP ToR clause 2.2.3 & 2.2.4. Consultant has to carry out all the services as mentioned in the ToR. The payments for services under stage 3 will be made on the pro rate basis as per the actual work executed (in terms of actual expenditure incurred) with the following payment structure.

On award of contract for implementation of project component – 20%

On completion of 50% of works – 30%

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On closure – 50% 11 ToR

Clause 2.4

57 Considering the nature of the assignment and the extent of the cash outflow during the stage I of the project and the clarification sought on the role play of the consultant, the payment schedule has to be revised. Secondly, engineering survey and investigations are required during stage I of the assignment, which will have substantial financial implications on the consultants. It is therefore requested to include payment stage i.e Inception report in the revised schedule.

The revised payment schedule is as follows.

12 ToR 2.2 (E )

48 The consultant shall review the available reports including the TEFS report prepared for the project at the time of Final approval from DIPP, GOI.

It is understood from the RFP that studies, including a techno‐economic feasibility study have been carried out for the proposed NIMZ We request that all such reports pertaining to past studies including TEFS report will be made available to the consultants. Please clarify.

TEFS report that was submitted to GoI at the time of final approval (2014‐15) is available with TSIIC. The same shall be provided to the selected consultant.

13 ToR 2.4 57 Payment Schedule Considering the scale of the project and size of deployment required as per the RFP, it is requested that the payment schedule be modified to include a mobilisation advance of 10% of the Total Professional Fee.

Please refer Sl No (11).

14 Clause 2.8

7 Schedule of selection process ‐ Proposal Due Date (PDD) & Time 28‐02‐2017, 15.00 HRS (IST)

In view of the documentation required for the submission of the bid and the technical

The revised proposal Due Date is March 10, 2017, 1500 hrs IST

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presentation, it is requested that the PDD be further extended by at least two (2) weeks to enable bidders to comply with the full requirements as per the RFP.

15 ‐ ‐ ‐ Could you please indicate if there is any budgetary estimate available for the proposed consultancy assignment?

The necessary budget will be made available for undertaking the consultancy assignment.

16 ToR 2.4 57 Payment Schedule We request mobilization advance of 10% (against Bank Guarantee) of total consultancy fee payable to the consultants.

Please ref Sl No (11).

17 2.28 30 Execution of agreement After acknowledgement of the LOA as aforesaid by the Selected Applicant, it shall execute the Agreement and provide irrevocable Bank Guarantee for Performance Security. The irrevocable Bank guarantee for Performance Security shall be 10% (Ten Percent) of the agreed professional fee. The Bank Guarantee shall be from any Nationalized / Scheduled Commercial Bank in favour of the Chief Executive Officer, M/s. Medak National Investment & manufacturing Zone Limited. The Selected Applicant shall not be entitled to seek any deviation in the Agreement.

As per RFP, the irrevocable Bank guarantee for Performance Security shall be 10% (Ten Percent) of the agreed professional fee. Generally, Performance Security value will be 5% of the payable contact / agreement value. Therefore, we respectfully request to you to consider reducing the Performance Security to 5% accordingly.


18 2.2 12 Conditions of Eligibility for Key Personnel :

1. Kindly clarify, if Masters in Architecture shall also be considered as equivalent to Masters in Engineering / Planning. Please confirm.

2. Kindly clarify, if Graduate in science with

professional qualification in CAD & GIS shall also be considered as equivalent to

Please refer Sl No (5)

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Graduate Engineer with professional qualification in CAD & GIS. Please confirm.

19 Clause 2.2 (E )

12 Key Personnel – 1. Environment Expert 2. Water & Wastewater 3. Transportation Expert 4. Architect, Master/ Bachelor of Architecture 5. GIS Expert, 10 Years’ Experience 6. Market Study Expert, 15 years’ Experience 7. Structural Engineer, 15 years’ Experience 8. Urban and Regional Planner, 15 Years’

Experience

1. We suggest the Environmental expert with qualifications of Master’s in Environmental Planning.

2. We suggest that for a better resource, he/she should be Master’s in Engineering/ M. Tech (Hydraulics and Water resources).

3. We request that for the given project, personnel with 10 years should qualify.

4. We request to relax the Education qualifications for Architect with only Bachelors in Architecture with 10 years’ experience.

5. We request that for the given project, personnel with 5 years should qualify.

6. We request to relax the requirement with 10 years’ experience. MBA/PGDBA shall be considered with 10 years of experience.

7. We request to relax the requirement with 10 years’ experience.

8. We request to relax the requirement with 10 years’ experience.

RFP Clause holds good

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20 ToR 2.2.1.1

46 Preparation of Overall conceptual master Plan – Topographic Surveys

Kindly confirm the area and Specification. Also exclude the timeline for conducting the topographic survey from Schedule of Services.

The project area is about 12,635 acres. As stated in RFP, the consultant shall undertake physical topographic survey of the entire project site in order to prepare the comprehensive base map. The timeline is included in the schedule of services.

21 ToR 2.2.1.1

47 Preparation of Overall conceptual master Plan – Geotechnical Investigations ‐ The number of boreholes and trial pits shall be in accordance with the stipulations of the relevant IS (Indian Standards) codes.

We request client to provide estimated quantities for Geotechnical investigations. It will help the consultants to justify the cost of Geotechnical surveys for the project area. Any extra quantity shall be payable extra, please clarify. Also confirm the area of Geotechnical survey. Also exclude the timeline for conducting the geotechnical survey from Schedule of Services.

Based on the similar projects experience of this scale, the consultant shall indentify the required number of bore holes & trial pits in accordance with the stipulations of relevant IS codes. The timeline is included in the schedule of services.

22 ToR 2.2.1.1 (c)

47 Preparation of Comprehensive Base Maps for Overall Site (i) Site boundary obtained from the Topographic Survey and co‐related with the (Digitised Cadastral Maps).

We assume that the client will provide Cadastral Map in digitised (soft copy) form. Please confirm.

TSIIC shall provide the available data in the form of scanned images. It shall be the responsibility of the consultant to digitise and geo‐reference the same as part of the preparation of comprehensive base map.

23 Section 3.1.2, S. No. 2b.

32 Criteria for Evaluation ‐ Overall turnover of the firm in consultancy Business, 10 marks • Less Than Rs. 25 Crore = 0 (Zero) marks • Rs. 25 Crore or more, but less than 50 Crore = 2 (Two) Marks • Rs. 50 Crore or more, but less than 100 Crore = 4 (Four) Marks

Kindly request the client to revise the Overall turnover scoring criteria: • Less than Rs. 25 Crores – (zero) marks • Rs. 25 Crores or more, but less than 30 Crore = 2 (Two) Marks • Rs. 30 Crores or more, but less than 35 Crores = 4 (Four) Marks


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• Rs. 100 Crore or more, but less than 200 Crore = 6 (Six) Marks • Rs. 200 Crore or more, but less than 300 Crore = 8 (Eight) Marks

• Rs. 35 Crores or more, but less than 40 Crores = 6 (Six) Marks • Rs. 40 Crores or more, but less than 45 Crores = 8 (Eight) Marks • Rs. 45 Crores or more = 10 (Ten) Marks.

24 3.1.2 S.No 3

32 Relevant Experience of the key personnel – The CVs the staff members qualifying minimum criteria shall be evaluated as per following A: Experience of Eligible Assignments: (50% weightage) B: Overseas/ International experience on Eligible assignments (25% weightage) C: Permanent Association with the Applicant/Firm (number of years): (25% Weightage) Marks for the proposed Key Personnel will be assigned on relative basis across the Bidders.

Most of the Key Personnel and Subject Expert have in‐depth National experience and some have worked on International assignments are associated with Voyants since long time. We request you to remove the clause B and C.


25 2.2.2(b)

54 Detailed Engineering and Designs for External Road linkages for Phase 1 of NIMZ Development.

As per the RFP, the detailed Engineering and Design is limited to external Road and rail linkages. Kindly elaborate the limits. Surveys (Topographic, Geotechnical etc) are not included in consultants’ scope for the external linkages. Kindly clarify. These surveys will be charged separately.

The revised clause 2.2.2 (b) is as follows. The consultant shall identify and

evaluate the external road (Greenfield & upgradation) & rail linkage options essential for development of Phase‐1 of NIMZ.

The consultant shall interact/consult with the concerned Departments/organizations including Roads & Buildings, Indian Railways etc while

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identifying the feasible external linkages for Phase‐1.

26 2.2.2 (e )

56 Support to TSIIC to Environmental Clearances & Other Government approvals

We understand that the selected consultants will be limited to support the client for getting the statutory approvals.

Please ref 2.2.2 (e ) of ToR wherein the consultant shall support TSIIC and provide necessary details in getting the all required approvals.

27 2.2.3 56 Stage ‐3: Construction Stage During the construction stage, Consultants will conduct periodic supervision once in a month. Anything extra in a month will charged separately. Please confirm.


28 2.4 58 Payment Schedule Kindly revised payment term as suggested: Please refer Sl No (11)

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29 2.2.2 (d) 55 Preparation of Detailed Cost Estimates & Technical Specifications for Phase 1 of NIMZ

We request you to exclude the timeline required for tendering process from the Schedule of services as it is dependent on multiple stakeholders.


30 General Kindly confirm whether the land (project area) of 12,635 Acres in under possession of TSIIC / Government of Telangana.

TSIIC is in possession of Phase I area currently. Balance is under acquisition

31 2.3 57 Schedule of Services Kindly revise the Schedule of Services as suggested:


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32 2.8 7 Schedule of Selection Process : Proposal Due Date Because of the various requirements asked Please refer Sl No (14)

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(PDD) & Time : 28‐02‐2017; 15.00 HRS (IST)

for in the bid and looking at the scale of the project, it is requested that the PDD be kindly extended by 4 weeks.

33 2.2.2 – Sub

clause (b)

11 Eligible Assignments: Experience of Detailed Master Planning and Infrastructure Planning of Greenfield Industrial Park / SEZ /Industrial Estate projects of 1500 Acres or above in a single project. Marks will be given for “Completed Assignments” only for which project completion certificates issued by Client are submitted along with the Technical Proposal. Further, in case of Consortium, the Lead Member shall meet the minimum technical capacity as specified above.

Request to modify definition of eligible assignment as follows:

1. Experience of Detailed Master Planning and Infrastructure Planning of Greenfield Industrial Park / SEZ /Industrial Estate/ Mixed Use Development projects of 1500 Acres or above in a single project.

2. Further, it is requested that in case Client Certificate may not be available due to tight timeline of PDD, proof of final invoice or payment and/or copy of relevant pages of final deliverables be allowed as proof of completion of assignment. This practice is accepted by several government departments.

1. RFP clause holds good 2. In the absence of project

completion certificate from client, the copy of final invoice along with receipt of payment from client in books of accounts duly supported by work Order or agreement (with clear milestones) would be considered.

34 2.2.2 – Sub

clause (e)

Conditions of Eligibility for Key Personnel : c) Infrastructure planning expert d) Environment Expert e) Water and Wastewater Expert h) Architect i) Landscape Architect j) GIS Expert h) Structural Engineer

C)Request to modify educational qualification to “Masters in Engineering” d) Request to relax Minimum Experience on eligible assignment to “1” e) Request to modify educational qualification to “Masters in Engineering” h) As the architectural design services have to be provided only for buildings such as administrative office, it is requested that requirement of Minimum Experience on eligible assignment be removed for this

c) Revised as Masters in Infrastructure Planning or masters in Engineering d) Environmental Expert: Should have experience as an environmental expert for atleast 1 eligible assignment. e) RFP clause holds good. h) RFP clause holds good i ) Landscape Architect: Should have experience as landscape architect for atleast 2 projects of area 500 acres

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position. i) As landscape design services are generic across all development types regardless of land use, it is requested that requirement of Minimum Experience on eligible assignment be replaced with “Experience as landscape architect for minimum 2 projects of area 500 acres each” j) Request to modify educational qualification to “Graduate with professional qualification in GIS”. Request to reduce length of professional experience to 7 years. h) As the structural design services have to be provided for few buildings, it is requested that requirement of Minimum Experience on eligible assignment be removed for this position.

each. j) Please refer Sl No 5 h) Structural Engineer: Should have experience as structural engineer for atleast one (1) lakh sft builtup area in industrial estates/Industrial Parks.

35 2.16.7 26 The rates quoted shall be firm throughout the period of performance of the assignment up to and including discharge of all obligations of the Consultant under the Agreement

We would request that this clause is removed. Based on our industry experience, the scope, scale and complexity of such assignments require the clients to recognize change during the duration of the assignment. Such changes that are currently unforeseen and will have an impact requiring design rework will need to be compensated for by the client. Adequate clauses and protection for escalations caused by extension of project duration for reasons beyond control of the consultant may please be included in the contract.

RFP clause holds good. Also refer to clause 6.4 of draft agreement.

36 2.25.2 29 Substitution of Key Personnel Under current market this sometimes Clause 2.25.2 is revised as below.

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The Authority expects the Key Personnel to be available during implementation of the Agreement. The Authority will not consider substitution of the Key Personnel except for reasons of any incapacity or due to health. Such substitution shall ordinarily be limited to one Key Personnel subject to equally or better qualified and experienced personnel being provided to the satisfaction of the Authority.

becomes difficult to manage. It is requested this limit be increased to 3 Key personnel.

The Authority expects the Key Personnel to be available during implementation of the Agreement. The Authority will not consider substitution of the Key Personnel except for reasons of any incapacity or due to health. Such substitution shall ordinarily be limited to Three (3) Key Personnel subject to equally or better qualified and experienced personnel being provided to the satisfaction of the Authority.

37 2.26 30 Indemnity: The Consultant shall, subject to the provisions of the Agreement, indemnify the Authority, for an amount not exceeding value of the Agreement, for any direct loss or damage that is caused due to any deficiency in Services

Request you to kindly amend as follows: Indemnity: The Consultant shall, subject to the provisions of the Agreement, indemnify the Authority, for an amount not exceeding value of the Agreement, for any direct, indirect or consequential loss or damage that is caused due to any deficiency in Services.

Considered.

38 2.28 30 Execution of Agreement : Last line: “The Selected Applicant shall not be entitled to seek any deviation in the Agreement”.

The last line in this paragraph may please be deleted. The scale scope and nature of this project needs to provide clients and its consultants necessary flexibility to enable changes. This may be particularly required owing to the likely long duration of this contract. Such

RFP clause holds good. Also refer to clause 6.4 of draft agreement.

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clauses limit the flexibility for both the client and consultant.

39 3.1.2 33 Scoring Criteria Marks will be awarded based on the overall capability of the firm, experience of similar completed assignments etc.

It is requested that assignments that are 80% complete – technical deliverables are submitted but final sanction by relevant authority is awaited, are allowed to be given as project experience

RFP Clause holds good. Also refer Sl No 33.

40 3.1.3 Sub

clause (B)

33 Eligible Assignments for technical scoring: Experience of Detailed Master Planning and Infrastructure Planning of Greenfield Industrial Park / SEZ /Industrial Estate projects of 1500 Acres or above in a single project.

As the total number of projects for scoring is 10, it is requested that apart from the first eligible project, other 9 projects may be for any of the two scope items – detailed master planning or infrastructure planning.


41 2.2.2 Sub

Clause (E )

56 Support to TSIIC in Environmental Clearances & OtherGovernment Approvals

At what stage of the project is the client expecting that they would begin the process of obtaining environmental approval for the project? We request the client to review the schedule considering this aspect

TSIIC is in the process of appointing consultant for conducting EIA studies and obtaining environmental clearances. The EIA study activities will be taken up in parallel to the master planning and infrastructure planning & designs.

42 2.2.1.1 50 Stage I : Overall Conceptual Master Plan and PreliminaryEngineering Designs for Infrastructure

(f) It is expected that for any external connectivity or trunk infrastructure requirements or linkages the scope is limited to identification of those projects. Any survey, detailed assessment or engineering design will be undertaken separately and not part of this scope. Kindly confirm.

Please refer Sl No 25.

43 2.2.1.1 47 c) Preparation of comprehensive base map

We would like to know if TSIIC has acquired or intends to acquire a high resolution satellite imagery for the site. A latest high resolution georeferenced satellite imagery is required

A latest high resolution satellite imagery shall be procured by the consultant for carrying out the landuse analysis and preparation of

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for geo‐referencing the cadastral data and updating the existing land use plan prepared by the Telangana State Remote Sensing Application Centre. We suggest that TSIIC procures high resolution satellite imagery for the preparation of the base map and updating the existing land use. In case the existing land use prepared by the TRSAC needs significant work, we request that timelines be extended to accommodate any changes.

comprehensive base map.

44 2.1.2. 53 Stage II: Detailed Master Plan and Detailed EngineeringDesigns for NIMZ Phase‐ I area of about 3500 acres.

The requirement is for detailed master plan of about 3500 acres. Necessary provision in the contract be kindly built wherein if during execution of services, if such requirement increases by more than 2%, the client will suitably increase the fee in agreement with the consultant.

The envisaged area for Phase I of NIMZ is plus or minus 10% of 3500 acres. Also please refer clause 6.4 of draft agreement.

45 2.1.2. 44 Stage 6 : Construction Stage Kindly specify clearly the roles and responsibilities of the consultant in respect to TSIIC. As per RFP it appears TSIIC will appoint PMC to manage the entire implementation and as such it should not be expected from the consultant to “ensure that the project proceeds generally in accordance with the conditions of the work contract”. If the role is limited to design support during construction, it is strongly suggested the PMC/ contractor be asked to seek such clarifications within 2 months of LOA.


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Based on the recent industry experience with NHAI and DMICDC, many large projects including infrastructure for industrial townships are being let out on EPC basis. The client should consider such model which will allow faster implementation and more certainty in costs. The client can then use the PMC to manage such contracts, which hopefully then should not require large construction supervision and design support teams. The design requirement in this contract can then be limited to preliminary design.


46 2.2.5.2 56 Additional or revised working drawings by the contractor can be for several reasons. It can be due to master plan changes or any external or construction requirement that is met on the ground. It also depends on the contractors capability. Industry experience suggests contractors keep asking for more and more design or drawing details which allows them to claim delays later. It is proposed that either the client appoints a PMC consultant to manage this on a day to day basis or obtain the service through the design consultant on a time charge basis.


47 2.2.4 57 Stage 7: Completion stage:On completion of the project the consultant will prepare and submit five sets of all as built drawings along with one set of reproduction prints and a soft copy of the building

As built drawings along with commissioning and testing etc. type of activities are typically in the scope of the contractor and as such it is suggested that this be deleted from the scope


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and services of each site. of the consultant. TSIIC site team will be in the best position to verify such drawings. We suggest the statement be modified as follows: “As built drawings furnished by the Contractor shall be verified by the consultant and finalise with the contractor for submission to the Authority"

48 2.2.4 57 The Consultants should prepare and provide operation & maintenance manuals for the buildings and all services as per standard practice.

The standard practice is for the contractor to provide operation and maintenance manuals based on vendor supplied items and based on operating parameters of the equipment and commissioning procedures. . We suggest the statement be modified as “Operation and maintenance manuals furnished by the Contractor shall be verified by the consultant and finalise with the contractor for submission to the Authority"”

The revised clause is as follows. Operation and maintenance manuals furnished by the Contractor shall be verified by the consultant and finalise with the contractor for submission to the Authority.

49 2.3 57 Schedule The proposed schedule is aggressive and provides very limited time to the consultant to carry out all of the activities mentioned in the scope of works. For example, detailed topographic survey alone for the said area is likely to take 2 to 3 months. Time for Market analysis and survey will also need to be factored in. Based on our industry experience, to complete master plan and detailed design it will typically require about 24 months to deliver. Request you to kindly consider the


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revised schedule of services and time duration. We have also proposed revised stage names and sequence based on our industry experience in delivering Master planning and engineering projects. Kindly clarify how is the schedule for EIA (which would include atleast 1 season monitoring) factored into the time schedule from LOA to tender and construction stage. We would also request you to factor in the time within the schedule that would be needed for internal approvals and approvals from stakeholders. Based on our industry experience, to complete master plan and detailed design it will typically require about 24 months to deliver. Request you to kindly consider.

50 3.2.8.4 55 Payment terms: The consultant shall raise the invoices for It is requested that payment terms be RFP clause holds good.

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each of the aforementioned deliverable/stage upon completion and approval by the Authority thereof.

modified to allow consultants to raise invoice after submission of deliverables and atleast 60% payment for that particular stage on submission of the deliverable pending approval. Since the schedule indicates that this is a fast track project, getting necessary approvals within a fixed duration of 2 weeks would be critical to proceed on to subsequent stages of work. Kind request to add such time limitation to approvals within the payment terms and schedule. It is requested to modify the payment schedule to include 10% payment on submission of the inception report. Further, about 25% of the consultant’s payment on the project is dependent on factors outside the control of the consultant (client’s decision to float and award tenders – and contractor’s timely performance). Therefore any payment should not be linked to Stage 4.

Please refer RFP clause in page no 58 as given below. The consultant shall raise the invoices for each of the aforementioned deliverable/stage upon completion and/or approval as the case may be, by the Authority thereof. Please refer Sl No (11)

51 2.4 57 Payment Schedule Request to modify as below Refer Sl No (11).

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52 2.4 57 Note: Payments for services under Stage‐3 & Stage‐4 will be made on pro‐rata basis as per the actual work executed (in terms of expenditure incurred).

We request that any payments be not linked to Stage 4, as all design deliverables will be completed at Stage 3.


53 2.5 59 The above scope of services are not exhaustive and the Consultant shall undertake such other tasks as may be necessary to prepared the overall conceptual master plan, Detailed Master Plan including the detailed Designs and cost estimates for the Phase‐1 of NIMZ project.

Request to delete this clause. We suggest the client identifies any possible significant additions to the scope early and includes the same in the amendments to the RFP. In view of successful implementation of the project, it is extremely important that the client is fully aware of all scope items. In the event of new requirements that have significant impact on consultant’s work, and as given in Clause 6.4 of the draft Agreement, we suggest that a Variation Order be

RFP clause holds good. Please refer clause 6.4 of draft agreement.

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applicable as per the accepted industry standard process.

54 2.9.5 63 However not‐with‐standing anything contained above, the liability of the Consultants shall extend up to the period for which the contractor’s (engaged by the Authority) liability for the works continues, at the option of the Authority and the same shall be intimated before the expiry of the period mentioned in this agreement.

This leaves the liability open ended for the consultant. It is suggested this be limited to maximum 2 years from the completion of Stage 5.

The revised clause is as follows. However not‐with‐standing anything contained above, the liability of the Consultants shall extend up to the period for which the contractor’s (engaged by the Authority) liability for the works continues, at the option of the Authority subject to a maximum of two (2) years from the completion of Stage 4.

55 3.4.3 82 Request to modify as below: (i) Line 1: replace “negligence” with “fraud”; (ii) Line 5 Point (i): add at the end: “including loss of profit or revenue.”

(i) Considered. (ii) RFP clause holds good

56 3.4.4 82 Limitation of liability Line 2: to add as underlined: “.. caused by the negligence of the Consultant .. “


57 3.5.1 (d) 84 Second line: to replace “beneficiary” with “certificate holder.”


58 3.12 85 Accuracy of DocumentsThe Consultant shall be responsible for accuracy of the data collected by it directly or procured from other agencies/authorities, the designs, drawings, estimates and all other details prepared by it as part of these services.

The consultant should not be held responsible for the data provided by other agencies. Kindly amend this clause. To add as underlined: “Client shall supply to Consultant, in a timely manner, all necessary and relevant data and information necessary for the Consultant to progress and complete the Contract. Consultant shall be entitled to rely on the accuracy and completeness of


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such data and information.” 59 7.1.1 88 Performance Security Performance security of 10% is high. This

should be kindly reduced to 5%. RFP Clause holds good

60 7.2.2 90 Liquidated Damages The limits under Liquidated Damages be kindly limited to 5%. It is difficult for consultants to absorb the risk of consequential damages hence that be included in all contract clauses including clause including 7.2.2.

The revised clause 7.2.2 ‐ Liquidated damages for delay is as follows. In case of delay in completion of Services, liquidated damages not exceeding an amount equal to 0.2% (zero point two per cent) of the Agreement Value per day, subject to a maximum of 5% (five per cent) of the Agreement Value will be imposed and shall be recovered by appropriation from the Performance Security or otherwise. However, in case of delay due to reasons beyond the control of the Consultant, suitable extension of time shall be granted

61 3.2.2 78 Conflict of Interest To add as underlined: “ ..shall not apply for any project resulting from or closely related to the Services for the period for two years for any project where the Consultant have non‐public information obtained during the execution of the Services which gives the Consultant an unfair competitive advantage……”


62 3.2.3 78 Conflict of Interest To add as underlined: “during the term of this Contract, any business or professional


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activities which would conflict with the activities assigned to them affect the Consultant’s capacity to render impartial, technically sound, objective assistance and advice under this Contract;” and

63 Government approvals To add as underlined: “Client shall, at its expense, obtain all approvals, authorities, licences and permits which are required from governmental, municipal or other responsible authorities for the lawful implementation and completion of the project.”

Please refer Sl No 26. The client shall bear the fees/payments to be made to authorities while obtaining necessary approvals.

64 Payment Variations To add underlined: “The Parties agree that if there is a change in the scope, timing or order the Services, including delays of approvals by third party beyond the time allowed for in the programme, then to the extent such change has not been caused by a breach of this Contract by the Consultant, the Consultant shall be entitled to additional payment of an amount which is agreed between the parties in advance to cover losses, expenses and costs incurred and which is reasonable under the circumstances.”

Please ref clause 6.4 of draft agreement.

65 3.1 32 Evaluation of Technical Proposals This is a large bid combining master planning, detailed engineering and construction supervision. To ensure fair and competitive bidding we look forward to the desired man‐months for each key personnel for undertaking the assignment.

Based on the similar projects experience, the consultant is expected to assess the optimum number of man‐months for various key persons and support staff to execute the assignment in a time bound manner.

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66 3.1.2 32 Scoring Criteria For a Technical /Infrastructure Consultancy Firm based in India (without considering fees received from audit and tax services) an INR 100 Crores firm is a large size firm. We request for earmarking maximum marks (10 marks) for firms having turnover more than INR 100 Crores (average in last 3 financial years). Kindly consider and confirm.

RFP clause holds good. As per clause 2.1.1, page no (9) of RFP, the applicants are encouraged to submit the bids in a consortium as well to maximise the scoring of their technical proposal.

67 2.4 58 Payment Schedule We suggest the following payment terms against each of the required deliverables. This would definitely encourage firms like us to participate in the bid. S.No.

Payment Milestones Suggested Payment Terms

1 Inception Report 10% 2 On Submission of

Overall Conceptual Master Plan Report (Stage‐1 services)

10%


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3 On approval of Overall Conceptual Master Plan Report (Stage‐1 services) by Client and Government of Telangana

05%

4 On Submission of Draft Detailed Master Plan Report for Phase‐1 of NIMZ (Stage‐2 Services)

25%

5 On Submission and approval of Final Detailed Master Plan Report for Phase‐1 of NIMZ (Stage‐2 Services) by Client and Government of Telangana

10%

6 On statutory layout approval by Competent Authority

05%

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7 On providing requisite details to ESIA Consultant and receipt of Environmental Clearance for NIMZ Project

05%

8 On submission and approval of services under Stage‐3

25%

9 On submission and approval of services under Stage‐4

05%

Kindly consider and confirm!

68 Appendix I Form B 10,12 & 13

123,125 & 126

CV format The RFP indicates 12 positions. It would be good to have a detailed CV format which gives maximum scope for detailing in one single comprehensive document, especially on each project. Please find in Annexure 1, a sample CV format for your kind consideration. In that case separate formats of Form 8, 10 & 12 would not be required. Kindly consider and confirm

The formats shall be submitted as per the RFP.

69 2.2.2(B) 11 To be eligible for evaluation of its Proposal, the Applicant shall fulfil the following:

(A) Technical Capacity: The Applicant shall have, over the past 10 (Ten) years preceding the PDD,

We request you to modify the clause 2.2.2(B) as Consultant should possess experience in preparation of Master planning and


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undertaken a minimum of 1 (One) Eligible Assignments as specified in Clause 2.2.2 (B).

(B) Eligible Assignments: For the purposes of determining Conditions of Eligibility and for evaluating the Proposals under this RFP, the following projects shall be deemed as eligible assignments (the “Eligible Assignments”).


Infrastructure design for at least 2‐3 similar projects of minimum 400 ‐500 Acres with project cost closer to 20 ‐ 30 crores with in last ten years.

70 Break down of payment structure for supervision stage:‐ Ideally we would like the compensation for per package to be paid in 3 parts:

On award of Tender 30% On 50% completion 30% On Closure 40%


71 Can Consortium be formed between entities of same group of companies? If so, can payments be made through the Indian entity since currency of payment is in INR, to reduce hedging element.

Consortium can be formed between entities of same group of companies duly following clause 2.1.1 of the RFP. The lead member of the consortium shall meet the minimum technical and financial criteria stipulated in clause 2.2.2 of the RFP. Further, the LoA and agreement for the consultancy services would be executed with the lead member of the consortium and

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joint bidding agreement submitted as per of the proposal would be an integral part of the agreement to be executed.

72 Primary data collection and extent of assurance of quality of existing data needs to be provided by TSIIC to price the bid accurately.

Please refer SL No (20)

73 External connectivity clarity on list of major infrastructure to be considered.


74 Since primary field survey and investigation is accounted for first two months of work, we request that a 5% advance at submission of inception report would be very useful.


75 2.2.2 We request you to please accept Team leader from any member of the consortium


76 General Please extend the timeline for submission of bid due to quantum of work.


77 3.1.3 Do you consider if the single project of 1500 acres or above in a single project is ongoing


78 Please Provide us with large scale Plan (Auto Cad) of the entire area showing physical features and levels, wind direction in morning and evening

Consultant shall prepare the same.

79 Is Entire land 12,635.14 acres already acquired and is in Possession of TSIIC. If not please quantify land still to be acquired and Location to be marked in the Plan


81 Is the land for the Project is free from The selected consultant shall assess

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habitation and cultivation? If not where you Propose to relocate the Population, its housing, social and other Infrastructure and Cultivation fields. Please specify location in the plan

the same.

82 Please mention Location of H.T Line & wind Power Parks if any in the vicinity

The selected consultant shall assess the same.

83 Mention if there is a Proposal for setting up a solar/wind Power Park in the vicinity by TSIIC or Government of Telangana .

Not relevant.

84 List of Cottage/Tiny Industries in the vicinity (Rural Area‐ NYALKAL, JHARASANGAM MANDAL)


85 Please share Market Survey (if already Done) in regard to Type of industries to come in proposed Area.


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